CN116227518A - File management system and method based on RFID (radio frequency identification) tag - Google Patents
File management system and method based on RFID (radio frequency identification) tag Download PDFInfo
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- A—HUMAN NECESSITIES
- A47—FURNITURE; DOMESTIC ARTICLES OR APPLIANCES; COFFEE MILLS; SPICE MILLS; SUCTION CLEANERS IN GENERAL
- A47B—TABLES; DESKS; OFFICE FURNITURE; CABINETS; DRAWERS; GENERAL DETAILS OF FURNITURE
- A47B63/00—Cabinets, racks or shelf units, specially adapted for storing books, documents, forms, or the like
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/90—Details of database functions independent of the retrieved data types
- G06F16/901—Indexing; Data structures therefor; Storage structures
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/90—Details of database functions independent of the retrieved data types
- G06F16/93—Document management systems
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06K—GRAPHICAL DATA READING; PRESENTATION OF DATA; RECORD CARRIERS; HANDLING RECORD CARRIERS
- G06K17/00—Methods or arrangements for effecting co-operative working between equipments covered by two or more of main groups G06K1/00 - G06K15/00, e.g. automatic card files incorporating conveying and reading operations
- G06K17/0022—Methods or arrangements for effecting co-operative working between equipments covered by two or more of main groups G06K1/00 - G06K15/00, e.g. automatic card files incorporating conveying and reading operations arrangements or provisious for transferring data to distant stations, e.g. from a sensing device
- G06K17/0029—Methods or arrangements for effecting co-operative working between equipments covered by two or more of main groups G06K1/00 - G06K15/00, e.g. automatic card files incorporating conveying and reading operations arrangements or provisious for transferring data to distant stations, e.g. from a sensing device the arrangement being specially adapted for wireless interrogation of grouped or bundled articles tagged with wireless record carriers
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q10/00—Administration; Management
- G06Q10/08—Logistics, e.g. warehousing, loading or distribution; Inventory or stock management
- G06Q10/087—Inventory or stock management, e.g. order filling, procurement or balancing against orders
- G06Q10/0875—Itemisation or classification of parts, supplies or services, e.g. bill of materials
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- Y—GENERAL TAGGING OF NEW TECHNOLOGICAL DEVELOPMENTS; GENERAL TAGGING OF CROSS-SECTIONAL TECHNOLOGIES SPANNING OVER SEVERAL SECTIONS OF THE IPC; TECHNICAL SUBJECTS COVERED BY FORMER USPC CROSS-REFERENCE ART COLLECTIONS [XRACs] AND DIGESTS
- Y02—TECHNOLOGIES OR APPLICATIONS FOR MITIGATION OR ADAPTATION AGAINST CLIMATE CHANGE
- Y02D—CLIMATE CHANGE MITIGATION TECHNOLOGIES IN INFORMATION AND COMMUNICATION TECHNOLOGIES [ICT], I.E. INFORMATION AND COMMUNICATION TECHNOLOGIES AIMING AT THE REDUCTION OF THEIR OWN ENERGY USE
- Y02D10/00—Energy efficient computing, e.g. low power processors, power management or thermal management
Abstract
The invention discloses a file management system and a method based on RFID labels, wherein the system comprises the following steps: filing cabinet, archives, RFID label, RFID response antenna, RFID signal reader, user interaction terminal and archives management server. An RFID signal reader is arranged in each file cabinet, a file box is arranged in each file cabinet, a pair of RFID induction antennas are oppositely arranged in each file box, file folders are arranged in each file box, RFID tags are arranged on each file folder, and file numbers are stored in the RFID tags; the user interaction terminal is used for human-computer interaction of operators; the file management server stores file management background data, wherein the file management background data takes file numbers as key values; the archive management server is in communication connection with all RFID signal readers and all user interaction terminals, so that operators can perform operations such as first-time warehousing management, borrowing/ex-warehouse management, return reset management, inventory checking management and the like of archives.
Description
Technical Field
The invention relates to the technical field of archive management, in particular to an archive management system and method based on RFID (radio frequency identification) tags.
Background
The archive management is also called archive work, and is a general term for archive offices to directly manage archive entities and archive information and provide various business works using services.
Traditional file management technology relies on personnel to manually carry out, and the cataloging process is tedious to offset and the arrangement time is lengthy; the file storage order is easily disturbed, and the searching is difficult; the types of files are numerous and miscellaneous, and the time-consuming time is spent for consulting; the file checking operation is not scientific, and most of the files stay on the primary checking of the file box; lack of management of the archive thickness dimension may result in space overhead, increasing management load and cost.
