CN111984590A - System and method for identifying, filing and storing paper documents - Google Patents
System and method for identifying, filing and storing paper documents Download PDFInfo
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- CN111984590A CN111984590A CN202010903964.2A CN202010903964A CN111984590A CN 111984590 A CN111984590 A CN 111984590A CN 202010903964 A CN202010903964 A CN 202010903964A CN 111984590 A CN111984590 A CN 111984590A
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/10—File systems; File servers
- G06F16/11—File system administration, e.g. details of archiving or snapshots
- G06F16/113—Details of archiving
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/10—File systems; File servers
- G06F16/13—File access structures, e.g. distributed indices
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F21/00—Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
- G06F21/60—Protecting data
- G06F21/602—Providing cryptographic facilities or services
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F21/00—Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
- G06F21/60—Protecting data
- G06F21/604—Tools and structures for managing or administering access control systems
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F21/00—Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
- G06F21/60—Protecting data
- G06F21/62—Protecting access to data via a platform, e.g. using keys or access control rules
- G06F21/6218—Protecting access to data via a platform, e.g. using keys or access control rules to a system of files or objects, e.g. local or distributed file system or database
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06F—ELECTRIC DIGITAL DATA PROCESSING
- G06F2221/00—Indexing scheme relating to security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
- G06F2221/21—Indexing scheme relating to G06F21/00 and subgroups addressing additional information or applications relating to security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
- G06F2221/2141—Access rights, e.g. capability lists, access control lists, access tables, access matrices
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06V—IMAGE OR VIDEO RECOGNITION OR UNDERSTANDING
- G06V20/00—Scenes; Scene-specific elements
- G06V20/60—Type of objects
- G06V20/62—Text, e.g. of license plates, overlay texts or captions on TV images
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- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06V—IMAGE OR VIDEO RECOGNITION OR UNDERSTANDING
- G06V30/00—Character recognition; Recognising digital ink; Document-oriented image-based pattern recognition
- G06V30/10—Character recognition
Abstract
The invention discloses a system and a method for identifying, filing and storing paper documents. The system comprises an identification device, a login reference device and a server; the server is used for setting the login authority of the user and the encryption level of the user, the user logs in the server through the login reference device to obtain the use authority of the identification device, the identification device converts the paper file into the electronic file, the identification device sends the converted electronic file to the server, and the server stores and presents the electronic file according to the encryption level of the user, so that the user can only refer to the electronic file within the encryption level range. The identification device automatically uploads the scanned electronic files to the server and generates backup on the cloud disk, the server sorts, archives and stores the electronic files according to the encryption grades of users, manual file arrangement work in the later period is reduced, work efficiency is improved, different users can look up related electronic files on line according to the encryption permission grades of the users, and the safety grade of important data is improved.
Description
Technical Field
The invention belongs to the technical field, and particularly relates to a system and a method for identifying, filing and storing paper documents.
Background
Nowadays, every industry is adapted to the trend of "information and data electronization", and in office work at ordinary times, people often encounter some documents that are paper or scanned picture files, and when wanting to use these documents, the picture file content needs to be converted into an electronic document, and if manual entry is troublesome, the problem comes about how can the characters in the picture be converted into the electronic document?
The conventional ocr recognition technology is completely satisfactory for ordinary data submission, but if facing government-related important document information and the like, there is a risk of information leakage, and the technology cannot satisfy various operation requirements after the documents are electronized.
Disclosure of Invention
The technical problems solved by the invention are as follows: a system and method for identifying, filing and saving paper documents are provided.
The technical scheme is as follows: in order to solve the technical problems, the technical scheme adopted by the invention is as follows:
in a first aspect, the invention provides a system for identifying, filing and saving paper documents, which comprises an identification device, a login reference device and a server;
the server is used for setting login authority of a user and encryption level of the user, the user logs in the server through a client on the login consulting device to obtain the use authority of the identification device, the identification device is used for identifying information in the paper file and converting the paper file into an electronic file with the information, the identification device uploads the converted electronic file to the server background, and the server stores the electronic file according to the encryption level of the user and presents the electronic file according to the encryption level of the user, so that the user can only consult the electronic file within the encryption level range.
Further, the recognition device comprises a scanner based on OCR recognition technology, and the scanner calculates and outputs a recognition result based on a paper layout analysis algorithm so as to be consistent with the text segment of the paper document.
Further, the identification device comprises a mobile terminal with functions of photographing, scanning or picture uploading.
Further, the electronic files comprise pictures, word, PDF, TXT and XML files, and the formats of the pictures comprise JPG, TIF, PNG, GIF and BMP.
