CN112434978B - Efficient office room allocation method and system - Google Patents
Efficient office room allocation method and system Download PDFInfo
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Abstract
The invention relates to the field of resource management, in particular to a high-efficiency office room allocation method and system. The method comprises the following steps: s1, pre-blending: the office is used as a matching allocation resource of a rapid application channel and is put into a system scheduling pool, allocation is carried out according to a preset formula library, and allocation results are output; s2, manually blending: searching the stock room, allocating according to the appointed area, and outputting allocation results; s3, switching between pre-allocation and manual allocation: the applicant submits office application, the system executes the pre-allocation scheme and outputs the result to inform the applicant, and if the applicant agrees with the system pre-allocation scheme, the applicant completes the allocation scheme by one key; if the applicant does not agree with the system pre-allocation scheme, the applicant switches to execute the manual allocation scheme and outputs a final allocation result. And a prefabricated house allocation model algorithm is adopted, so that a matching scheme of house requirements is provided during allocation work, and the working efficiency of house allocation is improved.
Description
Technical Field
The invention relates to the field of resource management, in particular to a high-efficiency office room allocation method and system.
Background
Office allocation management is an integral part of the office work logistics.
For various reasons such as history system and management system, the business handling and data checking and counting of the provincial real estate management department mainly depend on the traditional paper circulation and manual counting modes. The huge house and land asset management is more focused on handling of various related services, and the management of objects is omitted, so that the relevance and continuity among houses, places, houses, services and services are poor, further, the house and land asset family property is poor in stock, information updating is not timely, account and practice disagreement problems are common, management departments lack of accurate data support, office resource allocation is unreasonable, unified adjustment is difficult, management means are traditional and single, step and step mark and event record are difficult to achieve, and a series of problems such as effective supervision are lacked. Generally, the technology adopted by the current office management is not well applied due to implementation cost, management complexity and the like.
With the continuous deep improvement of office systems, the refined management of the real estate is continuously enhanced. In order to standardize management of office rooms of party administrative authorities, the five 'unified' management requirements of the office rooms are met, dynamic long-acting management of exceeding management, cleaning, modification and other works of the office rooms is further promoted, reasonable allocation of office room resources and intensive use saving are realized, and an intelligent management platform of the office rooms is explored and established based on the ideas of 'information datamation, operation graphics and management gridding' under the big data age.
The existing office works by integrating all basic data and business data related to the management of the property of the office, and the current use situation of the office is recorded by adopting a spreadsheet.
The house application is initiated to use the house application offline, the house application adopts the application offline to submit the application, after the application passes the examination by the direct leader, the house management department searches whether the application requirement condition is met or not in the existing electronic form, and then manually allocates the application, and the appropriate office house is matched according to the manual allocation.
The house application flow of the office of the prior art platform is longer, house allocation tasks need to be communicated offline and manually allocated, management staff occupy the office for a longer time due to adoption of file data and the like, and part of office resources are wasted, so that daily office use of staff is affected, and the house allocation is not strict and dynamic management is not timely; the management is not uniform, and the maintenance and transformation are not standard.
Disclosure of Invention
The invention provides a high-efficiency office allocation method and system, which aim to solve the problems of time and resource waste caused by long occupied time, uneven management and the like of an offline office allocation.
The invention provides a high-efficiency office allocation method, which comprises the following steps:
S1, pre-blending: the office rooms are used as matched allocation resources of a rapid application channel and are put into a system scheduling pool, allocation or adjustment is carried out or the rooms are added according to a set pre-allocation scheme library, and allocation results are output;
s2, manually blending: searching the stock room, allocating according to the appointed area, and outputting allocation results;
S3, switching between pre-allocation and manual allocation: the applicant submits office application, the system executes the pre-allocation scheme and outputs the result to inform the applicant, and if the applicant agrees with the system pre-allocation scheme, the applicant completes the allocation scheme by one key; if the applicant does not agree with the system pre-allocation scheme, the applicant switches to execute the manual allocation scheme and outputs a final allocation result.