Disclosure of Invention
In view of the above, the present invention aims to solve the above-mentioned technical problems, and provides an RFID tag-based file management system and method with higher efficiency and lower cost.
The first aspect of the present invention proposes an RFID tag-based archive management system, comprising: at least one archive cabinet, a plurality of archive cabinets, a plurality of archive folders, a plurality of RFID tags, a plurality of RFID sensing antennas, a plurality of RFID signal readers, at least one user interaction terminal and at least one archive management server, wherein,
each file cabinet is internally provided with an RFID signal reader, each file cabinet is internally provided with at least one file box, the RFID induction antennas are oppositely arranged on the two sides of each file box, each file box is internally provided with a plurality of file folders, each file folder is provided with an RFID label corresponding to the file folder one by one, and file numbers are stored in the RFID labels; the user interaction terminal is used for human-computer interaction of operators; the file management server stores file management background data, wherein the file management background data comprises the file number, the file storage position, the file cabinet state identifier and the file page number;
the archive management server is communicatively connected to all of the RFID signal readers and all of the user interaction terminals, wherein,
when the archive management server receives a first warehousing management request sent by the user interaction terminal, the archive management server outputs recommended storage archive position information to the user interaction terminal according to the archive management background data;
when the archive management server receives the first warehousing confirmation information sent by the user interaction terminal, the archive management server updates the archive management background data;
when the archive management server receives the borrowing/delivering library management request sent by the user interaction terminal, the archive management server outputs borrowing/delivering library archive position information to the user interaction terminal according to the archive management background data;
when the archive management server receives borrowing/delivering confirmation information sent by the user interaction terminal, the archive management server updates the archive management background data;
when the archive management server receives a return reset management request sent by the user interaction terminal, the archive management server outputs information of the required archive return position to the user interaction terminal according to the archive management background data;
when the archive management server receives the return reset confirmation information sent by the user interaction terminal, the archive management server updates the archive management background data;
when the archive management server receives the inventory and inventory management request sent by the user interaction terminal, the archive management server receives all the archive numbers in all the RFID tags detected in real time and uploaded by the RFID signal reader, compares all the archive numbers with the archive management background data to obtain archive difference information, and then sends the archive difference information to the user interaction terminal.
Optionally, the file management background data is in a key-value data structure, the key data is the file number, and the value data includes the file storage position, the file in-cabinet state identifier and the file page number.
Optionally, the archive management server is further configured to output information of recommending storing archive location to the user interaction terminal according to the number of archives in the archive management background data, so that the information of recommending storing archive location can be based on the number of archives stored in the archive box.
Optionally, the archive management server is further configured to: and after updating the file management background data, sending the number of the residual storable file pages to the user interaction terminal, wherein the number of the residual storable file pages is equal to the sum of the total stored maximum file number minus the number of the current stored file pages.
Optionally, the value data in the file management background data further includes a preset attribute tag, and the file management server is further configured to determine, in a process of outputting the recommended storage file location information according to the file management background data, the recommended storage file location according to a preset rule according to the preset attribute tag when there are a plurality of available storage file locations.
Optionally, the preset attribute tag includes a warehouse location high-low identifier, and the archive management server is further configured to recommend a storage archive location of a low warehouse location according to the warehouse location high-low identifier.
Optionally, the archive management server is further configured to: and when the first warehouse-in management request, the borrowing/ex-warehouse management request or the return reset management request is received in batches, classifying and integrating all operation tasks according to the warehouse-in position high-low identifiers of the corresponding folders, and outputting the classified and integrated operation tasks to the user interaction terminal.
Optionally, the filing cabinet further includes: signal enhancement reflecting plate and RFID response antenna extension line.
The second aspect of the present invention proposes an RFID tag-based archive management method, which is suitable for the RFID tag-based archive management system of the present invention, comprising the steps of:
the archive management server receives a first warehousing management request sent by the user interaction terminal, and outputs recommended archive storage position information to the user interaction terminal according to the archive management background data;
the archive management server receives first warehousing confirmation information sent by the user interaction terminal, and updates the archive management background data;
the archive management server receives the borrowing/delivering warehouse management request sent by the user interaction terminal, and the archive management server outputs borrowing/delivering warehouse archive position information to the user interaction terminal according to the archive management background data;
the archive management server receives borrowing/ex-warehouse confirmation information sent by the user interaction terminal, and updates the archive management background data;
the archive management server receives a return reset management request sent by the user interaction terminal, and outputs information of the required archive return position to the user interaction terminal according to the archive management background data;
the archive management server receives return reset confirmation information sent by the user interaction terminal, and updates the archive management background data;
the archive management server receives the inventory and check management request sent by the user interaction terminal, receives all archive numbers in all RFID tags detected in real time and uploaded by the RFID signal reader, compares all archive numbers with archive management background data to obtain archive difference information, and then sends the archive difference information to the user interaction terminal.
