CN110865975A - Method and device for managing document, electronic equipment and storage medium - Google Patents
Method and device for managing document, electronic equipment and storage medium Download PDFInfo
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Abstract
The embodiment of the application discloses a method for managing documents, which comprises the following steps: acquiring project information, wherein the project information comprises information related to project implementation; acquiring a template associated with the feature information of the project information; processing the content of the project information based on the template to obtain a first file set; wherein the first set of files comprises a plurality of first files and a plurality of second files; obtaining a second file set based on the first file set; wherein the second set of files includes the plurality of first files and the encrypted plurality of second files. The embodiment of the application also discloses a device, electronic equipment and a storage medium.
Description
Technical Field
The present application relates to the field of electronics and information technologies, and in particular, to a method and an apparatus for managing documents, an electronic device, and a storage medium.
Background
With the continuous development of information technology, computers and networks have become important tools for project management. In the process of managing project documents by related technologies, a single document is taken as a main body; however, this document management method has problems such as incomplete document data, poor association between document data and items, and low security of document data for the entire item.
Disclosure of Invention
Embodiments of the present application are intended to provide a method, an apparatus, an electronic device, and a storage medium for managing documents, which solve the problems of incomplete document data, poor association between document data and items, and low security of document data in the related art for managing project documents.
The technical scheme of the application is realized as follows:
a method for managing documents, applied to an electronic device, comprises the following steps:
acquiring project information; wherein the project information comprises information associated with project implementation;
acquiring a template associated with the feature information of the project information;
processing the content of the project information based on the template to obtain a first file set; wherein the first set of files comprises a plurality of first files and a plurality of second files;
obtaining a second file set based on the first file set; wherein the second set of files includes the plurality of first files and the encrypted plurality of second files.
Optionally, the obtaining a template associated with feature information of the item information includes:
extracting the feature information from the content included in the item information;
and acquiring the template associated with the characteristic information.
Optionally, the obtaining a template associated with feature information of the item information includes:
acquiring first attribute information of the project information, and determining the first attribute information as the feature information; the first attribute information comprises at least one of an item name, an item type, an item number, an item stage, an item security level, an item source, an item summary, an undertaking unit of the item, an item professional classification, a confidentiality term of the item and a document list of the item;
and acquiring the template associated with the characteristic information.
Optionally, the processing the content of the item information based on the template to obtain a first file set includes:
acquiring a plurality of calibration information of the template;
modifying the content of the project information based on the plurality of calibration information to obtain modified project information;
and processing the modified project information based on the template to obtain the first file set.
Optionally, after obtaining the second set of files based on the first set of files, the method further includes:
obtaining a target operation corresponding to a target account and aiming at the second file set;
determining the operation authority of the target account;
if the operation authority indicates that the target account cannot access the second file set, prompt information is generated; the prompting information includes prompting that the target account cannot access the second file set, and/or prompting a management account that the target account performs the target operation on the second file set.
Optionally, after obtaining the second set of files based on the first set of files, the method further includes:
and if the operation authority indicates that the target account has the authority of accessing the second file set, processing the files in the second file set based on the operation authority.
A document management apparatus, the document management apparatus comprising:
a first acquisition unit configured to acquire item information; wherein the project information comprises information associated with project implementation;
a second acquisition unit configured to acquire a template associated with feature information of the item information;
the first processing unit is used for processing the content of the project information based on the template to obtain a first file set; wherein the first set of files comprises a plurality of first files and a plurality of second files;
the second processing unit is used for obtaining a second file set based on the first file set; wherein the second set of files includes the plurality of first files and the encrypted plurality of second files.
An electronic device, the electronic device comprising: a processor, a memory, and a communication bus; wherein the content of the first and second substances,
the communication bus is used for realizing communication connection between the processor and the memory;
the memory to store executable instructions;
the processor is configured to execute the program for managing documents stored in the memory to implement the steps of:
acquiring project information; wherein the project information comprises information associated with project implementation;
acquiring a template associated with the feature information of the project information;
processing the content of the project information based on the template to obtain a first file set; wherein the first set of files comprises a plurality of first files and a plurality of second files;
obtaining a second file set based on the first file set; wherein the second set of files includes the plurality of first files and the encrypted plurality of second files.
