CN110708497B

CN110708497B - Intelligent conference notification method and device

Info

Publication number: CN110708497B
Application number: CN201911093220.2A
Authority: CN
Inventors: 王飞; 袁文辉
Original assignee: Shanghai Sailian Information Technology Co ltd
Current assignee: Shanghai Sailian Information Technology Co ltd
Priority date: 2019-11-07
Filing date: 2019-11-07
Publication date: 2021-02-05
Anticipated expiration: 2039-11-07
Also published as: CN110708497A

Abstract

The embodiment of the invention provides an intelligent conference notification method. The method comprises the following steps: sending out meeting invitation to the participants; receiving a confirmation instruction of the meeting invitation; confirming the identity information of the participators; confirming available conference resources near the non-participated personnel, informing the non-participated personnel of the conference resources, and asking the non-participated personnel to participate in the conference by using the conference resources; and receiving feedback of the meeting participation prompt based on the meeting participation prompt. By judging the non-participated personnel and sending the conference entering notice to the non-participated personnel, the method of the invention automatically sends the conference entering notice to the non-participated personnel before the conference begins and in the conference process, thereby avoiding the situation that the participated personnel miss the video conference due to self reasons, obviously improving the effect of the video conference and bringing better experience for users. In addition, the embodiment of the invention provides a device for intelligent conference notification.

Description

Intelligent conference notification method and device

Technical Field

The embodiment of the invention relates to the field of video conferences, in particular to a method and a device for intelligent conference notification.

Background

This section is intended to provide a background or context to the embodiments of the invention that are recited in the claims. The description herein is not admitted to be prior art by inclusion in this section.

With the gradual maturity of video conference technology, more and more companies and enterprises can adopt video conferences to replace the traditional face-to-face negotiation mode to carry out conference discussion in order to save time and cost, and the mode does not need to reserve a conference room in advance and saves the distance time of participants to the conference room. However, if the number of people participating in the video conference is large, because the existing professional video conference terminal has no sign-in function, the people who need to participate in the video conference can not be uniformly organized to sign in as in the traditional conference in a certain conference room, and then the situations that the participants are not enough and the people who need to participate forget to participate in the video conference can occur, aiming at the situations, the prior art can remind the people who need to participate in the conference by using a mobile device communication mode within a period of time before the conference starts, such as an application program of 'blue letter', if a user uses 'blue letter' to carry out the telephone conference, the user who receives the reminder can send a conference entrance reminder to the people who need to participate in the conference in a telephone or short message mode within a period of time before the conference starts, and the user who receives the reminder can enter the conference by clicking a conference link contained in the reminder message, but because the conference entrance notification mode is only that the people who do not participate in the conference are confirmed by simply contrasting the, therefore, when two participants share one device to carry out a conference, the system judges that the participants are the master of the device and still continuously sends conference entering notification to the other participants, the prior technical scheme has a single conference entering notification mode and no pertinence, and the situation that conference communication is not smooth can occur due to more participants, in addition, in the prior art, the content of the conference entering notification sent to the non-participants only contains links of conferences, but does not recommend the users to use available conference resources to carry out the conference entering, or the users can not clearly know the current conference entering situation by utilizing the information of idle conference rooms, such as conference entering and the like nearby.

Disclosure of Invention

Due to the defect that the existing method and content for sending the conference entering notification to the non-participating persons are single, an improved intelligent conference notification technical scheme is very needed to solve the existing problems.

In this context, embodiments of the present invention are intended to provide a method and apparatus for intelligent meeting notification.

In a first aspect of embodiments of the present invention, a method for intelligent conference notification is provided, including: sending out meeting invitation to the participants; receiving a confirmation instruction of the meeting invitation; confirming the identity information of the participators; confirming available conference resources near the non-participated personnel, informing the non-participated personnel of the conference resources, and asking the non-participated personnel to participate in the conference by using the conference resources; receiving feedback of the meeting notification based on the meeting notification.

In one embodiment of the invention, the method comprises: sending a meeting invitation to the participants through a communication terminal bound with the identity information of the participants in advance; wherein the communication terminal includes: the video conference terminal, the video conference program installed on the mobile equipment, the instant communication program, the short message program and the voice telephone program are one or the combination of the video conference terminal and the mobile equipment.

In another embodiment of the invention, the method comprises: receiving confirmation operation of the participants after receiving the meeting invitation; generating a personnel list for the participants who accept the meeting invitation; and/or automatically adding meeting times to the participant's schedule.

In yet another embodiment of the invention, the method comprises: and confirming the identity information of the participants according to the sign-in condition of the participants when joining the conference.

In yet another embodiment of the invention, the method comprises: the method comprises the steps of identifying participants through faces, scanning two-dimensional codes by the participants through mobile terminals, confirming one or the combination of the participants through video conference terminal accounts bound by the participants, identifying the participants through voiceprints and confirming the attendance through an instant messaging program.

