CN108764816A - Petty cash line closed loop management method - Google Patents
Petty cash line closed loop management method Download PDFInfo
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- CN108764816A CN108764816A CN201810364317.1A CN201810364317A CN108764816A CN 108764816 A CN108764816 A CN 108764816A CN 201810364317 A CN201810364317 A CN 201810364317A CN 108764816 A CN108764816 A CN 108764816A
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- G06Q10/10—Office automation; Time management
- G06Q10/103—Workflow collaboration or project management
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- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q40/00—Finance; Insurance; Tax strategies; Processing of corporate or income taxes
- G06Q40/12—Accounting
- G06Q40/125—Finance or payroll
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Abstract
It is the SAAS management systems based on cloud platform unit organization, a kind of to complete all operating processes using the ends APP, the ends APP and the ends PC can be inquired, and cloud platform record, data can preserve 20 years or more the invention discloses a kind of petty cash line closed loop management method；Comprehensive draws, uses and submits an expense account progress control to petty cash, which has the expense that complete monitoring, the crew's supervision of unit organization inside, handler is synchronous with expense expenditure generation, occurs and pay the features such as accurately reasonable；Prevent it is false, repeat and dispute over trifles reimbursement the advantages that, have in real time, true, accurate and efficient equal-height exercise value；The direct expense cost of the whole unit organization generation of record in real time obtains expense cost and directly effectively reduces cost, while can easily be applied in daily financial management work conducive to unit organization analysis, assessment and statistical work, unit organization at the first time.
Description
Technical field
The present invention relates to unit organization finance and cost management field, more particularly to a kind of petty cash line closed loop manager
Method.
Background technology
Petty cash line closed loop management method refers to the application model based on cloud platform unit organization management.In cloud platform
Under support, the ends APP upload in real time, and the ends APP and the ends PC can fast consult, the accurate synchronous recording of cloud platform, in conjunction in platform
Portion's transparency is conducive to crew and supervises, forms the financial management system that the petty cash of complete set is drawn, uses and submitted an expense account, unit
Tissue can effectively reduce cost and improve efficiency.
Present unit organization petty cash is drawn, use and method of charging out are all to handle draw, submit an expense account afterwards under line, warp
A set of flow such as do, prove, audit and examine, poor in timeliness lacks supervision, substantially becomes a mere formality；Handler and expense
Pay it is asynchronous, not in time with lack supervise phenomena such as, so that the management and control of expense cost is in runaway condition, management level takes substantially
Certainly with the quality of administrative staff height, also easily draw lie about, make a false report and it is unreasonable reimbursement etc. posts illegal activities；Current is various
The reimbursement pattern of financial software and OA class management platforms also only becomes a mere formality, can not ensure that petty cash is used and submitted an expense account at all
Authenticity and reasonability, it is even more impossible to reduce cost and improve efficiency.
Invention content
The invention discloses a kind of petty cash line closed loop management methods that unit organization personnel on business handle affairs required, are bases
System is managed in the SAAS of cloud platform unit organization, it is a kind of that all operating processes, the ends APP and the ends PC can be completed using the ends APP
It can inquire, cloud platform record, data can preserve 20 years or more；It is comprehensive to petty cash draw, use and submit an expense account into
Row control, the petty cash line closed loop management method have complete monitoring, the crew's supervision of unit organization inside, handler and Fei
The features such as expense expenditure synchronized with expenditure, occurred is accurate reasonable；Prevent false, repetition and the advantages that submitting an expense account of disputing over trifles, tool
There is real-time, true, accurate and efficient equal-height exercise value；Direct expense cost that the whole unit organization of record in real time occurs, the
One time obtained expense cost and directly effectively reduced cost, while being conducive to unit organization analysis, assessment and statistical work, single
Bit organization can be applied easily in daily financial management work.
