CN118037371A

CN118037371A - Material contract mobile image settlement system

Info

Publication number: CN118037371A
Application number: CN202211354082.0A
Authority: CN
Inventors: 请求不公布姓名
Original assignee: Material Branch Of State Grid Shanxi Electric Power Co
Current assignee: Material Branch Of State Grid Shanxi Electric Power Co
Priority date: 2022-11-02
Filing date: 2022-11-02
Publication date: 2024-05-14

Abstract

The application discloses a material contract mobile image settlement system. Wherein, this system includes: the settlement service unit is used for carrying out settlement application according to the settlement service type, wherein the settlement service type comprises the following components: prepayment application, check and acceptance settlement, operation payment settlement and quality assurance payment settlement; the invoice processing unit is used for generating a pre-made invoice when initiating a receipt checking and settlement application, and carrying out invoice collection, invoice checking and invoice matching on an invoice issued under a line; and the mailing management unit is used for managing the mailing address of the invoice and tracking logistics information. The application solves the technical problems of complex checking work, unsmooth billing communication and complicated checking work in the related technology.

Description

Material contract mobile image settlement system

Technical Field

The application relates to the technical field of computers, in particular to a material contract mobile image settlement system.

Background

At present, under the current complex and changeable economic situation, the country proposes the work task of advancing the digital transformation of the national enterprise. The national network company responds to calls actively, innovatively drives the traditional supply chain to change and upgrade to the modern intelligent supply chain. The material contract settlement business is an important link in a supply chain system, and is an important bridge for realizing digital material flow meshing and internal and external collaborative portability of a modern intelligent supply chain. In the high-quality development of companies and the comprehensive acceleration of the modern intelligent supply chain, the contract settlement mode is in urgent need of changing from the traditional type to the intelligent type.

The material contract settlement refers to that the suppliers pay contract price by means of related bills or certificates according to the payment conditions and payment proportion agreed by the contract. With the development of extra-high voltage, 5G networks and novel power system infrastructure construction, the power grid construction scale is continuously enlarged, the business handling capacity of material contract settlement is synchronously improved, the requirements on the timeliness, the intelligence and the convenience of material contract settlement are higher and higher, the unprecedented challenges are brought to the current material contract settlement management and the high-quality service guarantee, and meanwhile, the problems and risks existing in the current work are also exposed.

Problem 1: the receipt of the value added tax invoice needs to be submitted by frequent off-line running.

At present, after the related material handling is completed in the handover checking procedure, the suppliers need to rely on the settlement self-service checking terminal to complete the offline ticket handling work, so that the running cost of the suppliers is increased intangibly. And the settlement self-service checking terminal collects bills one by one according to invoice orders, and the process is tedious and long-term. In the peak period of settlement business handling, the phenomenon that suppliers arrange long teams in front of self-service terminals often occurs, and the idea of providing quick, convenient and high-quality service for the suppliers is violated, so that the settlement work quality effect needs to be improved.

Problem 2: the bill problem is not presented in real time in the invoice submitting link.

In the invoice submitting link, problems such as inconsistent settlement receipts and invoice information, false invoices and the like exist, and due to weak integration among systems, the problem invoice is often found in the follow-up invoice verification and even in the process of posting, the reason of the problem invoice is not timely presented, and a supplier is required to be matched and checked again, so that the arrival goods cannot be timely paid, the fund return time of the supplier is influenced, and the fund pressure of small and medium enterprises is increased.

To sum up, the settlement of the purchase account provider has the following problems: the suppliers are numerous, the settlement amount is large, and the purchasing and checking up of the payment system layer has a breakpoint; the purchase involves the value-added tax to enter some amount of money huge, the financial examination, the authentication workload is large, the ageing is low; financial "three-order matching" before payment requires a large number of manual operations, is cumbersome, inefficient, and presents an error risk.

In view of the above problems, no effective solution has been proposed at present.

Disclosure of Invention

The embodiment of the application provides a mobile image settlement system for a material contract, which at least solves the technical problems of complex checking work, unsmooth billing communication and complicated checking work in the related art.

According to an aspect of the embodiment of the present application, there is provided a material contract mobile image settlement system, including:

The settlement service unit is used for carrying out settlement application according to the settlement service type, wherein the settlement service type comprises the following components: prepayment application, check and acceptance settlement, operation payment settlement and quality assurance payment settlement;

the invoice processing unit is used for generating a pre-made invoice when initiating a receipt checking and settlement application, and carrying out invoice collection, invoice checking and invoice matching on an invoice issued under a line;

And the mailing management unit is used for managing the mailing address of the invoice and tracking logistics information.

Optionally, the material contract mobile image settlement system further comprises:

and the auditing unit is used for auditing the invoice, checking the contract online and checking the invoice image online.

Optionally, the auditing unit audits the invoice includes at least one of:

Whether the sum of the fare tax amounts is consistent with the check and acceptance amount of the arriving goods;

whether the invoice tax is consistent with the receipt tax or not;

whether the invoice is within the authentication period;

whether the invoice is checked successfully;

whether the invoice is repeatedly reimbursed or not;

whether the invoice seller name is consistent with the field name of the supplier;

whether the invoice purchaser name is consistent with the company field name.

a basic data management unit for managing at least one of the following data:

Company base data, legal base data, financial organization base data, factory base data, vendor base data, employee base data.

a business data ledger management unit, configured to manage at least one of the following ledgers:

order standing book, check and accept standing book, order standing book, quality assurance standing book.

a user management unit for managing system user data;

A role management unit for managing system roles;

and the invoice template management unit is used for managing templates of the prefabricated invoices.

Optionally, the invoice processing unit is used for generating a pre-made invoice according to the check receipt of the incoming goods, wherein the pre-made invoice is split according to the selected billing limit when generated, and when the selected check receipt of the incoming goods is larger than the invoice limit, the invoice is split into the limit internal amount according to detail lines; the production of the pre-invoice needs to check whether the sum of the price and tax of all the pre-invoices is consistent with the sum of the actual receipt amount and the sum of the tax of the associated receipt.

Optionally, the invoice processing unit invokes an OCR recognition interface to collect invoice information, where the invoice information includes basic elements of an invoice and an order number of an invoice remark, and displays an invoice detail information confirmation interface after identifying the invoice, allowing manual modification of field content, and uploading invoice data if confirming that there is no error.

