CN113392307A - Novel data file management method in data box - Google Patents
Novel data file management method in data box Download PDFInfo
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- CN113392307A CN113392307A CN202110614820.XA CN202110614820A CN113392307A CN 113392307 A CN113392307 A CN 113392307A CN 202110614820 A CN202110614820 A CN 202110614820A CN 113392307 A CN113392307 A CN 113392307A
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- data
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- storage
- label
- terminal
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- 238000007726 management method Methods 0.000 title abstract description 9
- 238000005192 partition Methods 0.000 claims abstract description 7
- 238000000034 method Methods 0.000 claims description 25
- 230000005540 biological transmission Effects 0.000 claims description 15
- 238000009434 installation Methods 0.000 claims description 14
- 238000002372 labelling Methods 0.000 claims description 3
- 238000013479 data entry Methods 0.000 abstract 1
- 230000007306 turnover Effects 0.000 abstract 1
- 238000010586 diagram Methods 0.000 description 5
- 238000013523 data management Methods 0.000 description 3
- 238000012986 modification Methods 0.000 description 2
- 230000004048 modification Effects 0.000 description 2
- 210000000352 storage cell Anatomy 0.000 description 2
- 230000009286 beneficial effect Effects 0.000 description 1
- 239000000463 material Substances 0.000 description 1
- 239000007769 metal material Substances 0.000 description 1
- 230000035515 penetration Effects 0.000 description 1
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Classifications
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/90—Details of database functions independent of the retrieved data types
- G06F16/95—Retrieval from the web
- G06F16/953—Querying, e.g. by the use of web search engines
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- B—PERFORMING OPERATIONS; TRANSPORTING
- B42—BOOKBINDING; ALBUMS; FILES; SPECIAL PRINTED MATTER
- B42F—SHEETS TEMPORARILY ATTACHED TOGETHER; FILING APPLIANCES; FILE CARDS; INDEXING
- B42F7/00—Filing appliances without fastening means
- B42F7/14—Boxes
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/10—File systems; File servers
- G06F16/11—File system administration, e.g. details of archiving or snapshots
-
- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/10—File systems; File servers
- G06F16/14—Details of searching files based on file metadata
- G06F16/148—File search processing
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/90—Details of database functions independent of the retrieved data types
- G06F16/95—Retrieval from the web
- G06F16/955—Retrieval from the web using information identifiers, e.g. uniform resource locators [URL]
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06K—GRAPHICAL DATA READING; PRESENTATION OF DATA; RECORD CARRIERS; HANDLING RECORD CARRIERS
- G06K15/00—Arrangements for producing a permanent visual presentation of the output data, e.g. computer output printers
- G06K15/02—Arrangements for producing a permanent visual presentation of the output data, e.g. computer output printers using printers
Abstract
The invention discloses a novel data file management method in a data box, which comprises a cabinet body, an electric area, a partition board, a first mounting area, a second mounting area, a system terminal, a printing terminal, a storage grid, a storage box, a pasting area, a label and a file. This novel data file management method in data box, add the unit through operating module, the editing unit, delete the unit and carry out the data entry, generate the two-dimensional code label through system terminal, cut the paper label, and paste on the pasting region of the storage box outer wall in the storage check that corresponds, manage the storage box through the two-dimensional code label, register the file of storing, thereby when making us need look for a file, take out mobile terminal and sweep sign that the sign of sign on the side of sign indicating number box, can visit the data directory list in this box through the website, find out at a glance whether contain the file that we need look for, need not turn over the box again, time saving and labor saving.
Description
Technical Field
The invention relates to the technical field of building data management, in particular to a novel data file management method in a data box.
Background
In the storage of paper documents, a document management system is generally used to manage the paper documents, and a data box is also used to store the paper documents, and the data box is generally made of cardboard, plastic or metal materials. Standing on a book shelf for storing booklets, various materials, or unbound periodicals.
In the data management of the building industry, a data cabinet stores 30 data boxes, and each data box stores 50 parts of document data. When a document file is found, a box is required to be turned over from the first file to the last file, and if the document file is not found, other boxes are continuously turned over for searching. At present, people paste a big label on the side of a box and write a big class of files; when searching for files, the user looks at the large categories first and then turns over the file data in the box to search for the files, which is time-consuming and labor-consuming.
Disclosure of Invention
The present invention is directed to a novel method for managing data files in a data box, so as to solve the problems mentioned in the background art.