As a further improvement of the present invention, the pre-formulation in step S1 includes the following formulation rules:
Centralizing rules: aiming at the application forms of the applicant applying for a plurality of office rooms at the same time, preferentially selecting idle room sources in the same designated area from a system dispatching pool for centralized allocation;
Slave rules: aiming at the organization structure of the unit where the applicant is located, the allocation is similar to the free house source of the existing office of the unit;
region rule: pre-allocating office rooms by administrative division, and preferentially allocating idle room sources in the same administrative area where an application unit is located;
intent rules: preferentially allocating the idle house sources of the intention selected by the applicant or the regional scope of the idle house sources of the intention;
personnel level rules: allocating from high to low according to configuration parameters of the idle house sources and job classes of the applicant;
Planned house is higher than non-planned house rules: and according to the user plan of the application unit, preferentially allocating the idle house sources to the planned application unit.
As a further improvement of the present invention, in the step S1, the adjustment centralization rule, the subordinate rule, the regional rule, the intention rule, the personnel level rule, and the weighted proportion ratio of each of the planning rooms to the non-planning rooms are allocated in advance, and a plurality of pre-allocation models are established.
As a further improvement of the present invention, in the step of pre-allocating in step S1, if the house source is not allocated according to the preset recipe library, the following steps are executed:
S11, judging whether a temporary house which is about to expire exists in the configuration value, and if so, directly distributing; if not, executing the step S12;
S12, expanding the range of the retrieved administrative region by taking the configuration value as a reference, and judging the idle room sources or the room sources about to expire in the range of the administrative region.
As a further improvement of the present invention, in the step S2, after the applicant completes the application process, the sponsor searches from all available room sources, and mainly performs the following rule operations:
s21, searching and matching areas, and searching idle or about-to-expire temporary office rooms on the same floor, the same address and the periphery of an application unit;
s22, unit searching and matching, namely searching the building and floor at the position of the mechanism to which the application unit belongs to meet the property information of the application form;
S23, job level searching and matching, searching room information meeting the application form according to the office job level standard specification of the national management office, and allocating;
S24, manually allocating through the vectorized floor plan according to the search conditions, and completing the allocation task of the office rooms.
As a further improvement of the present invention, the pre-allocation and manual allocation switching in step S3 specifically includes:
S31, in the application of the office, if the scheme is not matched in advance, the applicant enters manual allocation, and the rest applications execute step S32;
S32, initiating pre-allocation, distributing an allocation scheme according to the priority through system screening, configuring according to a matching priority rule, switching to manual allocation if the scheme is not matched, and completing allocation if the scheme is manually allocated.
The invention also provides a high-efficiency office allocation system, which comprises:
office room management system: a management program for pre-allocating and/or manually allocating the application form of the applicant;
Applicants' system: providing an operation system for the applicant to apply for the room, apply for information inquiry, apply for progress inquiry and apply for the detailed room condition;
management deployment end system: providing an operating system for office room management allocation personnel for checking and allocating rooms, applying for information management and daily report inquiry;
House operation and maintenance management system: an operating system for newly adding and filling building information, selecting building points and checking newly added office room information;
the applicant system, the management allocation end system and the house operation and maintenance management system are respectively connected with the office management system and are in information interaction.
As a further improvement of the present invention, the office room management system includes, in-line:
The house application module: the system mainly provides an execution module for tracking the progress of the application of the house, the examination of the house and the application of the office;
And (5) a house approval module: the system mainly provides an execution module for approval of the office, pre-allocation of the office and manual allocation of the office;
and the allocation setting module is used for: according to the allocation configuration, the requirements of the application of the house are allocated in advance or manually, and the requirements are fed back to an execution module at the applicant;
A pre-allocation module: the execution module is used for carrying out pre-allocation configuration, automatic allocation rule configuration and regional floor area configuration according to the pre-allocation office list;
And a manual allocation module: aiming at the application of invalid pre-allocation or temporary increase and decrease of personnel conditions, a manual allocation mode is initiated, and an execution module of a office is matched according to areas and floors;
Building management module: building information is added newly, building points are selected, details of the building information are checked, existing building information is edited, and the building information is imported and exported;
floor management module: and (3) newly adding the floor information, checking details and a plan of the floor information, and editing an execution module of the existing floor information.