Optionally, the invoice processing unit checks whether the invoice collection is repeated through the invoice code and/or the invoice number, if so, prompts to repeatedly collect the invoice, and does not allow the invoice to be submitted for storage, and if not, the invoice is stored and uploaded to an invoice library; the basic elements of the identified invoice are synchronized to an invoice checking interface of the national tax bureau for checking the invoice, and then checking results are returned, and the failure reason is required to be returned when the checking fails; if the invoice date is the same day, the invoice is not automatically checked, and the invoice on the same day is prompted to be unable to be checked.

Optionally, the invoice processing unit finds out a pre-made invoice corresponding to the bill to be placed to the goods inspection receipt according to the acquired order number of the invoice remark, and automatically matches the bill number, the price and tax sum, the tax, the purchasing party and the selling party of the pre-made invoice remark according to the order number, the price and tax sum, the tax, the purchasing party and the selling party of the identified remark field; and automatically writing the invoice code, the invoice number and the invoice date back to the prefabricated invoice after the invoice is matched.

In an embodiment of the application:

1) The utility model provides a material contract mobile image settlement system includes: the settlement service unit is used for carrying out settlement application according to the settlement service type, wherein the settlement service type comprises the following components: prepayment application, check and acceptance settlement, operation payment settlement and quality assurance payment settlement; the invoice processing unit is used for generating a pre-made invoice when initiating a receipt checking and settlement application, and carrying out invoice collection, invoice checking and invoice matching on an invoice issued under a line; and the mailing management unit is used for managing the mailing address of the invoice and tracking logistics information. The material contract mobile image settlement system breaks through the link from purchasing acceptance to payment, optimizes the problems of few management means of a supplier, and solves the problems of complex checking work, unsmooth billing communication, complicated checking work, opaque payment flow and the like.

Drawings

The accompanying drawings, which are included to provide a further understanding of the application and are incorporated in and constitute a part of this specification, illustrate embodiments of the application and together with the description serve to explain the application and do not constitute a limitation on the application. In the drawings:

FIG. 1 is a schematic diagram of a mobile image settlement system for material contracts according to an embodiment of the present application;

FIG. 2 is a schematic diagram of the system functions of a material contract mobile image settlement system according to an embodiment of the application;

FIG. 3 is a schematic illustration of a pre-payment application flow according to an embodiment of the present application;

FIG. 4 is a schematic diagram of an acceptance settlement process for goods according to an embodiment of the application;

FIG. 5 is a schematic diagram of a commissioning or warranty settlement process according to an embodiment of the present application.

Detailed Description

In order that those skilled in the art will better understand the present application, a technical solution in the embodiments of the present application will be clearly and completely described below with reference to the accompanying drawings in which it is apparent that the described embodiments are only some embodiments of the present application, not all embodiments. All other embodiments, which can be made by those skilled in the art based on the embodiments of the present application without making any inventive effort, shall fall within the scope of the present application.

It should be noted that the terms "first," "second," and the like in the description and the claims of the present application and the above figures are used for distinguishing between similar objects and not necessarily for describing a particular sequential or chronological order. It is to be understood that the data so used may be interchanged where appropriate such that the embodiments of the application described herein may be implemented in sequences other than those illustrated or otherwise described herein. Furthermore, the terms "comprises," "comprising," and "having," and any variations thereof, are intended to cover a non-exclusive inclusion, such that a process, method, system, article, or apparatus that comprises a list of steps or elements is not necessarily limited to those steps or elements expressly listed but may include other steps or elements not expressly listed or inherent to such process, method, article, or apparatus.

According to an aspect of the embodiment of the application, a material contract mobile image settlement system is provided.

Fig. 1 is a schematic diagram of a material contract moving image settlement system according to an embodiment of the application, as shown in fig. 1, the material contract moving image settlement system includes:

The settlement service unit 10 is configured to perform settlement application according to a settlement service type, where the settlement service type includes: prepayment application, check and acceptance settlement, operation payment settlement and quality assurance payment settlement;

the invoice processing unit 20 is used for generating a pre-made invoice when initiating a receipt check and settlement application, and performing invoice collection, invoice checking and invoice matching on an invoice issued under a line;

and a mailing management unit 30 for managing mailing addresses of the invoices and tracking logistics information.

Optionally, the auditing unit audits the invoice includes at least one of:

whether the invoice tax is consistent with the receipt tax or not;

whether the invoice is within the authentication period;

whether the invoice is checked successfully;

whether the invoice is repeatedly reimbursed or not;

whether the invoice purchaser name is consistent with the company field name.

a basic data management unit for managing at least one of the following data:

a user management unit for managing system user data;

A role management unit for managing system roles;

Optionally, the invoice processing unit 20 is configured to generate a pre-invoice according to the check receipt, where the pre-invoice is split according to the selected billing limit when generated, and split the invoice amount into the limit amount according to the detail line when the selected check receipt amount is greater than the invoice limit; the production of the pre-invoice needs to check whether the sum of the price and tax of all the pre-invoices is consistent with the sum of the actual receipt amount and the sum of the tax of the associated receipt.

Optionally, the invoice processing unit 20 invokes an OCR recognition interface to collect invoice information, where the invoice information includes basic elements of an invoice and an order number of an invoice remark, and displays an invoice detail information confirmation interface after identifying the invoice, allowing manual modification of field contents, and uploading invoice data if confirmed to be correct.

Optionally, the invoice processing unit 20 checks whether the invoice collection is repeated through the invoice code and/or the invoice number, if so, prompts to repeatedly collect the invoice, and does not allow to submit for storage, and if not, stores and uploads to the invoice library; the basic elements of the identified invoice are synchronized to an invoice checking interface of the national tax bureau for checking the invoice, and then checking results are returned, and the failure reason is required to be returned when the checking fails; if the invoice date is the same day, the invoice is not automatically checked, and the invoice on the same day is prompted to be unable to be checked.

Optionally, the invoice processing unit 20 finds a pre-made invoice corresponding to the bill to be placed to the goods inspection receipt according to the order number of the collected invoice remarks, and automatically matches the bill number, the price tax total amount, the tax, the purchasing party and the selling party of the pre-made invoice remarks according to the order number, the price tax total amount, the tax, the purchasing party and the selling party of the identified remarks field; and automatically writing the invoice code, the invoice number and the invoice date back to the prefabricated invoice after the invoice is matched.