According to the technical scheme, the intelligent recommending storage positions and electronic statistics can be realized, the manual checking is not needed, the automation degree is high, the archive inventory management can be well realized, and the method has the advantages of being higher in efficiency, lower in cost and the like compared with the manual archive management scheme.
Drawings
For purposes of illustration and not limitation, the invention will now be described in accordance with its preferred embodiments, particularly with reference to the accompanying drawings, in which:
FIG. 1 is a block diagram of an RFID tag based archive management system in accordance with an embodiment of the present invention;
FIG. 2 is a schematic diagram showing the attachment of RFID tags at different locations on the same folder cover in an RFID tag placement test according to an embodiment of the present invention;
FIG. 3 is a schematic diagram of bin intelligent adjustment of an RFID tag based archive management system in accordance with an embodiment of the present invention;
fig. 4 to fig. 7 are schematic diagrams illustrating the working processes of the file management method based on the RFID tag according to the embodiment of the present invention in four scenarios, i.e. first warehouse entry management, borrowing/ex warehouse management, return reset management, and inventory checking management.
Detailed Description
As shown in fig. 1, an RFID tag-based archive management system according to an embodiment of the present invention includes: at least one archive cabinet 10, a plurality of archive cabinets 20, a plurality of archive folders 30, a plurality of RFID tags 40, a plurality of RFID sensing antennas 50, a plurality of RFID signal readers 60, at least one user interaction terminal 70, and at least one archive management server 80. It should be noted that, in fig. 1, the drawing of the RFID tag 40 is omitted, and the drawing of the connection line between the RFID sensing antenna 50 and the RFID signal reader 60 is also omitted, and the number of the respective components in the drawing is merely an example and not a limitation of the present invention.
Each filing cabinet 10 is internally provided with an RFID signal reader 60, each filing cabinet 10 is internally provided with at least one filing cabinet 20, RFID induction antennas 50 are oppositely arranged on two sides of each filing cabinet 20, each filing cabinet 20 is internally provided with a plurality of filing folders 30, and each filing folder 30 is provided with an RFID tag 40 corresponding to the corresponding filing folder 30 one by one.
The user interaction terminal 70 may be a mobile phone, a PAD, or other devices, or may be attached with a tag scanning gun for information input, for human-computer interaction by an operator. The operators may include archive administrators, archive collators, archive schedulers, etc. who may use the same user interaction terminal 70, except for the specific manner of interaction.
The RFID tag 40 stores an archive number. The archive number is typically not changed after being initially written to the RFID tag 40, which archive number can subsequently be read by the RFID sensor 60.
The archive management server 80 stores therein archive management background data including archive numbers, archive storage locations, archive in-cabinet status identifiers, and archive pages. Typically, the file management background data uses the file number as a key value, because the file number has uniqueness. The archive management background data can also comprise characteristic information of other dimensions, and the characteristic information can establish a mapping relation with the key value so as to facilitate subsequent retrieval by operators.
In one embodiment, the archive management server 80 outputs recommended archive location information to the user interaction terminal according to the number of archives in the archive management background data, so that the recommended archive location information can be recommended based on the number of archives already stored in the archive box.
In the prior art, the information read by the RFID reader-writer generally only includes information such as a file number and the like, but does not include information of a file thickness, however, because the thickness of the file is not equal and the thickness of the file is dynamically changed along with the modification and editing of the file content, the current occupied volume, the current free volume and the current number of files which can be continuously accommodated in a certain cabinet body cannot be determined. This usually brings uncertainty to document management, and finally causes redundant waste of storage space, which greatly reduces the efficiency of archive management.
Through the technical scheme in the embodiment, the file management server can output recommended storage file position information to the user interaction terminal according to the number of file pages in file management background data, so that the current occupied volume, the current free volume and the current continuously-contained file number of a certain cabinet body can be determined according to the real-time number of file pages in the file box, the redundant waste of storage space is reduced to the greatest extent, and the file management efficiency is improved.
Further, according to another embodiment of the present application, archive management server 80 calculates the sum of the archive pages of each archive box; the file management server 80 determines the file box with the least total number of file pages according to the calculated total number of file pages of each file box; the archive management server 80 outputs the determined information of the archive box with the least sum of the number of the current archive pages to the user interaction terminal as recommended storage archive position information, so that the archive server can output the recommended storage archive position information to the user interaction terminal according to the number of the archive pages in the archive management background data.
