CN115099381A - Intelligent file cabinet management system - Google Patents

Intelligent file cabinet management system Download PDF

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Publication number
CN115099381A
CN115099381A CN202210770265.4A CN202210770265A CN115099381A CN 115099381 A CN115099381 A CN 115099381A CN 202210770265 A CN202210770265 A CN 202210770265A CN 115099381 A CN115099381 A CN 115099381A
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user
file cabinet
information
intelligent file
intelligent
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周涛
黄峰
熊君
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Anhui Aurora Intelligent Technology Co ltd
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Anhui Aurora Intelligent Technology Co ltd
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    • GPHYSICS
    • G06COMPUTING; CALCULATING OR COUNTING
    • G06KGRAPHICAL DATA READING; PRESENTATION OF DATA; RECORD CARRIERS; HANDLING RECORD CARRIERS
    • G06K19/00Record carriers for use with machines and with at least a part designed to carry digital markings
    • G06K19/06Record carriers for use with machines and with at least a part designed to carry digital markings characterised by the kind of the digital marking, e.g. shape, nature, code
    • G06K19/06009Record carriers for use with machines and with at least a part designed to carry digital markings characterised by the kind of the digital marking, e.g. shape, nature, code with optically detectable marking
    • G06K19/06037Record carriers for use with machines and with at least a part designed to carry digital markings characterised by the kind of the digital marking, e.g. shape, nature, code with optically detectable marking multi-dimensional coding
    • GPHYSICS
    • G06COMPUTING; CALCULATING OR COUNTING
    • G06QINFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00Administration; Management
    • G06Q10/06Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
    • G06Q10/063Operations research, analysis or management
    • G06Q10/0631Resource planning, allocation, distributing or scheduling for enterprises or organisations
    • GPHYSICS
    • G06COMPUTING; CALCULATING OR COUNTING
    • G06VIMAGE OR VIDEO RECOGNITION OR UNDERSTANDING
    • G06V40/00Recognition of biometric, human-related or animal-related patterns in image or video data
    • G06V40/10Human or animal bodies, e.g. vehicle occupants or pedestrians; Body parts, e.g. hands
    • G06V40/16Human faces, e.g. facial parts, sketches or expressions
    • G06V40/172Classification, e.g. identification

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Abstract

The invention discloses an intelligent file cabinet management system, relates to the technical field of intelligent file cabinet management, and solves the technical problem that the existing file cabinet is irregular in use; the method comprises the steps of acquiring personal information of a user, and registering a login management platform according to the personal information; the method comprises the steps of acquiring personal information of a user, and registering a login management platform according to the personal information; a user logs in a management platform through a user terminal to fill in a use request of the intelligent file cabinet and applies for the use right of the intelligent file cabinet; a user logs in a management platform through a user terminal to fill in a returning request of the intelligent file cabinet and applies for the returning right of the intelligent file cabinet; a user logs in a management platform through a user terminal to fill in an intelligent file cabinet checking request and checking time, and applies for checking right of the intelligent file cabinet; the use of the intelligent file cabinet is managed at the background by an administrator, the use of the intelligent file cabinet is standardized, the borrower can conveniently check file information, and the borrower can be automatically reminded to return files.