Optionally, the processor is further configured to implement the following steps:
acquiring a plurality of calibration information of the template;
modifying the content of the project information based on the plurality of calibration information to obtain modified project information;
and processing the modified project information based on the template to obtain the first file set.
A computer storage medium storing one or more programs, the one or more programs being executable by one or more processors to implement a method of managing documents as described above.
The method, the device, the electronic equipment and the storage medium for managing the document, provided by the embodiment of the application, are used for acquiring project information; wherein the project information comprises information associated with project implementation; acquiring a template associated with the feature information of the project information; processing the content of the project information based on the template to obtain a first file set; wherein the first set of files comprises a plurality of first files and a plurality of second files; obtaining a second file set based on the first file set; wherein the second set of files includes the plurality of first files and the encrypted plurality of second files; that is to say, in the embodiment of the present application, the template that acquires the feature information of the item information associated with the item implementation is used to process the content of the item information in the template to obtain the plurality of first files and the plurality of encrypted second files, so that the security of the document data is improved, and the integrity of the document data and the association between the document data and the item are ensured.
Drawings
FIG. 1 is a flowchart illustrating a method for managing documents according to an embodiment of the present application;
FIG. 2 is a diagram of an internal hierarchy of a document management device according to an embodiment of the present application;
FIG. 3 is a flowchart illustrating another method for managing documents according to an embodiment of the present application;
FIG. 4 is a block diagram of a document management apparatus according to an embodiment of the present disclosure;
FIG. 5 is a schematic structural diagram of a document management apparatus according to an embodiment of the present application;
fig. 6 is a schematic structural diagram of an electronic device according to an embodiment of the present application.
Detailed Description
The technical solutions in the embodiments of the present application will be clearly and completely described below with reference to the drawings in the embodiments of the present application.
It should be appreciated that reference throughout this specification to "an embodiment of the present application" or "an embodiment described previously" means that a particular feature, structure or characteristic described in connection with the embodiment is included in at least one embodiment of the present application. Thus, the appearances of the phrases "in the embodiments of the present application" or "in the embodiments" in various places throughout this specification are not necessarily all referring to the same embodiments. Furthermore, the particular features, structures, or characteristics may be combined in any suitable manner in one or more embodiments. In the embodiments of the present application, the sequence numbers of the above-mentioned processes do not mean the execution sequence, and the execution sequence of each process should be determined by its function and inherent logic, and should not constitute any limitation to the implementation process of the embodiments of the present application. The above-mentioned serial numbers of the embodiments of the present application are merely for description and do not represent the merits of the embodiments.
Based on the foregoing, an embodiment of the present application provides a method for managing documents, applied to a document management apparatus, and referring to fig. 1, the method includes the following steps:
and step 101, acquiring project information.
Wherein the project information includes information associated with the project implementation.
In the embodiment of the application, the specific details of how the project is implemented are formulated to obtain the project information according to at least one of project quality requirements, confidentiality requirements, management requirements, archive format requirements, client requirements and project contents to be completed at a corresponding stage of the project development process. In the process of formulating the project information, project contents to be completed at stages corresponding to various operation contents, responsibility departments, responsible persons and preset nodes can be set, so that development tasks of projects can be monitored and managed conveniently.
And 102, acquiring a template associated with the characteristic information of the project information.
In the embodiment of the application, after the project information is acquired, the management document device acquires the template associated with the feature information of the project information. In an implementation scenario, the feature information may be understood as information extracted according to content included in the item information; in another implementation scenario, the feature information may be understood as information related to an item attribute.
Here, the template may be understood as a template that the document management apparatus constructs a document covering various types of projects based on the characteristics of the project itself set by the project developer; in which a structure including information on a project basic element is edited in a template. It is emphasized that a common template may be stored in the server, and the management document device may access the server to acquire the template associated with the feature information of the project information.
And 103, processing the content of the project information based on the template to obtain a first file set.
Here, when the template information is configured, each item of information in the template also needs to be configured in detail. Determining the corresponding security level, security deadline and knowledge range of each document in the template, and carrying out person responsibility and progress completion. And dividing the content of the processed project information into a plurality of first files and a plurality of second files based on the security level corresponding to the template and each document.
And 104, obtaining a second file set based on the first file set.
Wherein the second set of files includes a plurality of first files and an encrypted plurality of second files.