In yet another embodiment of the invention, the method comprises: the step of confirming the attendance by the face recognition participant comprises the steps of confirming the identity information of the participant by comparing face information of a user stored in a server in advance with the obtained face information of the user; the step of confirming the attendance by scanning the two-dimensional code by the participant through the mobile terminal comprises the steps of scanning the two-dimensional code by the participant through the mobile terminal and confirming the identity information of the participant according to the mobile phone number bound by the mobile terminal; the step of confirming the sign-in through the video conference terminal account bound by the participant comprises the steps that the participant enters the conference through the video conference terminal bound with the participant identity to complete the sign-in, and the identity information of the participant is confirmed according to the account bound by the video conference terminal; the step of identifying the participant through the voiceprint to confirm the sign-in comprises the steps of comparing voiceprint information of the user stored in the server in advance with the obtained voiceprint information of the user to confirm identity information of the participant; the step of confirming the attendance through the instant communication program comprises that the participant clicks a conference attendance key on the instant communication program, and the identity information of the participant is confirmed according to the mobile phone number bound by the instant communication program.

In yet another embodiment of the present invention, the conference resource includes: the number of available physical meeting rooms, the number of people that can be accommodated in the physical meeting rooms, the number of current people in the physical meeting rooms, the number of video conference terminals in the physical meeting rooms, the geographic position of the physical meeting rooms and the current use condition of the physical meeting rooms are one or a combination of the available physical meeting rooms and the physical meeting rooms; and/or one or a combination of available cloud conference rooms, the number of available parties in the cloud conference rooms, the number of terminals currently accessed in the cloud conference rooms and the current use condition of the cloud conference rooms.

In yet another embodiment of the invention, the method comprises: collecting all conference resource information; acquiring the geographical position of the personnel who have not participated in; and sending available meeting resource information nearby the non-attendee to the non-attendee based on the meeting resource information.

In yet another embodiment of the invention, the method comprises: selecting a notification mode, content, frequency and mandatory degree according to the importance degree of the conference; and automatically selecting a conference joining notification mode based on the current network link condition of the people who do not participate and the bound video conference terminal.

In yet another embodiment of the present invention, the content of the notification includes: one or a combination of a video screenshot of the current conference, a short video of the current conference, subject content of the current conference, participant conditions of the current conference, a link to a conference, a conference summary, and a video conference recording.

In yet another embodiment of the invention, the method comprises: receiving the conference entrance notice of the notified participants; or receiving the notification of the conference suspending of the notified participant and sending the notification of the conference entering to the non-participant again after a preset time.

In a second aspect of the embodiments of the present invention, there is provided an apparatus for intelligent conference notification, including: the invitation module sends a meeting invitation to the participants; a receiving confirmation instruction module which receives a confirmation instruction of the meeting invitation; the confirmation module is used for confirming the identity information of the participators; the notification module is used for confirming available conference resources near the non-participators, notifying the non-participators of the conference resources and asking the non-participators to participate in the conference by using the conference resources; and the feedback receiving module is used for receiving feedback of the participation notification based on the participation notification.

In one embodiment of the invention, the apparatus comprises: a module for sending meeting invitation to the participants through the communication terminal bound with the identity information of the participants in advance; wherein the communication terminal includes: the video conference terminal, the video conference program installed on the mobile equipment, the instant communication program, the short message program and the voice telephone program are one or the combination of the video conference terminal and the mobile equipment.

In another embodiment of the invention, the apparatus comprises: a module for receiving confirmation operation of the participants after receiving the meeting invitation; a module for generating a personnel list of the participants who accept the meeting invitation; and/or a module for automatically adding meeting time to the attendees' schedules.

In yet another embodiment of the invention, the apparatus comprises: and the module is used for confirming the identity information of the participants according to the sign-in condition of the participants when joining the conference.

In yet another embodiment of the present invention, a check-in module comprises: and the module is used for identifying one or a combination of the participants through faces, scanning two-dimensional codes by the participants through mobile terminals, video conference terminal accounts bound by the participants, identifying the participants through voiceprints and confirming the sign-in through an instant messaging program.

In yet another embodiment of the present invention, the apparatus comprises: the module for confirming the attendance by the face recognition participant comprises a module for confirming the identity information of the participant by comparing face information of the user stored in the server in advance with the acquired face information of the user; the module for confirming the attendance by scanning the two-dimensional code by the participant through the mobile terminal comprises a module for confirming the identity information of the participant according to the mobile phone number bound by the mobile terminal by scanning the two-dimensional code by the participant through the mobile terminal; the module for confirming the sign-in through the video conference terminal account bound by the participant comprises a module for confirming the identity information of the participant according to the account number bound by the video conference terminal, wherein the module for confirming the sign-in is completed when the participant enters the conference through the video conference terminal bound with the participant; the module for identifying the participant to confirm the sign-in through the voiceprint comprises a module for comparing the voiceprint information of the user stored in the server in advance with the acquired voiceprint information of the user to confirm the identity information of the participant; the module for confirming the attendance through the instant communication program comprises a module for confirming the identity information of the attendees according to the mobile phone numbers bound by the instant communication program by clicking a conference attendance key on the instant communication program by the attendees.

