CA2583766A1 - One button automated document management process over wireless networks - Google Patents
One button automated document management process over wireless networks Download PDFInfo
- Publication number
- CA2583766A1 CA2583766A1 CA002583766A CA2583766A CA2583766A1 CA 2583766 A1 CA2583766 A1 CA 2583766A1 CA 002583766 A CA002583766 A CA 002583766A CA 2583766 A CA2583766 A CA 2583766A CA 2583766 A1 CA2583766 A1 CA 2583766A1
- Authority
- CA
- Canada
- Prior art keywords
- document
- wireless networks
- document management
- button
- management process
- Prior art date
- Legal status (The legal status is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the status listed.)
- Abandoned
Links
Classifications
-
- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
- H04N1/00—Scanning, transmission or reproduction of documents or the like, e.g. facsimile transmission; Details thereof
- H04N1/00127—Connection or combination of a still picture apparatus with another apparatus, e.g. for storage, processing or transmission of still picture signals or of information associated with a still picture
- H04N1/00204—Connection or combination of a still picture apparatus with another apparatus, e.g. for storage, processing or transmission of still picture signals or of information associated with a still picture with a digital computer or a digital computer system, e.g. an internet server
- H04N1/00209—Transmitting or receiving image data, e.g. facsimile data, via a computer, e.g. using e-mail, a computer network, the internet, I-fax
- H04N1/00222—Transmitting or receiving image data, e.g. facsimile data, via a computer, e.g. using e-mail, a computer network, the internet, I-fax details of image data generation or reproduction, e.g. scan-to-email or network printing
- H04N1/00225—Transmitting or receiving image data, e.g. facsimile data, via a computer, e.g. using e-mail, a computer network, the internet, I-fax details of image data generation or reproduction, e.g. scan-to-email or network printing details of image data generation, e.g. scan-to-email or network scanners
-
- G—PHYSICS
- G06—COMPUTING; CALCULATING OR COUNTING
- G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G06Q10/00—Administration; Management
- G06Q10/08—Logistics, e.g. warehousing, loading or distribution; Inventory or stock management
-
- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
- H04N1/00—Scanning, transmission or reproduction of documents or the like, e.g. facsimile transmission; Details thereof
- H04N1/00127—Connection or combination of a still picture apparatus with another apparatus, e.g. for storage, processing or transmission of still picture signals or of information associated with a still picture
- H04N1/00204—Connection or combination of a still picture apparatus with another apparatus, e.g. for storage, processing or transmission of still picture signals or of information associated with a still picture with a digital computer or a digital computer system, e.g. an internet server
- H04N1/00209—Transmitting or receiving image data, e.g. facsimile data, via a computer, e.g. using e-mail, a computer network, the internet, I-fax
- H04N1/00222—Transmitting or receiving image data, e.g. facsimile data, via a computer, e.g. using e-mail, a computer network, the internet, I-fax details of image data generation or reproduction, e.g. scan-to-email or network printing
-
- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
- H04N1/00—Scanning, transmission or reproduction of documents or the like, e.g. facsimile transmission; Details thereof
- H04N1/0035—User-machine interface; Control console
-
- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
- H04N1/00—Scanning, transmission or reproduction of documents or the like, e.g. facsimile transmission; Details thereof
- H04N1/0035—User-machine interface; Control console
- H04N1/00352—Input means
- H04N1/00384—Key input means, e.g. buttons or keypads
-
- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
- H04N1/00—Scanning, transmission or reproduction of documents or the like, e.g. facsimile transmission; Details thereof
- H04N1/32—Circuits or arrangements for control or supervision between transmitter and receiver or between image input and image output device, e.g. between a still-image camera and its memory or between a still-image camera and a printer device
- H04N1/32037—Automation of particular transmitter jobs, e.g. multi-address calling, auto-dialing
-
- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
- H04N1/00—Scanning, transmission or reproduction of documents or the like, e.g. facsimile transmission; Details thereof
- H04N1/32—Circuits or arrangements for control or supervision between transmitter and receiver or between image input and image output device, e.g. between a still-image camera and its memory or between a still-image camera and a printer device
- H04N1/32037—Automation of particular transmitter jobs, e.g. multi-address calling, auto-dialing
- H04N1/32058—Abbreviated dialing, e.g. one-touch dialing
-
- H—ELECTRICITY
- H04—ELECTRIC COMMUNICATION TECHNIQUE
- H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
- H04N2201/00—Indexing scheme relating to scanning, transmission or reproduction of documents or the like, and to details thereof
- H04N2201/0077—Types of the still picture apparatus
- H04N2201/0081—Image reader
Abstract
The invention, One Button Automated Document Management Processes Using Wireless Networks, is a set of new unique processes that allow for the simple user operation of a system that manages documents by transmitting or receiving them to and from a central server over wireless networks. Today, in the transport industry there is no standard means to retrieve "proof of delivery", a signed copy of the invoice, in order to process invoicing. Specifically the invention is used for the digitizing of customer signed documents by the delivery person, typically a driver of a transport vehicle, and then transmitting the digitized document over a wireless network to a central file server. The additional process is the remote retrieval of a digital document from a central file server over a wireless network and the subsequent printing of that document on a printer in the transport vehicle.