In order to achieve the purpose, the invention provides the following technical scheme:
a novel data file management method in a data box comprises a cabinet body, wherein one side of the cabinet body is provided with an electric area, a partition plate is arranged in the electric area and used for dividing the electric area into a first installation area and a second installation area, a system terminal is arranged in the first installation area, a printing terminal is arranged in the second installation area, a plurality of storage grids are uniformly arranged on the cabinet body, a storage box is arranged in each storage grid, one side of each storage box is provided with a pasting area, a label is pasted on each pasting area, a plurality of files are stored in each storage box, each system terminal comprises a storage module, a wireless transmission module, an operation module and a data processing module, a list is arranged in each storage module, each operation module comprises an adding unit, an editing unit, a deleting unit and a checking unit, each adding unit is used for adding data, each editing unit is used for editing the recorded data, each deleting unit is used for deleting the recorded data, the checking unit is used for inquiring the input data, the data processing module comprises a registration list forming unit, a label generating unit and a login unit, the registration list forming unit is used for integrating the added, edited and deleted data to form a registration list, the label generating unit is used for generating labels corresponding to the registration list, the printing terminal comprises a label printer and a wireless transmission module, and a mobile terminal is arranged outside the system terminal.
As a further scheme of the invention: the mobile terminal is a mobile phone and is used for scanning the label so as to access a list in a storage module of the system terminal.
As a still further scheme of the invention: the wireless transmission module is a 4G module, and the wireless wear-out module is used for wirelessly connecting the system terminal with the printing terminal and the mobile terminal.
As a still further scheme of the invention: the label printer is used for printing labels.
A novel method for managing data files in a data box comprises the following steps:
the method comprises the following steps: labeling the storage grids, then storing data in the storage boxes in the storage grids corresponding to the labels, and then inputting the data through the adding unit, the editing unit and the deleting unit of the operation module;
step two: a registration list forming unit in the data processing module generates a data directory list, the directory list is stored in a storage module, and meanwhile a label generating unit in the data processing module generates a label containing a two-dimensional code corresponding to the list;
step three: a wireless transmission module of the system terminal transmits the produced labels to a printing terminal, the printing terminal receives the transmitted labels through the wireless transmission module and prints the received labels through a label printer to generate paper labels;
step four: cutting the paper label, and sticking the paper label on the sticking area of the outer wall of the storage box in the corresponding storage grid;
step five: when the information needs to be checked, the information can be inquired through the checking unit of the operation module in the system terminal, so that the storage box corresponding to the information can be found, meanwhile, the two-dimensional code on the label on the pasting area on the storage box can be scanned through the mobile terminal, the information enters the system terminal, the login unit of the data processing module on the system terminal reminds a worker to log in through the mobile terminal, and the mobile terminal starts to access the corresponding directory list stored in the storage unit in the system terminal after logging in, so that whether the required information exists or not can be quickly inquired.
Compared with the prior art, the invention has the beneficial effects that:
1. the invention generates the two-dimension code label through the system terminal, manages the storage box through the two-dimension code label, and registers the stored file, thereby taking out the mark attached on the code scanning box side of the mobile terminal when a file needs to be searched, accessing the data directory list in the box through the website, and finding out whether the file needs to be searched at a glance without turning over the box, thereby saving time and labor. It takes 5 minutes to find a document by our conventional manual flipping of the data inside the box. With the novel data management system in the data box, code scanning and looking up only need 0.5 minute. The time cost is reduced by 90 percent. Therefore, in the process of company file management and building data file management, files are searched by the traditional method, the efficiency is low, and the labor consumption is excessive. The file searching efficiency can be greatly improved by means of an information system and a mobile internet.
Drawings
FIG. 1 is a schematic structural diagram of a method for managing data files in a novel data box.
FIG. 2 is a system terminal block diagram of a novel method for managing data files in a data box.
FIG. 3 is a block diagram of a printing terminal system in a novel method for managing data files in a data box.
FIG. 4 is a system flow diagram illustrating a method for managing files in a data box.
FIG. 5 is a diagram illustrating a method for managing files in a data box.
FIG. 6 is a flow chart illustrating the operation of a method for managing files in a novel data box.
In the figure: the system comprises a cabinet body 1, an electrical area 2, a partition plate 3, a first installation area 4, a second installation area 5, a system terminal 6, a printing terminal 7, a storage grid 8, a storage box 9, a pasting area 10, a label 11 and a file 12.
Detailed Description
The technical solutions in the embodiments of the present invention will be clearly and completely described below with reference to the drawings in the embodiments of the present invention, and it is obvious that the described embodiments are only a part of the embodiments of the present invention, and not all of the embodiments. All other embodiments, which can be derived by a person skilled in the art from the embodiments given herein without making any creative effort, shall fall within the protection scope of the present invention.