In yet another embodiment of the present invention, the apparatus comprises: a module for collecting all conference resource information; means for obtaining a geographic location of the non-attendee; and means for sending conference resource information available in its vicinity to the non-attendee based on the conference resource information.

In yet another embodiment of the present invention, the apparatus comprises: a module for selecting a notification mode, content, frequency and enforcement degree according to the importance of the conference; and the module is used for automatically selecting a notification mode of meeting participation based on the current network link condition of the people who do not participate and the bound video conference terminal.

In yet another embodiment of the present invention, the apparatus comprises: a module for receiving a notification of the meeting of the notified participant; or a module for receiving the notification of the conference suspending of the notified participant and sending the notification of the conference participation to the non-participant again after a predetermined time.

According to the method and the device for intelligent conference notification, a conference sign-in form is used for determining the personnel who should participate but not participate, and a conference entering notification is sent to the determined personnel who do not participate, the content of the conference entering notification and the intensity of the conference entering notification can be preset according to the importance degree of the conference, available conference resources nearby can be sent to the personnel according to the current geographical position of the personnel who do not participate, and a user can select to go to a nearby conference room for video conference according to the content of the conference resources, so that the personnel who do not participate can enter the conference automatically according to the received conference entering notification. The mode effectively avoids the situation that the personnel who should participate forget to enter the meeting due to self reasons, and if the personnel who should participate finally still fail to enter the meeting, the conference summary and the conference video can be sent to the personnel, so that the conference effect is effectively improved, and better experience is brought to the user.

Drawings

The above and other objects, features and advantages of exemplary embodiments of the present invention will become readily apparent from the following detailed description read in conjunction with the accompanying drawings. Several embodiments of the invention are illustrated by way of example, and not by way of limitation, in the figures of the accompanying drawings and in which:

FIG. 1 schematically illustrates a flow diagram of a method for implementing intelligent meeting notifications, in accordance with an embodiment of the present invention;

FIG. 2 schematically illustrates a schematic diagram for implementing a preset check-in according to another embodiment of the invention;

3-4 schematically illustrate schematic diagrams for implementing a video conference check-in according to yet another embodiment of the present invention;

FIG. 5 schematically illustrates an apparatus for implementing intelligent meeting notifications in accordance with yet another embodiment of the present invention;

in the drawings, the same or corresponding reference numerals indicate the same or corresponding parts.

Detailed Description

The principles and spirit of the present invention will be described with reference to a number of exemplary embodiments. It is understood that these embodiments are given solely for the purpose of enabling those skilled in the art to better understand and to practice the invention, and are not intended to limit the scope of the invention in any way. Rather, these embodiments are provided so that this disclosure will be thorough and complete, and will fully convey the scope of the disclosure to those skilled in the art.

As will be appreciated by one skilled in the art, embodiments of the present invention may be embodied as a system, apparatus, device, method, or computer program product. Accordingly, the present disclosure may be embodied in the form of: entirely hardware, entirely software (including firmware, resident software, micro-code, etc.), or a combination of hardware and software.

According to the embodiment of the invention, a method, a medium, a device and a computing device for intelligent conference notification are provided.

In this context, it is to be understood that the terminology involved is intended to be in the nature of words of description. Moreover, any number of elements in the drawings are by way of example and not by way of limitation, and any nomenclature is used solely for differentiation and not by way of limitation.

The principles and spirit of the present invention are explained in detail below with reference to several representative embodiments of the invention.

Summary of The Invention

The inventor finds that the existing conference notification mode has the following defects: the content and the mode of the notification are single when the conference joining notification is carried out on the people who do not participate, the limitation is realized, the requirements of the current users cannot be better met, and the condition that the mistakes of the people who do not participate are confirmed can occur when a plurality of people use the same video conference program to carry out the video conference.

In order to overcome the problems in the prior art, the invention provides an intelligent conference notification method and device, wherein the method comprises the following steps: sending out meeting invitation to the participants; receiving a confirmation instruction of the meeting invitation; confirming the identity information of the participators; confirming available conference resources near the non-participated personnel, informing the non-participated personnel of the conference resources, and asking the non-participated personnel to participate in the conference by using the conference resources; receiving feedback of the meeting notification based on the meeting notification.

Having described the general principles of the invention, various non-limiting embodiments of the invention are described in detail below.

Application scene overview

The embodiment of the invention can be applied to a scene of sending a conference entering notification to a non-participant, for example, a user A accepts an invitation of a video conference to be carried out at a certain moment, the user A receives the notification that the video conference is about to start before the video conference starts, if the user A is detected not to participate in the video conference after the video conference starts, the user A can continue to send the conference entering notification to the user A with preset notification intensity and notification content according to the important intensity of the video conference, the conference entering notification also comprises an available conference resource list near the user A, the user A can link a conference entering according to the conference entering in the conference entering notification after receiving the conference notification, and if the user A does not yet enter the conference before the conference ends, the user A can receive the conference summary and the conference video of the video conference after the conference ends. However, those skilled in the art will fully appreciate that the applicable scenarios for embodiments of the present invention are not limited in any way by this framework.

