CN114201950A - Engineering documentation, text receiving and transmitting system based on intelligent cloud platform - Google Patents
Engineering documentation, text receiving and transmitting system based on intelligent cloud platform Download PDFInfo
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- CN114201950A CN114201950A CN202111560495.XA CN202111560495A CN114201950A CN 114201950 A CN114201950 A CN 114201950A CN 202111560495 A CN202111560495 A CN 202111560495A CN 114201950 A CN114201950 A CN 114201950A
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F40/00—Handling natural language data
- G06F40/10—Text processing
- G06F40/166—Editing, e.g. inserting or deleting
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- G06—COMPUTING; CALCULATING OR COUNTING
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Abstract
The invention discloses an engineering document compiling and text receiving and sending system based on an intelligent cloud platform, and particularly relates to the technical field of engineering document transceiving. The invention is suitable for different project contract participants of owners, management companies, design houses, various contractors and the like in a project, and can really realize the file management problem in various scenes of the project implementation based on an internet intelligent platform under the cloud storage technology and through the interactive collaboration of independent accounts of different users.
Description
Technical Field
The invention relates to the technical field of engineering document receiving and sending, in particular to an engineering document compiling and receiving system based on an intelligent cloud platform.
Background
The engineering project is often in a large number of contracts and involves multi-party communication among owners, design houses, management parties and various contractors, so that a large amount of documents of going and going are generated when formal communication confirmation is carried out. At present, the standardization and the internet degree of the engineering industry still need to be improved, a large number of project management personnel still adopt a paper file management mode, and the problems of multiple processes and long signing time exist in offline file delivery, meeting passing, approval and signing. Meanwhile, a large number of engineering project paper files are difficult to effectively check, collect and store, are easy to lose, often companies need to be equipped with a plurality of special data workers, a large amount of time and energy are invested for classification, arrangement and searching, and the efficiency is low.
To improve such problems, engineering project enterprises are trying to send and receive project files and manage them with digital tools, and there are currently several approaches: 1) e, mail: at present, a project file communication mode with a high use degree only supports communication of information band files, and file storage and management cannot be realized; 2) an OA system: a plurality of OA systems are available in the market, but the OA systems are generally oriented to all industries, are mutually independent blocks in the aspects of information interaction, examination and approval of received and sent documents and document storage, cannot meet the characteristics of close functional connection of document sending and approval, contract package association, formal reply and the like in the scene of document sending and receiving in the engineering industry, and cannot improve the automation degree of management; 3) company customization system: the customization system usually considers the data and file security of the company, only gives corresponding use permission to personnel inside the company, and cannot realize direct file interaction and management outside the company, so in an actual use scene, the information of the file is generally required to be sorted, uploaded, summarized and archived twice on the traditional communication based on social software and mails, and the workload of file receiving and sending management is increased. Various problems still exist in the three modes, so that an engineering documentation and text receiving and transmitting system based on an intelligent cloud platform is needed to solve the problems.
Disclosure of Invention
Therefore, the invention provides an engineering documentation, text receiving and dispatching system based on an intelligent cloud platform, which is suitable for different project contract participants of owners, management companies, design houses, various contract units and the like in engineering projects.