In this embodiment of the application, after obtaining the first file set, the document management apparatus obtains, based on the template and the corresponding security level of each file in the first set, a plurality of first files and a plurality of encrypted second files, which are the second file set. The management document device sends the plurality of first files and the plurality of encrypted second files to corresponding approvers, the approvers approve and release the plurality of first files and the plurality of encrypted second files, and the management document device completes release and validation work of the project documents.
The document management method provided by the embodiment of the application is applied to a document management device, the internal hierarchy of the document management device is shown in fig. 2, and the internal hierarchy of the document management device comprises a basic environment layer 201, a running environment layer 202, a business layer 203 and an integrated framework layer 204. The basic environment layer 201 includes an operating system and hardware devices, the operating system is used for managing all resources (including hardware devices and software devices) of the intelligent terminal, and is also used as a kernel and a foundation stone of the intelligent terminal system, and common operating systems include Linux, Windows CE, Symbian OS, iPhone OS and the like; the hardware equipment comprises a server and network equipment, wherein the server has the function of storing and processing data in the network equipment, and the network equipment has the function of transmitting and storing the data; the basic environment layer 201 is mainly used for providing a basic physical environment for the operation environment layer 202 for managing document devices and various information systems. The runtime environment layer 202 includes a database, a Web server, a JAVA Virtual Machine (JVM), and a lightweight directory access Protocol LDAP (LDAP); the operation environment layer 202 is mainly used for managing user data and system data of the document device and uploading the user data and the system data to the service layer 203, wherein the user data designates a system operation object for a user, and the function data provides support for realizing system functions. The business layer 203 comprises the functions of document data planning, document data security level determination, document version control, document security level control, user knowledge range authority, document filing management, document completion condition assessment and statistics and the like; based on the above function business layer 203, it can realize the management of document data in the project development process, and the management process runs through the whole project life cycle. The integration framework layer 204 is an extension of a service layer in a system technology framework, integrates a management document device with other application devices, portal devices and the like, breaks through data links between different devices, and ensures transmission of data between different devices.
Based on the foregoing embodiments, the present application provides a method for managing documents, which is applied to a document management apparatus, and as shown in fig. 3, the method includes the following steps:
and step 301, acquiring project information.
Wherein the project information includes information associated with the project implementation.
In this embodiment of the present application, the step 302 of acquiring a template associated with feature information of project information may be implemented by the following steps: step 302a, extracting feature information from the content included in the item information, and acquiring a template associated with the feature information.
In the embodiment of the present application, the feature information may be understood as information extracted from the content included in the item information, and the document management apparatus acquires a template associated with the feature information using the information extracted from the content included in the item information as the feature information.
In another embodiment of the present application, step 302 obtains a template associated with feature information of project information, and this step may be implemented by: and step 302b, acquiring first attribute information of the item information, and determining that the first attribute information is characteristic information and acquiring a template associated with the characteristic information.
In the embodiment of the present application, the first attribute information may be understood as a document list including at least one of an item name, an item type, an item number, an item phase, an item security level, an item source, an item summary, a project undertaking unit, an item professional classification, a security deadline of the item, and the management document device acquires a template associated with the feature information using the first attribute information as the feature information.
And step 303, acquiring a plurality of calibration information of the template.
In the embodiment of the present application, the calibration information may be understood as basic element information in the template. Illustratively, the basic element information may include a document classification, an item to which it belongs, a document number, a document name, a storage unit, a storage place, a document form, a scheduled completion date, a responsibility department, a responsible person, a document security level, a security term, a document version number, a document status, and the like. Here, the apparatus for managing documents accesses the server to acquire the plurality of calibration information in the template.
And 304, modifying the content of the project information based on the plurality of calibration information to obtain modified project information.
In the embodiment of the application, when the plurality of calibration information of the template is acquired, the document management device modifies the content of the project information based on the plurality of calibration information to obtain the modified project information.
And 305, processing the modified project information based on the template to obtain a first file set.
Wherein the first set of files includes a plurality of first files and a plurality of second files.