Exemplary method

A method for implementing intelligent meeting notifications according to exemplary embodiments of the present invention is described below with reference to fig. 1-4 in conjunction with an application scenario. It should be noted that the above application scenarios are merely illustrated for the convenience of understanding the spirit and principles of the present invention, and the embodiments of the present invention are not limited in this respect. Rather, embodiments of the present invention may be applied to any scenario where applicable.

Referring to fig. 1, a flow diagram of a method for implementing intelligent meeting notifications is schematically shown, in accordance with one embodiment of the present invention. The method comprises the following steps:

and S100, sending a meeting invitation to the participants.

As an example, the specific way of sending the meeting invitation to the participants is to send the meeting invitation to the participants through a communication terminal bound with the identity information of the participants in advance, where the communication terminal includes: the identity information of the participants is one or the combination of a video conference terminal, a video conference program installed on the mobile equipment, an instant messaging program, a short message program and a voice telephone program, and the mobile equipment number and/or the video conference terminal number and/or the instant messaging number of the participants are reserved for the participants. Specifically, if the user a binds the personal identity information with the dedicated video conference terminal in advance, a conference invitation is sent to the dedicated video conference terminal before the video conference starts, the conference invitation notification is displayed on a screen of the dedicated video conference terminal, and a conference number of the video conference and a topic name of the video conference are displayed on the conference notification; if the user A binds the personal identity information with the instant messaging program of the user in advance, a meeting invitation is sent to the instant messaging program (such as a WeChat) before the video conference starts, a meeting invitation notification is sent to the user A in the form of a WeChat applet, and a conference number of the video conference and a subject name of the video conference are displayed on the meeting notification; if the user A binds the personal identity information with the mobile equipment number (mobile phone number) of the user in advance, sending a short message to the mobile equipment to notify the meeting or remind the meeting in a voice call mode before the video conference starts, wherein the short message comprises the conference number of the video conference and the subject name of the video conference, and can also comprise a link for directly entering the meeting, and the user can click a link in the short message to enter the meeting; if the user a binds the personal identity information with a plurality of communication terminals in advance, the user a is sequentially sent with different communication terminals to the meeting invitation according to a preset priority order, where the preset priority order may be: notification through a bound video conference terminal, notification through a video conference program installed by a mobile device, notification through an instant messaging program (WeChat), notification through a short message program, notification through a voice call program.

And S110, receiving a confirmation instruction of the meeting invitation.

As an example, the specific way of receiving the confirmation instruction of the meeting invitation is that the server receives a confirmation operation of the meeting participants after receiving the meeting invitation, and the personnel who accept the meeting invitation automatically generates a list of the meeting participants to be stored in the server, and at the same time, automatically adds the time of the meeting into the schedule of the personnel who accept the meeting invitation, and if the user does not process the meeting invitation notification after exceeding a preset time threshold, that is, the user does not reject the meeting invitation nor accept the meeting invitation, the server sends the meeting invitation to the user again until the meeting starts. Specifically, the user a accepts the meeting invitation after receiving the meeting invitation notification, the name of the user a appears on the meeting staff list, the time of the video meeting is automatically added into the schedule of the user a, and if the preset time threshold is 30 minutes, the server still receives the operation instruction of the user a on the meeting invitation after 30 minutes, and the server sends the meeting invitation to the user a again. It should be noted that the person who accepts the meeting invitation may view the list of participants through a video conference program installed on the video conference terminal or the mobile device of the user a.

And S120, confirming the identity information of the participators.

As an example, the specific manner of confirming the identity information of the attendee is that an administrator sets a conference sign-in start time and a conference sign-in end time in advance, and confirms the identity information of the attendee according to the sign-in condition of the attendee when joining the conference, and the sign-in manner may be that the face information of the attendee is recognized through a face recognition technology, and the face information is compared with the identity information prestored in the server to confirm the identity information of the attendee; the method comprises the steps that a mobile terminal is used for scanning a two-dimensional code displayed on a screen, and the identity information of a participant is identified according to the identity information bound by the mobile terminal; directly accessing to a meeting by using a video conference program installed on a video conference terminal or mobile equipment, and further reading account information bound with the video conference program installed on the video conference terminal or mobile equipment to determine identity information of participants; comparing the acquired voiceprint information of the user with identity information prestored in the server by using a voiceprint recognition technology to confirm the identity information of the participants; and confirming the identity information of the participants according to the mobile phone number bound by the instant communication program by clicking the conference sign-in key on the instant communication program. And if the person entering the meeting is found to be a person not in the list of the attendees in the process of checking in, sending the identity information of the person to an administrator for confirmation.