The file management background data preferably adopts a key-value data structure form, and the key-value data structure form has the advantages of high query speed, large data storage quantity and high concurrency support, and is very suitable for query through a main key. The key data may be a file number, and the value data at least includes a file storage location and a file in-cabinet status identifier. The format of the file storage position can be flexibly set, for example, the file storage position can be marked as an nth file box of an mth file cabinet, and if the file box is internally provided with subdivided storage grids, the file storage position can be also marked as a first storage grid of the nth file box of the mth file cabinet. The specific form of the file in-cabinet status identifier can also be flexibly set, for example, the numeral "1" can be used for indicating that the file folder is in the cabinet currently "and the numeral" 0 "can be used for indicating that the file folder is not in the cabinet currently", and words such as "Yes/No" or "Yes/No" can be used for indicating whether the file folder is in the cabinet or not.
The file management server is in communication connection with all RFID signal readers and the user interaction terminal, and cooperatively helps an operator to realize operations such as first file warehousing management, file borrowing/delivery management, file returning reset management, inventory checking management and the like. The following description will be made separately.
1. First warehouse entry management:
when the archive management server receives a first warehousing management request sent by the user interaction terminal, the archive management server outputs recommended archive storage position information to the user interaction terminal according to archive management background data. The first warehouse-in management request at least comprises the file number of the newly stored file, and correspondingly, the file management server creates a new data record taking the file number as a main key value, then fills the file storage position with the recommended file storage position information, and marks the file cabinet state identifier as no.
When the archive management server receives the first warehousing confirmation information sent by the user interaction terminal, the archive management server updates archive management background data. Wherein updating the file management background data at least includes changing the "file in cabinet status identifier" of the newly added file to "yes".
2. Borrowing/ex-warehouse management:
borrowing and delivering are processes of taking files out of a file cabinet and a file box, and the difference is that the files need to be returned after borrowing, and the files are not returned after delivering.
When the archive management server receives the borrowing/delivering archive management request sent by the user interaction terminal, the archive management server outputs borrowing/delivering archive position information to the user interaction terminal according to archive management background data. The borrowing/delivering management request at least comprises a file number to be borrowed or delivered, and accordingly, the file management server uses the file number as a main key value to search file management background data, inquires file position information of the file and sends the file position information to the user interaction terminal.
When the archive management server receives the borrowing/ex-warehouse confirmation information sent by the user interaction terminal, the archive management server updates archive management background data. Wherein updating the archive management background data includes changing the "archive in cabinet status identifier" of the borrowing/delivery archive to "no".
3. Returning reset management:
when the archive management server receives a return reset management request sent by the user interaction terminal, the archive management server outputs information of the required archive return position to the user interaction terminal according to archive management background data. The file management server uses the file number as a main key value to search file management background data, inquires file position information of the obtained file and then sends the information to the user interaction terminal.
When the archive management server receives the return reset confirmation information sent by the user interaction terminal, the archive management server updates archive management background data. Wherein updating the file management background data at least includes changing the "file in cabinet status identifier" of the newly added file to "yes".
4. Counting, checking and managing:
since the operator may have a omission in the operation, for example, when accessing files, other files are carelessly accessed, or RFID tags on some folders are worn or lost, which may cause inconsistent file management background data and actual storage conditions of the files, it is necessary to check the files from time to time.
When the archive management server receives the inventory and check management request sent by the user interaction terminal, the archive management server receives archive numbers in all RFID tags detected in real time and uploaded by all RFID signal readers, compares all archive numbers with archive management background data to obtain archive difference information, and then sends the archive difference information to the user interaction terminal.
After the operators see the file difference information, the existing problems can be solved on site in a storehouse, and then the file management background data in the file management server is adjusted through the user interaction terminal, so that the file management background data is updated to be completely consistent with the actual storage condition of the file.
In the file management system based on the RFID tag according to the embodiment of the present invention, the value data in the file management background data may further include a preset attribute tag, and the file management server is further configured to determine, in a process of outputting the recommended storage file location information according to the file management background data, a recommended storage file location according to a preset rule according to the preset attribute tag when there are a plurality of available storage file locations that are empty currently.