To achieve the above object, the present invention provides technical solution below：A kind of petty cash line closed loop management method,
It is characterized in that：The workflow of the petty cash line closed loop management method is as follows：
(1) petty cash claims：When handler on business needs to claim petty cash, handler initiates petty cash Shen online
Please, unit organization is completed internal after line examination & approval by regulation, will be agreed to through examination & approval by Third-party payment channel by Finance Department
The petty cash amount of money directly import the personal account of handler, complete petty cash and claim flow；
(2) petty cash uses process control：During handler on business handles affairs, it may occur that the expenses such as multiple business travel
Expenditure, and the expense occurred is paid from petty cash；When expense expenditure occurs every time for handler, it is necessary to by adopting online
It is managed with pre- method of charging out, indicates the expenditure origin of an incident and detail of this expense, had using pre- reimbursement flow real-time, real
The characteristics of ground, material object and internal institution crew supervise, authenticity, promptness and the reasonability that control expense occurs, prevents possibility
The process control flow that petty cash uses is completed in all tricks occurred；
(3) petty cash offset is submitted an expense account：After handler completes this done realization, it is necessary to submit summarize report online in time
Pin, after unit organization completes internal reimbursement approval process by regulation；Petty cash and reimbursement gold are completed between handler and finance
Volume is made up the difference, and operation of making up the difference is as follows：1, when summarize reimbursed sum be less than claim the petty cash amount of money when, handler is by differential section
Unit finance are paid by Third-party payment channel；2, when summarizing reimbursed sum more than the petty cash application amount of money, unit wealth
Business pays differential section to handler individual by Third-party payment channel；Petty cash offset is completed to close with what is submitted an expense account
Ring management process；
(4) account is done in accounting：The petty cash through examination & approval is first printed when unit financial staff does account summarizes reimbursement flow countersign (hand
Mark sign) complete expense report cover；When this reimbursement attachment is electronic bill, then directly printed；When this reimbursement
When attachment is papery voucher, then Finance Department is transferred to by handler's time limit；Unit financial staff by papery version examination and approval procedures and
Account typing is bound and carried out to reimbursement attachment, completes unit organization financial accounting and does account flow.
Preferably, the step (4) is the financial integrated pipe that the mobile ends APP, the ends PC and cloud platform three are used in combination
Prosecutor method has the characteristics that real-time, true and efficient；
Preferably, the ends the step (4) mobile APP upload and examination & approval, cloud platform synchronous recording, data are multiple take precautions against natural calamities it is standby
Part, storage time is long；
Preferably, the ends the step (4) mobile APP have many advantages, such as convenient and efficient, easily operated, round-the-clock can make
With as mobile network's covering surface is increasing, can also gradually realize in any place can use；
Preferably, the step (4) it is comprehensive and it is round-the-clock to petty cash draw, use and submit an expense account carry out control,
The petty cash line closed loop management method has complete monitoring, the crew's supervision of unit organization inside, handler and expense expenditure
The features such as expense expenditure synchronize, occurred is accurate reasonable；Prevent it is false, repeat and dispute over trifles reimbursement the advantages that, have in real time,
Really, accurate and efficient equal-height exercise value；The whole process direct expense cost that record unit organization occurs in real time obtains at the first time
Go out expense cost and directly effectively reduce cost, unit organization can be applied easily in daily financial management work；
Preferably, the step (4) utilizes the characteristics of cloud platform internal use, realizes crew's supervision, can effectively prevent
Post illegal activities；
Preferably, step (4) the petty cash line closed loop management method can save the manpower of unit organization about 20%
Cost and 50% office cost, it is effective that user's value is provided.
It is using the advantageous effect of above technical scheme：Under the support of cloud platform, the ends mobile APP upload in real time, the ends APP
It is fast consulted with the ends PC, the accurate synchronous recording of cloud platform, in conjunction with the mode of the internal use of platform, is conducive to crew and supervises, formed
The financial management system that the petty cash of complete set is drawn, uses and submitted an expense account；Handler can be made to synchronize to execute, managed in real time
Control, promptly and accurately obtain cost, while can also prevent to lie about, make a false report and the posts illegal activities such as unreasonable reimbursement, unit
Tissue can effectively reduce cost and improve efficiency.
Description of the drawings
The specific implementation mode of the present invention is described in further detail below in conjunction with the accompanying drawings.
Fig. 1 is the petty cash line closed loop management process definition graph of the present invention；
Fig. 2 is the pre- reimbursement flow chart illustration of expense expenditure of the present invention；
Fig. 3 is the four stage management flow chart illustrations of the present invention.
Specific implementation mode
A kind of preferred embodiment of petty cash line closed loop management method that the invention will now be described in detail with reference to the accompanying drawings.
