CN102654874A - Bill data management method and system - Google Patents

Bill data management method and system Download PDF

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Publication number
CN102654874A
CN102654874A CN2011100518110A CN201110051811A CN102654874A CN 102654874 A CN102654874 A CN 102654874A CN 2011100518110 A CN2011100518110 A CN 2011100518110A CN 201110051811 A CN201110051811 A CN 201110051811A CN 102654874 A CN102654874 A CN 102654874A
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data
document
bills
template file
subsystem
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CN2011100518110A
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顾菊林
宋晓东
陈逎迪
吴慧龙
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Individual
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Abstract

The invention provides a bill data management method and a bill data management system. The bill data management method comprises the following steps of: 1. acquiring a text file of a bill; 2. acquiring a reading template file corresponding to the bill, and reading required data from the text file of the bill according to the reading template file; 3. acquiring an editing template file corresponding to the bill, and editing the read data according to a rule reset in the editing template file; 4. checking the edited data; and 5. storing the data if the data are correct. According to the bill data management method and the bill data management system, the bill data can be managed reliably and efficiently.

Description

Bills data management method and system
Technical field
The present invention relates to data management technique, relate in particular to a kind of bills data management method and system.
Background technology
Document is an indispensable voucher in the business transaction, for ease of retaining and being used for account finish message and subsequent analysis, statistics etc., needs the bills data electronization.In the prior art, be main normally with manual double contrast typing (double key entry), promptly respectively by two people with the manual input computer of bills data, and through comparing the whether consistent accuracy of coming decision data of two piece of data.The mode efficient of the manual typing of this dependence is low excessively, can not tackle complicacy, huge bills data.
Summary of the invention
To above-mentioned defective, tender of documents data managing method of the present invention and system, in order to realize reliably, bills data management efficiently.
The present invention provides a kind of bills data management method, comprising:
Step S1 obtains the text of document;
Step S2 obtains and the corresponding template file that reads of said document, from the text of said document, reads desired data according to the said template file that reads;
Step S3 obtains and the corresponding editing template file of said document, according to the rule that presets in the said editing template file data that read is edited;
Step S4 examines the data behind the editor;
Step S5 stores examining errorless data.
The present invention also provides a kind of bills data management system, comprising:
Document scanning index subsystem, be used to obtain document text, with said document corresponding read template file and with the corresponding editing template file of said document;
The automatic reading subsystem of bills data is used for reading desired data and being stored to volatile data base from the text of said document according to the said template file that reads;
Bills data editor subsystem is used for according to the rule that said editing template file presets the data that read being edited;
The bills data verification subsystem is used for the data behind the editor are examined, and will examines errorless data and be sent to formal database;
Database comprises said volatile data base and said formal database.
According to bills data management method of the present invention and system; Owing at first obtain the text of document; Automatically transfer the template file that reads corresponding with document; From the text of document, extract desired data according to reading template file, the automatic processing of this paper document and the speed of data typing are 5 to 10 times of manual entry, and efficient is high; And transfer the editing template file corresponding automatically with document; The data of being extracted are further edited and the data behind the editor are examined according to this editing template file; Can guarantee that data obtain and have very high accuracy rate; So can either obtain the high accuracy that bills data can be guaranteed fetched data again automatically, promptly realize efficient, bills data management reliably.
Description of drawings
Fig. 1 is the process flow diagram of bills data management method of the present invention.
Fig. 2 is the structural representation of bills data management system of the present invention.
Fig. 3 is for waiting for the display interface of examining in the bills data verification subsystem.
First display interface that Fig. 4 checks for data validation in the bills data verification subsystem.
Second display interface that Fig. 5 checks for data validation in the bills data verification subsystem.
Fig. 6 is the display interface of detailed wrong contents in the bills data verification subsystem.
Fig. 7 is the display interface of manual bills data typing in the manual typing subsystem of bills data.
Fig. 8 is manual bills data editor's in the manual typing subsystem of bills data a display interface.
Fig. 9 is a bills data display interface relatively in the manual typing subsystem of bills data.
Figure 10 searches the display interface of the document inquiry in handling in the subsystem for bills data.
Figure 11 searches the display interface of date inquiry in the subsystem for bills data.
Figure 12 searches the display interface of bag inquiry in the subsystem for bills data.
Figure 13 searches the display interface of self-defined inquiry in the subsystem for bills data.
Figure 14 carries out the process flow diagram of bills data management for bills data management system of the present invention.