According to the application, intelligent settlement management of suppliers is optimized and perfected, the three-order matching function of the material contract mobile image settlement system is expanded, complex reconciliation work is solved, complex and repeated work is reduced, work efficiency is greatly improved, and financial and material business standardization unification, real-time linkage and closed-loop management and control are greatly promoted. The method comprises the following steps:

(1) And the supplier management is perfected through authority isolation, the visual self-service tracking of the suppliers on business handling is realized, and the business handling efficiency is improved.

(2) Through the integration of the goods and materials contract mobile image settlement system and business front-end modules such as ERP, the full-flow online circulation of data is realized, the automatic online circulation of goods inspection and acceptance sheets, operation sheets and quality assurance sheets is realized, the accuracy and controllability of the data are ensured, the settlement period is shortened, and a better commercial environment is created.

(3) The material contract mobile image settlement system is integrated with the electronic image system and the passing system, so that classified storage of original accessory image data such as invoices, bills and the like and online calling of the image and contract data are realized, real-time data transmission and sharing are realized, and the working efficiency of staff is improved.

(4) And an OCR intelligent image recognition technology is applied, and the national tax big data platform, the local invoice big database and the like are matched to realize immediate verification and duplicate verification of the invoice, and automatic financial three-bill matching audit and invoice authentication automatic deduction are realized.

Fig. 2 is a schematic diagram of system functions of a material contract mobile image settlement system according to an embodiment of the present application, as shown in fig. 2, the material contract mobile image settlement system is a vendor intelligent settlement platform, and the system functions of the platform can be divided into three major parts, respectively: basic data management, portal page, system functions and settlement type. Wherein the basic data management comprises: company base data, legal base data, financial organization base data, factory base data, supplier base data, employee base data, external user management, role management, bulletin management, mapping tables of material names and goods or tax service names, material data management, financial organization base data optimization, and the like. The portal front page is provided with an order inquiry, a data entry to be settled, invoice matching, a data entry to be signed, a data entry to be checked, my invoice, settlement inquiry and a personal center. The system functions and settlement types include: the method comprises the steps of pre-invoice, invoice collection OCR recognition, invoice checking, invoice duplicate checking, invoice automatic matching, invoice intelligent checking, settlement type-prepayment application, settlement type-arrival check settlement, settlement type-progress type-delivery settlement, settlement type-progress type-quality insurance settlement, express bill maintenance and express bill information inquiry, business data account, order account, business data account, arrival check account, business data account, delivery bill account, business data account and quality insurance account.

The above functions will be specifically described below:

1. Basic data management

1. Company base data

The system synchronizes the company data of the basic data platform of the account reporting system through an interface, and the synchronization of new addition, deletion and modification is needed to be realized through the interface.

2. Legal person basic data

The system synchronizes corporate legal data of a basic data platform of the account reporting system through an interface, and the synchronization of new addition, deletion and modification is needed through the interface.

3. Financial organization basis data

According to the system, the basic data platform financial organization data of the account reporting system is synchronized through an interface, and synchronization of new addition, deletion and modification is needed to be realized through the interface.

4. Factory base data

The system synchronizes ERP factory data through the interface, and the synchronization of new addition, deletion and modification is needed to be realized through the interface.

5. Vendor base data

The system synchronizes the supplier data of the basic data platform of the account reporting system through an interface, comprises the main data of the supplier and the bank account information, and needs to realize the synchronization of new addition, deletion and modification through the interface.

6. Staff base data

The system synchronizes staff data of a basic data platform of the account reporting system through an interface, comprises data of staff names, staff numbers, telephones, main posts, departments, states and the like, and needs to realize synchronization of new addition, deletion and modification through the interface.

7. External user management

The system is used for managing system user data, and supports automatic generation and manual creation, and comprises three user types including suppliers, staff and others.

When the provider basic data is newly added into the provider, a user with the user type of 'provider' is synchronously added, the login user is the identification number of the tax payer of the provider, the user name is the name of the provider, the mobile phone number is the mobile phone number of the provider, the mailbox is the mailbox of the provider, the common user role of the provider is allocated by default, the state is effective, and the source is automatically generated. The automatically generated vendor user data changes as vendor master data changes, disallowing deletion, enabling, disabling, resetting passwords. Only the edit is allowed to assign roles, and no other fields are allowed to edit.

When creating new users manually, user types need to be selected, and external users default to vendor type users.

When the user type is 'provider', logging in the user to associate the provider main data, wherein the provider tax number is taken out and cannot be modified, and the tax number is changed along with the change of the provider main data; the user name is a provider name which is not modifiable and changes as the provider master data changes; the mobile phone number is required to be manually input; the mailbox is required to be manually input; the assigned roles default to the common user roles of the suppliers and can be modified; the state is valid with a default value; the source is created manually with default values. Allowing deletion, editing (editing rights are the same as the modifiable rights when newly added), enabling, disabling, resetting passwords.

When the user type is 'staff', the login user takes staff work numbers out for staff main data, cannot be modified and changes along with the change of the staff main data; the login name is an employee name, cannot be modified and changes along with the change of the employee main data; the mobile phone number is an employee phone number and can not be modified, and anybody accompanying an important government official on his trip abroad worker main data are changed; the role allocation is that the selection frame does not take out a default value, and the data source is selected as the role management data; the state is valid with a default value; the source is created manually with default values. Allowing deletion, editing (editing rights are the same as the modifiable rights when newly added), enabling, disabling, resetting passwords.

When the user type is 'other', the login user, the user name, the mobile phone number (unnecessary filling) and the mailbox (unnecessary filling) are text boxes; the role is allocated as a selection frame, and a data source is selected as role management data; the state is valid with a default value; the source is created manually with default values. Allowing deletion, editing (editing rights are the same as the modifiable rights when newly added), enabling, disabling, resetting passwords.

The data click disable in the valid state becomes invalid and the data click enable in the invalid state becomes valid.

8. Role management

The system role definition method is used for defining the system role, supporting role association menu resources and distributing users. The role assignment user operation is linked with associated role data in user management.

The following roles need to be preset: the common user roles of the suppliers comprise a portal page of the suppliers, order inquiry, an entry to be settled, settlement inquiry, an invoice library, data sending, invoice collection, personal center billing rule setting and personal center password modification.