For a specific example, as shown in fig. 2, an administrator may set, through a video conference terminal, a conference sign-in start time and a conference sign-in end time before a video conference starts, the conference sign-in end time may also be set manually, and the administrator needs to set a generated attendee list as a sign-in list, and after the administrator sets the sign-in list, the sign-in list may be displayed on a screen, and at the same time, attendees may view the sign-in situation of the conference through a video conference program installed on the video conference terminal or a mobile device. If multiple participants use the same video conference terminal to carry out video conference, the face information of the participants can be obtained through a camera on the video conference terminal, the face information is compared with face information stored in the server in advance to confirm the identity information of the participants, the attendance is completed, and if the face information corresponding to the face information cannot be found in a database stored in the server in advance, a user can check in through a two-dimensional code displayed on a scanning screen of the mobile equipment. As shown in fig. 3-4, the attendees can scan the two-dimensional code displayed on the screen by using the mobile device, the identity information of the user bound on the mobile device can be acquired by scanning the two-dimensional code, the identity information of the user is determined, the attendance is completed, the number of people who have checked in and the name of the attendee who has checked in are displayed on the periphery of the two-dimensional code, and the attendee can check in successfully by the method, and the attendees can visually see whether the attendees have checked in or not and can also remind the non-attendee of checking in. The participant can also sign in by using voiceprint recognition, and the participant can compare the acquired voiceprint information with the voiceprint information prestored in the server database only by speaking the name of the participant to the microphone, so that the identity information of the current participant is judged, and the sign-in is completed. The check-in mode is convenient, the check-in can be completed without redundant operation of a user, and meanwhile, the condition that others check in instead is avoided. If a participant uses a special video conference terminal or a video conference program installed on a mobile device of a user alone to carry out a video conference, the server automatically acquires account information bound with the video conference terminal or the video conference program when the participant enters a conference, and confirms the identity information of the participant according to the account information, and the participant can automatically complete the sign-in without the participant sign-in again.

S130, confirming available conference resources near the non-participated person, informing the non-participated person of the conference resources, and asking the non-participated person to participate by using the conference resources.

By way of example, the people who have not participated in the list of the participators can be the people who have not participated in by excluding the people who have checked in the list of the participators. The conference resource is one or a combination of an available entity conference room, the number of people that can be accommodated in the entity conference room, the current number of people in the entity conference room, the number of video conference terminals in the entity conference room, the geographic position of the entity conference room and the current use condition of the entity conference room; and/or one or a combination of available cloud conference rooms, the number of available parties in the cloud conference rooms, the number of terminals currently accessed in the cloud conference rooms and the current use condition of the cloud conference rooms. Whether the physical conference room is in use, the number of people that can be accommodated in the physical conference room, the current number of people in the physical conference room, the number of video conference terminals in the physical conference room, and the geographical location of the physical conference room can be determined by a management system of the physical conference room. The available physical conference room can be a physical conference room reserved for the conference and an idle physical conference room which is not reserved or used currently. First, for an entity conference room used in the current conference, it is determined how many free positions are left in the conference room, which can be obtained by subtracting the number of people who are currently participating in the conference room through video recognition from the number of positions preset in the attribute of the entity conference room. The physical conference room with the free location that is currently already in use for participating is then used as the preferred available conference resource. If the entity conference room which is used at present has no free position, the free conference room which is not used and reserved at present is searched and recommended to the non-participators as an alternative. The number of available cloud conference rooms, the number of available parties in the cloud conference rooms, the number of terminals currently accessed in the cloud conference rooms and the current use condition of the cloud conference rooms can be directly inquired in a management system of the cloud conference rooms. The number of the available parties in the cloud conference room is the number of the video conference terminals which can be connected into the cloud conference room, namely, one cloud conference room can be connected with a plurality of video conference terminals, and one or more cloud conference rooms can be selected according to the number of participants during video conference.

The specific method for confirming available conference resources near the non-attendee and informing the non-attendee of the conference resources is that the system automatically collects all conference resource information, acquires the geographical position of the non-attendee and sends the collected conference resource information to the non-attendee according to the acquired geographical position of the non-attendee. The recommended entity meeting room received by the non-participating personnel can be sorted based on the distance to the position of the non-participating personnel, the recommended entity meeting room received by the non-participating personnel can be sorted based on the idle positions in the used entity meeting room, or the recommended entity meeting room can be sorted based on the performance of equipment in the meeting room, and a list of already participating personnel in the available entity meeting room (the already participating personnel in the meeting room can be obtained from the list of personnel checked in the meeting room), a list of equipment, the time required by the participating personnel to arrive at the meeting room, and the like can be used for the non-participating personnel to select a proper meeting room for participating. After receiving the recommended entity conference room, the non-participating personnel can select the entity conference room which the non-participating personnel desires to go, at the moment, the server reserves the free position of the entity conference room for the non-participating personnel who select the conference room, and meanwhile, the detailed information of the recommended entity conference room which is sent to other non-participating personnel is updated, so that the situation that when multiple people reach the participating party, no free position exists due to the fact that multiple people simultaneously select one entity conference room and exceed the number of available free positions is avoided. The administrator may select the manner, content, frequency, and degree of enforcement of the notification in advance according to the degree of importance of the conference. The notification mode can be notification through a bound video conference terminal, notification through a video conference program installed by mobile equipment, notification through instant messaging equipment, notification through a short message program and notification through a voice telephone program; the notification content can be a video screenshot of the current conference, a short video of the current conference, the conditions of participants of the current conference, a link for entering the current conference by one key, a conference summary of the current conference and a link of a video recording of the current conference.