Description
u i PATENT APPLICATION FOR ONE BUTTON AUTOMATED DOCUMENT
MANAGEMENT PROCESSES USING WIRELESS NETWORKS
DETAILED DESCRIPTION OF THE ONE BUTTON AUTOMATED
DOCUMENT MANAGEMENT PROCESSES USING WIRELESS NETWORKS
The main components of the invention is unique manner in which software and hardware processes were integrated to provide a simple one button document transmission and retrieval solution for the user, who in most cases will be a driver of a transport vehicle.
(See Figure 1, Process Overview).
i. The hardware sub components include a simple multi-button document scanner, a page printer, a processor capable of running automated scripts and a GSMIGPRS
modem.
ii. The software sub components include scanner and printer drivers, processor operating system and unique automated scripts used to integrate the hardware and software to manage the One Button Automated Document Management Processes Using Wireless Networks.
The document capture and transmission process is detailed below in three sections, Standard Document Capture, Standard Document Capture with Multifunction Capability and Remote Document Print Process and in the following figures #2, #3 and #4.
March 3 2007 Intellectual Property of David P. Kennedy page 3 92 MacDnnald Kirkland ()nPhPC f~anacla H91 I7.6 ~õr, 1 A .n =
PATENT APPLICATION FOR ONE BUTTONAUTOMATED DOCUMENT
MANAGEMENT PROCESSES USING WIRELESS NETWORKS
STANDARD DOCUMENT CAPTURE
The standard document capture process (see Figure 2, Document Capture Process) starts when the user, in a location remote from their central office, places the signed paper document face down into a document scanner.
i. The digitization and transmission of the signed paper occurs when the user presses a single button on the scanner.
H. The document is then scanned, digitized and placed in a scratch workspace on the processor.
iii. As the document is placed in the scratch workspace, an automated script is also started. The automated script then prepares the digital document for transmission by adding a specific date and time suffix as well as verifying that a wireless network is available.
iv. If a preferred WiFi network is not available, the script will then select the GSM/GPRS network to provide the Internet connectivity.
v. After the transmission preparation is complete, the script commences a transmission over the wireless network to a specific central server. The transmission methodology used leverages the Internet Protocol and a file transfer technique called FTP. The specific FTP address and security protocols are detailed into the automated script.
vi. Once the transmission is complete, the automated script then stores the prepared transmission document in local storage as a backup and deletes from the scratch workspace.
vii. With the transmission being complete, the server in the central office can be accessed to retrieve the digitized version of the original signed document by IT
applications that handle invoicing and scheduling.
March 3 2007 Intellectual Property of David P. Kennedy page 4 W, MacDonn1r1 Kirklancl nnehPC C:nnacla H97 176 1 1 1~ "I,r, i a,n, MANAGEMENT PROCESSES USING WIRELESS NETWORKS
STANDARD DOCUMENT CAPTURE WITH MULTIFUNCTION CAPABILITY
The multifunction document capture process (see Figure 3, Document Capture Process, Multifunction Capability) is an enhancement to the standard document process.
The multifunction document process enables the same single button operation but allows a choice of document destination or high quality image scanning depending on the prei'erences designated during initial system configuration. For the purposes of this application the capability of selecting different levels of quality during scanning is shown.
i. As with the standard process, the Multifunction operation starts when the user, in a location remote from their central office, places the signed paper document face down into a document scanner.
ii. The digitization and transmission of the signed paper occurs when the user presses the desired button on the scanner.
iii. Based on the button selection made, the document is then scanned and digitized based on preferences configured in the processor.
iv. The digitized document is then placed in a scratch workspace on the processor.