After the role allocates the menu resources, the user allocated with the role has the corresponding menu authority, and the multi-role menu is the union.

9. Bulletin management

The system synchronizes the announcement management data of the basic data platform of the account reporting system for the settlement platform of the provider through the interface, the synchronization of the new addition, the deletion and the modification is needed through the interface, and the announcement function of the first page for displaying the announcement content and the same account reporting is realized through the announcement of the announcement. After the bulletin is published, the first page of the PC and the mobile terminal needs to be displayed.

10. Mapping table for names of materials and names of goods or tax service

The field comprises a material name code, a material name, a tax classification name, a goods or tax service name.

11. Material data management

12. Financial organization base data optimization

The accounting body of the financial organization needs to add legal person fields and correlate legal person data in legal person management. The accounting main body is added with an associated legal person field, a selection frame and a data source which is legal person basic data in legal person management.

2. Portal front page

The platform is used as a double-page for suppliers and staff, and a one-stop portal page comprises a personal center, a paid amount display, a to-be-paid amount display, an order inquiry (project requirement), a to-be-settled data entry, a to-be-signed data entry, a to-be-checked data entry, an invoice library entry, a settlement list, a to-be-processed list and an announcement display. The login user displays the menu content according to the authority of the assigned role.

Vendor user home page:

and (3) data query filtering: the provider user performs data filtering according to the provider (order corresponding provider).

The statistical caliber of the paid amount is as follows: the payment amount is counted in combination with the supplier order. Clicking to view the corresponding order list.

The sum statistical caliber of the to-be-paid (to-be-paid in the original payment) is as follows: the supplier order is placed in the acceptance amount-payment amount combination. Clicking to view the corresponding order list.

The settlement entrance click enters a supplier to settle and wait for office, and comprises an arrival check receipt, a delivery bill and a quality assurance bill which are synchronously sent by ERP. The first page displays the identification of the number of to-be-handled products, and comprises an ERP synchronous check-in order, a delivery order and a quality assurance order. The settlement click first enters a settlement type selection interface.

The invoice matching click enters an invoice manual matching interface, and the first page displays the number of the unmatched pre-made invoices.

The order query clicks into the order list interface.

The invoice library clicks on the collected paper invoice interface, and supports directly uploading the local image file.

My settlement is a list of documents that the provider initiates to settle, clicking on more can enter the full list interface.

The pending list contains the settlement status: and (5) returning the bill. And when the number of the to-be-processed bills is not 0, preferentially displaying the to-be-processed bills, otherwise, preferentially displaying the bills. And adding the revocation operation of the returned bill, clicking the revocation pop-up confirmation box, and revocation of the bill after secondary confirmation, and releasing the service bill associated with the bill after revocation of the bill, thereby releasing the pre-made bill and the associated paper bill.

The personal sun gear icon clicks into the personal center interface.

And the bulletin displays, the top page displays the bulletin with the highest priority, and supports clicking more to enter all bulletin query interfaces.

The order of function entries is changed to: order inquiry, settlement and invoice matching.

Staff user home page:

the employee user performs data filtering according to the company where the employee is located (the factory (project organization) company corresponding to the order).

Order inquiry list, support click more and get into all order list interface.

The data entry to be signed is clicked to enter a settlement bill list to be signed, and the first page displays the identification of the number of the to-be-signed.

Clicking the to-be-checked entrance to enter a to-be-checked interface, and displaying the to-be-checked pen number identification by the home page.

And adding signed and checked entries, clicking to enter the signed and checked data list.

The configuration entry clicks into the configuration menu interface, and the corresponding secondary entry can be selected to enter the detailed interface, and details are found in the corresponding section.

1. Order inquiry

The order entry (provider) of the first page and the order list (staff) click can enter the order list interface, and the order in the order list can be clicked to view the order details.

The detail area data source of the detail interface creates a pre-payment application for the system, the pre-payment application is synchronized to order placement after the order is associated, the interface is synchronized to a goods checking and accepting list, a delivery list and a quality assurance list are synchronized to order placement at the same time.

Order export is supported.

When the order forms an arrival check receipt, a delivery bill and a quality guarantee bill, the corresponding bill quantity is displayed in the list.

All the statement numbers are links, and clicking can enter a document detail interface to check the document detail and the image.

The payment amount is the payment amount returned by the ERP payment module, and the payment amount field is not returned.

The initial state of the detail bill is synchronous to be 'to be settled', and the initial state is changed according to the initiated change of the state of the bill.

2. Entry of data to be settled

The supplier user checks to-be-handled and comprises a check-in order, a delivery order, a quality assurance order and a pre-payment application form entry which are created by the supplier manually and are synchronously received by the ERP interface.

Clicking a money type selection interface, and selecting a prepayment application to enter a prepayment creation interface; entering a goods checking and accepting list interface for checking and accepting settlement; the commission money enters a commission list interface; the warranty money enters a warranty list interface.

3. Invoice matching

The first page invoice matching inlet enters an invoice manual matching interface, and the interface is displayed in dimension.

And the invoice matching interface displays the bill and invoice information by taking the bill as a dimension. The document state includes a "to match", "partial match", "to commit" state.

The invoice information detail and the matching state of the expanded bill are supported, and the invoice detail and the matching invoice can be directly checked by triggering on an interface, so that the function of manually matching the invoice in the same bill is achieved. The matched invoice will reveal the invoice code, number and date of the matched paper invoice. Only one ticket order message is allowed to be expanded at a time.

After the manual matching of the paper invoice is successful, the invoice is associated to the bill from the to-be-matched tab, and after the matching of the invoice is canceled, the paper invoice is released to the unmatched tab.

Clicking the statement number to enter the statement interface, wherein the interface is the same as the statement list entering document interface, and different operation authorities are displayed according to different states.

Viewing invoice details and manually associating invoices are also supported within the document.

4. Data entry to be signed

The employee data signing user checks the signing settlement bill data, including the pre-payment application to be signed, the check and settlement of check-in goods, the settlement of the posting money and the settlement of the quality assurance money.

The data displayed by the to-be-signed interface comprises a settlement bill with a settlement state to be signed.

The top of the list displays the total number of the to-be-signed and supports screening, and screening conditions comprise a settlement list number (supporting fuzzy inquiry) and a settlement type;

list field: the statement number, the settlement type, the vendor, the item unit.