Referring to fig. 1 to 6, in an embodiment of the present invention, a novel method for managing data files in a data box includes a cabinet 1, an electrical area 2 is disposed on one side of the cabinet 1, a partition plate 3 is disposed in the electrical area 2, the partition plate 3 is used to divide the electrical area 2 into a first installation area 4 and a second installation area 5, a system terminal 6 is disposed in the first installation area 4, a printing terminal 7 is disposed in the second installation area 5, a plurality of storage cells 8 are uniformly disposed on the cabinet 1, a storage box 9 is disposed in each storage cell 8, a pasting area 10 is disposed on one side of each storage box 9, a label 11 is pasted on the pasting area 10, a plurality of files 12 are stored in each storage box 9, the system terminal 6 includes a storage module, a wireless transmission module, an operation module and a data processing module, a list is disposed in each storage module, each operation module includes an adding unit, an editing unit, a deleting unit and a checking unit, the data processing module comprises a registration list forming unit, a label generating unit and a login unit, the registration list forming unit is used for integrating the added, edited and deleted data to form a registration list, the label generating unit is used for generating labels corresponding to the registration list, the printing terminal 7 comprises a label printer and a wireless transmission module, and the mobile terminal is arranged outside the system terminal 6.
The mobile terminal is a mobile phone and is arranged to scan the tag 11 to access the list in the storage module of the system terminal 6.
The wireless transmission module is a 4G module, and the wireless penetration module is used for wirelessly connecting the system terminal 6 with the printing terminal 7 and the mobile terminal.
Label printers are used to print labels.
A novel method for managing data files in a data box comprises the following steps:
the method comprises the following steps: labeling the storage grids 8, then storing data in the storage boxes in the storage grids 8 corresponding to the labels, and then inputting the data through the adding unit, the editing unit and the deleting unit of the operation module;
step two: a registration list forming unit in the data processing module generates a data directory list, the directory list is stored in a storage module, and meanwhile a label generating unit in the data processing module generates a label containing a two-dimensional code corresponding to the list;
step three: a wireless transmission module of the system terminal 6 transmits the produced labels 11 to the printing terminal 7, the printing terminal 7 receives the transmitted labels through the wireless transmission module, and prints the received labels through a label printer to generate paper labels;
step four: cutting the paper label 11 and pasting the paper label on a pasting area 10 of the outer wall of the storage box 9 in the corresponding storage grid 8;
step five: when the information needs to be checked, the information can be inquired through the checking unit of the operation module in the system terminal 6, so that the storage box 9 corresponding to the information can be found, meanwhile, the two-dimensional code on the label 11 on the pasting area 10 on the storage box 9 can be scanned through the mobile terminal, the information enters the system terminal 6, at the moment, the login unit of the data processing module on the system terminal 6 reminds a worker to log in through the mobile terminal, after login, the mobile terminal starts to access the corresponding directory list stored in the storage unit in the system terminal 6, and therefore whether the required information exists or not is quickly inquired.
Although the present invention has been described in detail with reference to the foregoing embodiments, it will be apparent to those skilled in the art that various changes in the embodiments and/or modifications of the invention can be made, and equivalents and modifications of some features of the invention can be made without departing from the spirit and scope of the invention.
Claims (5)
1. A novel method for managing data files in a data box comprises a cabinet body (1), and is characterized in that: one side of the cabinet body (1) is provided with an electric area (2), a partition plate (3) is arranged in the electric area (2), the partition plate (3) is used for separating the electric area (2) into a first installation area (4) and a second installation area (5), a system terminal (6) is arranged in the first installation area (4), a printing terminal (7) is arranged in the second installation area (5), the cabinet body (1) is uniformly provided with a plurality of storage grids (8), a storage box (9) is arranged in the storage grids (8), a pasting area (10) is arranged on one side of the storage box (9), a label (11) is pasted on the pasting area (10), a plurality of files (12) are stored in the storage box (9), the system terminal (6) comprises a storage module, a wireless transmission module, an operation module and a data processing module, a list is arranged in the storage module, the operation module comprises an adding unit, an editing unit, The system comprises a deleting unit and a checking unit, wherein the adding unit is used for adding data, the editing unit is used for editing the recorded data, the deleting unit is used for deleting the recorded data, the checking unit is used for inquiring the recorded data, the data processing module comprises a registration list forming unit, a label generating unit and a login unit, the registration list forming unit is used for integrating the added, edited and deleted data to form a registration list, the label generating unit is used for generating labels corresponding to the registration list, the printing terminal (7) comprises a label printer and a wireless transmission module, and a mobile terminal is arranged outside the system terminal (6).