Description

Intelligent file cabinet management system
Technical Field
The invention belongs to the field of intelligent file cabinets, relates to an intelligent file cabinet management technology, and particularly relates to an intelligent file cabinet management system.
Background
The existing file cabinet lacks of system management, the file cabinet is ineffectively used, screening is not carried out, resource waste is caused, after a borrower takes a file away, if the borrower forgets to return the file, and when the next borrower and a file manager need to check the file, a great deal of energy is needed to inquire and search the file.
Therefore, an intelligent file cabinet management system is provided.
Disclosure of Invention
The present invention is directed to solving at least one of the problems of the prior art. Therefore, the invention provides an intelligent file cabinet management system which solves the problem that the existing file cabinet is irregular in use.
In order to achieve the above object, an embodiment according to a first aspect of the present invention provides an intelligent file cabinet management system, which includes a management platform, and a registration module, a file storage module, and a file viewing module connected thereto; information interaction is carried out among all modules based on a data signal mode;
the registration module is used for acquiring personal information of a user and registering a login management platform according to the personal information;
the file storage module is used for storing files by a user; the file storage module comprises a file storage unit and a file taking-out unit;
the file storage unit is used for storing files by a user, and the specific process comprises the following steps:
a user logs in a management platform through a user terminal to fill in a use request of the intelligent file cabinet and applies for the use right of the intelligent file cabinet;
an administrator logs in a management platform through an administrator terminal and receives a use request sent by a user;
the administrator judges whether the use request of the user is reasonable;
sending the information of the opening failure of the use authority of the intelligent file cabinet to a user terminal of the user when the use request of the user is unreasonable;
the user requests are reasonable, the corresponding user intelligent file cabinet use authority is granted, and the information that the intelligent file cabinet use authority is successfully opened is sent to the user terminal of the user;
after acquiring the use authority of the intelligent file cabinet, a user selects the intelligent file cabinet in an idle state, puts files in the intelligent file cabinet, marks the intelligent file cabinet in a storage state, fills file information through a user terminal and uploads the file information to a management platform; wherein the file information comprises a file name and a file category;
the management platform receives the file information and generates an information code according to the file information; the information code is in a two-dimensional code form;
the information code is displayed on the corresponding intelligent file cabinet;
other users can scan the information code displayed on the intelligent file cabinet through the user terminal to obtain file information;
the file taking-out unit is used for a user to take out a file, and the specific process comprises the following steps:
a user logs in a management platform through a user terminal to fill in a returning request of the intelligent file cabinet and applies for the returning right of the intelligent file cabinet;
the management platform grants the returning authority of the intelligent file cabinet of the corresponding user and sends information that the returning authority of the intelligent file cabinet is successfully opened to the user terminal of the user;
after the user obtains the returning authority of the intelligent file cabinet, taking out the files in the intelligent file cabinet;
a user sends a return completion signal to the management platform through the user terminal;
the management platform receives the return completion signal and marks the corresponding intelligent file cabinet as an idle state;
the file viewing module is used for a user to view files.
Preferably, the registration module comprises an information acquisition unit and an information inspection unit;
the information acquisition unit is used for acquiring personal information of a user;
the information verifying unit is used for verifying the authenticity of the personal information.
Preferably, the information acquisition unit acquires personal information of a user, and the specific process includes:
a user uploads personal information to a management platform through a user terminal; the personal information comprises a name, a unit name, a face image and a mobile phone number;
preprocessing personal information; the preprocessing is to screen out human face information which does not meet the standard;
sending the preprocessed face information to an information inspection unit;
the information inspection unit inspects the authenticity of personal information, and the specific process comprises the following steps:
the method comprises the steps that a detection unit obtains names, unit names and face images in face information;
acquiring an employee registration form of a corresponding unit in a database according to the unit name; the employee registration form comprises two columns of contents, wherein the first column is an employee name, and the second column is an employee face image;
matching employee face images with the same employee name in an employee registration form according to the name;
comparing the face image with the corresponding staff face image;
if the comparison result of the face images is inconsistent, namely the personal information is wrongly filled, sending a registration failure short message to a user terminal of the user;
the face image comparison results are consistent, namely the personal information is correctly filled, and a registration success short message is sent to a user terminal of the user;
the user can log in the management platform in any one mode of face recognition, login password setting and verification code receiving.