Clicking an order number link to an order viewing interface; clicking the delivery bill number, the quality assurance bill number and the check receipt number to check the electronic file of the corresponding business bill; clicking on the contract may view the contract data; clicking to view the material detail popup material detail interface.

The audit interface includes "confirm sign", "return", "view image" buttons.

And confirming that the corresponding bill state becomes to be checked after the signing operation.

The return operation bill returns to the provider node, the settlement state changes to return, the return state and the to-be-submitted state provider can modify the uploading attachment, cancel invoice matching, cancel the pre-made invoice and the like, and submit again.

Clicking the view image button can view the document image file without allowing modification.

And displaying the intelligent auditing result on the check-in receipt settlement list signing detail interface.

And adding signed list display to display the detail of the documents which have been signed. The list shows the statement number, the settlement type, the provider, and the item unit. Clicking the statement number to enter the document inquiry interface.

5. Data entry to be audited

The staff checking user checks to-be-handled accounts, including pre-payment application to be checked, check and settlement of check and acceptance of goods, settlement of commission and settlement of quality assurance.

The data displayed by the auditing interface comprises a settlement document with a settlement state to be audited.

The top of the list shows that the total number of to-be-audited supports screening, and screening conditions comprise a settlement bill number (supporting fuzzy query), a settlement type, a provider and an item unit.

The audit interface includes a "view image," "back," "agree" button.

The consent operation corresponds to a document state change: the check-in statement becomes ready for payment, and the prepayment application, the payment settlement, and the warranty settlement become ready for payment.

And adding the display of the audited list, and displaying the detail of the operated audit document. The list shows the statement number, the settlement type, the provider, and the item unit. Clicking the statement number to enter the document inquiry interface.

6. My invoice

The method is used for a supplier to check the collected invoice data, and the invoice list is classified and displayed.

The invoice grouping classification status comprises: unmatched, matched. Unmatched (collect upload but unmatched to document), matched (successful match to pre-invoice after invoice collection).

The invoice for the unmatched state supports deletion, unmatched and ping state is allowed editing to be ping or ping failure (not ping successful).

Invoice matching is followed by supporting the cancellation of the matching of the statement, after which the status becomes unmatched.

The invoice corresponds to the settlement bill, the bill is returned after being signed, the invoice state changes according to the change of the bill state, and the signed bill becomes matched.

The matched state invoice supports checking the matched invoice, a checking entrance is needed to be provided, a checking interface for entering detail data is clicked, and the invoice detail data is simulated to be displayed.

Support uploading local invoice picture, limit and can only upload picture format file (bmp, jpg, png, tif, gif, pcx, tga, exif, fpx, svg, psd, cdr, pcd, dxf, ufo, eps, ai, raw, WMF, webp), and control file size (10M), upload the back in order to compress: thumbnail (around 50K) enlarged view (around 200K).

7. Settlement inquiry

The method is used for checking all initiated settlement documents, including prepaid application, check and acceptance settlement, payment settlement and quality assurance settlement documents.

The settlement inquiry home page displays the latest list and clicks more to enter the whole list interface.

The top part comprises screening conditions, and a bill number field is supported to search the settlement bill in a fuzzy manner; and supporting searching according to the settlement type and settlement state.

List field: the bill number, the settlement type, the creation date, the item unit, the item name, the settlement status, and the payment amount (ERP payment module returns).

The settlement state includes: to match, to partially match, to submit, to sign for, to audit, to check in, to pay, in payment, payment failure, settled, returned, and voided.

8. Personal center

For the vendor to configure billing rules.

The invoicing rules include invoice type, invoicing limit, and tax rate. The invoice type is a drop-down selection box containing enumerated values: special and general and electronic tax receipts. The billing allowance is entered into the entry box. The tax rate of making an invoice is a tax rate input frame, and the tax rate is provided with a unit per se. Superusage list: drop down box containing enumerated values: yes, no.

And modifying the password to pop-up a modification box for modifying the password.

Pin side information setting: the name and tax carry-out provider name and tax, the default account information under the default carry-out provider of the account opening line and the account number can be modified (find only one whether or not the account is carried by default, find multiple accounts with default accounts preferentially, find the multiple accounts with first default accounts, find the multiple accounts with first without default accounts); the address and the telephone are text boxes.

3. System function and settlement type

1. Prefabricated invoice

When the goods checking and accepting list is settled, the support provider generates a pre-invoice which is used as the basis of actual billing.

The system presets a pre-invoice template to generate a quasi-physical pre-invoice. The pre-invoice data originates from the check-in order.

When the selected check bill amount is larger than the invoice limit, the system automatically splits the invoice amount into the limit amount according to the detail line. The splitting rule is to split according to the sequence of the detail lines, when a certain line is split to be just over-limit, the detail lines before the line are summarized to form an invoice, and the rest part is continuously invoiced according to the rule. The invoice quota is 100 yuan, the details are added in sequence, the first row is 30 yuan, the second row is 40 yuan, the third row is 50 yuan, the sixth row is 60 yuan, the first three rows are added up to 120 yuan, the sum of the rows before the third row is invoiced, the rest of the sum is further invoiced, the sum of the third row and the fourth row is 110 yuan, the sum before the fourth row is invoiced, namely the third row is independently invoiced, and the like. If a certain line is singly overrated, if the unit price is not overrated, dividing the unit price by (limit/(1+tax rate)) to form a whole number downwards, and generating a single invoice. If the unit price exceeds the limit, limiting the limited amount of the line, and splitting the billing.

The prefabricated invoice can be provided with 8 rows of detail row data at most, more than 8 rows of detail row data can be provided with detailed list and matched with the detail tax control list according to tax regulations, and the invoice can be split. Judging according to the value of the overuse list set by the billing rules in the personal center of the person operating the pre-invoice, if yes, directly making an invoice and detailing an accessory list; if not, splitting and billing.

Split billing takes account of both monetary and line limits.

The formal production of the pre-invoice needs to verify that the sum of the price and tax of all the pre-invoices is consistent with the actual check-up amount and tax sum of the associated check-up order.

The pre-invoice has a background, and the state comprises to-be-matched and matched. Matched pre-invoices must be backfilled with invoice codes, invoice numbers, invoicing dates, and no further collected invoice library invoices are allowed to match.