In the embodiment of the application, modified project information is split into a plurality of files based on at least one factor of security level requirements, project content and the like, a management document device obtains a plurality of target files after obtaining a template associated with feature information of the project information, whether the plurality of target files are consistent with project requirements set by a project developer or not is judged, and if the plurality of target files are consistent with the project requirements set by the project developer, the plurality of target files are used as a first file set; and if the plurality of target files are inconsistent with the project requirements set by the project developer, performing operations such as addition, deletion and modification on at least one file in the plurality of target files to obtain a plurality of modified target files, and taking the plurality of modified target files as a first file set.
And step 306, obtaining a second file set based on the first file set.
Wherein the second set of files includes a plurality of first files and an encrypted plurality of second files.
And 307, obtaining target operation corresponding to the target account and aiming at the second file set.
In the embodiment of the present application, the target operation may be understood as browsing and downloading a target file by a target account. In practical applications, when the target account enters the management document device, the target account performs a target operation on the second file set based on the account information, and the management document device may obtain the target operation of the target account.
And 308, determining the operation authority of the target account, and performing corresponding operation on the second file set based on the operation authority.
In this embodiment of the application, the step 308 of determining the operation authority of the target account, and performing corresponding operation on the second file set based on the operation authority may be implemented by the following steps: 308a, determining the operation authority of the target account, and generating prompt information if the operation authority indicates that the target account cannot access the second file set; the prompting message includes prompting the target account to fail to access the second set of files, and/or prompting the management account that the target account performed a target operation on the second set of files.
In the embodiment of the application, the document management device determines the operation authority of the target account based on the account information, and when the target account cannot access the second file set, the document management device generates prompt information, where the prompt information may be that the target account cannot access the second file set, and the prompt information may also prompt an administrator that the target account performs a target operation on the second file set. Illustratively, the operation authority of the target account is limited by the information security level of the target account and the affiliated item, and when the operation of the target account exceeds the operation authority of the target account, the corresponding operation cannot be performed on the operation target object, namely the second file set; at this time, the management document device generates prompt information for prompting the target account to fail to access the target object and/or for prompting the management account that the target account performed the target operation on the target object.
In another embodiment of the present application, the step 308 determines the operation authority of the target account, and performs corresponding operation on the second file set based on the operation authority, which may be implemented by the following steps: 308b, determining the operation authority of the target account, if the operation authority indicates that the target account has the authority of accessing the second file set, and processing the files in the second file set based on the operation authority.
In the embodiment of the application, the document management device determines the operation authority of the target account based on the account information, and when the target account has the authority of accessing the second file set, the target account executes corresponding operation on the second file set based on the operation authority. Illustratively, the target account is divided based on the security level of the self-account information and the rights of the affiliated items, and when the operation rights of the target account are not lower than the security level rights of the second file set, corresponding operations can be performed on the target object.
In other embodiments of the present application, when a plurality of target accounts all have an authority to access the second file set, in order to avoid a concurrence problem caused by the plurality of target accounts simultaneously performing operations on the same file, the method may be implemented by the following steps:
step 308c, when the target account is determined to have the authority of operating the second file set, the management document device automatically copies the second file set operated by the target account and modifies the name of the second file set, and stores the copied and modified second file set in the terminal and opens the terminal; and the copied second file set has consistency with the security attribute contained in the original second file.
In other embodiments of the present application, the document management apparatus divides the target account into a general account, a system account, a security account, and an approval account; the system account can only establish a common account; the security account can authorize the part of the document to the common account access management document device; it is emphasized that the operations performed by the system account and the security account may be interchanged, but only one of the operations may be performed by the system account and the security account for establishing an account and/or authorizing a document; the approval account can check the operation log of establishing a common account by the system account and the operation log of authorizing a common account document by the security account.
Based on the foregoing embodiments, an embodiment of the present application provides a document management apparatus, which can be applied to a document management method provided in the embodiments corresponding to fig. 1 and fig. 3, and referring to fig. 4, the document management apparatus 4 includes: a plan management module 401, an execution management module 402, an assessment and statistics module 403 and a system management module 404; wherein the content of the first and second substances,
the planning management module 401 is configured to formulate specific details of project implementation to obtain project information according to at least one of project quality requirements, confidentiality requirements, management requirements, archive format requirements, client requirements, and project contents to be completed at a corresponding stage of a project development process. In the process of formulating the project information, project contents to be completed at stages corresponding to various operation contents, responsibility departments, responsible persons and preset nodes can be set, so that development tasks of projects can be monitored and managed conveniently. The planning management module comprises a template management submodule, a configuration management submodule and a release management submodule.