Further, the identification device uploads the converted electronic file to the cloud server synchronously.
Furthermore, the recognition device also comprises an automatic login function after AI face scanning recognition.
Further, the login reference device comprises a computer and a mobile terminal, and the mobile terminal comprises a mobile phone and a tablet computer.
In a second aspect, the invention provides a method for setting up a background on a server, and setting the login authority of a user and the encryption level of the user in the background;
accessing a background through a set login authority in a client to acquire the use authority of the identification device;
identifying information in a paper file, converting the paper file into an electronic file with the information, and uploading the converted electronic file to a background;
the background stores the electronic file according to the encryption grade of the user, and the electronic file is presented according to the encryption grade of the user, so that the user can only refer to the electronic file within the range of the encryption grade.
Further, the recognition device comprises a scanner based on OCR recognition technology, and the scanner calculates and outputs a recognition result based on a paper layout analysis algorithm so as to be consistent with the text segment of the paper document.
Further, the identification device comprises a mobile terminal with functions of photographing, scanning or picture uploading.
Further, the electronic files comprise pictures, word, PDF, TXT and XML files, and the formats of the pictures comprise JPG, TIF, PNG, GIF and BMP
Has the advantages that: compared with the prior art, the invention has the following advantages:
the identification device automatically uploads the scanned electronic files to the server and generates backup on the cloud disk, the server classifies, files and stores the electronic files according to the encryption grades of users, the work of manually arranging the files in the later period is reduced, the working efficiency is improved, different users can look up and edit the related electronic files on line according to the encryption authority grades of the users, and recording traces can be reserved after each editing, so that the electronic files can be tracked and filed in the later period, and the safety grade of important data is improved.
Drawings
FIG. 1 is a schematic diagram of a system for identifying archival preservation of paper documents;
FIG. 2 is a flow chart of a method for identifying archival preservation of a paper document.
Detailed Description
The present invention will be further illustrated by the following specific examples, which are carried out on the premise of the technical scheme of the present invention, and it should be understood that these examples are only for illustrating the present invention and are not intended to limit the scope of the present invention.
As shown in fig. 1, an embodiment of the present invention provides a system for identifying, archiving and saving a paper document, where the system includes: identification means 1, login reference means 2 and server 3. The server 1 is used for setting login authority of a user and encryption level of the user, an administrator with the highest authority can add the login authority of the user through the background of the login server 3 and set the encryption level of the corresponding user, and the level number of the encryption level can be set by a client according to needs. The login authority comprises one or any combination of account number and password login, face recognition login, fingerprint recognition login and iris identification login. A legal user set in the server 3 background can access the server 3 through the client on the login consulting device 2, after the login account and the login password are input in the client, the server 3 can access the server 3 background through the client after the input login account and the input login password are successfully verified, and the user can modify the login password according to the authority of the user after the login is successful. After the user successfully logs in the background of the server, the use permission of the identification device 1 can be obtained, and after the scanning key is started in the background, the identification device 1 can be used. The recognition device 1 is used for recognizing information in a paper file and converting the paper file into an electronic file with the information in the paper file, after the conversion is successful, the recognition device 1 sends the converted electronic file to the server 3, and the server 3 stores the electronic file according to the encryption grade of a user. If the encryption levels of the users are divided into three levels, the higher the encryption level is, the larger the corresponding reference authority is, after the users with the first level encryption level log in the background of the server 3, the electronic files are converted into the electronic files by the identification device 1, the server 3 stores the electronic files into a first level encryption file storage area, and similarly, the electronic files converted by the users with the second level and the third level encryption level are respectively stored into a second level encryption file storage area and a third level encryption file storage area. After the user logs in the server 3, the server 3 presents the electronic file according to the encryption level of the user so that the user can refer to only the electronic file within the range of the encryption level. For example, after entering the background of the server 1, a user with a first-level encryption level can only look up a first-level encryption file; after entering the background of the server 1, the users with the second-level encryption level can look up the first-level encryption file and the second-level encryption file; after entering the background of the server 1, the users with the third-level encryption level can look up the first-level encryption file, the second-level encryption file and the third-level encryption file. It should be noted that the user only has the administrator with the highest level of authority, such as the authority to refer to the electronic file, delete and copy the electronic file, and the like.