The generated prefabricated invoice needs to generate a PDF file to support downloading to a computer.

2. Invoice collection OCR recognition

The home invoice library supports uploading of local invoice pictures, and an OCR interface is called to collect structured data in the uploading process.

When uploading a local invoice picture, an OCR recognition interface is called to collect invoice information, wherein the invoice information comprises basic elements of an invoice and an order number (the order number is a 10-bit continuous number) of an invoice remark. And after identifying the invoice, displaying an invoice detail information confirmation interface, allowing the manual modification of field contents, clicking, checking and saving if no error exists, and uploading invoice data. Multiple invoices can be supported for uploading at one time.

Checking, storing and checking logic of invoice amount: the price tax total amount=amount (no tax amount) +tax amount.

The PC end is an item local OCR interface and an asynchronous interface, the provider platform uploads the acquired picture to the interface and then returns an uploading result, after the uploading is successful, the relevant picture is stored, and after the result returns an identification result, the structured data and the associated picture are displayed.

3. Invoice checking and repeat checking

And the invoice is automatically checked by calling the checking interface, and the invoice repeatability check is realized.

Checking whether invoice collection is repeated or not through the invoice code and the invoice number, if so, prompting to repeatedly collect the invoice, not allowing to submit and save, and if not, saving and uploading to an invoice library.

The identified invoice basic elements are synchronized to the invoice checking interface of the national tax bureau for checking the invoice, and then checking results are returned to the invoice library, and failure reasons need to be returned when checking fails, for example, a mechanism for compensating and checking is needed for system reasons. If the invoice date is the same day, the invoice is not automatically checked, and the invoice on the same day is prompted to be unable to be checked. After the verification failure is stored, the verification is automatically compensated, and the verification is returned to be successful, the automatic matching is triggered.

4. Automatic invoice matching

The root invoice matching rules automatically match the collected invoices with the prefabricated invoices, and the collected invoice information is backfilled to the corresponding prefabricated invoices, so that automatic matching and manual matching are supported, and after matching, the cancellation of matching is also supported.

After the invoice is checked successfully, matching the prefabricated invoice: 1) Finding out a pre-made invoice corresponding to the bill for checking and accepting the bill under the receipt according to the acquired order number of the bill remark; 2) Automatically matching the order number, the price tax total amount, the tax, the purchasing party and the selling party of the remark to the order number, the price tax total amount, the tax, the purchasing party and the selling party of the pre-invoice according to the identified remark field;

The manual selection of paper invoices of a matched invoice library from unmatched pre-invoices at a clearing house is supported. The list is filtered by vendor (user home vendor by login vendor and invoice) and amount. And only single selection can be performed, and the matching invoice is clicked to finish manual matching action.

And automatically writing the invoice code, the invoice number and the invoice date back to the prefabricated invoice after the invoice is matched.

And after the matching is canceled, the association relation between the invoice in the invoice library and the pre-made invoice is released, the pre-made invoice code, the invoice number and the invoice date are emptied, the invoice in the matched state is changed into the to-be-matched state, and the invoice in the invoice library is changed into the unmatched state.

5. Invoice intelligent audit

And realizing intelligent audit of the bill by calling a background audit rule, and displaying an audit result.

The intelligent audit gist includes (mainly for the check and acceptance statement of arrival): 1) The sum of the fare tax amounts is consistent with the check and acceptance amount of the arrival goods; 2) The invoice tax is consistent with the receipt tax; 3) The invoice is within the authentication period; 4) The invoice is checked successfully; 5) The invoice is not repeatedly reimbursed; 6) Invoice sellers are consistent with suppliers; 7) Invoice buyers are in agreement with companies. If the verification is passed, displaying a green mark; if not, 1, 2, 3, 4, 5 show red marks, and 6, 7 show yellow marks.

1) The sum of the fare tax amounts is consistent with the check-in amount of the arrival goods: and whether the bill matched invoice total tax sum is consistent with the check receipt amount or not.

2) Invoice tax is consistent with document tax: the invoice tax aggregate matched by the receipt is consistent with the tax of the receipt.

3) The invoice is within the certification deadline: invoice date to time of day does not exceed day (specific days pending).

4) The invoice has been checked successfully: the examination results of the invoices matched with the documents are all examination success.

5) The invoice was not reimbursed: and identifying the invoice matched with the bill as the unique invoice in the invoice library according to the invoice code and the invoice number.

6) Invoice sellers are in agreement with suppliers: the seller name of the invoice is consistent with the name of the vendor field corresponding to the document.

7) Invoice buyers are in agreement with companies: the buyer name of the invoice is consistent with the company field name corresponding to the receipt.

6. Settlement type-prepayment application

The settlement platform is used for the suppliers to initiate the pre-payment application based on the order, and the conditions for initiating the pre-payment are the contract payment pre-payment proportion, and the suppliers provide the guarantee data such as bank insurance.

FIG. 3 is a schematic illustration of a pre-payment application flow according to an embodiment of the present application, as shown in FIG. 3, where the vendor settlement platform synchronizes document data through an interface, creates a pre-payment application, then correlates the order and uploads the attachment; initiating settlement to generate a prepayment application form to generate a bill image; then, the paper data is handed over; checking the document after the data is signed and uploading the image to form image data; and after the verification is passed, the ERP payment module initiates a payment application, and the payment data can be synchronized through the interface.

7. Settlement type-check-up settlement of arrival

The settlement platform is used for receiving the receipt of the goods by the supplier, issuing a corresponding invoice by the supplier and acquiring related accessories.

FIG. 4 is a schematic diagram of a check-in settlement process according to an embodiment of the application, wherein as shown in FIG. 4, a supplier settlement platform synchronizes bill data through an interface, and the check-in settlement data generates a pre-invoice after confirming a check-out bill; forwarding PDF off-line invoices to generate check-in settlement numbers of the arriving goods; then OCR collection is carried out on the under-line invoice, automatic check and verification are carried out, billing is matched automatically, information is backfilled, settlement application is initiated, bill images are generated, accessories are uploaded, and then paper data are handed over; and checking the ticket after the ticket is confirmed, checking the ticket by an ERP invoice checking module, and initiating a payment application by the ERP payment module after the ticket passes the checking. Payment data and invoice data may be synchronized through an interface. The invoice pool can also synchronize invoice status data, and can also return invoice data to the supplier settlement platform.