The preset attribute tags may be one or more of year of construction, number of owner identification card, location of owner of the file, license plate number of owner of the file, whether to loan, etc. When the preset attribute labels are multi-dimensional, the file management background data can record the multi-aspect characteristics of each file, and operators can preset priority orders for different attribute labels, so that the file management server can comprehensively recommend the file storage positions. For example: the operator presets a placement rule of placing files of the same year of construction in a file cabinet, and storing files of the same license plate number of province in the file cabinet in a concentrated manner. The existing newly added file comprises the following basic contents: "archive number= 858924; time of filing = 2022 years; archive owner license plate number = jing LN487; file owner name = Zhang san; the owner's sex=men … … ", and the file management server inquires the file management background data to indicate that" the past Beijing license plate files of 2022 are stored in the X-th filing cabinet Y-th filing cabinet ", at this time, the file management server sends" recommended storage file location information=X-th filing cabinet Y-th filing cabinet "to the user interaction terminal.
In the existing file management work, only whether files exist in a warehouse is usually focused, and information of file thickness is not focused. Because the thicknesses of the files are not equal, the current occupied volume, the current free volume and the current quantity of files which can be continuously accommodated in a certain file cabinet and a certain file box cannot be determined. This often introduces uncertainty into document management and ultimately creates a redundant waste of storage space. In order to solve the technical problem, in the file management system based on the RFID tag according to the embodiment of the present invention, the preset attribute tag may further include a number of file pages, and the file management server is further configured to recommend a file storage location with a minimum sum of the number of file pages in the current box. Specifically, after the file management background data records the number of file pages of each file, the file management server can count the sum of the file page numbers in each file box, then make a numerical transverse comparison to determine the file box with the minimum total number of stored file page numbers, and then send the stored file position as a recommended position to the user interaction terminal. In this embodiment, the archive management server may also be configured to: and after updating the file management background data, sending the number of the residual storable file pages to the user interaction terminal, wherein the number of the residual storable file pages is equal to the sum of the full-memory maximum file page number and the number of the current stored file pages. Thus, the operator can refer to the number of remaining storable archives and combine with the business expectations to determine whether more archives, archives and folders need to be purchased. It should be noted that, the average number of archives per archive may be preset, and then the numerical result of "continuously accommodating the number of archives/(preset average number of archives") rounded up or rounded down may be calculated as the output of "continuously accommodating the portion of archives". Thus, the user can intuitively understand how many files can be put in.
Because the file storage positions of different file cabinets in the storehouse are high and low, file cabinet operators positioned at high places can be contacted only by taking up a ladder, and file cabinet operators positioned at low places can be directly contacted. In this case, the preset attribute tag may include a warehouse location high-low identifier, and the archive management server is further configured to recommend a storage archive location of the low warehouse location. Specifically, the high-low storage position mark can be marked as 'high storage position/low storage position' for distinguishing. When the files are transacted and put in storage for the first time, if a plurality of storage positions with high storage positions and low storage positions are available, the low storage positions are recommended, so that physical strength is saved when file cabinet operators store file folder objects. In this embodiment, the archive management server is further configured to: when a first warehouse-in management request, a borrowing/ex-warehouse management request or a return reset management request is received in batches, all operation tasks are classified and summarized by referring to the warehouse-in position high-low identifiers and then output to the user interaction terminal. For example, all the operation tasks related to the file folder at the high warehouse position are concentrated on one work order, so that the operation tasks are convenient for operators to take up ladders for centralized treatment; and then, all the operation tasks related to the file folder at the low storage position are concentrated on the other Zhang Gongshan, so that the operation tasks are convenient for operators to directly process without help of a ladder, and the working efficiency can be improved.
Preferably, in the case that the file thickness can be recorded in the file management background data, in the file return reset management link, an operation step of file thickness rechecking may also be set. For the same file, if the thickness of the file at the time of return is not consistent with the thickness of the file at the time of previous borrowing, it is possible that the material is increased or decreased during the period of delivery. At this time, the archive management server may send a prompt message to the user interaction terminal, where the prompt message is used to prompt the operator that there may be a change in the material content, and please note the review. If the operator finds that the change does exist, new material information is increased or decreased in file management background data through man-machine interaction operation, file thickness is updated, and then the system can redistribute a proper space to store the file.
Preferably, the content of the archive inventory management may further include: some files which are borrowed and not returned for a long time are investigated, and then an operator judges whether to select a file destruction process. If the file is destroyed, the storage space corresponding to the file is released in the system. Therefore, the utilization rate of the storage space can be improved, and the space is always reserved for the 'zombie' material which is not returned for a long time.
Preferably, the number of file cabinets is increased in consideration of the increase of business. Whenever an old filing cabinet is nearly full, a new filing cabinet is added to the new area, which means that the available space is increased, and a new number needs to be given to the storage space in the new filing cabinet. At this time, if a new folder needs to be transacted for first warehouse entry, there are two ways to allocate a storage space for the folder: one is automatic dispensing of the system, and one is manual dispensing. (1) The system automatically distributes: full-automatic allocation and automatic allocation in a designated filing cabinet. The former system defaults to preferentially allocate free space in the old filing cabinet, and the latter would assign the filing cabinet (either the old filing cabinet or the new filing cabinet) first and then automatically allocate space in the filing cabinet. (2) Manual distribution: the operator selects a designated file cabinet, file box, and then determines the specific file storage location.
