CN112288063A - Archive management system based on RFID - Google Patents
Archive management system based on RFID Download PDFInfo
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- CN112288063A CN112288063A CN202011327890.9A CN202011327890A CN112288063A CN 112288063 A CN112288063 A CN 112288063A CN 202011327890 A CN202011327890 A CN 202011327890A CN 112288063 A CN112288063 A CN 112288063A
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- China
- Prior art keywords
- file
- rfid
- information
- cabinet
- reader
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Classifications
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06K—GRAPHICAL DATA READING; PRESENTATION OF DATA; RECORD CARRIERS; HANDLING RECORD CARRIERS
- G06K17/00—Methods or arrangements for effecting co-operative working between equipments covered by two or more of main groups G06K1/00 - G06K15/00, e.g. automatic card files incorporating conveying and reading operations
- G06K17/0022—Methods or arrangements for effecting co-operative working between equipments covered by two or more of main groups G06K1/00 - G06K15/00, e.g. automatic card files incorporating conveying and reading operations arrangements or provisious for transferring data to distant stations, e.g. from a sensing device
- G06K17/0029—Methods or arrangements for effecting co-operative working between equipments covered by two or more of main groups G06K1/00 - G06K15/00, e.g. automatic card files incorporating conveying and reading operations arrangements or provisious for transferring data to distant stations, e.g. from a sensing device the arrangement being specially adapted for wireless interrogation of grouped or bundled articles tagged with wireless record carriers
-
- G—PHYSICS
- G07—CHECKING-DEVICES
- G07C—TIME OR ATTENDANCE REGISTERS; REGISTERING OR INDICATING THE WORKING OF MACHINES; GENERATING RANDOM NUMBERS; VOTING OR LOTTERY APPARATUS; ARRANGEMENTS, SYSTEMS OR APPARATUS FOR CHECKING NOT PROVIDED FOR ELSEWHERE
- G07C9/00—Individual registration on entry or exit
- G07C9/20—Individual registration on entry or exit involving the use of a pass
Abstract
The invention provides an archive management system based on RFID, and relates to the technical field of information management. This archives management system based on RFID, including electronic tags printer, RFID access control system, hand-held type RFID read write line, archives management server, stand-by power supply, wireless communication module, RFID filing cabinet and system's host computer. The invention can carry out simultaneous bidirectional authentication and verification on the file information and the personnel information through the RFID technology, ensures that the file track is unified with the personnel track, defines the personnel responsibility, prevents the file from being lost or stolen, enhances the safety of the file, can quickly find the corresponding file cabinet through the light prompt of the RFID file cabinet when recording and reading the file, greatly reduces the searching time and improves the searching efficiency.
Description
Technical Field
The invention relates to the technical field of information management, in particular to an archive management system based on RFID.
Background
An RFID system, namely a radio frequency identification system, is a non-contact automatic identification system, automatically identifies a target object through radio frequency wireless signals, acquires related data, and consists of an electronic tag, a reader-writer and a computer network. The radio frequency identification system uses an electronic tag to identify an object, the electronic tag exchanges data with a reader-writer through radio waves, the reader-writer can transmit a read-write command of a host to the electronic tag and then transmit data returned by the electronic tag to the host, and a data exchange and management system of the host is responsible for finishing storage, management and control of data information of the electronic tag.
In recent years, the archive business of China has been greatly developed, the size of the archive business is enlarged, the number of the archive business is increased day by day, the types of the archives are diversified day by day, and the information amount is rapidly expanded. However, the problems caused by the conventional file management means and technology are increasingly prominent, the file entry is complicated, the classified file cabinets are difficult to find, and the files are easy to lose and be stolen after leaving the archive repository. The rapid development of the RFID (radio frequency identification technology) technology as a new generation of material tracking and information identification brings possibility to the automation and intellectualization of archive management, and has incomparable superiority with other modes.
Disclosure of Invention
Technical problem to be solved
Aiming at the defects of the prior art, the invention provides a file management system based on RFID, which solves the problems that file entry is complicated, a classified file cabinet is difficult to find, and files are easy to lose and be stolen after leaving a file repository.