Show a kind of specific implementation mode of petty cash line closed loop management method of the present invention in conjunction with Fig. 1：The petty cash exists
The workflow of line closed-loop management method is as follows：
(1) when handler on business needs to claim petty cash, handler initiates application for the cash advance online, and unit organization is pressed
Regulation completes inside after line examination & approval, and the petty cash amount of money that will be agreed to through examination & approval by Third-party payment channel by Finance Department will be straight
The personal account for importing handler is connect, petty cash is completed and claims flow；
(2) after expense, which is paid, to be occurred, handler is uploaded with mobile APP at the first time, upload content include expense title,
Cost category, purposes, bill evidence's photo, photo and department etc. in kind, cloud platform synchronous recording；Inside cloud platform
Disclosed mode carries out crew's supervision；
(3) after handler completes this done realization, it is necessary to submit summarize reimbursement online in time, unit organization is by regulation
After completing internal reimbursement approval process, making up the difference for petty cash and reimbursed sum is completed between handler and finance, is completed spare
Gold and the closed loop management flow submitted an expense account；
(4) the expense report cover completed through approval process countersign (original handwriting signature) is first printed when unit financial staff does account；
When this reimbursement attachment is electronic bill, then directly printed；When this reimbursement attachment is papery voucher, then by handling
Personnel's time limit transfers to Finance Department；Papery version examination and approval procedures and reimbursement attachment are bound and carry out account record by unit financial staff
Enter, completes unit financial accounting and do account flow.
(5) financial staff combines cloud platform record and internal institution Financial Crisis Prediction mechanism, to the use of petty cash and final
The reasonability of reimbursement result is assessed, analyzed and is summarized.
Show the specific implementation mode that a kind of expense of the present invention pays pre- method of charging out in conjunction with Fig. 2：The pre- method of charging out
Workflow is as follows：
(1) after expense, which is paid, to be occurred, handler is uploaded with mobile APP at the first time, upload content include expense title,
Cost category, purposes, bill evidence's photo, photo and department etc. in kind, cloud platform synchronous recording；Inside cloud platform
Disclosed mode carries out crew's supervision；
(2) bill evidence that handler has uploaded, as unique effective voucher of inside reimbursement, financial staff makes accordingly
Manual account or electronics account；
(3) early warning mechanism of unit finance combination cloud platform is given after carrying out assessment qualification to the cost justification submitted an expense account
Give reimbursement payment.
Show a kind of specific implementation mode of the online four stage managements flow and method of petty cash of the present invention in conjunction with Fig. 3：This is standby
Workflow with four stage management flow and method of golden line closed loop is as follows：
(1) first stage petty cash claims：When handler on business needs to claim petty cash, handler initiates standby online
Applied with gold, unit organization completes inside after line examination & approval by regulation, will be through examining by Third-party payment channel by Finance Department
The personal account that the petty cash amount of money agreed to directly imports handler is criticized, petty cash is completed and claims flow；
(2) second stage petty cash uses process control：During handler on business handles affairs, it may occur that multiple business is poor
The expenses such as trip are paid, and the expense occurred is paid from petty cash；When expense expenditure occurs every time for handler, it is necessary to logical
It crosses and is managed online using pre- method of charging out, indicate the expenditure origin of an incident and detail of this expense, have using pre- reimbursement flow
It is real-time, on the spot, in kind and internal institution crew the characteristics of supervising, authenticity, promptness and the reasonability that control expense occurs,
Prevent all tricks that may occur, completes the process control flow that petty cash uses；
(3) phase III petty cash offset is submitted an expense account：After handler completes this done realization, it is necessary to submit in time
The congruence is always submitted an expense account, after unit organization completes internal reimbursement approval process by regulation；Petty cash is completed between handler and finance
With making up the difference for reimbursed sum, operation of making up the difference is as follows：1, when summarizing reimbursed sum less than the petty cash amount of money is claimed, handler will
Differential section pays unit finance by Third-party payment channel；2, when summarize reimbursed sum more than petty cash claim the amount of money
When, unit finance pay differential section to handler individual by Third-party payment channel；Complete petty cash offset and report
The closed loop management flow of pin expense；
(4) account is done in fourth stage accounting：The petty cash through examination & approval is first printed when unit financial staff does account summarizes reimbursement stream
Journey conutersigns the expense report cover that (original handwriting signature) is completed；When this reimbursement attachment is electronic bill, then directly printed；When
When this reimbursement attachment is papery voucher, then Finance Department is transferred to by handler's time limit；Unit financial staff examines papery version
It criticizes formality and account typing is bound and carried out to reimbursement attachment, complete unit organization financial accounting and do account flow.