And the template management submodule is used for considering the reusability of template design, simplifying the repeatability of item template design, considering the standardization of document writing, formulating standard reference templates of various documents, simplifying document writing work content and unifying the standards of document writing work. And starting from the characteristics of the project, a template library comprising various types of template management is constructed, and the development of project construction work is simplified. The template stores common reports and documents associated with the project development process in the system, so that the downloaded template and the documents to be written ensure the standardization and consistency of the document format. The template is used for setting the items according to types, showing a list of document data, determining the list of documents required by the items and ensuring the complete set of the documents in the development of the items.
And the configuration management submodule determines various attributes of the template, wherein the main attributes comprise a project name, a project type, a project number, a project stage, a project security level, a project source, a project summary, a development unit, a professional classification, a privacy deadline and the like, and the project document is organized and displayed in a tree structure. The template in the document management device is used to perform configuration operations such as adding, deleting, modifying, moving and the like, and the new creation and configuration of the template are completed.
And after the template is successfully constructed, the release management submodule examines and approves the constructed template according to the basic information of the template, the integrity of the template list, the secret level decomposition of the template project and other key information. The initiator, namely the template creator selects each examination and approval link and the approver, sends the template examination and approval process, and each approver can see the process to be examined and approved in the backlog and carry out examination and approval. In addition, the initiator can also modify the approver in the approval link. And after the approval is passed, the template is released formally and takes effect. It should be noted that, when at least one approver fails to approve the approval link, the entire approval link is in a termination state, and at this time, the initiator needs to reinitiate the approval link.
And the execution management module 402 is used for performing operations of editing, uploading, browsing and downloading, signing and reviewing, filing and the like on the template.
And executing an editing function in management, wherein the editing function is used for inputting and modifying information of the template and filling the information into the related attributes of the document. The main attributes of the document comprise the attributes of document classification, belonged items, document number, document name, storage unit, storage place, document form, scheduled completion date, responsibility department, responsible person, security level, privacy period, version number, state and the like. The document number is automatically numbered according to a predetermined rule, and is used as a unique ID for managing the file in the document device.
And executing an uploading function in the management module, wherein the uploading function is used for uploading the successfully edited local file to the document management device, namely, the process of transmitting the successfully edited local file to the server by the local computer. And in the file uploading process, the security level and the security duration of the document are not higher than those of the template. For example, if the security level of the template is internal, the security level of the file is only internal and non-security; after the file is uploaded, the management document device automatically carries out security identification on the file, and the identification cannot be tampered in the management document device, so that the uniqueness of the document identification is ensured.
Executing file browsing and downloading functions in the management module, and browsing and downloading the files uploaded to the server; wherein the file browsing and downloading function is associated with the authority to manage the target account in the document device; that is, after the target account logs in the document management device, the target account is limited by its security level and the authority of the affiliated item, and only the target account having the file viewing authority can browse or download the file online. When the security level authority of the file is higher than the authority granted to the target account, the target account cannot browse and download the file. Illustratively, the target account is not a development member of the A project, and the target account cannot access the files in the A project. It should be noted that, in order to avoid the concurrence problem caused by opening the same file by multiple target accounts, when a target user views a file, the management file device automatically copies the current file and renames the current file, and opens the copied file at the terminal where the management file device is located, so that it is ensured that each terminal opens an individual file, which is not interfered with each other and is independent of each other. Furthermore, when the file is downloaded, the file management device marks the security classification of the downloaded file name, and the correctness of the security classification attribute of the file is ensured.
And executing a signing and reviewing function in the management module, and performing proofreading, countersigning, auditing and approving on the uploaded files, wherein only the document party after approval is released to take effect. After the approval process is initiated, each approver can see the process to be approved in the backlog and carry out approval. In addition, the initiator can also modify the approver in the approval link. And after the approval is passed, the template is released formally and takes effect. It should be noted that, when at least one approver fails to approve the approval link, the entire approval link is in a termination state, and at this time, the initiator needs to reinitiate the approval link. After the electronic operation of the document is realized, for the document needing to be signed, the document management device identifies the user information of the target account, automatically signs the user, and arranges a signature date, wherein the signature can not be changed and can be used as the basis for responsibility tracking.