Embodiment
For making the object of the invention, technical scheme and advantage clearer, will combine accompanying drawing below, technical scheme of the present invention is carried out clear, intactly description.
Fig. 1 is the process flow diagram of bills data management method of the present invention.As shown in Figure 1, this bills data management method may further comprise the steps:
Step S1 obtains the text of document;
Particularly, OCR capable of using (OCR) converts the document paper into text, and promptly this step specifically comprises:
Step S11 at first scans the document paper with scanner, obtains document picture (picture format for example is JPG, TIF or PDF);
Step S12 discerns the document picture automatically through OCR, converts the document picture into text.
Owing to be client's tender of documents data management service by document outsourcing enterprise usually; Be that document outsourcing enterprise obtains bills data bag that the client sends and the document picture in this bills data bag is handled; At this moment, need to judge the type of the bills data bag that receives, if OCR bills data bag; Then it is carried out decompression, and directly discern the text that obtains document automatically through OCR; (extend markup language (XML) the file for example if packet of other types; Electronic data interchange (Electronic Data Interchange; EDI) file, comma separated value is as lattice (CSV/XLS) file etc.), then decompress, reading of data and add processing queue to.
Step S2 obtains and the corresponding template file that reads of said document, from the text of said document, reads desired data according to the said template file that reads;
Particularly; During all kinds of document of first treated; All need edit corresponding with such document template file (xml file) that reads; And all kinds of documents and respective x ml file form related through the document types sign, and promptly each document types has unique identification (this document types sign is usually included in index file (for example the being CSV/XLS) file from the packet that the customers' place obtains), and dispose with this and identify unique corresponding template file that reads.This reads and for example comprises when handling such document the data content that need obtain, the content of this data content in document and the figure place of these data in the template file.For example when obtaining document types and be designated the document of " 0001 "; Automatically transfer and read the template file that reads that is designated " 0001 "; If the content in this template file is: " customer number; the 1st row, the 1st~6 character ", then from the text of this document, read the 1st~6 character of the 1st row and these 6 characters are stored to volatile data base as customer number.Similarly, from the text of document, read out whole desired datas according to the information that reads in the template file, and be stored to volatile data base, products for further is handled.
More particularly, step S2 for example comprises:
Step S21 obtains said bill type sign;
Step S22 searches and calls the file with the corresponding extend markup language xml of said document according to said type identification;
Step S23 reads corresponding data according to the data message that comprises in the said xml file from the text of said document.
Step S3 obtains and the corresponding editing template file of said document, according to the rule that presets in the said editing template file data that read is edited;
Particularly; Because in automatic identification and data read process; Usually there are some characters to be easy to produce identification error; For example letter " O " is identified as digital " 0 ", letter " I " is identified as numeral " 1 " etc., so need after reading of data, the data that read further to be edited.What this edit step was primarily aimed at is the field that date, amount of money geometric ratio are easier to handle, and the record of revising in keeping the preceding state of editor and editing behind the typing of accomplishing whole packet and editor, can compare through click " comparison " sign.The comparative result of the preceding data of editor with editor back data also can be provided; For example when both unanimities (promptly in editing process, they not being revised); To these data with " √ " sign, when both inconsistent (promptly in editing process, they being revised), to these data with " circle fork " sign.
With to read template file similar, editing template file (xml file) also is unique corresponding and through the document types identification associated with document types.Comprise further editing rule in the editing template file to the data that in step S2, read; For example " customer number; 1~2 is letter, 3~4 is numeral ", and transformation rule between corresponding letter and numeral " numeral ' 0 ' converts letter ' O ' into " etc. is set; Through further editor, can significantly improve the accuracy of the data that read based on the editing template file.
Step S4 examines the data behind the editor;
Step S5 stores examining errorless data, and this moment, data storage was to formal database.
Bills data management method according to the foregoing description; Owing at first obtain the text of document; Automatically transfer the template file that reads corresponding with document; From the text of document, extract desired data according to reading template file, the automatic processing of this paper document and the speed of data typing are 5 to 10 times of manual entry, and efficient is high; And this method is transferred the editing template file corresponding with document automatically; The data of being extracted are further edited and the data behind the editor are examined according to this editing template file; Can guarantee that data obtain and have very high accuracy rate; So the bills data management method of the foregoing description can either be obtained the high accuracy that bills data can be guaranteed fetched data again automatically, promptly realized efficient, bills data management reliably.