(II) technical scheme
In order to achieve the purpose, the invention is realized by the following technical scheme: the utility model provides an archive management system based on RFID, includes electronic tags printer, RFID access control system, hand-held type RFID read write line, archive management server, stand-by power supply, wireless communication module, RFID filing cabinet and system's host computer, the archive entry step is:
s1, when a new file is entered into the system, the file management server automatically distributes an electronic label data message to the file, selects a corresponding RFID file cabinet according to the classification of the entered personnel, and simultaneously prints out a corresponding electronic label by using an electronic label printer;
s2, printing out a paper file corresponding to the electronic file by a printer as a file stub, pasting a corresponding electronic label on a file bag of the paper file, and taking the file bag into a file room;
s3, when entering a file room, the RFID access control system detects the electronic label information and the identity card information, and respectively verifies the information with the file management server and the system host, when the information is verified to be recorded personnel and non-recorded file information, the RFID file cabinet corresponding to the electronic label information lights a yellow light prompt;
s4, when the entering personnel touch the cabinet door switch of the RFID file cabinet, the RFID file cabinet starts the radio frequency identification to identify the electronic label information and the entering personnel identity card information, and after the information is verified to be correct with the file management server and the system host, the corresponding cabinet door of the RFID file cabinet is opened, the entering personnel put the files into the RFID file cabinet, and the cabinet door is closed;
s5, when the cabinet door is closed, the RFID file cabinet uploads the feedback recorded information to the system host, and the file recording is finished.
Preferably, the file viewing step includes:
s1, after the identity card information is confirmed by the RFID access control system in the reading room, the general file reading can be directly searched and read by the electronic reader;
s2, when the file information can not be read by the electronic reader, the file manager can be submitted for reading, and after the manager confirms the identity of the reader, the manager can use the handheld RFID reader to record the reader identity card information into the system host and record the extracted file information at the same time;
s3, when the reader enters the archive room, the RFID access control system detects the identity card information of the reader and sends the information to the system host, and after the system host verifies the information, the RFID archive cabinet storing the corresponding archive lights up a green light to prompt the corresponding person;
s4, when a reader opens the cabinet door of the RFID file cabinet to take a file bag, the RFID file cabinet detects and verifies the identity card information and the electronic label information of the file bag, when the electronic label information of the file bag is detected to be inconsistent, the RFID file cabinet carries out red light flash reminding for ten seconds to prompt that the file is put back, and when the file is not put back after ten seconds, the system host sends a prompt to a manager;
s5, when reading is finished and the file is taken back to the file room, the RFID access control system detects the identity card information and the file bag electronic tag information of the reader, and the RFID file cabinet carries out yellow light flashing to prompt the reader;
s6, when the reader puts the files back to the corresponding RFID file cabinet and closes the cabinet door, the RFID file cabinet sends reading completion information to the system host, and the reader can normally pass through the RFID access control system of the reading room.
Preferably, the RFID access control system comprises an electronic door, a radio frequency antenna, a controller, a wireless communication module and an RFID reader-writer.
Preferably, the archive office and the reading office are provided with RFID access control systems, and the input personnel, the management personnel and the reading personnel are provided with corresponding RFID identity cards.
Preferably, the RFID file cabinet comprises a fixed RFID reader-writer, a radio frequency antenna, a wireless communication module, a cabinet door electronic lock, a touch switch and a light prompt system.
Preferably, the archive management server includes a local storage server and a cloud storage server.
Preferably, the standby power supply is a dual power supply of a UPS existing on the existing market.
(III) advantageous effects
The invention provides an archive management system based on RFID. The method has the following beneficial effects:
1. the invention can carry out simultaneous bidirectional authentication and verification on the file information and the personnel information through the RFID technology, ensures that the file track is unified with the personnel track, defines the personnel responsibility, prevents the file from being lost or stolen, enhances the safety of the file and improves the practicability of the invention.
2. According to the invention, when files are recorded and read, the corresponding file cabinet can be quickly found through the light prompt of the RFID file cabinet, so that the searching time is greatly reduced, the searching efficiency is improved, and the practicability of the invention is enhanced.
3. The invention is provided with the standby power supply, can continue the navigation for a period of time when power is suddenly cut off, is convenient for the safe backup and shutdown of the file management server and the system host, and improves the practicability of the invention.
Detailed Description
The technical solutions in the embodiments of the present invention will be clearly and completely described below, and it is obvious that the described embodiments are only a part of the embodiments of the present invention, and not all embodiments. All other embodiments, which can be derived by a person skilled in the art from the embodiments given herein without making any creative effort, shall fall within the protection scope of the present invention.