The recognition device 1 of the embodiment of the present invention may adopt a scanner based on the OCR recognition technology, the scanner converts the image to make the graph in the image continuously stored, and if there is a table, the data in the table and the characters in the image uniformly change into computer characters, so that the storage amount of the image data is reduced, the recognized characters can be reused and analyzed, and certainly, the manpower and time for keyboard input can be saved. The identification device 1 may have UNICODE coding and cloud identification system XML technology, and may also support a third-party user to conveniently convert, migrate and reuse document data based on an open XML data structure. The recognition apparatus 1 may calculate an output recognition result based on a paper layout analysis algorithm to be consistent with the text passage of the paper document. The layout analysis algorithm comprises horizontal text, vertical text and paragraph analysis, and the recognition result output by calculation to the maximum extent is consistent with the paragraph of the original document, so that the recognition result obtains TXT document content which is similar to the original document format.
The identification apparatus 1 of the embodiment of the present invention may also adopt a mobile terminal having functions of photographing, scanning, or uploading pictures. Through photographing and scanning or picture uploading, the identification can be easily carried out, and file formats such as pictures, words, PDFs, TXTs, XML and the like can be exported.
The electronic files of the embodiment of the invention include, but are not limited to, pictures, word, PDF, TXT and XML files, wherein the formats of the pictures include JPG, TIF, PNG, GIF and BMP.
For electronic file backup, the recognition apparatus 1 may also upload the converted electronic file to the cloud server synchronously.
The login consulting device 2 of the embodiment of the invention can adopt a computer or a mobile terminal, and the mobile terminal comprises a mobile phone and a tablet personal computer.
Based on the above embodiment, as shown in fig. 2, those skilled in the art can understand that the present invention also provides a method for identifying, archiving and saving a paper document, which includes:
and (4) establishing a background on the server, and setting the login authority of the user and the encryption level of the user in the background of the server. The administrator with the highest level authority can add the login authority of the set user through the background of the login server 3, and set the encryption level of the corresponding user, and the level number of the encryption level can be set by the client according to the requirement.
And accessing the background through the set login authority in the client on the login reference device to acquire the use authority of the identification device. After the login account and the login password are input on the client, the server can access the server background through the client after the input login account and the input login password are successfully verified, and the user can modify the login password according to the authority of the user after the login is successful. After the user successfully logs in the background of the server, the use permission of the identification device can be obtained, and after the scanning key is clicked in the background, the identification device can be used.
The identification device identifies information in the paper file, converts the paper file into an electronic file with the information, and uploads the converted electronic file to the server background. If the encryption levels of the users are divided into three levels, the higher the encryption level is, the larger the corresponding reference authority is, after the users with the first-level encryption level log in the background of the server, the electronic files are converted into the electronic files by the identification device, the server stores the electronic files into a first-level encryption file storage area, and similarly, the electronic files converted by the users with the second-level and third-level encryption levels are respectively stored into a second-level encryption file storage area and a third-level encryption file storage area.
And the server background stores the electronic file according to the encryption grade of the user and presents the electronic file according to the encryption grade of the user, so that the user can only refer to the electronic file within the range of the encryption grade. For example, after entering the background of the server 1, a user with a first-level encryption level can only look up a first-level encryption file; after entering the background of the server 1, the users with the second-level encryption level can look up the first-level encryption file and the second-level encryption file; after entering the background of the server 1, the users with the third-level encryption level can look up the first-level encryption file, the second-level encryption file and the third-level encryption file. It should be noted that the user only has the administrator with the highest level of authority, such as the authority to refer to the electronic file, delete and copy the electronic file, and the like.
The recognition device 1 adopted by the embodiment of the invention can be a scanner based on OCR recognition technology, the scanner converts the image, so that the graph in the image is continuously stored, and the data in the table and the characters in the image are uniformly changed into computer characters when the table exists, so that the storage amount of the image data is reduced, the recognized characters can be reused and analyzed, and the labor and time for keyboard input can be saved. The identification device 1 may have UNICODE coding and cloud identification system XML technology, and may also support a third-party user to conveniently convert, migrate and reuse document data based on an open XML data structure. The recognition apparatus 1 may calculate an output recognition result based on a paper layout analysis algorithm to be consistent with the text passage of the paper document. The layout analysis algorithm comprises horizontal text, vertical text and paragraph analysis, and the recognition result output by calculation to the maximum extent is consistent with the paragraph of the original document, so that the recognition result obtains TXT document content which is similar to the original document format.
The recognition device 1 adopted in the embodiment of the present invention may also be a mobile terminal having functions of photographing, scanning, or picture uploading. Through photographing and scanning or picture uploading, the identification can be easily carried out, and file formats such as pictures, words, PDFs, TXTs, XML and the like can be exported.
The electronic files of the embodiment of the invention include, but are not limited to, pictures, word, PDF, TXT and XML files, wherein the formats of the pictures include JPG, TIF, PNG, GIF and BMP.