Further, in the bills data management method of the foregoing description, step S4 comprises:
Step S41 tentatively examines the data in the said document, if know that through examining said error in data then adds error identification for said data;
Particularly; According to the rule that presets for example tentatively examining of bills data examined for logic; Whether each item amount of money sum of promptly for example examining in individual document equate with the total amount of money of this document, or whether individual amount of money of for example examining many documents that same client sends equates with the total value of institute documentary.If it is errorless through examining; Correct sign (for example being " √ ") in addition after this association then; If wrong (for example the total amount differ of each item amount of money sum in individual document and this document etc.) through examining; Error identification (for example being " * ") in addition after this association then, and snap into manual work and examine the interface.
Step S42 carries out manual work to the data with error identification and examines.
Bills data management method according to the foregoing description; Because in the data validation process after data are edited; In conjunction with examining automatically and examine two kinds with manual work and examine mode, and only examine by manual work, so can either improve the efficient of data validation when examining automatically when knowing error in data; Can guarantee to examine the correctness and the validity of back data again, the accuracy of the data after examining according to the mode of examining of the foregoing description can reach 99.99%.
Further, in the bills data management method of the foregoing description, also comprise:
Step S6 obtains querying condition, searches the data and the demonstration that meet said querying condition in the data of being stored.
Particularly, can check the document information that has deposited formal database in, and carry out analytic statistics, but and download and inquiry or analytic statistics result.More particularly, can inquire about according to the date, according to the packet (raw data packets that the client sends) at document place thus inquiry or improve the efficient of inquiry according to self-defined information inquiry arbitrarily.In addition, can also inquire about, for example check the disposition of the pending packet that obtain every day and handle the number percent situation the document in handling.
Further, in the bills data management method of the foregoing description, also comprise:
Step S7 obtains the artificial input data of said document, said artificial input data is compared with data after said step S5 examines, and generate the variance data report.
Particularly, manual logging data, and with the data of manual typing with typing automatically and after editor's data compare, different data, byte are classified automatically, and generate variance data report and send to the system manager.The system manager is according to the control table of the automatic typing of report content adjustment data, data edition and data validation, thus the accuracy rate of the automatic typing of raising data.When a kind of automatic typing rate of accuracy reached of new form after system standard, then can stop manual typing.
According to the bills data management method of the foregoing description, can improve constantly the document accuracy and the efficient of identification automatically according to actual conditions.
The present invention also provides a kind of bills data management system.Fig. 2 is the structural representation of bills data management system of the present invention.As shown in Figure 2, this system comprises the automatic reading subsystem of document scanning index subsystem 10, bills data 20, bills data editor subsystem 30, bills data verification subsystem 40 and database 50.
Wherein, document scanning index subsystem 10 be used to obtain document text, with said document corresponding read template file and with the corresponding editing template file of said document.
Particularly, the paper document can generate corresponding OCR image document according to the setting of client's agreement after scanner scanning is handled; The OCR image document adds CSV or xml concordance list according to the requirement of client's document xml data extract; Scanning on duty on the same client same day good OCR image document and CSV or xml concordance list compression packing.If these work are accomplished in client, compressed package uploads to ftp server through text transfer protocol (FTP).If these work then directly copy compressed package to image server in the inner completion of this system house.
The automatic reading subsystem 20 of bills data is used for reading desired data and being stored to volatile data base from the text of said document according to the said template file that reads;
Bills data editor subsystem 30 is used for according to the rule that said editing template file presets the data that read being edited;
Particularly, can extract to deposit to the bills data of volatile data base and put it into enlightening shellfish intelligent data and edit the check and correction processing engines automatically, the bills data that meets the requirements then files automatically and produces corresponding report; The bills data that does not meet the requirements for example snaps into enlightening shellfish security client website, to file, to produce report again by client or signatory data processing company's processing or further to handle.
Bills data verification subsystem 40 is used for the data behind the editor are examined, and will examines errorless data and be sent to formal database;
Particularly, can comprise:
Submit whole packet to, wait for and examine (as shown in Figure 3, Fig. 3 is for waiting for the display interface of examining in the bills data verification subsystem);
In navigation, click " data validation is checked ", to check whole processing data packets state (as shown in Figure 4, first display interface that Fig. 4 checks for data validation in the bills data verification subsystem);
Click " checking " button, check son bag treatment state (as shown in Figure 5, second display interface that Fig. 5 checks for data validation in the bills data verification subsystem);
If the child bag of " examining mistake " state occurs; Can click " checking " button and check concrete mistake; Wrong concrete field appears in the red question mark sign of for example serving as reasons; Mouse is moved to red question mark place, just can see detailed wrong contents (as shown in Figure 6, Fig. 6 is the display interface of detailed wrong contents in the bills data verification subsystem);
After finishing modify, preserve, and then examine.Do not pass through if examine yet, continue to revise till passing through;
After examining operation, deposit right-on data in formal database.