In a specific example, if a user a accepts a meeting invitation with a meeting topic of "mediterranean", but the user a does not sign in before the meeting starts, the system will automatically make a meeting notification to the user a in sequence according to priorities of a notification through a bound video conference terminal, a notification through a video conference program installed on a mobile device, a notification through an instant messaging program, a notification through a short message program and a notification through a voice telephone program, and will send a list of available meeting resources near the user a to the user a, wherein the list includes an entity meeting room available near the user a, and the available entity meeting room subordinate list includes the number of people that the entity meeting room can accommodate, the current number of people in the entity meeting room, the number of video conference terminals in the entity meeting room, the geographic location of the entity meeting room, a list of people already participating in the entity meeting room, and the current use condition of the entity meeting room, the current usage status is whether the physical conference room is currently in a video conference or a general conference. The list may also include available cloud conference rooms, and the subordinate list of the available cloud conference rooms further includes the number of available parties in the cloud conference room, the number of terminals currently accessed in the cloud conference room, and the current use condition of the cloud conference room. The user A can reserve an available entity conference room nearby and carry out video conference in the entity conference room according to the actual situation of the user A, or directly use a video conference terminal of the user A or a video conference program installed on the mobile device to join the selected cloud conference room. If a plurality of cloud conference rooms are available, when a user enters a meeting through the cloud conference rooms, the system can automatically select a cloud conference room with a proper number of parties for the user to enter the meeting, and meanwhile, the cloud conference room used in the meeting is recommended to other non-participating users. If the number of the participants using the cloud conference room exceeds the number of the participants of the cloud conference room, a new cloud conference room can be automatically started for the non-participating users to join. The plurality of enabled cloud conference rooms can participate in the conference with the same theme, the merging and the opening of the plurality of enabled cloud conference rooms are similar, the number of participants can be the sum of the plurality of enabled cloud conference rooms, and all people participating in the conference with the same theme can be seen when the cloud conference room is added. And after the conference is finished and all the conference rooms exit from one cloud conference room, the cloud conference room is independent again to be selected by a new conference. Therefore, the use mode of the cloud conference room can be automatically and flexibly configured according to actual requirements. The mode can effectively save the time for participating personnel to join the video conference, and can flexibly distribute the terminals and the cloud conference rooms based on the number of persons that can be accommodated by each terminal, so that the video conference can be smoothly carried out.

In another embodiment, if the user a accepts the meeting invitation with the meeting theme of "mediterranean", and the importance level of the meeting preset by the administrator is high, and if the importance level preset by the administrator is high, the corresponding notification content is the video screenshot of the current meeting, the meeting summary of the current meeting and the link of the video recording of the current meeting; the set notification mode is that the notification is carried out in sequence according to the following sequence, namely the notification is carried out through a bound video conference terminal, the notification is carried out through a video conference program installed by mobile equipment, the notification is carried out through instant communication equipment, the notification is carried out through a short message program and the notification is carried out through a voice telephone program; the notification frequency and the mandatory degree are notified in a notification mode which is changed from ten minutes without interval, that is, if the feedback of the participation notification of the user A is still received at the interval of ten minutes, the user A receives the conference participation notification of the video conference according to the notification mode, the content, the frequency and the mandatory degree which are preset by an administrator, and if the user A does not participate after the conference is finished, because the importance degree of the video conference is high, the conference summary of the video conference and the video record link of the video conference are sent to the user A after the conference is finished, so that the user A can check the conference summary and the video record link of the video conference by himself. The method effectively improves the conference effect, so that the personnel who cannot participate in the conference can check the content of the conference at the later stage, and the condition of missing important information is avoided.

And S140, receiving feedback of the participation notification based on the participation notification.

As an example, the specific way of receiving the feedback of the participant notification is to receive the participant notification of the notified participant or receive the conference suspending notification of the notified participant, and send the conference entering notification to the non-participant again after a predetermined time. In a specific example, after receiving the meeting invitation, the user a sends a meeting entrance notification to the user a thirty minutes before the meeting starts, and if the user a enters the meeting by one-touch through the sent meeting entrance notification, feedback that the user a has already entered the meeting is returned to the server; if the user A selects the suspending conference, sending a conference entering notification to the user A again after ten minutes; if the user A refuses to enter the meeting, the user A is not sent with the meeting entering notification again; and if the user A has no feedback at a later time, sending a meeting entrance notification to the user A according to the importance degree of the video conference preset by the administrator.