The flow of the invoice OCR is as follows: after photographing, the pictures are transmitted to an OCR (optical character recognition) interface, the OCR interface synchronizes the recognized invoice data to an invoice table of a billing system platform, and a provider system directly calls invoice structural data of a middle platform. The subsequent supplier platform operates the deletion and modification of the invoice and the corresponding change of the invoice state needs to synchronously modify the middle stage data.

8. Settlement type-progress-commission settlement

The method is used for completing the application of the progress money after the goods checking and accepting materials are normally put into operation.

FIG. 5 is a schematic diagram of a process of operation or warranty settlement according to an embodiment of the application, as shown in FIG. 5, a vendor settlement platform synchronizes bill data through an interface, initiates settlement after the operation or warranty settlement data is checked, uploads an accessory, and then generates an operation or warranty settlement number; then, the paper data is handed over; checking the bill after receipt confirmation, uploading the image, and forming image data; and after the verification is passed, the ERP payment module initiates a payment application, and the payment data can be synchronized through the interface.

9. Settlement type-progress money-quality assurance money settlement

The method is used for applying for the quality assurance money without abnormal conditions in the quality assurance period after the normal operation of the materials.

The quality assurance calculation flow is shown in fig. 5, and will not be described here.

10. Express bill maintenance and express information query

When submitting the bill, after the mailing mode selects the express mail, the express bill number must be maintained (only the cis-abundant express bill number is allowed to be maintained). And the express information corresponding to the express bill number can be checked in the subsequent examination.

11. Business data standing book-order standing book

The system needs to increase the order ledger, and supports the interface docking synchronization and the manual input mode to newly increase ledger data.

The fields of the interface synchronization are more than the fields displayed by the actual ledger, and the fields not displayed need to be stored in the background.

Clicking the ledger main interface to click a new adding button, entering a new adding maintenance interface, and displaying a line table field maintenance area after maintaining the head table field content.

The company field is a selection box and the data is a financial organization accounting subject.

The vendor field is a selection box and the data source is vendor master data.

The item unit field is a selection box, and the data source is factory main data.

The material description is a selection box, and the data source is material management main data.

The other fields are input boxes.

Status: default is "to be settled" after the new addition, the order is associated with any settlement type bill, the order is changed into execution, all the amounts of the order are checked and checked, and the payment is completed, and the order is changed into settled.

Editing: when the state is to be settled, the state can be edited, and other states can not be edited and can only be checked.

Deletion: when the state is to be settled, the state can be deleted, and other states can not be deleted.

The total price without tax defaults to the number without tax unit price, and cannot be modified.

The tax-containing total price defaults to the tax-containing single price number and cannot be modified.

12. Business data account-check-up receipt single account

The system needs to be added to a goods checking and accepting single account, and supports the interface docking synchronization and the manual input mode to newly add account data.

Clicking a new adding button by the ledger main interface, entering a new adding maintenance interface, and selecting other information and line detail information of the order with the head list by the head list order number. The brought line detail information is allowed to be deleted, allowed to be newly added (the order detail line needs to be controlled, and only one line can be associated under one warranty) and allowed to be edited. The check line count aggregate amount cannot exceed the order line amount.

Status: default to be "to be settled" after the new addition, the subsequent state changes along with the state change of the receipt settlement list corresponding to the receipt, if the check-in receipt is not "voided", the released check-in receipt status becomes "to be settled".

The total price without tax in the new increment defaults to the total price without tax in the order party, and modification is allowed; this field defaults to calculate = tax free number when the actual amount is to be modified, cannot be modified.

Defaulting the tax-containing total price when newly added to be the tax-containing total price of an order party, and allowing modification; this field defaults to calculate = tax containing price number when the actual quantity is to be modified, and cannot be modified.

And allowing clicking and checking the electronic file of the corresponding bill by the post-check receipt number.

13. Service data account-delivery single account

The system needs to increase the single account for delivery, and supports the interface docking synchronization and the manual entry mode to newly increase account data.

Clicking a new adding button by the ledger main interface, entering a new adding maintenance interface, and selecting other information and line detail information of the order with the head list by the head list order number. The brought line detail information is allowed to be deleted, allowed to be newly added (the order detail line needs to be controlled, and only one line can be associated under one warranty) and allowed to be edited. The quantity of shipments for the verification line cannot exceed the actual quantity of shipments for the order line corresponding to the check line.

Status: defaulting to 'to be settled' after the new addition, changing the follow-up state along with the change of the state of the corresponding delivery bill, and if the delivery bill is 'obsolete', changing the released state of the delivery bill into 'to be settled'.

The job ticket number allows clicking and clicking to view the electronic file of the corresponding document.

14. Business data account-quality insurance bill account

The system needs to add a quality insurance ledger, and supports the interface docking synchronization and the manual input mode to newly add ledger data.

Clicking a new adding button by the ledger main interface, entering a new adding maintenance interface, and selecting other information and line detail information of the order with the head list by the head list order number. The brought line detail information is allowed to be deleted, allowed to be newly added (the order detail line needs to be controlled, and only one line can be associated under one warranty) and allowed to be edited. The number of check-up lines cannot exceed the number of the corresponding operation lines of the order lines.

Status: default to "to be settled" after the new addition, the subsequent state changes along with the state change of the quality assurance form corresponding to the quality assurance form, if the quality assurance form is not "obsolete", the released quality assurance form state changes to "to be settled".

The external interface of the material contract mobile image settlement system of the embodiment of the application is as follows:

ERP material module-order data writing interface

ERP material module-to-goods inspection receipt data writing interface

ERP material module-delivery bill data writing interface

ERP material module-quality insurance policy data writing interface

ERP material module-receipt status feedback interface

ERP material module-factory master data synchronous interface

ERP material module-material main data synchronous interface

ERP invoice verification module-bill and invoice data synchronous interface

ERP invoice verification module-invoice verification result feedback interface

ERP payment module-bill payment data synchronization interface

ERP payment module-receipt payment status and other return interfaces

12. Electronic image system-electronic image uploading interface

13. Basic data platform-synchronization company basic data

14. Basic data platform-legal company basic data

15. Basic data platform-employee company basic data

16. Basic data platform-supplier company basic data

OCR-invoking OCR recognition

OCR-return recognition results

19. Invoice pool-invoice data synchronization to invoice pool

20. Invoice pool-synchronous invoice basic element to invoice checking and returning checking result

The material contract mobile image settlement system of the embodiment of the application is also provided with an interface with a mobile terminal, and the mobile terminal data is synchronous with a PC, and comprises settlement submission, bill processing, invoice acquisition, bill checking, bill signing, bill returning, bill checking and the like.