Database 50 comprises volatile data base and formal database.
Bills data management system according to the foregoing description; Intelligent BPO platform and OCR scanning technique based on software and service (SAAS) are upgraded to the typing of bills data autoscan with traditional document manual data typing; The secure network platform that utilizes J2EE and SQL to create; Client's document is handled filing automatically, and form the corresponding data analysis report.Particularly; Owing at first obtain the text of document; Automatically transfer the template file that reads corresponding with document; From the text of document, extract desired data according to reading template file, the automatic processing of this paper document and the speed of data typing are 5 to 10 times of manual entry, and efficient is high; And this bills data management system is transferred the editing template file corresponding with document automatically; The data of being extracted are further edited and the data behind the editor are examined according to this editing template file; Can guarantee that data obtain and have very high accuracy rate; So the bills data management system of the foregoing description can either be obtained the high accuracy that bills data can be guaranteed fetched data again automatically, promptly realized efficient, bills data management reliably.
Further, in the bills data management system of the foregoing description, also comprise:
The manual typing subsystem of bills data 60 (as shown in Figure 2) are used for manual bills data typing, manual bills data comparison and manual bills data and examine.
Fig. 7 is the display interface of manual bills data typing in the manual typing subsystem of bills data, and is as shown in Figure 7, and the essential information of bills data is entered in the parent table, and its details are entered in the sublist.
Fig. 8 is manual bills data editor's in the manual typing subsystem of bills data a display interface; As shown in Figure 8; The operator gets into the manual typing subsystem of bills data and checks, before comparison, can check whether typing is correct; If red question mark sign is then changed according to bills data accordingly.
Fig. 9 is a bills data display interface relatively in the manual typing subsystem of bills data; As shown in Figure 9, after the typing of accomplishing whole packet and editor, click " comparison " sign and compare; If red circle fork sign, then correlation data is changed accordingly.
Further, the bills data management system at the foregoing description is characterized in that, also comprises:
Bills data is searched subsystem 70, is used to obtain querying condition, searches and in said formal database, searches data and the demonstration that meets said querying condition.
Particularly, bills data search searching and managing that subsystem 70 can carry out comprise upload inquiry, the document in handling inquires about and historical query.
Figure 10 searches the display interface of the document inquiry in handling in the subsystem 70 for bills data.Shown in figure 10, the User login system checks the disposition of the packet that sends every day and handles the number percent situation.
More specifically, historical query comprises date inquiry, bag inquiry and self-defined inquiry.
Figure 11 searches the display interface of date inquiry in the subsystem 70 for bills data.Shown in figure 11, the user imports the single date (being certain day) or a period of time is carried out the inquiry of historical document.
Figure 12 searches the display interface of bag inquiry in the subsystem 70 for bills data.Shown in figure 12, the user can inquire about according to the bag name, if do not remember the bag name, can also carry out fuzzy query.
Figure 13 searches the display interface of self-defined inquiry in the subsystem 70 for bills data.Shown in figure 13, some conditions of the customized justice of user are carried out self-defined inquiry, can improve the efficient of inquiry like this.
Further, in the bills data management system of the foregoing description, also comprise:
Bills data intelligence learning subsystem 80 is used to obtain the artificial input data of said document, said artificial input data is compared with data after said step S5 examines, and generate the variance data report.
Particularly; The bills data of having handled in the document not, need manual synchronizing regularly imported in the bills data intelligence learning subsystem 80 analyze, sort out and report; The information that corrects needs then regularly feeds back to automatic reading subsystem 20 of bills data and bills data editor subsystem 30; Thereby improve automatic recognition correct rate, document processing speed and efficient, and save manpower.
Further, in the bills data management system of the foregoing description, also comprise:
Bills data report subsystem 90 is used for generating report according to pre-defined rule and/or predetermined content.
Particularly; Bills data report subsystem 90 can be immediately or is periodically passed through the different report of data generation that the automatic reading subsystem 20 of bills data is handled, and also can generate ANSIEDI form report, xml form report, CSV/XSL form report or PDF report according to client's different needs.