In order to achieve the above object, the embodiments of the present invention provide the following technical solutions: an engineering documentation, text receiving and dispatching system based on an intelligent cloud platform comprises a documentation module, a text sending module and a text receiving module, wherein the output end of the documentation module is connected with the input end of the text sending module, the output end of the text sending module is connected with the input end of the text receiving module, and the system supports the use of a computer end and a mobile phone end APP;
the file compiling module comprises a new building unit, an authority setting unit, a user type defining unit and a file associating unit, wherein the new building unit is used for building a file and a format file template, the authority setting unit is used for defining a user read-write authority and giving a corresponding read-write authority to the format file template, the user type defining unit is used for matching a corresponding account type for a user according to the function of the user on an engineering project, and the file associating unit is used for calling and compiling files of an account of which a contractual party has the format file template authority in the project process;
the document sending module comprises different form document sending units, an approval unit, a copying unit, a document reply state tracking unit, a first screening unit and a filing unit, wherein the different form document sending units support three forms of document sending, the document sending forms supported by the different form document sending units comprise a document in a sending system, a document outside the sending system and a recorded document only, the approval unit is used for associating different approval processes according to document types, the approval processes in the approval unit are approved by multiple personnel of an owner, a design institute, a manager and a contractor, when a sender sends a document, the sender selects a corresponding type of approval flow, confirms that the document enters the approval process, and can successfully send the document after approval, the copying unit is used for copying and sending the sent document and can selectively export the document in a PDF form, and the document reply state tracking unit is used for tracking reply and closing state of the document, Checking the reply records, wherein the first screening unit is used for screening and quickly searching files in the text records through different dimensions, and the filing unit is used for automatically filing the files which are successfully sent;
the incoming text module comprises different forms of incoming text units, an incoming text reminding unit, a circulation unit, a reply unit, a filing unit and a second screening unit, the different forms of incoming text units support two forms of incoming text, the two forms of incoming text supported by the different forms of incoming text units comprise automatic file receiving and online text uploading attachments in the system so as to increase the incoming text records, the incoming text reminding unit is used for setting incoming text notification reminding, the mode of the incoming text notification reminding comprises short message notification and mail notification, the circulation unit is used for customizing circulation sequence and checking reading records, the reply unit is used for inquiring other people to reply opinions and making a reply by a receiver, and the reply unit comprises three formal reply modes: the file storage unit is used for automatically storing and filing the received files, the files stored by the file storage unit can be exported in a PDF form, and the second screening unit is used for screening and quickly searching the files in the receiving records through different dimensions.
The invention has the following advantages:
1. the invention can realize transceiving between different project participants, and realize automatic multi-dimensional archiving according to the management requirements of each unit, and realize high confidentiality by setting the file control center of each project participant port as an independent edition block;
2. each file in the invention has independent read/write permission, has strong confidentiality and can be prevented from being changed randomly;
3. the invention can automatically enter the examination and approval flow in the process of sending the document, each approver port can check the detailed information and approve the sent document, and the document which finishes all examination and approval flows can be sent to the receiver port;
4. the invention supports the sending of files outside the system or the retention of only the sending records, and realizes the unified management of files online and offline; the received document has the functions of circulation and reply opinion solicitation, and a document receiver can reserve or directly form formal reply; in the invention, all check and reply of the received and sent messages are recorded and can be traced;
5. the invention can automatically file files, support multi-dimensional search, package and batch export according to different file directories, and simultaneously has a computer version and a mobile phone APP version, so that the files can be looked up and approved at any time and any place.
Drawings
FIG. 1 is a flowchart of the whole process of receiving and sending files according to the present invention;
FIG. 2 is a documentation flow diagram provided by the present invention;
FIG. 3 is a flowchart of the text management provided by the present invention;
FIG. 4 is a flowchart of the receipt management provided by the present invention;
FIG. 5 is a block diagram provided by the present invention;
FIG. 6 is a schematic structural diagram of a documentation module provided by the present invention;
FIG. 7 is a schematic structural diagram of a text module provided in the present invention;
fig. 8 is a schematic structural diagram of a receipt module provided in the present invention.
In the figure: 1 documentation module, 2 text sending module and 3 text receiving module.
Detailed Description
The present invention is described in terms of particular embodiments, other advantages and features of the invention will become apparent to those skilled in the art from the following disclosure, and it is to be understood that the described embodiments are merely exemplary of the invention and that it is not intended to limit the invention to the particular embodiments disclosed. All other embodiments, which can be derived by a person skilled in the art from the embodiments given herein without making any creative effort, shall fall within the protection scope of the present invention.
Referring to the attached drawings 1 and 5 in the specification, the engineering documentation, text receiving and dispatching system based on the intelligent cloud platform comprises a documentation module 1, a text sending module 2 and a text receiving module 3, wherein the output end of the documentation module 1 is connected with the input end of the text sending module 2, the output end of the text sending module 2 is connected with the input end of the text receiving module 3, and the system supports the use of a computer end and a mobile phone end APP.
The implementation scenario is specifically as follows:
s1, the account A uses the documentation module 1 to compile a format file template N, and the account of the contracting party B is given the authority to call the format file template N to create a new file;
s2, calling a format file template N by an account of a contracting party B to create and compile a new file, and sending the newly compiled file through a text sending module 2;
s3, automatically archiving the file to the file control center of the contracting party in the sending process, and receiving the file by the account C and automatically archiving the file in the file control center of the unit where the account C is located;
s4, account C can reply to the incoming text directly or after internal circulation. After replying, the reply opinions and the original text are integrated to generate a PDF file, and the PDF file is automatically filed in a unit control center where the C is located; at the same time, the integrated PDF file is automatically archived in the clearinghouse of the contracting party B.