Preferably, the user terminal and the administrator terminal both comprise a smart phone and a computer.
Preferably, the intelligent file cabinet comprises an electronic display screen, and an infrared sensor is installed inside the intelligent file cabinet.
Preferably, the user views the file, and the specific process includes:
a user logs in a management platform through a user terminal to fill in a checking request and checking time of the intelligent file cabinet, and applies for checking rights of the intelligent file cabinet;
an administrator logs in a management platform through an administrator terminal and receives a viewing request sent by a user;
the administrator judges whether the checking request of the user is reasonable or not;
sending information of failure in opening of the checking authority of the intelligent file cabinet to a user terminal of the user when the checking request of the user is unreasonable;
the user requests reasonably, the corresponding user intelligent file cabinet viewing permission is granted, the intelligent file cabinet is marked as a viewing state, and a viewing code is sent to a user terminal of the user; wherein the check code is disposable and time-efficient;
a user receives a check code through a user terminal;
after the intelligent file cabinet identifies the check code, the cabinet door is opened, and a user checks files;
the user puts the files back to the intelligent file cabinet within the viewing time;
the intelligent file cabinet sends a return signal to the management platform and marks the return signal as a storage state;
the user does not put the files back into the intelligent file cabinet within the viewing time;
the intelligent file cabinet sends a non-return signal to the management platform, and the management platform sends an early warning short message to an intelligent terminal of a user.
Compared with the prior art, the invention has the beneficial effects that:
the invention acquires the personal information of the user and registers and logs in the management platform according to the personal information; a user logs in a management platform through a user terminal to fill in a use request of the intelligent file cabinet and applies for the use right of the intelligent file cabinet; a user logs in a management platform through a user terminal to fill in a returning request of the intelligent file cabinet and applies for the returning right of the intelligent file cabinet; a user logs in a management platform through a user terminal to fill in an intelligent file cabinet checking request and checking time, and applies for checking right of the intelligent file cabinet; the use of the intelligent file cabinet is managed at the background by an administrator, the use of the intelligent file cabinet is standardized, the utilization rate of the intelligent file cabinet is improved, a borrower can check file information conveniently, and the borrower can be automatically reminded to return files.
Drawings
Fig. 1 is a schematic diagram of the present invention.
Detailed Description
The technical solutions of the present invention will be described clearly and completely with reference to the following embodiments, and it should be understood that the described embodiments are only a part of the embodiments of the present invention, and not all of the embodiments. All other embodiments, which can be obtained by a person skilled in the art without making any creative effort based on the embodiments in the present invention, belong to the protection scope of the present invention.
As shown in fig. 1, an intelligent file cabinet management system includes a management platform, and a registration module, a file storage module, and a file viewing module connected to the management platform; information interaction is carried out among all modules based on a data signal mode;
the registration module is used for acquiring personal information of a user and registering a login management platform according to the personal information;
the file storage module is used for storing files by a user;
the file viewing module is used for a user to view files.
In this embodiment, the registration module includes an information acquisition unit and an information verification unit;
the information acquisition unit is used for acquiring personal information of a user;
the information checking unit is used for checking the authenticity of the personal information.
In this embodiment, the information acquisition unit acquires personal information of a user, and the specific process includes:
a user uploads personal information to a management platform through a user terminal; the personal information comprises a name, a unit name, a face image and a mobile phone number;
preprocessing personal information; the pretreatment process comprises screening;
the preprocessing process includes checking whether the face image can check a face, for example: the uploaded face image is a puppy image, namely an unqualified face image;
the uploaded face images are fuzzy and cannot identify faces, and the face images are unqualified face images;
whether the format of the mobile phone number is standard or not is judged, for example, the uploaded mobile phone number is 10 digits, and the standard mobile phone number is 11 digits, namely, the mobile phone number is unqualified;
and sending the preprocessed face information to an information inspection unit.
In this embodiment, the information verification unit verifies the authenticity of the personal information, and the specific process includes:
the inspection unit acquires names, unit names and face images in the face information;
acquiring an employee registration form of a corresponding unit in a database according to the unit name; it needs to be further explained that the employee registration form includes two columns of contents, the first column is the name of the employee, and the second column is the face image of the employee;
matching employee face images with the same employee name in an employee registration form according to the name;
comparing the face image with the corresponding staff face image;
if the comparison result of the face images is inconsistent, namely the personal information is wrongly filled, sending a registration failure short message to a user terminal of the user;