Preferably, the preset attribute tag may include information of the cooperators, and all file cabinets are categorized in advance with reference to the information of the cooperators, that is, each cooperator has a file cabinet with a fixed area in a warehouse, if the cooperator needs spot check or whole library moving, the designated area is only required to be opened to the designated cooperator, so that information isolation among different cooperators is ensured, and information security is ensured.
The service scale corresponding to different partners is different, so that file storage spaces with different sizes can be pre-allocated, but the pre-allocation cannot completely meet the actual situation. Preferably, a statistics monitoring function may be designed in the archive management server, which refers to: in a certain monitoring period, if the actual storage folder number of a certain lessee is not consistent with the preset storage folder number for a long time, a prompt is provided. For example, if the number of folders is preset by the partner a to be 100, but the number of folders is only stored to be 60 in the period of 6 months, and the trend of the change of the number of folders in the period of 6 months does not show an ascending trend, the system will send a prompt message "the space redundancy 40 of the file partner is suggested to perform space adjustment" to the user interaction terminal at the end of the monitoring period of 6 months. "at this time, the operator can consider the recommendation to adjust the preset archive space of the archive cooperation to 60 or 70, and the specific digital administrator can customize the settings.
The above process of adjusting the size of the archive storage space corresponding to each partner can also be automatic control and adjustment, so that manual setting can be reduced, automatic control and adjustment can be performed, and the adjustment basis is the change trend of the storage quantity in a certain period. Specifically, referring to fig. 3, a trend prediction technology is adopted in the archive management server, and ring ratio dynamic ratio analysis is performed on the stock data of 6 months in the past, so that the utilization rate of the old warehouse space is ensured to reach 95%. The core principle is that data of the next period is dynamically predicted according to data of the previous period, then the aim is to ensure that the utilization rate of the warehouse reaches 95% or higher, and under the constraint of the aim, automatic adjustment of current warehouse position allocation is carried out according to a predicted value of the next period. Specifically, the following logic settings may be made: if the current bin utilization reaches 95% and the ring ratio dynamic interest rate remains equal to 1, then no automatic allocation is performed; if the current bin utilization rate reaches 95%, and the ring ratio dynamic utilization rate is kept to be more than 1, then automatic allocation is carried out, the inventory quantity of the next month is predicted, the inventory total quantity when the utilization rate of 95% is realized is obtained, and the number of the allocated file bins is automatically increased when the number of the allocated file bins is obtained; if the current bin utilization rate reaches 95%, and the ring specific dynamic utilization rate is kept to be more than 1, automatic allocation is performed, the inventory quantity of the next month is predicted, the inventory total quantity when the utilization rate of 95% is achieved is obtained, and the number of the allocated file bins is automatically reduced when the number of the allocated file bins is obtained.
The applicant also found that in the file management system based on RFID in the prior art, the phenomenon that the RFID signal is not easy to read often occurs, and the position of the RFID tag is set according to general knowledge, for example, the RFID tag is attached to the center of the file folder, and through experiments of the inventor, the reading accuracy of the RFID signal is less than 90%. The accuracy and efficiency of the operation of the RFID-based archive management system is severely impacted. In fact, since there are numerous and complex factors in the RFID-based archive management system, the relationship between the RFID tag setting and the RFID signal reading is affected, including but not limited to the size, material and location of the cabinet, archive, the location of the RFID tag on the archive, the RFID antenna and the relative location of the RFID reader, and there is no theory or technology related to the present technology that can design or optimize the setting location of the RFID tag on the archive in the RFID-based archive management system.
The inventors of the present application designed and developed an RFID tag placement position test, aiming to determine an optimal placement position of an RFID tag on a file according to the RFID-based file management system of the present application through this test, so that it is possible to ensure accuracy and reliability in reading an RFID signal in the file management system.
Fig. 2 is a schematic diagram showing the attachment of RFID tags at different positions on the same folder cover in an RFID tag placement test according to an embodiment of the present invention. As shown, the RFID tags were respectively disposed at a total of 25 relative positions from positions a to Y as shown in the figure, and for each position, the reading result of the RFID reader was recorded and tested 1000 times for each position, and after data processing, the accuracy data of the test was shown in table 1.