As the document is placed in the scratch workspace, an automated script is also started.
v. The automated script then prepares the digital document for transmission by adding a specific date and time suffix as well as verifying that a wireless network is available.
vi. If a preferred WiFi network is not available, the script will select the GSM/GPRS
network to provide the Internet connectivity.
vii. After the transmission preparation is complete, the script commences a transmission over the wireless network to a specific central server. The transmission methodology used leverages the Internet Protocol and a file transfer technique called FTP. The specific FTP address and security protocols are detailed into the automated script.
vii.i. Once the transmission is complete, the automated script then stores the prepared transmission document in local storage as a backup and deletes from the scratch workspace.
ix. With the transmission being complete, the server in the central office can be accessed to retrieve the digitized version of the original signed document by IT
applications that handle invoicing and scheduling.
March 3 2007 Intellectual Property of David P. Kennedy page 5 92 MacDnnald Kirkland nnehec Canada H91 37.fi 1 -C, PATENT APPLICATION FOR ONE BUTTON AUTOMATED DOCUMENT
MANAGEMENT PROCESSES USING WIRELESS NETWORKS
REMOTE DOCUMENT PRINT PROCESS
The Remote Document Print Process (see Figure 4, Remote Document Print Process) is unique in that it is generated by the remote user with a single button and delivers a printed notification if there are no further documents to be printed.
Typically in remote transport operations it is sometimes required for the vehicle operator to receive new instructions to meet revised scheduling operations.
i. Prior to the vehicle operator commencing the Remote Document Print Process, the TT applications at the central site prepare a document to be printed.
ii. The document may be single or multi page and is created in PDF mode with a specific naming convention, for security.
iii. The document is then placed in a pre-determined directory on the central site server replacing a prior document that indicates, "Nothing left to print".
iv. When it is convenient for the vehicle operator, the automated remote printing process is started with a press of the designated button on the document scanner.
v. The button initiates a temporary scan that is then placed in a "scratch"
workspace. Once the scan is in the "scratch" workspace an automated process is started to retrieve the print document from the central site.
vi. The process then determines if the preferred WiFi network is present if not the GSM/GPRS network is selected.
vii. After the wireless document reception preparation is complete, the script conunences a retrieval process over the wireless network from a specific central server. The reception methodology used, leverages the Internet Protocol and a file transfer technique called FTP. The specific FTP address and security protocols are detailed into the automated script.
viii. Once the automated script retrieves the print document from the central server, over the wireless network, it is then printed on the local page printer.
ix. Any temporary images of the initial scan and print document are then deleted.
X. The automated script then signals its completion of the print process by sending a document back to the central file server. That document has is a note indicating, "Nothing left to print '.
xi. If the vehicle operator decides at any given time to check for additional print documents and if the central IT applications have not generated any addition print documents, the vehicle operator receives an indication of the lack of new documents to print by the receipt of a "nothing to print" document on the page printer.
March 3 2007 Intellectual Property of David P. Kennedy page 6 97 MacT)nnalcl Kirklanrl ()iiPhPe C':anarla H9.T 376
MANAGEMENT PROCESSES USING WIRELESS NETWORKS
DETAILED DESCRIPTION OF THE ONE BUTTON AUTOMATED
DOCUMENT MANAGEMENT PROCESSES USING WIRELESS NETWORKS
The main components of the invention is unique manner in which software and hardware processes were integrated to provide a simple one button document transmission and retrieval solution for the user, who in most cases will be a driver of a transport vehicle.
(See Figure 1, Process Overview).
i. The hardware sub components include a simple multi-button document scanner, a page printer, a processor capable of running automated scripts and a GSMIGPRS
modem.
ii. The software sub components include scanner and printer drivers, processor operating system and unique automated scripts used to integrate the hardware and software to manage the One Button Automated Document Management Processes Using Wireless Networks.
The document capture and transmission process is detailed below in three sections, Standard Document Capture, Standard Document Capture with Multifunction Capability and Remote Document Print Process and in the following figures #2, #3 and #4.
March 3 2007 Intellectual Property of David P. Kennedy page 3 92 MacDnnald Kirkland ()nPhPC f~anacla H91 I7.6 ~õr, 1 A .n =
PATENT APPLICATION FOR ONE BUTTONAUTOMATED DOCUMENT
MANAGEMENT PROCESSES USING WIRELESS NETWORKS
STANDARD DOCUMENT CAPTURE
The standard document capture process (see Figure 2, Document Capture Process) starts when the user, in a location remote from their central office, places the signed paper document face down into a document scanner.
i. The digitization and transmission of the signed paper occurs when the user presses a single button on the scanner.