Referring to fig. 2 and 6 of the specification, in the engineering documentation, text receiving and sending system based on the intelligent cloud platform of the embodiment, the documentation module 1 includes a new creation unit, an authority setting unit, a user type defining unit and a file association unit, the new creation unit is used for creating a new file and a format file template, the authority setting unit is used for defining a user read-write authority and giving a corresponding read-write authority to the format file template, the user type defining unit is used for matching a corresponding account type for a user according to the function of the user on an engineering project, and the file association unit is used for calling and documentation of an account which a contracting party has the authority of the format file template in the project process.
The implementation scenario is specifically as follows:
s1, the user edits files through the new unit or calls the format file template to create new files, the user can select a blank template to continue the operation of the step S2, or can select to call the existing format file template to continue the operation of the step S3;
s2, editing titles on the selected blank templates, endowing the read-write permission to the files through a permission setting unit, and then storing the files;
s3, when the user selects the format file template in the system, if the system has the file template, the user can directly select the file template, and the operation of the step S2 is carried out on the selected file template, if the system has no file template, the operation of the step S4 is carried out;
s4, when there is no related file template in the system, a new template can be created, and the title, file type, application scope and related authority are edited for the created template and saved, then the operation of step S3 is executed.
Referring to the accompanying drawings 3 and 7 of the specification, in the engineering documentation, text receiving and dispatching system based on the intelligent cloud platform of the embodiment, the text sending module 2 comprises a different-form text sending unit, an approval unit, a copying unit, a file reply state tracking unit, a first screening unit and a filing unit, the different-form text sending unit supports three forms of text sending, including sending in-system files, sending out-system files and only recording text sending, the approval unit is used for associating different approval processes according to file types, the approval processes can be participated in by multiple persons of an owner, a design institute, a manager and a contractor, when a sender sends a file, the corresponding type of approval flow can be selected, the text sending is confirmed to enter the approval process, the file can be successfully sent after approval is passed, the copying unit is used for copying the sent file and can be selected to be exported in the form of PDF, the file reply state tracking unit is used for tracking the reply and closing states of the file and checking reply records, the first screening unit is used for screening and quickly searching the file in the text record through different dimensions, and the filing unit is used for automatically filing the file which is successfully sent.
The implementation scenario is specifically as follows:
s1, sending the newly-built file through different forms of sending units, and selecting three forms of sending text in the system, sending text out of the system and sending text only records;
s2, when selecting the text in the system, checking whether a file exists in the system, when the file exists, selecting the existing file in the system, when the file does not exist, compiling the file through the documentation module 1, then editing the title, the receiving unit, the contract package, the text type and the like of the file, and finally sending and signing;
s3, associating different approval processes according to file types, enabling multiple personnel such as supervision, contractors and the like to participate in approval, selecting whether to start the approval process when a sender sends a file, entering the approval flow of a corresponding type if the sender selects to start, confirming that the sent file enters the approval process, successfully sending the file after the approval is passed, repeating the file editing process in the step S2 if the approval is not passed, directly sending the file if the approval process is not selected to be not started, and automatically archiving the file which is successfully sent through a archiving unit;
s4, when selecting the system outgoing text, directly entering the program compiled by the file in the step S2, and then repeating the process of the step S3;
s5, when the only text recording form is selected, the text is directly sent successfully.
Referring to the attached drawings 4 and 8 of the specification, the engineering documentation and text receiving and sending system based on the intelligent cloud platform of the embodiment comprises a text receiving module 3 in different forms, a text receiving reminding unit, a circulation unit, a reply unit, an archiving unit and a second screening unit, wherein the text receiving unit in different forms supports two forms of text receiving, comprises an automatic text receiving and a text uploading attachment in a system, and is used for increasing text receiving records, the text receiving reminding unit is used for setting text receiving notification reminding, comprises short message notification and mail notification, the circulation unit is used for customizing circulation order and checking reading records, the reply unit is used for inquiring other people to reply opinions and making formal reply by the text receiving party, and the reply unit comprises three reply modes: the file storage unit is used for automatically storing and filing the received files, the files stored by the file storage unit can be exported in a PDF form, and the second screening unit is used for screening and quickly searching the files in the receiving records through different dimensions.