2. The method as claimed in claim 1, wherein the method comprises the following steps: the mobile terminal is a mobile phone and is used for scanning the label (11) so as to access a list in a storage module of the system terminal (6).
3. The method as claimed in claim 1, wherein the method comprises the following steps: the wireless transmission module is a 4G module, and the wireless wear-out module is used for wirelessly connecting the system terminal (6) with the printing terminal (7) and the mobile terminal.
4. The method as claimed in claim 1, wherein the method comprises the following steps: the label printer is used for printing labels.
5. The method as claimed in claim 1, wherein the method comprises the following steps: the method comprises the following steps:
the method comprises the following steps: labeling the storage grids (8), then storing data in the storage boxes in the storage grids (8) corresponding to the labels, and then inputting the data through the adding unit, the editing unit and the deleting unit of the operation module;
step two: a registration list forming unit in the data processing module generates a data directory list, the directory list is stored in a storage module, and meanwhile a label generating unit in the data processing module generates a label containing a two-dimensional code corresponding to the list;
step three: a wireless transmission module of the system terminal (6) transmits the produced labels (11) to a printing terminal (7), the printing terminal (7) receives the transmitted labels through the wireless transmission module and prints the received labels through a label printer to generate paper labels;
step four: cutting the paper label (11) and pasting the paper label on a pasting area (10) of the outer wall of the storage box (9) in the corresponding storage grid (8);
step five: when the information needs to be checked, the information can be inquired through a checking unit of an operation module in the system terminal (6), so that a storage box (9) corresponding to the information can be found, meanwhile, a two-dimensional code on a label (11) on a pasting area (10) on the storage box (9) can be scanned through the mobile terminal, the information enters the system terminal (6), a login unit of a data processing module on the system terminal (6) reminds a worker to log in through the mobile terminal, the mobile terminal starts to access a corresponding directory list stored in the storage unit in the system terminal (6) after logging in, and whether the information needs to be inquired quickly or not.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN202110614820.XA CN113392307A (en) | 2021-06-02 | 2021-06-02 | Novel data file management method in data box |
Applications Claiming Priority (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN202110614820.XA CN113392307A (en) | 2021-06-02 | 2021-06-02 | Novel data file management method in data box |
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| CN113392307A true CN113392307A (en) | 2021-09-14 |
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| CN202110614820.XA Pending CN113392307A (en) | 2021-06-02 | 2021-06-02 | Novel data file management method in data box |
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Citations (5)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| US20070255728A1 (en) * | 2003-11-10 | 2007-11-01 | Valerio Abate | Apparatus and Process for Distributed Autonomous Managing of Documents and Electronic Means |
| CN103092847A (en) * | 2011-10-27 | 2013-05-08 | 镇江金软计算机科技有限责任公司 | Two-dimensional bar code based electronic document set retrieval realization |
| WO2016086644A1 (en) * | 2014-12-03 | 2016-06-09 | 田艺儿 | Rfid intelligent file cabinet |
| CN209728815U (en) * | 2019-03-25 | 2019-12-03 | 合肥科捷通科技信息服务有限公司 | A kind of multi-functional science and technology item archive management system |
| CN111209982A (en) * | 2018-11-22 | 2020-05-29 | 北京市勤天美信科技有限公司 | Archive management system based on RFID |
-
2021
- 2021-06-02 CN CN202110614820.XA patent/CN113392307A/en active Pending
Patent Citations (5)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| US20070255728A1 (en) * | 2003-11-10 | 2007-11-01 | Valerio Abate | Apparatus and Process for Distributed Autonomous Managing of Documents and Electronic Means |
| CN103092847A (en) * | 2011-10-27 | 2013-05-08 | 镇江金软计算机科技有限责任公司 | Two-dimensional bar code based electronic document set retrieval realization |
| WO2016086644A1 (en) * | 2014-12-03 | 2016-06-09 | 田艺儿 | Rfid intelligent file cabinet |
| CN111209982A (en) * | 2018-11-22 | 2020-05-29 | 北京市勤天美信科技有限公司 | Archive management system based on RFID |
| CN209728815U (en) * | 2019-03-25 | 2019-12-03 | 合肥科捷通科技信息服务有限公司 | A kind of multi-functional science and technology item archive management system |
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Application publication date: 20210914 |
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