The first embodiment is as follows:
the embodiment of the invention provides an RFID-based file management system, which comprises an electronic label printer, an RFID access control system, a handheld RFID reader-writer, a file management server, a standby power supply, a wireless communication module, an RFID file cabinet and a system host, wherein the file entry step comprises the following steps:
s1, when a new file is entered into the system, the file management server automatically distributes an electronic label data message to the file, selects a corresponding RFID file cabinet according to the classification of the entered personnel, and simultaneously prints out a corresponding electronic label by using an electronic label printer;
s2, printing out a paper file corresponding to the electronic file by a printer as a file stub, pasting a corresponding electronic label on a file bag of the paper file, and taking the file bag into a file room;
s3, when entering a file room, the RFID access control system detects the electronic label information and the identity card information, and respectively verifies the information with the file management server and the system host, when the information is verified to be recorded personnel and non-recorded file information, the RFID file cabinet corresponding to the electronic label information lights a yellow light prompt;
s4, when the entering personnel touch the cabinet door switch of the RFID file cabinet, the RFID file cabinet starts the radio frequency identification to identify the electronic label information and the entering personnel identity card information, and after the information is verified to be correct with the file management server and the system host, the corresponding cabinet door of the RFID file cabinet is opened, the entering personnel put the files into the RFID file cabinet, and the cabinet door is closed;
s5, when the cabinet door is closed, the RFID file cabinet uploads the feedback recorded information to the system host, and the file recording is finished.
The file reading step is as follows:
s1, after the identity card information is confirmed by the RFID access control system in the reading room, the general file reading can be directly searched and read by the electronic reader;
s2, when the file information can not be read by the electronic reader, the file manager can be submitted for reading, and after the manager confirms the identity of the reader, the manager can use the handheld RFID reader to record the reader identity card information into the system host and record the extracted file information at the same time;
s3, when a reader enters a file room, the RFID access control system detects the identity card information of the reader and sends the information to the system host, after the system host verifies the information, the RFID file cabinet storing the corresponding file lights up a green light to prompt the corresponding person, the invention can quickly find the corresponding file cabinet through the light prompt of the RFID file cabinet when recording and reading the file, thereby greatly reducing the searching time, improving the searching efficiency and enhancing the practicability of the invention;
s4, when a reader opens the cabinet door of the RFID file cabinet to take a file bag, the RFID file cabinet detects and verifies the identity card information and the electronic label information of the file bag, when the electronic label information of the file bag is detected to be inconsistent, the RFID file cabinet carries out red light flash reminding for ten seconds to prompt that the file is put back, and when the file is not put back after ten seconds, the system host sends a prompt to a manager;
s5, when reading is finished and the file is taken back to the file room, the RFID access control system detects the identity card information and the file bag electronic tag information of the reader, and the RFID file cabinet carries out yellow light flashing to prompt the reader;
s6, when the reader puts the files back to the corresponding RFID file cabinet and closes the cabinet door, the RFID file cabinet sends reading completion information to the system host, and the reader can normally pass through the RFID access control system of the reading room.
The RFID access control system comprises an electronic door, a radio frequency antenna, a controller, a wireless communication module and an RFID reader-writer, wherein the archive chamber and the reading chamber are provided with the RFID access control system, and input personnel, management personnel and reading personnel all have corresponding RFID identity cards, the RFID archive cabinet comprises a fixed RFID reader-writer, a radio frequency antenna, a wireless communication module, a cabinet door electronic lock, a touch switch and a light prompt system, the archive management server comprises a local storage server and a cloud storage server, a standby power supply is an existing UPS (uninterrupted power supply) dual power supply in the existing market, and when the power supply is cut off, the archive management server and a system host are ensured to be safely backed up and shut down, so that the practicability of the invention is improved.
Although embodiments of the present invention have been shown and described, it will be appreciated by those skilled in the art that changes, modifications, substitutions and alterations can be made in these embodiments without departing from the principles and spirit of the invention, the scope of which is defined in the appended claims and their equivalents.