the face image comparison results are consistent, namely the personal information is correctly filled, and a registration success short message is sent to a user terminal of the user; the user can log in the management platform in any one mode of face recognition, login password setting and verification code receiving.
In this embodiment, the file storage module includes a file storage unit and a file retrieval unit;
the file storage unit is used for storing files by a user;
the file taking-out unit is used for taking out the file by a user.
The user stores the file, and the specific process comprises the following steps:
a user logs in a management platform through a user terminal to fill in a use request of the intelligent file cabinet and applies for the use right of the intelligent file cabinet;
an administrator logs in a management platform through an administrator terminal and receives a use request sent by a user;
the administrator judges whether the use request of the user is reasonable;
sending the information of the opening failure of the use authority of the intelligent file cabinet to a user terminal of the user if the use request of the user is unreasonable;
the user requests are reasonable, the corresponding user intelligent file cabinet use authority is granted, and the information that the intelligent file cabinet use authority is successfully opened is sent to the user terminal of the user; it needs to be further explained that the usage right of the intelligent file cabinet is that the user can use the intelligent file cabinet in an idle state;
after acquiring the use authority of the intelligent file cabinet, a user selects an intelligent file cabinet in an idle state, puts files in the intelligent file cabinet, marks the intelligent file cabinet in a storage state, fills file information through a user terminal and uploads the file information to a management platform; wherein the file information comprises a file name and a file category;
the management platform receives the file information and generates an information code according to the file information; the information code is in a two-dimensional code form;
the information code is displayed on the corresponding intelligent file cabinet;
other users can scan the information code displayed on the intelligent file cabinet through the user terminal to obtain file information;
it should be further explained that the user is the person in charge of the requested intelligent filing cabinet.
The user takes out the file, and the specific process comprises the following steps:
a user logs in a management platform through a user terminal to fill in a returning request of the intelligent file cabinet and applies for the returning right of the intelligent file cabinet;
the management platform grants the returning authority of the intelligent file cabinet of the corresponding user and sends information that the returning authority of the intelligent file cabinet is successfully opened to the user terminal of the user;
after the user obtains the returning authority of the intelligent file cabinet, the files in the intelligent file cabinet are taken out, and the fact that no other foreign matters exist in the intelligent file cabinet is guaranteed;
a user sends a return completion signal to the management platform through the user terminal;
and the management platform receives the return completion signal and marks the corresponding intelligent file cabinet into an idle state for the subsequent use of the user.
In this embodiment, the intelligent file cabinet includes an electronic display screen, and the information code is displayed on the electronic display screen.
The user views the file, and the specific process comprises the following steps:
a user logs in a management platform through a user terminal to fill in a checking request and checking time of the intelligent file cabinet, and applies for checking rights of the intelligent file cabinet;
an administrator logs in a management platform through an administrator terminal and receives a viewing request sent by a user;
the administrator judges whether the checking request of the user is reasonable;
sending information of failure in opening of the checking authority of the intelligent file cabinet to a user terminal of the user when the checking request of the user is unreasonable;
the user requests reasonably, the corresponding user intelligent file cabinet viewing permission is granted, the intelligent file cabinet is marked as a viewing state, and a viewing code is sent to a user terminal of the user; it is further noted that the check code is disposable and time-efficient; the check code can be used only once and cannot be used again after being used, the timeliness is that the check code can be used within the specified time and the check code fails after exceeding the specified time;
a user receives a check code through a user terminal;
after the intelligent file cabinet identifies the check code, the cabinet door is opened, and a user checks files;
the user puts the files back to the intelligent file cabinet within the viewing time;
the intelligent file cabinet sends a return signal to the management platform and marks the return signal as a storage state;
the user does not put the files back into the intelligent file cabinet within the viewing time;
the intelligent file cabinet sends a non-return signal to the management platform, and the management platform sends an early warning short message to an intelligent terminal of a user to remind the user to return the file.
In this embodiment, the user terminal includes an intelligent device such as a smart phone and a computer;
the administrator terminal comprises intelligent equipment such as a smart phone and a computer.
In the embodiment, an infrared sensor is installed in the intelligent file cabinet; the infrared sensor can detect whether the intelligent file cabinet has files.
Although the present invention has been described in detail with reference to the preferred embodiments, it will be understood by those skilled in the art that various changes may be made and equivalents may be substituted for elements thereof without departing from the spirit and scope of the present invention.