Table 1 tag detection accuracy vs. data table for different RFID tag attach positions
| Position of | A | B | C | D | E |
| Accuracy rate of | 60.4％ | 63.5％ | 66.1％ | 64.2％ | 61.3％ |
| Position of | F | G | H | I | J |
| Accuracy rate of | 65.7％ | 69.9％ | 71.2％ | 70.0％ | 65.8％ |
| Position of | K | L | M | N | O |
| Accuracy rate of | 82.2％ | 84.9％ | 88.5％ | 85.6％ | 83.0％ |
| Position of | P | Q | R | S | T |
| Accuracy rate of | 85.4％ | 94.1％ | 98.5％ | 93.9％ | 85.5％ |
| Position of | U | V | W | X | Y |
| Accuracy rate of | 74.8％ | 81.0％ | 83.2％ | 80.5％ | 75.5％ |
Note that: accuracy, i.e., the probability that an RFID tag is successfully read, e.g., 1000 tests, with 604 reads successful, the accuracy is 60.4%.
As can be seen from table 1, the highest accuracy of detection was achieved when the RFID tag was set at position R, which reached 98.5%. According to fig. 2, the position R corresponds to the position centered on the bottom line of the folder cover in the one-third height horizontal direction. In the file management system based on the RFID tag according to the preferred embodiment of the application, the RFID tag is arranged at the position which is one third of the height on the bottom line of the cover of the file folder and is in the middle of the horizontal direction (namely, the position R is better than the position M), so that the signal of the RFID tag arranged on the file can be read with very high accuracy, and the accuracy and the efficiency of file management are improved.
In addition, based on the comparison test performed in addition, compared with the conventional technical scheme that the RFID tag is attached to the center of the file folder and the RFID sensor is usually required to be lifted, the tag setting scheme of the embodiment of the invention enables the RFID sensor to be directly erected on two sides of the file box, so that the RFID tag can be read without lifting the RFID sensor.
According to the file management system based on the RFID tag, the file cabinet can further comprise the signal enhancement reflecting plate and the RFID induction antenna extension line, the signal enhancement reflecting plate and the RFID induction antenna extension line can enhance the electromagnetic wave signal intensity of the RFID, and the RFID tag can be read smoothly by the RFID signal reader.
The file management method based on the RFID tag, which is provided by the embodiment of the invention, is suitable for the file management system based on the RFID tag, and specifically can comprise the following steps A to G.
Step A, the file management server receives a first warehouse entry management request sent by the user interaction terminal, and the file management server outputs recommended file storage position information to the user interaction terminal according to file management background data;
step B, the file management server receives the first warehouse entry confirmation information sent by the user interaction terminal, and updates file management background data;
step C, the archive management server receives the borrowing/delivering warehouse management request sent by the user interaction terminal, and the archive management server outputs the borrowing/delivering warehouse archive position information to the user interaction terminal according to the archive management background data;
step D, the archive management server receives borrowing/delivering confirmation information sent by the user interaction terminal, and updates archive management background data;
e, the file management server receives a return reset management request sent by the user interaction terminal, and the file management server outputs file return position information to the user interaction terminal according to file management background data;
step F, the file management server receives the return reset confirmation information sent by the user interaction terminal, and updates file management background data;
and G, the archive management server receives the inventory and check management request sent by the user interaction terminal, receives archive numbers in all RFID tags detected in real time and uploaded by all RFID signal readers, compares all archive numbers with archive management background data to obtain archive difference information, and then sends the archive difference information to the user interaction terminal.
Details of RFID tag-based archive management systems and methods of embodiments of the present invention may also be understood by those skilled in the art with reference to fig. 4-7.
In summary, the archive management system and method based on the RFID tag in the embodiment of the invention can intelligently recommend storage positions and carry out electronic statistics, do not need to count manually, have higher automation degree, can well realize archive inventory management, and have the advantages of higher efficiency, lower cost and the like compared with a manual archive management scheme.
The above embodiments do not limit the scope of the present invention. It will be apparent to those skilled in the art that various modifications, combinations, sub-combinations and alternatives can occur depending upon design requirements and other factors. Any modifications, equivalent substitutions and improvements made within the spirit and principles of the present invention should be included in the scope of the present invention.