Claims (7)
1. The utility model provides a archives management system based on RFID, includes electronic tags printer, RFID access control system, hand-held type RFID read write line, archives management server, stand-by power supply, wireless communication module, RFID filing cabinet and system's host computer, its characterized in that: the file entry step is as follows:
s1, when a new file is entered into the system, the file management server automatically distributes an electronic label data message to the file, selects a corresponding RFID file cabinet according to the classification of the entered personnel, and simultaneously prints out a corresponding electronic label by using an electronic label printer;
s2, printing out a paper file corresponding to the electronic file by a printer as a file stub, pasting a corresponding electronic label on a file bag of the paper file, and taking the file bag into a file room;
s3, when entering a file room, the RFID access control system detects the electronic label information and the identity card information, and respectively verifies the information with the file management server and the system host, when the information is verified to be recorded personnel and non-recorded file information, the RFID file cabinet corresponding to the electronic label information lights a yellow light prompt;
s4, when the entering personnel touch the cabinet door switch of the RFID file cabinet, the RFID file cabinet starts the radio frequency identification to identify the electronic label information and the entering personnel identity card information, and after the information is verified to be correct with the file management server and the system host, the corresponding cabinet door of the RFID file cabinet is opened, the entering personnel put the files into the RFID file cabinet, and the cabinet door is closed;
s5, when the cabinet door is closed, the RFID file cabinet uploads the feedback recorded information to the system host, and the file recording is finished.
2. An RFID-based archive management system according to claim 1, characterized in that: the file reading step comprises:
s1, after the identity card information is confirmed by the RFID access control system in the reading room, the general file reading can be directly searched and read by the electronic reader;
s2, when the file information can not be read by the electronic reader, the file manager can be submitted for reading, and after the manager confirms the identity of the reader, the manager can use the handheld RFID reader to record the reader identity card information into the system host and record the extracted file information at the same time;
s3, when the reader enters the archive room, the RFID access control system detects the identity card information of the reader and sends the information to the system host, and after the system host verifies the information, the RFID archive cabinet storing the corresponding archive lights up a green light to prompt the corresponding person;
s4, when a reader opens the cabinet door of the RFID file cabinet to take a file bag, the RFID file cabinet detects and verifies the identity card information and the electronic label information of the file bag, when the electronic label information of the file bag is detected to be inconsistent, the RFID file cabinet carries out red light flash reminding for ten seconds to prompt that the file is put back, and when the file is not put back after ten seconds, the system host sends a prompt to a manager;
s5, when reading is finished and the file is taken back to the file room, the RFID access control system detects the identity card information and the file bag electronic tag information of the reader, and the RFID file cabinet carries out yellow light flashing to prompt the reader;
s6, when the reader puts the files back to the corresponding RFID file cabinet and closes the cabinet door, the RFID file cabinet sends reading completion information to the system host, and the reader can normally pass through the RFID access control system of the reading room.
3. An RFID-based archive management system according to claim 1, characterized in that: . The RFID access control system comprises an electronic door, a radio frequency antenna, a controller, a wireless communication module and an RFID reader-writer.
4. An RFID-based archive management system according to claim 1, characterized in that: archives room and reading room all are provided with RFID access control system, and types personnel, managers and reading personnel and all have corresponding RFID identity card.
5. An RFID-based archive management system according to claim 1, characterized in that: the RFID file cabinet comprises a fixed RFID reader-writer, a radio frequency antenna, a wireless communication module, a cabinet door electronic lock, a touch switch and a light prompt system.
6. An RFID-based archive management system according to claim 1, characterized in that: the file management server comprises a local storage server and a cloud storage server.
7. An RFID-based archive management system according to claim 1, characterized in that: the standby power supply is an existing UPS dual power supply on the existing market.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN202011327890.9A CN112288063A (en) | 2020-11-24 | 2020-11-24 | Archive management system based on RFID |
Applications Claiming Priority (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN202011327890.9A CN112288063A (en) | 2020-11-24 | 2020-11-24 | Archive management system based on RFID |
Publications (1)
| Publication Number | Publication Date |
|---|---|
| CN112288063A true CN112288063A (en) | 2021-01-29 |
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| Application Number | Title | Priority Date | Filing Date |
|---|---|---|---|
| CN202011327890.9A Withdrawn CN112288063A (en) | 2020-11-24 | 2020-11-24 | Archive management system based on RFID |
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| CN (1) | CN112288063A (en) |
Cited By (1)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN113096283A (en) * | 2021-04-06 | 2021-07-09 | 深圳市艾赛克科技有限公司 | Bank archive automatic in-out management system based on RFID technology |
-
2020
- 2020-11-24 CN CN202011327890.9A patent/CN112288063A/en not_active Withdrawn
Cited By (2)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN113096283A (en) * | 2021-04-06 | 2021-07-09 | 深圳市艾赛克科技有限公司 | Bank archive automatic in-out management system based on RFID technology |
| CN113096283B (en) * | 2021-04-06 | 2022-05-10 | 深圳市艾赛克科技有限公司 | Bank archive automatic in-and-out-of-warehouse management system based on RFID technology |
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Application publication date: 20210129 |