Step (3) to the application of entire petty cash, use and submit an expense account flow and effectively, in real time and accurately management and control, protect
The authenticity and reasonability of card expense expenditure the advantages of using cloud platform internal use, carry out crew's supervision, it is effective prevent it is empty
Report, lie about with the posts illegal activities such as unreasonable reimbursement, catharsis is played to the entire humane working environment of unit organization.
Step (3) can guarantee that administrative staff can synchronize the generation of expense, all be played very to actual effect management and potency management
Big raising effect, the overall qualities for promoting unit organization well are horizontal；Petty cash line closed loop management method can be with simultaneously
About 20% human cost of unit organization and 50% office cost are saved, it is effective that user's value is provided.
The mobile ends APP have many advantages, such as it is convenient and efficient, it is easily operated, round-the-clock can use, as mobile network covers
Face is increasing, can also gradually realize and could be used that in any place.
The stability and safety that cloud platform has, time data memory is long, and the multiple backup of taking precautions against natural calamities of data, enterprise can fill
Divide and utilize these initial data, solves production capacity optimization, reduces the problems such as cost and strategy formulation.
The ends PC, which have, to be consulted and prints out conveniently, and back-end data can be counted, analyzed and be assessed, to entire unit
Financial expenses control of expenditure system plays central action.
Petty cash line closed loop management method refers to the application model based on cloud platform unit organization management.In cloud platform
Under support, the ends APP upload in real time, and PC is fast consulted at end, the accurate synchronous recording of cloud platform, in conjunction with the inner transparent of platform, profit
It is supervised in crew, forms the financial management system of complete set, unit organization can effectively reduce cost and improve efficiency.
Present unit organization petty cash is drawn, use and method of charging out are all to handle draw, submit an expense account afterwards under line, warp
A set of flow such as do, prove, audit and examine, poor in timeliness lacks supervision, substantially becomes a mere formality；Handler and expense
Pay it is asynchronous, not in time with lack supervise phenomena such as, so that the management and control of expense cost is in runaway condition, management level takes substantially
Certainly with the quality of administrative staff height, also easily draw lie about, make a false report and it is unreasonable reimbursement etc. posts illegal activities；Current is various
The reimbursement pattern of financial software and OA class management platforms also only becomes a mere formality, can not ensure that petty cash is used and submitted an expense account at all
Authenticity and reasonability, it is even more impossible to reduce cost and improve efficiency.
Mobile APP provides user's petty cash line closed loop management experience of optimization, easy to learn, easy to operate, substantially may be used
Meet financial management demand anywhere or anytime.
Traditional cash advance management and reimbursement pattern is to handle under line, submitted an expense account under subsequent line, and interval time is long, accumulation time
Number is more, supervisor is few, phenomena such as easily causing to make a false report, lie about with unreasonable reimbursement, greatly compromises the profit of unit organization
Benefit, unit organization operation cost are also high therewith；Petty cash line closed loop management method is to monitor, record and pre- since source
It is alert, using the characteristic of cloud platform internal use, realize crew's supervision, it is effective to prevent post illegal activities, purify enterprises
Humane and working environment.
Petty cash line closed loop management method is supported to calculate masterplate function, for different clients, different management objectives
Different accounting masterplates is formulated, is accomplished to accurate management and control, efficiency is effectively reduced cost and improve, improves user satisfaction.
The above are merely the preferred embodiment of the present invention, it is noted that for those of ordinary skill in the art,
Without departing from the concept of the premise of the invention, various modifications and improvements can be made, these belong to the guarantor of the present invention
Protect range.
Claims (7)
1. a kind of unit organization personnel petty cash line closed loop management method, it is characterised in that：It is as follows that flow is embodied：
(1) when unit organization employee is outgoing or is on business, a certain number of petty cashes will necessarily be drawn, for what is occurred
Functional expenses are paid, and are finally reimbursed on handing in the tickets again, offset petty cash, realize the account balance drawn and submitted an expense account；
(2) it handles employee and initiates application for the cash advance online, after unit organization completes internal examination & approval by regulation, passed through by Finance Department
The petty cash amount of money agreed to through examination & approval is directly imported the personal account of handler by Third-party payment channel, and it is standby to complete the first step
Flow is claimed with gold；
(3) during handler on business handles affairs, it may occur that the expenses expenditure such as multiple business travel, and the expense occurred is from standby
It is paid in gold；When expense expenditure occurs every time for handler, it is necessary to by being managed online using pre- method of charging out, note
The expenditure origin of an incident and detail of this bright expense, using pre- reimbursement flow have it is real-time, on the spot, in kind and internal institution crew supervises
The characteristics of superintending and directing, authenticity, promptness and the reasonability that control expense occurs prevent all tricks that may occur, complete second
The process control flow that step petty cash uses；
(4) after handler completes this done realization, it is necessary to submit summarize reimbursement online in time, unit organization is by having provided
After submitting an expense account approval process inside, making up the difference for petty cash and reimbursed sum is completed between handler and finance, completes third step
Petty cash and the closed loop management flow submitted an expense account；
(5) the expense report cover completed through approval process countersign (original handwriting signature) is first printed when unit financial staff does account；When this
When secondary reimbursement attachment is electronic bill, then directly printed；When this reimbursement attachment is papery voucher, then by handler
Time limit transfers to Finance Department；Account typing is bound and carried out to papery version examination and approval procedures and reimbursement attachment by unit financial staff, complete
Account flow is done at the 4th step unit financial accounting.