And executing the filing management function in the management module, and filing the finished document. Wherein, the electronic document filed in the document management device can only be consulted and can not be modified; if the archived document needs to be modified, the archiving needs to be cancelled, and the approval process is restarted on the modified document, so that the validity of the document is strictly controlled.
The assessment and statistics module 403 is used for assessing and counting the completeness of the content filled in the template based on the project information, and comprises a complete set of performance examination sub-module, a statistical statement sub-module and a data query sub-module.
And the complete set of examination sub-module is used for examining the overall condition of the template content and the completion condition of each item, and monitoring the completion condition of each item of the data packet in real time according to the set examination nodes and the preset completion date and according to the setting of items such as examination departments, examination nodes, examination data packets and the like. And also for exporting the results of project completion.
And the statistical report sub-module is used for carrying out various statistics on the documents in the template according to requirements, generating related reports, analyzing the documents of the project and providing auxiliary support for the development of the project.
And the data query submodule is used for querying a plurality of templates in the document management device and a plurality of documents in each template. The document management device comprises a plurality of templates, each template comprises a plurality of documents, the templates and the documents can be subjected to fuzzy query according to certain attributes, the documents can be quickly positioned, and the time for searching the documents is further saved.
A system management module 404, which is a module for maintaining basic data and various configurations in the managed document device in order to ensure the managed document device to operate normally; wherein, include: organization and user management submodule, authority management submodule, parameter setting submodule and log management submodule.
The document management device comprises an organization architecture and user management submodule and is used for establishing and maintaining the organization architecture and a target account, and the document management device is divided into roles of a common user, a system administrator, a safety administrator, an approval administrator and the like. Wherein, the system using function in the authorization range of the common user; the system administrator ensures the normal operation of the document management device and is responsible for the creation of a target account unique identifier in the document management device, the flow configuration of the document management device and the parameter maintenance of the document management device; the security administrator mainly configures the authority of a target account of the document management device, unlocks the target account and resets a password, and is responsible for log audit work of operation behaviors of common users and examination and approval administrators. The approval administrator is responsible for viewing the operation logs of the system administrator and the security administrator.
And the authority management submodule is used for setting the authority of the target account in the management document device. The rights management first sets the rights groups, each of which has rights. After the permission groups are set, each target account is assigned with which permission groups, node permissions and department permissions belong to. Carrying out authority group and department authority on the target account; and authorizing the nodes, namely authorizing project authority to a target account, participating in which project by the target account, and having operation authority under which node under the project.
The parameter setting submodule is used for adding, deleting and configuring a business approval process form in the management document device and flexibly configuring approval nodes; maintaining and configuring a data dictionary of a document management device; the management document device is configured, for example, with the number of wrong passwords, the system exit time, and the like.
And the log management submodule is used for recording the operation executed by each target account in the document management device so as to be checked by a system administrator. The log record includes the time, place, type, subject, object, and result (success or failure) of the event occurrence; namely, the audit content comprises a user name, operation time, a login IP address, an operation picture, an operation type and operation content, and the system log cannot be deleted or modified.
Based on the foregoing embodiments, an embodiment of the present application provides a document management apparatus, which can be applied to a document management method provided in the embodiments corresponding to fig. 1 and fig. 3, and referring to fig. 5, the document management apparatus 5 (the document management apparatus 5 in fig. 5 corresponds to the document management apparatus 4 in fig. 4) includes:
a first obtaining unit 501, configured to obtain item information; wherein the project information comprises information associated with project implementation;
a second obtaining unit 502 for obtaining a template associated with feature information of the item information;
a first processing unit 503, configured to process the content of the item information based on the template, to obtain a first file set; wherein the first set of files includes a plurality of first files and a plurality of second files;
a second processing unit 504, configured to obtain a second file set based on the first file set; wherein the second set of files includes a plurality of first files and an encrypted plurality of second files.