Claims (7)

1. An intelligent file cabinet management system is characterized by comprising a management platform, and a registration module, a file storage module and a file viewing module which are connected with the management platform; information interaction is carried out among all modules based on a data signal mode;
the registration module is used for acquiring personal information of a user and registering a login management platform according to the personal information;
the file storage module is used for storing files by a user; the file storage module comprises a file storage unit and a file taking-out unit;
the file storage unit is used for storing files by a user;
the file taking-out unit is used for a user to take out a file;
the file viewing module is used for a user to view files.
2. The intelligent file cabinet management system according to claim 1, wherein the registration module comprises an information acquisition unit and an information verification unit;
the information acquisition unit is used for acquiring personal information of a user;
the information verifying unit is used for verifying the authenticity of the personal information.
3. The intelligent file cabinet management system according to claim 2, wherein the information acquisition unit acquires personal information of a user, and the specific process comprises:
a user uploads personal information to a management platform through a user terminal; the personal information comprises a name, a unit name, a face image and a mobile phone number;
preprocessing personal information; the preprocessing is to screen out human face information which does not meet the standard;
sending the preprocessed face information to an information inspection unit;
the information inspection unit inspects the authenticity of personal information, and the specific process comprises the following steps:
the inspection unit acquires names, unit names and face images in the face information;
acquiring an employee registration form of a corresponding unit in a database according to the unit name; the employee registration form comprises two columns of contents, wherein the first column is an employee name, and the second column is an employee face image;
matching employee face images with the same employee name in an employee registration form according to the name;
comparing the face image with the corresponding staff face image;
if the face image comparison result is inconsistent, namely the personal information is wrongly filled, sending a registration failure short message to a user terminal of the user;
the face image comparison results are consistent, namely the personal information is correctly filled, and a registration success short message is sent to a user terminal of the user;
the user can log in the management platform in any one mode of face recognition, login password setting and verification code receiving.
4. An intelligent file cabinet management system according to claim 3, wherein the user terminal and the administrator terminal each comprise a smartphone and a computer.
5. The intelligent file cabinet management system according to claim 4, wherein the intelligent file cabinet comprises an electronic display screen, and an infrared sensor is installed inside the intelligent file cabinet.
6. The intelligent file cabinet management system according to claim 5, wherein the user stores files, and the specific process comprises:
a user logs in a management platform through a user terminal to fill in a use request of the intelligent file cabinet and applies for the use right of the intelligent file cabinet;
an administrator logs in a management platform through an administrator terminal and receives a use request sent by a user;
the administrator judges whether the use request of the user is reasonable;
sending the information of the opening failure of the use authority of the intelligent file cabinet to a user terminal of the user if the use request of the user is unreasonable;
the user requests are reasonable, the corresponding user intelligent file cabinet use authority is granted, and the information that the intelligent file cabinet use authority is successfully opened is sent to the user terminal of the user;
after acquiring the use authority of the intelligent file cabinet, a user selects an intelligent file cabinet in an idle state, puts files in the intelligent file cabinet, marks the intelligent file cabinet in a storage state, fills file information through a user terminal and uploads the file information to a management platform; wherein the file information comprises a file name and a file category;
the management platform receives the file information and generates an information code according to the file information; the information code is in a two-dimensional code form;
the information code is displayed on the corresponding intelligent file cabinet;
other users can scan the information code displayed on the intelligent file cabinet through the user terminal to acquire file information;
the user takes out the file, and the specific process comprises the following steps:
a user logs in a management platform through a user terminal to fill in a returning request of the intelligent file cabinet and applies for the returning right of the intelligent file cabinet;
the management platform grants the returning authority of the intelligent file cabinet of the corresponding user and sends information of successful opening of the returning authority of the intelligent file cabinet to the user terminal of the user;
after the user obtains the returning authority of the intelligent file cabinet, taking out the files in the intelligent file cabinet;
a user sends a return completion signal to the management platform through the user terminal;
and the management platform receives the return completion signal and marks the corresponding intelligent file cabinet in an idle state.
7. The intelligent file cabinet management system according to claim 6, wherein the user views files, and the specific process comprises:
a user logs in a management platform through a user terminal to fill in an intelligent file cabinet checking request and checking time, and applies for checking right of the intelligent file cabinet;
an administrator logs in a management platform through an administrator terminal and receives a viewing request sent by a user;
the administrator judges whether the checking request of the user is reasonable or not;
sending information of failure in opening of the checking authority of the intelligent file cabinet to a user terminal of the user when the checking request of the user is unreasonable;
the user requests reasonably, the intelligent file cabinet of the corresponding user is granted with viewing authority, the intelligent file cabinet is marked as a viewing state, and a viewing code is sent to the user terminal of the user; wherein the check code is disposable and time-efficient;
a user receives a check code through a user terminal;
after the intelligent file cabinet identifies the check code, the cabinet door is opened, and a user checks files;
the user puts the files back to the intelligent file cabinet within the viewing time;
the intelligent file cabinet sends a return signal to the management platform and marks the return signal as a storage state;
the user does not put the files back into the intelligent file cabinet within the viewing time;
the intelligent file cabinet sends a non-return signal to the management platform, and the management platform sends an early warning short message to the intelligent terminal of the user.
CN202210770265.4A 2022-06-30 2022-06-30 Intelligent file cabinet management system Pending CN115099381A (en)