H. The document is then scanned, digitized and placed in a scratch workspace on the processor.
iii. As the document is placed in the scratch workspace, an automated script is also started. The automated script then prepares the digital document for transmission by adding a specific date and time suffix as well as verifying that a wireless network is available.
iv. If a preferred WiFi network is not available, the script will then select the GSM/GPRS network to provide the Internet connectivity.
v. After the transmission preparation is complete, the script commences a transmission over the wireless network to a specific central server. The transmission methodology used leverages the Internet Protocol and a file transfer technique called FTP. The specific FTP address and security protocols are detailed into the automated script.
vi. Once the transmission is complete, the automated script then stores the prepared transmission document in local storage as a backup and deletes from the scratch workspace.
vii. With the transmission being complete, the server in the central office can be accessed to retrieve the digitized version of the original signed document by IT
applications that handle invoicing and scheduling.
March 3 2007 Intellectual Property of David P. Kennedy page 4 W, MacDonn1r1 Kirklancl nnehPC C:nnacla H97 176 1 1 1~ "I,r, i a,n, MANAGEMENT PROCESSES USING WIRELESS NETWORKS
STANDARD DOCUMENT CAPTURE WITH MULTIFUNCTION CAPABILITY
The multifunction document capture process (see Figure 3, Document Capture Process, Multifunction Capability) is an enhancement to the standard document process.
The multifunction document process enables the same single button operation but allows a choice of document destination or high quality image scanning depending on the prei'erences designated during initial system configuration. For the purposes of this application the capability of selecting different levels of quality during scanning is shown.
i. As with the standard process, the Multifunction operation starts when the user, in a location remote from their central office, places the signed paper document face down into a document scanner.
ii. The digitization and transmission of the signed paper occurs when the user presses the desired button on the scanner.
iii. Based on the button selection made, the document is then scanned and digitized based on preferences configured in the processor.
iv. The digitized document is then placed in a scratch workspace on the processor.
As the document is placed in the scratch workspace, an automated script is also started.
v. The automated script then prepares the digital document for transmission by adding a specific date and time suffix as well as verifying that a wireless network is available.
vi. If a preferred WiFi network is not available, the script will select the GSM/GPRS
network to provide the Internet connectivity.
vii. After the transmission preparation is complete, the script commences a transmission over the wireless network to a specific central server. The transmission methodology used leverages the Internet Protocol and a file transfer technique called FTP. The specific FTP address and security protocols are detailed into the automated script.
vii.i. Once the transmission is complete, the automated script then stores the prepared transmission document in local storage as a backup and deletes from the scratch workspace.
ix. With the transmission being complete, the server in the central office can be accessed to retrieve the digitized version of the original signed document by IT
applications that handle invoicing and scheduling.
March 3 2007 Intellectual Property of David P. Kennedy page 5 92 MacDnnald Kirkland nnehec Canada H91 37.fi 1 -C, PATENT APPLICATION FOR ONE BUTTON AUTOMATED DOCUMENT
MANAGEMENT PROCESSES USING WIRELESS NETWORKS
REMOTE DOCUMENT PRINT PROCESS
The Remote Document Print Process (see Figure 4, Remote Document Print Process) is unique in that it is generated by the remote user with a single button and delivers a printed notification if there are no further documents to be printed.
Typically in remote transport operations it is sometimes required for the vehicle operator to receive new instructions to meet revised scheduling operations.
i. Prior to the vehicle operator commencing the Remote Document Print Process, the TT applications at the central site prepare a document to be printed.
ii. The document may be single or multi page and is created in PDF mode with a specific naming convention, for security.
iii. The document is then placed in a pre-determined directory on the central site server replacing a prior document that indicates, "Nothing left to print".
iv. When it is convenient for the vehicle operator, the automated remote printing process is started with a press of the designated button on the document scanner.
v. The button initiates a temporary scan that is then placed in a "scratch"
workspace. Once the scan is in the "scratch" workspace an automated process is started to retrieve the print document from the central site.
vi. The process then determines if the preferred WiFi network is present if not the GSM/GPRS network is selected.
vii. After the wireless document reception preparation is complete, the script conunences a retrieval process over the wireless network from a specific central server. The reception methodology used, leverages the Internet Protocol and a file transfer technique called FTP. The specific FTP address and security protocols are detailed into the automated script.
viii. Once the automated script retrieves the print document from the central server, over the wireless network, it is then printed on the local page printer.
ix. Any temporary images of the initial scan and print document are then deleted.