The implementation scenario is specifically as follows:
and S1, receiving different incoming text reminders, checking incoming text by the user, determining whether to enter a signature process according to whether to require signature, and automatically archiving the incoming text after signature. Then opening a message, and selecting whether to start a consultation process;
s2, selecting to start the inquiry flow and then directly entering the inquiry flow, wherein the inquiry flow can be ended according to the flow, or the inquiry flow can be stopped in the period, and selecting not to start the inquiry flow and then directly entering the step S3;
and S3, editing and selecting the reply opinions, and then formally replying the received text through a reply unit, wherein the reply opinions can contain part or all of the collected reply opinions. After the reply, the receiving text containing the reply opinions is automatically filed in the receiving and sending party file control centers through the filing unit. The incoming content can be screened through different dimensions in the incoming record through the second screening unit, and the file can be quickly searched.
Although the invention has been described in detail above with reference to a general description and specific examples, it will be apparent to one skilled in the art that modifications or improvements may be made thereto based on the invention. Accordingly, such modifications and improvements are intended to be within the scope of the invention as claimed.
Claims (8)
1. The utility model provides an engineering documentation, receiving and dispatching literary composition system based on intelligence cloud platform which characterized in that: the system comprises a documentation module (1), a text sending module (2) and a text receiving module (3), wherein the output end of the documentation module (1) is connected with the input end of the text sending module (2), and the output end of the text sending module (2) is connected with the input end of the text receiving module (3);
the file compiling module (1) comprises a new building unit, an authority setting unit, a user type defining unit and a file associating unit, wherein the new building unit is used for building a file and a format file template, the authority setting unit is used for defining a user read-write authority and endowing the format file template with a corresponding read-write authority, the user type defining unit is used for matching a corresponding account type for a user according to the role of the user on a project, and the file associating unit is used for calling and compiling files of an account of which a contractual party has the format file template authority in the project process;
the text sending module (2) comprises a different-form text sending unit, an approval unit, a copying unit, a file reply state tracking unit, a first screening unit and a filing unit, wherein the different-form text sending unit supports three forms of text sending, the approval unit is used for associating different approval processes according to file types, the copying unit is used for copying and sending a sent file and selectively exporting the file in a PDF form, the file reply state tracking unit is used for tracking reply and closing states of the file and checking reply records, the first screening unit is used for screening and quickly searching the file in the text sending records through different dimensions, and the filing unit is used for automatically filing the successfully sent file;
the incoming text module (3) comprises different-form incoming text units, a text receiving reminding unit, a circulation unit, a reply unit, a filing unit and a second screening unit, the different-form incoming text units support two forms of incoming text, the text receiving reminding unit is used for setting text receiving notification reminding, the circulation unit is used for customizing circulation sequence and checking reading records, the reply unit is used for inquiring other people to reply opinions and making formal reply by a text receiver, the filing unit is used for automatically storing and filing received files, and the second screening unit is used for screening and quickly searching files in the text receiving records through different dimensions.
2. The engineering documentation, text transmission and reception system based on the intelligent cloud platform according to claim 1, wherein: the text sending forms supported by the different form text sending units comprise sending in-system files, sending out-system files and only recording texts.
3. The engineering documentation, text transmission and reception system based on the intelligent cloud platform according to claim 1, wherein: the examination and approval process in the examination and approval unit is carried out by a plurality of personnel such as an owner, a design house, a management party, a supervision party and a contractor, the sender selects the corresponding type of examination and approval flow when sending the file, the sender confirms that the file is sent, namely, the examination and approval process is entered, and the file can be successfully sent after the examination and approval is passed.
4. The engineering documentation, text transmission and reception system based on the intelligent cloud platform according to claim 1, wherein: the two types of receipt supported by the receipt units in different forms comprise automatic receipt of files in the system and uploading attachment of the files in the online, so that receipt records are increased.
5. The engineering documentation, text transmission and reception system based on the intelligent cloud platform according to claim 1, wherein: the incoming text notification reminding mode comprises a short message notification and an email notification.
6. The engineering documentation, text transmission and reception system based on the intelligent cloud platform according to claim 1, wherein: the reply unit comprises three reply modes: formal reply is directly carried out, predefined reply flow is automatically called, and the reply flow is self-defined.
7. The engineering documentation, text transmission and reception system based on the intelligent cloud platform according to claim 1, wherein: the file held by the archive unit can be exported in the form of PDF.
8. The engineering documentation, text transmission and reception system based on the intelligent cloud platform according to claim 1, wherein: the system supports the use of computer end APP and mobile phone end APP.
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