Figure 14 carries out the process flow diagram of bills data management for bills data management system of the present invention.Shown in figure 14, may further comprise the steps:
Step S1 ', scanning document paper;
Step S2 ' obtains the document picture, and adds bar code;
Step S3 ', bills data is discerned automatically;
Step S4 ' obtains text document (TXT document);
Step S5 ' transfers and reads template file, and carries out bills data and read;
Step S6 ' is stored to volatile data base with the bills data that reads;
Step S7 ' transfers the editing template file, and carries out the bills data editor;
Step S8 ' transfers and examines template file, and carries out bills data and examine, and carries out the manual work check and correction for misdata and examines, and generates correct list for correct data;
Step S9 ' is stored to formal database;
Step S10 ' inquires about, analyzes the data in the formal database;
Step S11 ' carries out intelligence learning, to improve the accuracy rate and the efficient of system.
What should explain at last is: above embodiment is only in order to explaining technical scheme of the present invention, but not to its restriction; Although with reference to previous embodiment the present invention has been carried out detailed explanation, those of ordinary skill in the art is to be understood that: it still can be made amendment to the technical scheme that aforementioned each embodiment put down in writing, and perhaps part technical characterictic wherein is equal to replacement; And these are revised or replacement, do not make the spirit and the scope of the essence disengaging various embodiments of the present invention technical scheme of relevant art scheme.

Claims (11)

1. a bills data management method is characterized in that, comprising:
Step S1 obtains the text of document;
Step S2 obtains and the corresponding template file that reads of said document, from the text of said document, reads desired data according to the said template file that reads;
Step S3 obtains and the corresponding editing template file of said document, according to the rule that presets in the said editing template file data that read is edited;
Step S4 examines the data behind the editor;
Step S5 stores examining errorless data.
2. bills data management method according to claim 1 is characterized in that, said step S1 specifically comprises:
Step S11 scans said document, to obtain the document picture;
Step S12 converts said document picture into text through optical character identification OCR.
3. bills data management method according to claim 1 and 2 is characterized in that, said step S2 comprises:
Step S21 obtains said bill type sign;
Step S22 searches and calls the file with the corresponding extend markup language xml of said document according to said type identification;
Step S23 reads corresponding data according to the data message that comprises in the said xml file from the text of said document.
4. bills data management method according to claim 1 and 2 is characterized in that, said step S4 comprises:
Step S41 tentatively examines the data in the said document, if know that through examining said error in data then adds error identification for said data;
Step S42 carries out manual work to the data with error identification and examines.
5. bills data management method according to claim 1 and 2 is characterized in that, also comprises:
Step S6 obtains querying condition, searches the data and the demonstration that meet said querying condition in the data of being stored.
6. bills data management method according to claim 1 and 2 is characterized in that, also comprises:
Step S7 obtains the artificial input data of said document, said artificial input data is compared with data after said step S4 edit, and generate variance data report.
7. a bills data management system is characterized in that, comprising:
Document scanning index subsystem, be used to obtain document text, with said document corresponding read template file and with the corresponding editing template file of said document;
The automatic reading subsystem of bills data is used for reading desired data and being stored to volatile data base from the text of said document according to the said template file that reads;
Bills data editor subsystem is used for according to the rule that said editing template file presets the data that read being edited;
The bills data verification subsystem is used for the data behind the editor are examined, and will examines errorless data and be sent to formal database;
Database comprises said volatile data base and said formal database.
8. bills data management system according to claim 7 is characterized in that, also comprises:
The manual typing subsystem of bills data is used for manual bills data typing, manual bills data comparison and manual bills data and examines.
9. according to claim 7 or 8 described bills data management systems, it is characterized in that, also comprise:
Bills data is searched subsystem, is used to obtain querying condition, in said formal database, searches the data and the demonstration that meet said querying condition.
10. according to claim 7 or 8 described bills data management systems, it is characterized in that, also comprise:
Bills data intelligence learning subsystem is used to obtain the artificial input data of said document, said artificial input data is compared with data after said step S5 examines, and generate the variance data report.
11. according to claim 7 or 8 described bills data management systems, it is characterized in that, also comprise:
The bills data reporting system is used for generating report according to pre-defined rule and/or predetermined content.
CN2011100518110A 2011-03-02 2011-03-02 Bill data management method and system Pending CN102654874A (en)

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Application publication date: 20120905