In another embodiment, when a participant enters the conference room, a notification is automatically sent to the administrator of the video conference and the people who have entered the conference, and the notification can be in the form of a bullet screen or a message notification. Specifically, after detecting that the user a joins the cloud conference room, the system automatically sends a notification to an administrator of the cloud conference room and people who have entered the conference, the notification may be displayed on a screen in a bullet screen manner or sent to the user in a message notification manner, and after receiving the notification of the user a, the administrator and the people who have entered the conference may communicate with the user a in the video conference. This way the user does not wait awkwardly when entering the conference room.

Exemplary devices

Having described the method of an exemplary embodiment of the present invention, an apparatus for implementing an intelligent meeting notification of an exemplary embodiment of the present invention is next described with reference to fig. 5.

Referring to fig. 5, a schematic diagram of an apparatus for implementing intelligent meeting notification is schematically shown, according to an embodiment of the present invention. The device comprises the following modules:

and the invitation module sends a meeting invitation to the participants.

And the receiving confirmation instruction module is used for receiving a confirmation instruction of the conference invitation.

And the confirmation module is used for confirming the identity information of the participators.

And the notification module confirms available conference resources near the non-participated personnel, notifies the non-participated personnel of the conference resources, and asks the non-participated personnel to participate by using the conference resources.

And the feedback receiving module is used for receiving feedback of the participation notification based on the participation notification.

It should be noted that although in the above detailed description several units/modules or sub-units/modules of the intelligent meeting notification apparatus are mentioned, this division is merely exemplary and not mandatory. Indeed, the features and functionality of two or more of the units/modules described above may be embodied in one unit/module according to embodiments of the invention. Conversely, the features and functions of one unit/module described above may be further divided into embodiments by a plurality of units/modules.

Moreover, while the operations of the method of the invention are depicted in the drawings in a particular order, this does not require or imply that the operations must be performed in this particular order, or that all of the illustrated operations must be performed, to achieve desirable results. Additionally or alternatively, certain steps may be omitted, multiple steps combined into one step execution, and/or one step broken down into multiple step executions.

While the spirit and principles of the invention have been described with reference to several particular embodiments, it is to be understood that the invention is not limited to the disclosed embodiments, nor is the division of aspects, which is for convenience only as the features in such aspects may not be combined to benefit. The invention is intended to cover various modifications and equivalent arrangements included within the spirit and scope of the appended claims.

Claims

1. A method of intelligent meeting notification, comprising:

sending out meeting invitation to the participants;

receiving a confirmation instruction of the meeting invitation;

confirming the identity information of the participators;

confirming available conference resources near the non-participated personnel, informing the non-participated personnel of the conference resources, and asking the non-participated personnel to participate in the conference by using the conference resources;

receiving feedback of the participation notification based on the participation notification;

wherein the step of confirming available conference resources of the people not participating in the conference and informing the people not participating in the conference of the conference resources comprises the following steps:

collecting all available conference resource information;

acquiring the geographical position of the personnel who have not participated in; and

sending available meeting resource information nearby the non-attendee to the non-attendee based on the available meeting resource information;

receiving feedback of non-participators to the selected available conference resources, and updating the available conference resource information sent to other non-participators;

the conference resources include:

the number of available physical meeting rooms, the number of people that can be accommodated in the physical meeting rooms, the number of current people in the physical meeting rooms, the number of video conference terminals in the physical meeting rooms, the geographic position of the physical meeting rooms and the current use condition of the physical meeting rooms are one or a combination of the available physical meeting rooms and the physical meeting rooms; and/or

And the number of the available cloud conference rooms, the number of the available parties in the cloud conference rooms, the number of terminals currently accessed in the cloud conference rooms and the current use condition of the cloud conference rooms are one or a combination of the available cloud conference rooms and the number of the available parties in the cloud conference rooms.

2. The method of claim 1, wherein the step of sending meeting invitations to the participants comprises:

sending a meeting invitation to the participants through a communication terminal bound with the identity information of the participants in advance;

wherein the communication terminal includes: the video conference terminal, the video conference program installed on the mobile equipment, the instant communication program, the short message program and the voice telephone program are one or the combination of the video conference terminal and the mobile equipment.

3. The method of claim 1, wherein the step of receiving a confirmation instruction of the meeting invitation comprises:

receiving confirmation operation of the participants after receiving the meeting invitation;

generating a personnel list for the participants who accept the meeting invitation; and/or

Meeting times are automatically added to the attendee's schedule.

4. The method of claim 1, wherein the step of confirming identity information of the participator comprises:

and confirming the identity information of the participants according to the sign-in condition of the participants when joining the conference.

5. The method of claim 4, wherein the step of checking in comprises:

the method comprises the steps of identifying participants through faces, scanning two-dimensional codes by the participants through mobile terminals, confirming one or the combination of the participants through video conference terminal accounts bound by the participants, identifying the participants through voiceprints and confirming the attendance through an instant messaging program.