(6) financial staff combines cloud platform record and early warning mechanism, comments the reasonability of the final reimbursement result of petty cash
Estimate, analyze and summarizes.
2. petty cash line closed loop management method according to claim 1, it is characterised in that：The step (6) is to spare
Online examination & approval and payment are taken in drawing for gold, before the reimbursement time advance that entire petty cash expense is paid to expense occurs and work as
When, it is submitted an expense account online in time after handling item and the amount of money is made up the difference, financial staff combines online and offline to complete accounting and does account；It is whole
A flow utilizes the convenient upload at the ends APP, the quick access at the ends PC, the accurate duplicated record of cloud platform to form complete set
Management process is drawn and is submitted an expense account in real-time petty cash.
3. petty cash line closed loop management method according to claim 1, it is characterised in that：The step (6) can profit
The characteristics of with cloud platform internal use, the unit staff are allowed to monitor the handler of petty cash and reimbursement in real time, effectively
Control false, false report and phenomenon of disputing over trifles.
4. petty cash line closed loop management method according to claim 1, it is characterised in that：The step (6) can protect
Handler's real-time online management synchronous with expense expenditure is demonstrate,proved, each expense generation is all true rational, is effectively improved
The service efficiency of fund also plays certain effect to ensure internal institution personnel honesty and being law-abiding.
5. petty cash line closed loop management method according to claim 1, it is characterised in that：Step (6) petty cash
Draw, use and reimbursement is to complete all management and operating process online, solve the biography of effort when operating cost under manpower line
System problem, can effective working efficiency and the human cost for unit tissue saving 20% or so.
6. petty cash line closed loop management method according to claim 1, it is characterised in that：Step (6) petty cash
Draw, use and reimbursement is to complete all management and operating process online, realize under paperless office and manpower line comprehensively
Docking can be the office cost that unit tissue saves 50% or so.
7. petty cash line closed loop management method according to claim 1, it is characterised in that：Step (6) unit group
Knit according to cloud platform record and early warning mechanism, accurately can be analyzed and be counted, the cost and expense to all generations into
Row accurately management and control effectively reduces cost and improves efficiency.
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN201810364317.1A CN108764816A (en) | 2018-04-17 | 2018-04-17 | Petty cash line closed loop management method |
Applications Claiming Priority (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CN201810364317.1A CN108764816A (en) | 2018-04-17 | 2018-04-17 | Petty cash line closed loop management method |
Publications (1)
| Publication Number | Publication Date |
|---|---|
| CN108764816A true CN108764816A (en) | 2018-11-06 |
Family
ID=64011080
Family Applications (1)
| Application Number | Title | Priority Date | Filing Date |
|---|---|---|---|
| CN201810364317.1A Pending CN108764816A (en) | 2018-04-17 | 2018-04-17 | Petty cash line closed loop management method |
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Cited By (1)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN116205613A (en) * | 2023-05-04 | 2023-06-02 | 益企商旅(山东)科技服务有限公司 | On-line monitoring method and system for automatic tour inspection system for traveling |
-
2018
- 2018-04-17 CN CN201810364317.1A patent/CN108764816A/en active Pending
Cited By (2)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN116205613A (en) * | 2023-05-04 | 2023-06-02 | 益企商旅(山东)科技服务有限公司 | On-line monitoring method and system for automatic tour inspection system for traveling |
| CN116205613B (en) * | 2023-05-04 | 2023-08-04 | 益企商旅(山东)科技服务有限公司 | On-line monitoring method and system for automatic tour inspection system for traveling |
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