Based on the foregoing embodiments, an embodiment of the present application provides an electronic device, which may be applied to a method for managing documents provided in embodiments corresponding to fig. 1 and fig. 3, and referring to fig. 6, the electronic device 6 includes: a processor 61, a memory 62 and a communication bus 63; the communication bus 63 is used for realizing communication connection between the processor 61 and the memory 62; the processor 61 is used for executing the program for managing the document stored in the memory 62, and the electronic device 6 realizes the following steps through the processor 61:
acquiring project information; wherein the project information comprises information associated with project implementation;
acquiring a template associated with the feature information of the project information;
processing the content of the project information based on the template to obtain a first file set; wherein the first set of files includes a plurality of first files and a plurality of second files;
obtaining a second file set based on the first file set; wherein the second set of files includes a plurality of first files and an encrypted plurality of second files.
In other embodiments of the present application, the processor 61 is configured to execute a multi-channel data processing program stored in the memory 62 to implement the following steps:
extracting feature information from content included in the item information;
and acquiring a template associated with the characteristic information.
In other embodiments of the present application, the processor 61 is configured to execute a multi-channel data processing program stored in the memory 62 to implement the following steps:
acquiring first attribute information of the project information, and determining the first attribute information as characteristic information; the first attribute information comprises at least one of an item name, an item type, an item number, an item stage, an item security level, an item source, an item summary, an undertaking unit of the item, an item professional classification, a security term of the item and a document list of the item;
and acquiring a template associated with the characteristic information.
In other embodiments of the present application, the processor 61 is configured to execute a multi-channel data processing program stored in the memory 62 to implement the following steps:
acquiring a plurality of calibration information of a template;
modifying the content of the project information based on the plurality of calibration information to obtain modified project information;
and processing the modified project information based on the template to obtain a first file set.
In other embodiments of the present application, the processor 61 is configured to execute a multi-channel data processing program stored in the memory 62 to implement the following steps:
obtaining a target operation corresponding to the target account and aiming at the second file set;
determining the operation authority of the target account;
if the operation authority indicates that the target account cannot access the second file set, prompt information is generated; the prompting message includes prompting the target account to fail to access the second set of files, and/or prompting the management account that the target account performed a target operation on the second set of files.
In other embodiments of the present application, the processor 61 is configured to execute a multi-channel data processing program stored in the memory 62 to implement the following steps:
and if the operation authority indicates that the target account has the authority of accessing the second file set, processing the files in the second file set based on the operation authority.
The computer storage medium/Memory may be a Read Only Memory (ROM), a Programmable Read Only Memory (PROM), an Erasable Programmable Read Only Memory (EPROM), an Electrically Erasable Programmable Read Only Memory (EEPROM), a magnetic Random Access Memory (FRAM), a Flash Memory (Flash Memory), a magnetic surface Memory, an optical Disc, or a Compact Disc Read-Only Memory (CD-ROM); but may also be various terminals such as mobile phones, computers, tablet devices, personal digital assistants, etc., that include one or any combination of the above-mentioned memories.
In the several embodiments provided in the present application, it should be understood that the disclosed apparatus and method may be implemented in other ways. The above-described device embodiments are merely illustrative, for example, the division of the unit is only a logical functional division, and there may be other division ways in actual implementation, such as: multiple units or components may be combined, or may be integrated into another system, or some features may be omitted, or not implemented. In addition, the coupling, direct coupling or communication connection between the components shown or discussed may be through some interfaces, and the indirect coupling or communication connection between the devices or units may be electrical, mechanical or other forms.
The units described as separate parts may or may not be physically separate, and parts displayed as units may or may not be physical units, that is, may be located in one place, or may be distributed on a plurality of network units; some or all of the units can be selected according to actual needs to achieve the purpose of the solution of the embodiment.
In addition, all functional units in the embodiments of the present application may be integrated into one processing module, or each unit may be separately regarded as one unit, or two or more units may be integrated into one unit; the integrated unit can be realized in a form of hardware, or in a form of hardware plus a software functional unit. Those of ordinary skill in the art will understand that: all or part of the steps for implementing the method embodiments may be implemented by hardware related to program instructions, and the program may be stored in a computer readable storage medium, and when executed, the program performs the steps including the method embodiments; and the aforementioned storage medium includes: various media capable of storing program codes, such as a removable Memory device, a Read-Only Memory (ROM), a Random Access Memory (RAM), a magnetic disk, and an optical disk.
The methods disclosed in the several method embodiments provided in the present application may be combined arbitrarily without conflict to obtain new method embodiments.
Features disclosed in several of the product embodiments provided in the present application may be combined in any combination to yield new product embodiments without conflict.