Claims (9)
1. An RFID tag-based archive management system comprising: at least one archive cabinet, a plurality of archive cabinets, a plurality of archive folders, a plurality of RFID tags, a plurality of RFID sensing antennas, a plurality of RFID signal readers, at least one user interaction terminal and at least one archive management server, wherein,
each file cabinet is internally provided with an RFID signal reader, each file cabinet is internally provided with at least one file box, the RFID induction antennas are oppositely arranged on the two sides of each file box, each file box is internally provided with a plurality of file folders, each file folder is provided with an RFID label corresponding to the file folder one by one, and file numbers are stored in the RFID labels; the user interaction terminal is used for human-computer interaction of operators; the file management server stores file management background data, wherein the file management background data comprises the file number, the file storage position, the file cabinet state identifier and the file page number;
the archive management server is communicatively connected to all of the RFID signal readers and all of the user interaction terminals, wherein,
when the archive management server receives a first warehousing management request sent by the user interaction terminal, the archive management server outputs recommended storage archive position information to the user interaction terminal according to the archive management background data;
when the archive management server receives the first warehousing confirmation information sent by the user interaction terminal, the archive management server updates the archive management background data;
when the archive management server receives the borrowing/delivering library management request sent by the user interaction terminal, the archive management server outputs borrowing/delivering library archive position information to the user interaction terminal according to the archive management background data;
when the archive management server receives borrowing/delivering confirmation information sent by the user interaction terminal, the archive management server updates the archive management background data;
when the archive management server receives a return reset management request sent by the user interaction terminal, the archive management server outputs information of the required archive return position to the user interaction terminal according to the archive management background data;
when the archive management server receives the return reset confirmation information sent by the user interaction terminal, the archive management server updates the archive management background data;
when the archive management server receives the inventory and inventory management request sent by the user interaction terminal, the archive management server receives all the archive numbers in all the RFID tags detected in real time and uploaded by the RFID signal reader, compares all the archive numbers with the archive management background data to obtain archive difference information, and then sends the archive difference information to the user interaction terminal.
2. The RFID tag-based archive management system of claim 1, wherein the archive management background data is in the form of a key-value data structure, the key data is the archive number, and the value data includes the archive storage location and the archive in-cabinet status identifier and the archive page number.
3. An RFID tag-based archive management system of claim 1 wherein the archive management server is further configured to output recommended storage archive location information to the user interaction terminal based on the number of archives in the archive management background data, such that storage archive location information can be recommended based on the number of archives already stored in the archive box.
4. An RFID tag-based archive management system of claim 3 wherein the archive management server is further configured to: and after updating the file management background data, sending the number of the residual storable file pages to the user interaction terminal, wherein the number of the residual storable file pages is equal to the sum of the total stored maximum file number minus the number of the current stored file pages.
5. The RFID tag-based archive management system of claim 2, wherein the value data in the archive management background data further includes a preset attribute tag, and wherein the archive management server is further configured to determine the recommended archive location according to a preset rule according to the preset attribute tag in a case where there are a plurality of empty available archive locations currently in outputting recommended archive location information according to the archive management background data.
6. An RFID tag-based archive management system of claim 5 wherein the preset attribute tags include warehouse location high and low identifiers and wherein the archive management server is further configured to recommend a low warehouse location for storing archive locations based on the warehouse location high and low identifiers.
7. An RFID tag-based archive management system of claim 6 wherein the archive management server is further configured to: and when the first warehouse-in management request, the borrowing/ex-warehouse management request or the return reset management request is received in batches, classifying and integrating all operation tasks according to the warehouse-in position high-low identifiers of the corresponding folders, and outputting the classified and integrated operation tasks to the user interaction terminal.
8. An RFID tag-based archive management system of claim 1 wherein the archive cabinet further comprises: signal enhancement reflecting plate and RFID response antenna extension line.
9. An RFID tag-based archive management method, applicable to an RFID tag-based archive management system as claimed in any one of claims 1 to 8, comprising the steps of:
the archive management server receives a first warehousing management request sent by the user interaction terminal, and outputs recommended archive storage position information to the user interaction terminal according to the archive management background data;
the archive management server receives first warehousing confirmation information sent by the user interaction terminal, and updates the archive management background data;
the archive management server receives the borrowing/delivering warehouse management request sent by the user interaction terminal, and the archive management server outputs borrowing/delivering warehouse archive position information to the user interaction terminal according to the archive management background data;
the archive management server receives borrowing/ex-warehouse confirmation information sent by the user interaction terminal, and updates the archive management background data;
the archive management server receives a return reset management request sent by the user interaction terminal, and outputs information of the required archive return position to the user interaction terminal according to the archive management background data;
the archive management server receives return reset confirmation information sent by the user interaction terminal, and updates the archive management background data;
the archive management server receives the inventory and check management request sent by the user interaction terminal, receives all archive numbers in all RFID tags detected in real time and uploaded by the RFID signal reader, compares all archive numbers with archive management background data to obtain archive difference information, and then sends the archive difference information to the user interaction terminal.
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