The beneficial effects of the invention are as follows: after the system intervenes in the allocation process, the allocation efficiency of the office room is improved; the intervention of manual allocation is reduced, and the use of office rooms of all departments is balanced; and a better office room pre-allocation model algorithm is adopted, so that a matching scheme of room requirements is provided during allocation work, and the working efficiency of room allocation is effectively improved.
Drawings
FIG. 1 is a block flow diagram of an efficient office deployment method of the present invention;
FIG. 2 is a schematic diagram of an efficient office fitting system of the present invention.
Detailed Description
The present invention will be described in further detail with reference to the drawings and examples, in order to make the objects, technical solutions and advantages of the present invention more apparent.
Embodiment one:
as shown in FIG. 1, the efficient office room allocation method of the invention comprises the following steps:
S1, pre-blending: the office rooms are used as matched allocation resources of a rapid application channel and are put into a system scheduling pool, allocation or adjustment is carried out or the rooms are added according to a set pre-allocation scheme library, and allocation results are output;
s2, manually blending: searching the stock room, allocating according to the appointed area, and outputting allocation results;
S3, switching between pre-allocation and manual allocation: the applicant submits office application, the system executes the pre-allocation scheme and outputs the result to inform the applicant, and if the applicant agrees with the system pre-allocation scheme, the applicant completes the allocation scheme by one key; if the applicant does not agree with the system pre-allocation scheme, the applicant switches to execute the manual allocation scheme and outputs a final allocation result.
Office room allocation is divided into two allocation modes: pre-blending and manual blending; the pre-allocation platform needs to take a part of office schemes as a rapid application channel matching allocation scheme, and puts the office schemes into a system scheduling pool for office allocation; the manual allocation is performed according to the stock room, the designated area, the building and the floor, so that the daily application office requirements of staff are met.
The pre-allocation is a set of effective allocation model established by the system according to the condition of the existing office stock house, and assists office house management personnel to carry out decision analysis, after the pre-allocation is completed, the system can inform personnel of an application unit preferentially, if the application unit agrees with a system allocation scheme, one-key allocation completes allocation work, if the application unit does not agree with the scheme after communication, a manual allocation flow is adopted, and the office house allocation work is completed manually.
The pre-formulation in step S1 includes the following formulation rules:
Centralizing rules: aiming at the application forms of the applicant applying for a plurality of office rooms at the same time, preferentially selecting idle room sources in the same designated area from a system dispatching pool for centralized allocation; aiming at the application forms which apply for users for the first time and apply for a plurality of rooms, the application forms can be preferentially selected from the existing main idle floors at one time to meet the requirement, so that the daily office convenience of office staff is ensured, and the office places of the same unit can be ensured to be similar by centralized allocation, so that allocation is more reasonable.
Slave rules: aiming at the organization structure of the unit where the applicant is located, the allocation is similar to the free house source of the existing office of the unit; specific administrative and business subordinate rules are used for facilitating business communication between administrative office units and directly subordinate business units, office application units are related units, and pre-allocation rules are established based on unit organization structures and pre-allocation is performed.
Region rule: pre-allocating office rooms by administrative division, and preferentially allocating idle room sources in the same administrative area where an application unit is located; the regional rules are administrative subordinate rules, and office house pre-allocation is performed by administrative division, so that the administrative division is preferentially allocated to the same region in the application units of the district (county) and the street (town).
Intent rules: preferentially allocating the idle house sources of the intention selected by the applicant or the regional scope of the idle house sources of the intention; specifically, the application form intention area is the single office area to which the application unit manager most knows, and the rule weighting is considered into the allocation rule so as to meet the application requirement of the user.