The material contract mobile image settlement system of the embodiment of the application is based on the whole flow operation of material settlement, adopts a micro-service framework technology, relies on a national net software application to carry out independent module construction from invoice submission to bill mailing, specifically distinguishes invoice processing, mailing management, invoice settlement and other modules, constructs a reasonable mobile terminal service environment, and pre-places professional and financial compliance and standardization examination work into an invoice processing module to feed back the invoice reasons of problems at the first time.

On the premise of unblocking the internal and external network interaction channels, a data integration technology is adopted to communicate with ERP, ECP, tax and other systems. After the receipt is signed, the invoice delivery notice is automatically pushed to the supplier. And the suppliers remotely upload invoice images through the mobile terminals, and verify and account related invoices in real time through OCR scanning technology. And after the provider successfully submits the invoice, automatically generating a corresponding invoice code.

By adopting the interface integration technology, the mobile terminal service environment is efficiently integrated along Feng Wuliu interfaces, suppliers rely on invoice codes generated in advance to orderly reserve mailing invoices on line in a designated time, and logistics information is visually displayed in the mobile terminal service environment. The central staff receives the relevant invoices according to the logistics information, then quickly sorts the invoices and hands the invoices over the financial department, and the crossing of suppliers from 'few runs' to 'zero runs' and 'quality' is truly realized.

According to the material contract mobile image settlement system provided by the embodiment of the application, online classified acquisition of raw attachment images, check and receipt of arrival and other data of the invoice of a supplier is realized, the palm real-time prefabrication of the invoice is realized, the full-flow online circulation of the settlement data of the supplier is realized, meanwhile, an express logistics interface is effectively fused, the paper invoice logistics information is rapidly mastered, the orderly transmission and sharing of the settlement data are met, and the supplier can realize the whole-course tracking of the settlement flow by depending on a mobile terminal.

In the foregoing embodiments of the present application, the descriptions of the embodiments are emphasized, and for a portion of this disclosure that is not described in detail in this embodiment, reference is made to the related descriptions of other embodiments.

In several embodiments provided by the present application, it should be understood that the disclosed client may be implemented in other manners. The above-described embodiments of the apparatus are merely exemplary, and the division of the units, such as the division of the units, is merely a logical function division, and may be implemented in another manner, for example, multiple units or components may be combined or may be integrated into another system, or some features may be omitted, or not performed. Alternatively, the coupling or direct coupling or communication connection shown or discussed with each other may be through some interfaces, units or modules, or may be in electrical or other forms.

The units described as separate units may or may not be physically separate, and units shown as units may or may not be physical units, may be located in one place, or may be distributed on a plurality of network units. Some or all of the units may be selected according to actual needs to achieve the purpose of the solution of this embodiment.

In addition, each functional unit in the embodiments of the present application may be integrated in one processing unit, or each unit may exist alone physically, or two or more units may be integrated in one unit. The integrated units may be implemented in hardware or in software functional units.

The foregoing is merely a preferred embodiment of the present application and it should be noted that modifications and adaptations to those skilled in the art may be made without departing from the principles of the present application, which are intended to be comprehended within the scope of the present application.

Claims

1. A mobile image settlement system for material contracts, comprising:

2. The material contract mobile image settlement system as set forth in claim 1, further comprising:

3. The material contract mobile image settlement system of claim 2, wherein the auditing unit audits the invoice comprises at least one of:

whether the invoice tax is consistent with the receipt tax or not;

whether the invoice is within the authentication period;

whether the invoice is checked successfully;

whether the invoice is repeatedly reimbursed or not;

whether the invoice purchaser name is consistent with the company field name.

4. The material contract mobile image settlement system as set forth in claim 1, further comprising:

a basic data management unit for managing at least one of the following data:

5. The material contract mobile image settlement system as set forth in claim 1, further comprising:

6. The material contract mobile image settlement system as set forth in claim 1, further comprising:

a user management unit for managing system user data;

A role management unit for managing system roles;

7. The mobile image settlement system for material contracts according to any one of claims 1 to 6, wherein the invoice processing unit is configured to generate a pre-invoice according to the check-in order, wherein the pre-invoice is split according to a selected billing limit when generated, and split into an amount within the limit according to a detail line when the selected check-in order amount is greater than the invoice limit; the production of the pre-invoice needs to check whether the sum of the price and tax of all the pre-invoices is consistent with the sum of the actual receipt amount and the sum of the tax of the associated receipt.

8. The material contract mobile image settlement system according to any one of claims 1 to 6, wherein the invoice processing unit invokes an OCR recognition interface to collect invoice information, wherein the invoice information includes a basic element of an invoice and an order number of an invoice remark, and an invoice detail information confirmation interface is displayed after the invoice is recognized, so that field contents are allowed to be manually modified, and invoice data is uploaded after confirmation.

9. The mobile image settlement system for material contracts according to any one of claims 1 to 6, wherein the invoice processing unit checks whether or not the invoice collection is repeated through the invoice code and/or the invoice number, if so, prompts repeated collection of the invoice, and does not allow submission for storage, and if not, the invoice is stored and uploaded to an invoice repository; the basic elements of the identified invoice are synchronized to an invoice checking interface of the national tax bureau for checking the invoice, and then checking results are returned, and the failure reason is required to be returned when the checking fails; if the invoice date is the same day, the invoice is not automatically checked, and the invoice on the same day is prompted to be unable to be checked.

10. The mobile image settlement system for material contracts according to any one of claims 1 to 6, wherein said invoice processing unit finds a pre-invoice corresponding to a bill to be checked and accepted to the bill according to the order number of the collected bill remarks, and automatically matches the order number, the price tax sum, the tax, the purchasing party, the selling party of the bill remarks to the bill number, the price tax sum, the tax, the purchasing party, the selling party of the pre-invoice according to the order number, the price tax sum, the tax of the identified remarks field; and automatically writing the invoice code, the invoice number and the invoice date back to the prefabricated invoice after the invoice is matched.