The foregoing is only a preferred embodiment of the present invention, and it should be noted that, for those skilled in the art, various modifications and decorations can be made without departing from the principle of the present invention, and these modifications and decorations should also be regarded as the protection scope of the present invention.
Claims (10)
1. A paper document identification, filing and storage system is characterized by comprising an identification device, a login and reference device and a server;
the server is used for setting the login authority of a user and the encryption level of the user, the user logs in the server through a client on the login consulting device and also provides face AI identification skills to obtain the use authority of the identification device and automatically identify the authority configured by the current user, the identification device is used for identifying information in a paper file and converting the paper file into an electronic file with the information, the identification device uploads the converted electronic file to the server background, and the server stores the electronic file according to the encryption level of the user and presents the electronic file according to the encryption level of the user so that the user can only consult the electronic file within the encryption level range.
2. A system for paper document identification archival preservation as claimed in claim 1, characterized in that the recognition means comprises a scanner based on OCR recognition technology and which calculates the output recognition result based on a paper layout analysis algorithm to be consistent with the text passage of the paper document.
3. The system for paper document identification archival preservation according to claim 1, wherein the identification device comprises a mobile terminal with a camera, a scanner, or a picture upload.
4. The system for paper document identification archival preservation according to claim 1, wherein the electronic files include pictures, word, PDF, TXT and XML files, the formats of the pictures including JPG, TIF, PNG, GIF and BMP.
5. The system for paper document identification, archiving and saving according to claim 1, wherein said identification means further uploads the converted electronic file to the cloud server synchronously.
6. The system for paper document identification archival preservation according to claim 1, wherein the login reference device comprises a computer and a mobile terminal, the mobile terminal comprising a cell phone and a tablet computer.
7. A method for identifying, archiving and saving paper documents is characterized by comprising the following steps:
a background is built on a server, and the login authority of a user and the encryption level of the user are set in the background;
accessing a background through a set login authority in a client to acquire the use authority of the identification device;
identifying information in a paper file, converting the paper file into an electronic file with the information, and uploading the converted electronic file to a background;
the background stores the electronic file according to the encryption grade of the user, and the electronic file is presented according to the encryption grade of the user, so that the user can only refer to the electronic file within the range of the encryption grade.
8. The method of claim 7, wherein the recognition device comprises a scanner based on OCR recognition technology and calculates the output recognition result based on a paper layout analysis algorithm to be consistent with the text segment of the paper document.
9. The method of paper document identification archival preservation according to claim 7, wherein the identification device comprises a mobile terminal with a picture taking, scanning or picture uploading function.
10. The method of paper document identification archival preservation according to claim 7, wherein the electronic files include pictures, word, PDF, TXT and XML files, the formats of the pictures including JPG, TIF, PNG, GIF and BMP.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN202010903964.2A CN111984590A (en) | 2020-09-01 | 2020-09-01 | System and method for identifying, filing and storing paper documents |
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| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN202010903964.2A CN111984590A (en) | 2020-09-01 | 2020-09-01 | System and method for identifying, filing and storing paper documents |
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| CN111984590A true CN111984590A (en) | 2020-11-24 |
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| Application Number | Title | Priority Date | Filing Date |
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| CN202010903964.2A Pending CN111984590A (en) | 2020-09-01 | 2020-09-01 | System and method for identifying, filing and storing paper documents |
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Cited By (1)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN117150535A (en) * | 2023-10-31 | 2023-12-01 | 北京隐算科技有限公司 | File management system and method based on homomorphic calculation |
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| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN101039370A (en) * | 2006-03-17 | 2007-09-19 | 富士施乐株式会社 | Document scanning system, document transmission system, document transmission method and computer readable storage medium |
| CN101938497A (en) * | 2010-09-26 | 2011-01-05 | 深圳大学 | Multistage security file structure as well as file access control and secret key management user terminal, service terminal, system and method thereof |
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2020
- 2020-09-01 CN CN202010903964.2A patent/CN111984590A/en active Pending
Patent Citations (2)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN101039370A (en) * | 2006-03-17 | 2007-09-19 | 富士施乐株式会社 | Document scanning system, document transmission system, document transmission method and computer readable storage medium |
| CN101938497A (en) * | 2010-09-26 | 2011-01-05 | 深圳大学 | Multistage security file structure as well as file access control and secret key management user terminal, service terminal, system and method thereof |
Cited By (2)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN117150535A (en) * | 2023-10-31 | 2023-12-01 | 北京隐算科技有限公司 | File management system and method based on homomorphic calculation |
| CN117150535B (en) * | 2023-10-31 | 2024-02-02 | 北京隐算科技有限公司 | File management system and method based on homomorphic calculation |
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