Personnel level rules: allocating from high to low according to configuration parameters of the idle house sources and job classes of the applicant; the system can allocate the levels of personnel from bureaus, departments and departments according to the configuration parameters such as room area, room number, level attributes, house orientation and the like, and accords with the existing humanized configuration mode as much as possible.
Planned house is higher than non-planned house rules: according to the user plan of the application unit, preferentially allocating the idle house sources to the planned application unit; in the pre-allocation rule, the annual user plan is taken as a reference condition; the allocation is carried out according to the plan, so that the allocation is more reasonable, and the planning of a using room can be met.
The rules can be used for carrying out different weighted proportion proportioning according to different service periods, properly optimizing the allocation model according to the result condition of system allocation, and facilitating the humanized room allocation management of management personnel.
The manual allocation in step S2 adopts the following matching method:
the manual allocation adopts a graphical operation interface to display the properties of each room of the floor plan, such as floors, room numbers, units, faces, and the like, and add in-line communication and other artificial factors, and allocation personnel allocate office rooms according to long-term working experience.
After the applicant finishes the application flow, the sponsor searches all the existing idle properties, and mainly performs regular operation:
S21, searching and matching areas, and searching idle or about-to-expire temporary office rooms in the same floor, the same address and the periphery of an application unit as much as possible so as to meet the requirement of an application form;
s22, searching and matching units, searching the building and floor at the position of the mechanism where the application unit belongs as far as possible to meet the property information of the application form, and facilitating manual allocation by personnel;
S23, job level searching and matching, searching room information meeting the application form according to the office job level standard specification of the national management office, and allocating;
s24, manually allocating by allocation personnel through the vectorized floor plan according to the search conditions, and completing the allocation task of the office rooms.
The pre-allocation and manual allocation switching in step S3 specifically includes:
S31, in the application of the office, if the scheme is not matched in advance, the applicant enters manual allocation, and the rest applications execute step S32;
S32, initiating pre-allocation, distributing an allocation scheme according to the priority through system screening, configuring according to a matching priority rule, switching to manual allocation if the scheme is not matched, and completing allocation if the scheme is manually allocated.
The office room allocation method can be switched between pre-allocation and manual allocation according to the situation in the allocation process. The method specifically comprises the steps of allocating a current house application in a house process, and entering manual allocation if the scheme is not matched with the pre-allocation in the house application. And the other parts initiate pre-allocation, the allocation scheme is issued according to the priority through system screening, the allocation is configured according to the matching priority rule, if the scheme is not matched, the manual matching is switched, and if the allocation scheme is matched rapidly, the allocation is completed.
The office allocation method is as follows:
The method comprises the steps that an XX city land mineral product management service center is a business unit, an applicant applies for a room for office use in 2, the intention position is a natural resource in XX city and a planning office building, according to rules of a pre-allocation algorithm, the mineral product management service center serves as a natural resource and planning office building, the natural resource and planning office building preferentially select free rooms to allocate according to the subordinate rules and the regional rules, if no free room exists, a temporary room which is expired (within 2 months, a configuration value) is selected to allocate, if no data exists, a free country with a house property or a house which is about to expire in 5 kilometers (configurable) in the administrative area is allocated until the same position as the final room for office use in 2 is met, a pre-allocation scheme is completed, the applicant is issued, if the scheme is not accepted, a manual allocation mode is entered until the proper office use room is allocated.
Embodiment two:
As shown in fig. 2, the present invention is an efficient office building deployment system comprising:
office room management system 1: a management program for pre-allocating and/or manually allocating the application form of the applicant;
Applicant system 2 (APP or applet): providing an operation system for the applicant such as house application, application information inquiry, application progress inquiry and detailed house application condition, so as to meet the house service requirement of government officers;
Management deployment side system 3 (APP or applet): providing an operating system for office management allocation personnel for checking and allocating the office, applying for information management, daily report inquiry and the like;
House operation and maintenance management system 4 (APP or applet): building information can be newly added to the building information, building points are selected, a piece of building information can be newly added after the building points are stored, and an operating system for checking information of buildings, floors, points, rooms and the like of newly added office rooms can be arranged at a management allocation end system;
the applicant system 2, the management allocation end system 3 and the house operation and maintenance management system 4 are respectively connected with the office room management system 1 and are in information interaction.