X. The automated script then signals its completion of the print process by sending a document back to the central file server. That document has is a note indicating, "Nothing left to print '.
xi. If the vehicle operator decides at any given time to check for additional print documents and if the central IT applications have not generated any addition print documents, the vehicle operator receives an indication of the lack of new documents to print by the receipt of a "nothing to print" document on the page printer.
March 3 2007 Intellectual Property of David P. Kennedy page 6 97 MacT)nnalcl Kirklanrl ()iiPhPe C':anarla H9.T 376
Claims
PATENT APPLICATION FOR ONE BUTTON AUTOMATED DOCUMENT
MANAGEMENT PROCESSES USING WIRELESS NETWORKS
THE EMBODIMENTS OF THE INVENTION IN WHICH AN EXCLUSIVE
PROPERTY OR PRIVILEGE IS CLAIMED ARE DEFINED AS FOLLOWS:
The specific creative and intellectual property components are the following:
a) The use of a single button on a document scanner to initiate a complete document management process that captures and delivers a digitized document from a remote location to a central file server, over a wireless network, in a totally automated process that requires no further operator intervention.
b) The use of a single button on a document scanner to initiate a complete document management process that retrieves a print file from a central file server and delivers it to a remote printer for printing, over a wireless network, in a totally automated process that requires no further operator intervention.
c) The use of a single button as a catalyst for any document management process using wireless networks.
page 7
MANAGEMENT PROCESSES USING WIRELESS NETWORKS
THE EMBODIMENTS OF THE INVENTION IN WHICH AN EXCLUSIVE
PROPERTY OR PRIVILEGE IS CLAIMED ARE DEFINED AS FOLLOWS:
The specific creative and intellectual property components are the following:
a) The use of a single button on a document scanner to initiate a complete document management process that captures and delivers a digitized document from a remote location to a central file server, over a wireless network, in a totally automated process that requires no further operator intervention.
b) The use of a single button on a document scanner to initiate a complete document management process that retrieves a print file from a central file server and delivers it to a remote printer for printing, over a wireless network, in a totally automated process that requires no further operator intervention.
c) The use of a single button as a catalyst for any document management process using wireless networks.
page 7
Priority Applications (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CA002583766A CA2583766A1 (en) | 2007-03-05 | 2007-03-05 | One button automated document management process over wireless networks |
Applications Claiming Priority (1)
| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CA002583766A CA2583766A1 (en) | 2007-03-05 | 2007-03-05 | One button automated document management process over wireless networks |
Publications (1)
| Publication Number | Publication Date |
|---|---|
| CA2583766A1 true CA2583766A1 (en) | 2008-09-05 |
Family
ID=39731949
Family Applications (1)
| Application Number | Title | Priority Date | Filing Date |
|---|---|---|---|
| CA002583766A Abandoned CA2583766A1 (en) | 2007-03-05 | 2007-03-05 | One button automated document management process over wireless networks |
Country Status (1)
| Country | Link |
|---|---|
| CA (1) | CA2583766A1 (en) |
Cited By (2)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| EP2639713A1 (en) * | 2012-03-15 | 2013-09-18 | Accenture Global Services Limited | Document management systems and methods |
| EP2728525A1 (en) | 2012-11-06 | 2014-05-07 | Credemtel S.p.A. | A method for replacement conservation of paper documents relating to transport of products among a plurality of users |
-
2007
- 2007-03-05 CA CA002583766A patent/CA2583766A1/en not_active Abandoned
Cited By (4)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| EP2639713A1 (en) * | 2012-03-15 | 2013-09-18 | Accenture Global Services Limited | Document management systems and methods |
| US10140294B2 (en) | 2012-03-15 | 2018-11-27 | Accenture Global Services Limited | Document management systems and methods |
| EP2728525A1 (en) | 2012-11-06 | 2014-05-07 | Credemtel S.p.A. | A method for replacement conservation of paper documents relating to transport of products among a plurality of users |
| ITRE20120079A1 (en) * | 2012-11-06 | 2014-05-07 | Credemtel S P A | METHOD FOR THE SUBSTITUTE CONSERVATION OF PAPER DOCUMENTS CORRELATED TO THE TRANSPORT OF PRODUCTS BETWEEN A PLURALITY OF USERS |
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| Date | Code | Title | Description |
|---|---|---|---|
| FZDE | Dead |