6. The method of claim 5, wherein:

the step of confirming the attendance by the face recognition participant comprises the steps of confirming the identity information of the participant by comparing face information of a user stored in a server in advance with the obtained face information of the user;

the step of confirming the attendance by scanning the two-dimensional code by the participant through the mobile terminal comprises the steps of scanning the two-dimensional code by the participant through the mobile terminal and confirming the identity information of the participant according to the mobile phone number bound by the mobile terminal;

the step of confirming the sign-in through the video conference terminal account bound by the participant comprises the steps that the participant enters the conference through the video conference terminal bound with the participant identity to complete the sign-in, and the identity information of the participant is confirmed according to the account bound by the video conference terminal;

the step of confirming the attendance of the conference attendants by the voiceprint recognition and the voiceprint information of the users is carried out by comparing the voiceprint information of the users stored in the server in advance with the acquired identity information of the conference attendants confirmed by the voiceprint of the users;

the step of confirming the attendance through the instant communication program comprises that the participant clicks a conference attendance key on the instant communication program, and the identity information of the participant is confirmed according to the mobile phone number bound by the instant communication program.

7. The method of claim 1, wherein the step of identifying available conferencing resources in the vicinity of the non-participating person and notifying the non-participating person of the conferencing resources comprises:

selecting a notification mode, content, frequency and mandatory degree according to the importance degree of the conference;

and automatically selecting a conference joining notification mode based on the current network link condition of the people who do not participate and the bound video conference terminal.

8. The method of claim 1, wherein the content of the notification comprises:

one or a combination of a video screenshot of the current conference, a short video of the current conference, subject content of the current conference, participant conditions of the current conference, a link to a conference, a conference summary, and a video conference recording.

9. The method of claim 1, wherein the step of receiving feedback of the participant notification based on the participant notification comprises:

receiving the conference entrance notice of the notified participants; or

And receiving the conference suspending notice of the notified participator, and sending the conference entering notice to the non-participator again after a preset time.

10. An apparatus for intelligent meeting notification, comprising:

the invitation module sends a meeting invitation to the participants;

a receiving confirmation instruction module which receives a confirmation instruction of the meeting invitation;

the confirmation module is used for confirming the identity information of the participators;

the notification module is used for confirming available conference resources near the non-participators, notifying the non-participators of the conference resources and asking the non-participators to participate in the conference by using the conference resources;

the feedback receiving module is used for receiving feedback of the participation notification based on the participation notification;

collecting all available conference resource information;

the conference resources include:

11. The apparatus of claim 10, wherein the invitation module comprises:

a module for sending meeting invitation to the participants through the communication terminal bound with the identity information of the participants in advance;

12. The apparatus of claim 10, wherein the reception confirmation instruction module comprises:

a module for receiving confirmation operation of the participants after receiving the meeting invitation;

a module for generating a personnel list of the participants who accept the meeting invitation; and/or

Means for automatically adding meeting time to the attendee's schedule.

13. The apparatus of claim 10, wherein the confirmation module comprises:

and the module is used for confirming the identity information of the participants according to the sign-in condition of the participants when joining the conference.

14. The apparatus of claim 13, wherein the means for checking in comprises:

and the module is used for identifying one or a combination of the participants through faces, scanning two-dimensional codes by the participants through mobile terminals, video conference terminal accounts bound by the participants, identifying the participants through voiceprints and confirming the sign-in through an instant messaging program.

15. The apparatus of claim 14, wherein:

the module for confirming the attendance by the face recognition participant comprises a module for confirming the identity information of the participant by comparing face information of the user stored in the server in advance with the acquired face information of the user;

the module for confirming the attendance by scanning the two-dimensional code by the participant through the mobile terminal comprises a module for confirming the identity information of the participant according to the mobile phone number bound by the mobile terminal by scanning the two-dimensional code by the participant through the mobile terminal;

the module for confirming the sign-in through the video conference terminal account bound by the participant comprises a module for confirming the identity information of the participant according to the account number bound by the video conference terminal, wherein the module for confirming the sign-in is completed when the participant enters the conference through the video conference terminal bound with the participant;

the module for identifying the participant to confirm the sign-in through the voiceprint comprises a module for comparing the voiceprint information of the user stored in the server in advance with the acquired voiceprint information of the user to confirm the identity information of the participant;

the module for confirming the attendance through the instant communication program comprises a module for confirming the identity information of the attendees according to the mobile phone numbers bound by the instant communication program by clicking a conference attendance key on the instant communication program by the attendees.

16. The apparatus of claim 10, wherein the notification module comprises:

a module for selecting a notification mode, content, frequency and enforcement degree according to the importance of the conference;

and the module is used for automatically selecting a notification mode of meeting participation based on the current network link condition of the people who do not participate and the bound video conference terminal.

17. The apparatus of claim 16, wherein the content of the notification comprises:

18. The apparatus of claim 10, wherein the receive feedback module comprises:

a module for receiving a notification of the meeting of the notified participant; or

And the module is used for receiving the notification of the conference suspending of the notified participator and sending the notification of the conference entering to the non-participator again after a preset time.