Wherein, the office room management system 1 comprises the following embedded parts:
the house application module: the execution module mainly provides functions of house application, house examination, office house application progress tracking and the like;
and (5) a house approval module: the system mainly provides an execution module for functions of office approval, office pre-allocation, office manual allocation and the like;
and the allocation setting module is used for: according to the allocation configuration, the requirements of the application of the house are allocated in advance or manually, and the requirements are fed back to an execution module at the applicant;
A pre-allocation module: the execution module is used for carrying out pre-allocation configuration, automatic allocation rule configuration and regional floor area configuration according to the pre-allocation office list;
And a manual allocation module: aiming at the application of invalid pre-allocation or temporary increase and decrease of personnel conditions, a manual allocation mode is initiated, and an execution module of a office is matched according to areas and floors;
Building management module: building information can be newly added to the house property building information, building points are selected, and a piece of building information can be newly added after the building points are stored; checking details of the building information; editing existing building information; the execution module is used for importing and exporting building information;
floor management module: and (5) newly adding the floor information, entering the building, and jumping to the floor information display. And importing the floor plan, filling the floor information after the floor plan is imported successfully, checking details of the floor information and the floor plan, and editing an execution module of the existing floor information.
The technology of the invention simplifies the application and distribution flow of office rooms by using a room allocation verification model by combining GIS technology, automatic information acquisition technology and big data technology and combining data imaging technologies such as data cleaning, integration, constraint, transformation and the like, and effectively solves the use requirement of office personnel in a common room.
The office allocation is the office allocation realized based on the existing manual allocation and the optimization calculation of the daily office usage data, and the allocation rule is matched with the existing working flow as much as possible, so that the following benefits are brought to the office management:
(1) The allocation management service level is improved, and the related information of the office can be mastered, such as: the number of people, job positions, room types, area sizes, etc.;
(2) The management system of the office is promoted and perfected, the manual intervention is reduced, and the management of the office can be effectively standardized;
(3) The method has the advantages that the allocation cost of the office rooms is reduced, the excessive allocation of the office rooms is controlled, the allocation time is reduced, the office rooms are not vacated in time, the problem of excessive allocation of the office rooms is avoided, and the allocation cost of the office rooms is reduced by combining with the pre-allocation compared with the centralized office rooms;
(4) The use benefits of the office are brought into play, the office is applied on line according to the requirements, and the allocation scheme library is matched through pre-simulation allocation, so that the allocation scheme is displayed. The office room is ensured to be free from mistakes and mistakes, the completion of tasks is ensured, the expense is saved, the loss is reduced, and the dispatching efficiency of the office room is exerted.
The foregoing is a further detailed description of the invention in connection with the preferred embodiments, and it is not intended that the invention be limited to the specific embodiments described. It will be apparent to those skilled in the art that several simple deductions or substitutions may be made without departing from the spirit of the invention, and these should be considered to be within the scope of the invention.