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Application Number Priority Date Filing Date Title
CN202210770265.4A CN115099381A (en) 2022-06-30 2022-06-30 Intelligent file cabinet management system

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Application Number Priority Date Filing Date Title
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Citations (8)

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Publication number Priority date Publication date Assignee Title
CN204515896U (en) * 2015-04-10 2015-07-29 天津智达慧远商务咨询有限公司 A kind of enterprise document with inform by short message function borrows device
CN105118186A (en) * 2015-09-23 2015-12-02 成都生长线科技有限公司 Control system and method for intelligent storage cabinet
CN108175191A (en) * 2017-12-27 2018-06-19 江铃汽车股份有限公司 File management method, system, readable storage medium storing program for executing and intelligent filing cabinet
CN112364957A (en) * 2020-11-11 2021-02-12 上海古鳌电子科技股份有限公司 Management system and wisdom filing cabinet of wisdom filing cabinet
CN112863073A (en) * 2021-02-22 2021-05-28 武汉百智诚远科技有限公司 Application system and device of RFID intelligent file cabinet
CN213545307U (en) * 2020-10-30 2021-06-25 李元戎 File management system based on NFC technology
CN114266538A (en) * 2021-12-02 2022-04-01 天津万物汇智科技有限公司 Gas station user registration system and method
CN115660627A (en) * 2022-10-25 2023-01-31 安徽水利生态环境建设有限公司 Registration training method for attendance checking of personnel

Patent Citations (8)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
CN204515896U (en) * 2015-04-10 2015-07-29 天津智达慧远商务咨询有限公司 A kind of enterprise document with inform by short message function borrows device
CN105118186A (en) * 2015-09-23 2015-12-02 成都生长线科技有限公司 Control system and method for intelligent storage cabinet
CN108175191A (en) * 2017-12-27 2018-06-19 江铃汽车股份有限公司 File management method, system, readable storage medium storing program for executing and intelligent filing cabinet
CN213545307U (en) * 2020-10-30 2021-06-25 李元戎 File management system based on NFC technology
CN112364957A (en) * 2020-11-11 2021-02-12 上海古鳌电子科技股份有限公司 Management system and wisdom filing cabinet of wisdom filing cabinet
CN112863073A (en) * 2021-02-22 2021-05-28 武汉百智诚远科技有限公司 Application system and device of RFID intelligent file cabinet
CN114266538A (en) * 2021-12-02 2022-04-01 天津万物汇智科技有限公司 Gas station user registration system and method
CN115660627A (en) * 2022-10-25 2023-01-31 安徽水利生态环境建设有限公司 Registration training method for attendance checking of personnel

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