The features disclosed in the several method or apparatus embodiments provided in the present application may be combined arbitrarily, without conflict, to arrive at new method embodiments or apparatus embodiments.
The above description is only for the specific embodiments of the present application, but the scope of the present application is not limited thereto, and any person skilled in the art can easily conceive of the changes or substitutions within the technical scope of the present application, and shall be covered by the scope of the present application. Therefore, the protection scope of the present application shall be subject to the protection scope of the claims.
Claims (10)
1. A method of managing documents, the method comprising:
acquiring project information; wherein the project information comprises information associated with project implementation;
acquiring a template associated with the feature information of the project information;
processing the content of the project information based on the template to obtain a first file set; wherein the first set of files comprises a plurality of first files and a plurality of second files;
obtaining a second file set based on the first file set; wherein the second set of files includes the plurality of first files and the encrypted plurality of second files.
2. The method for managing documents according to claim 1, wherein said obtaining a template associated with feature information of said item information comprises:
extracting the feature information from the content included in the item information;
and acquiring the template associated with the characteristic information.
3. The method for managing documents according to claim 1, wherein said obtaining a template associated with feature information of said item information comprises:
acquiring first attribute information of the project information, and determining the first attribute information as the feature information; the first attribute information comprises at least one of an item name, an item type, an item number, an item stage, an item security level, an item source, an item summary, an undertaking unit of the item, an item professional classification, a confidentiality term of the item and a document list of the item;
and acquiring the template associated with the characteristic information.
4. The method for managing documents according to claim 1, wherein said processing the content of said project information based on said template to obtain a first set of files comprises:
acquiring a plurality of calibration information of the template;
modifying the content of the project information based on the plurality of calibration information to obtain modified project information;
and processing the modified project information based on the template to obtain the first file set.
5. The method for managing documents according to claim 1, wherein after obtaining a second set of files based on said first set of files, said method further comprises:
obtaining a target operation corresponding to a target account and aiming at the second file set;
determining the operation authority of the target account;
if the operation authority indicates that the target account cannot access the second file set, prompt information is generated; the prompting information includes prompting that the target account cannot access the second file set, and/or prompting a management account that the target account performs the target operation on the second file set.
6. The method of managing documents according to claim 5, wherein after said deriving a second set of files based on said first set of files, said method further comprises:
and if the operation authority indicates that the target account has the authority of accessing the second file set, processing the files in the second file set based on the operation authority.
7. An apparatus for managing documents, comprising:
a first acquisition unit configured to acquire item information; wherein the project information comprises information associated with project implementation;
a second acquisition unit configured to acquire a template associated with feature information of the item information;
the first processing unit is used for processing the content of the project information based on the template to obtain a first file set; wherein the first set of files comprises a plurality of first files and a plurality of second files;
the second processing unit is used for obtaining a second file set based on the first file set; wherein the second set of files includes the plurality of first files and the encrypted plurality of second files.
8. An electronic device, characterized in that the electronic device comprises: a processor, a memory, and a communication bus; wherein the content of the first and second substances,
the communication bus is used for realizing communication connection between the processor and the memory;
the memory to store executable instructions;
the processor is configured to execute the program for managing documents stored in the memory to implement the steps of:
acquiring project information; wherein the project information comprises information associated with project implementation;
acquiring a template associated with the feature information of the project information;
processing the content of the project information based on the template to obtain a first file set; wherein the first set of files comprises a plurality of first files and a plurality of second files;
obtaining a second file set based on the first file set; wherein the second set of files includes the plurality of first files and the encrypted plurality of second files.
9. The electronic device of claim 8, wherein the processor is further configured to:
acquiring a plurality of calibration information of the template;
modifying the content of the project information based on the plurality of calibration information to obtain modified project information;
and processing the modified project information based on the template to obtain the first file set.
10. A computer storage medium storing one or more programs, the one or more programs being executable by one or more processors to implement a method of managing documents as claimed in any one of claims 1 to 6.
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| CN201911104467.XA CN110865975A (en) | 2019-11-13 | 2019-11-13 | Method and device for managing document, electronic equipment and storage medium |
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| CN201911104467.XA CN110865975A (en) | 2019-11-13 | 2019-11-13 | Method and device for managing document, electronic equipment and storage medium |
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