Claims (4)
1. An efficient office dispatching method is characterized by comprising the following steps:
S1, pre-blending: the office rooms are used as matched allocation resources of a rapid application channel and are put into a system scheduling pool, allocation or adjustment is carried out or the rooms are added according to a set pre-allocation scheme library, and allocation results are output;
s2, manually blending: searching the stock room, allocating according to the appointed area, and outputting allocation results;
S3, switching between pre-allocation and manual allocation: the applicant submits office application, the system executes the pre-allocation scheme and outputs the result to inform the applicant, and if the applicant agrees with the system pre-allocation scheme, the applicant completes the allocation scheme by one key; if the applicant does not agree with the system pre-allocation scheme, switching to execute the manual allocation scheme, and outputting a final allocation result;
The pre-allocation in step S1 includes the following allocation rules:
Centralizing rules: aiming at the application forms of the applicant applying for a plurality of office rooms at the same time, preferentially selecting idle room sources in the same designated area from a system dispatching pool for centralized allocation;
Slave rules: aiming at the organization structure of the unit where the applicant is located, the allocation is similar to the free house source of the existing office of the unit;
region rule: pre-allocating office rooms by administrative division, and preferentially allocating idle room sources in the same administrative area where an application unit is located;
intent rules: preferentially allocating the idle house sources of the intention selected by the applicant or the regional scope of the idle house sources of the intention;
personnel level rules: allocating from high to low according to configuration parameters of the idle house sources and job classes of the applicant;
planned house is higher than non-planned house rules: according to the user plan of the application unit, preferentially allocating the idle house sources to the planned application unit;
In the step S1, a weighted proportion ratio of each item in the adjustment centralization rule, the subordinate rule, the regional rule, the intention rule, the personnel level rule and the planning room higher than the non-planning room rule is allocated in advance, and a plurality of pre-allocation models are established;
In the step S2, after the applicant completes the application process, the sponsor searches from all the existing idle house sources, and mainly performs the following rule operations:
s21, searching and matching areas, and searching idle or about-to-expire temporary office rooms on the same floor, the same address and the periphery of an application unit;
s22, unit searching and matching, namely searching the building and floor at the position of the mechanism to which the application unit belongs to meet the property information of the application form;
S23, job level searching and matching, searching room information meeting the application form according to the office job level standard specification of the national management office, and allocating;
S24, manually allocating through the vectorized floor plan according to the search conditions, and completing the allocation task of the office rooms.
2. The efficient office allocation method according to claim 1, wherein in the step of pre-allocating in step S1, if the room source is not allocated according to the preset recipe library, the following steps are executed:
S11, judging whether a temporary house which is about to expire exists in the configuration value, and if so, directly distributing; if not, executing the step S12;
S12, expanding the range of the retrieved administrative region by taking the configuration value as a reference, and judging the idle room sources or the room sources about to expire in the range of the administrative region.
3. The efficient office allocation method according to claim 1, wherein the pre-allocation and manual allocation switching in step S3 specifically includes:
S31, in the application of the office, if the scheme is not matched in advance, the applicant enters manual allocation, and the rest applications execute step S32;
S32, initiating pre-allocation, distributing an allocation scheme according to the priority through system screening, configuring according to a matching priority rule, switching to manual allocation if the scheme is not matched, and completing allocation if the scheme is manually allocated.
4. An efficient office fitting system, comprising:
office room management system: a management program for pre-allocating and/or manually allocating the application form of the applicant;
Applicants' system: providing an operation system for the applicant to apply for the room, apply for information inquiry, apply for progress inquiry and apply for the detailed room condition;
management deployment end system: providing an operating system for office room management allocation personnel for checking and allocating rooms, applying for information management and daily report inquiry;
House operation and maintenance management system: an operating system for newly adding and filling building information, selecting building points and checking newly added office room information;
the applicant system, the management allocation end system and the house operation and maintenance management system are respectively connected with the office management system and are in information interaction;
The office room management system comprises the following embedded components:
The house application module: the system mainly provides an execution module for tracking the progress of the application of the house, the examination of the house and the application of the office;
And (5) a house approval module: the system mainly provides an execution module for approval of the office, pre-allocation of the office and manual allocation of the office;
and the allocation setting module is used for: according to the allocation configuration, the requirements of the application of the house are allocated in advance or manually, and the requirements are fed back to an execution module at the applicant;
A pre-allocation module: the execution module is used for carrying out pre-allocation configuration, automatic allocation rule configuration and regional floor area configuration according to the pre-allocation office list;
And a manual allocation module: aiming at the application of invalid pre-allocation or temporary increase and decrease of personnel conditions, a manual allocation mode is initiated, and an execution module of a office is matched according to areas and floors;
Building management module: building information is added newly, building points are selected, details of the building information are checked, existing building information is edited, and the building information is imported and exported;
floor management module: and (3) newly adding the floor information, checking details and a plan of the floor information, and editing an execution module of the existing floor information.
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