JPH0776959B2 - File attribute data transcription device - Google Patents

Description

TECHNICAL FIELD The present invention relates to a file attribute data transcription device for taking out attribute data of a file at a workstation and transcribing it to a desired position in a document.

"Prior Art" Multi-window workstations that can set multiple windows on a display such as a CRT have been widely used. In such a workstation, when you select an icon (pictogram) displayed on the display or a character for menu selection with a pointing device such as a mouse, the data related to this selected item is displayed in the newly set window. It becomes possible to have a function such as displaying.

Documents shall be created on a workstation equipped with such functions. At this time, consider incorporating desired data in the document (hereinafter referred to as attribute data) related to the document. If the data to be incorporated is extremely simple, the data may be directly input at a corresponding position in the document using an input means such as a keyboard.

However, if the attribute data is composed of characters in a special typeface or has a certain amount, it is easier to call the attribute data itself and transfer it to the document. Further, even if the data to be incorporated is extremely simple, if it is not stored correctly, the attribute data itself must be called and transcribed.

FIG. 8 shows a construction of the workstation. This workstation has a document editing control unit 11
A keyboard 12 and a mouse 13 for performing various inputs for editing, and a display 14 for displaying an editing state and the like.

The editing work and the transfer work associated therewith which have been conventionally performed in this workstation will be described.

(I) First, the operator sets a window on the display 14 and displays the document to be edited here. Icons of various files handled by this device are displayed on the display. Therefore, the operator selects a file to be transferred by using these icons. For example, when the name of the file B is to be transcribed while the document A is being created, the icon of the file B is selected.

(Ii) Then, in this state, the property key arranged on the keyboard 12 is pressed. The term "property" as used herein means an attribute or a characteristic, and refers to information such as a name of a file, a paragraph in a document, a type of character, or the like. That is, the property is what determines the state of the object.

(Iii) When the property key is pressed, display 14
For example, a new window is set in the lower right part of, and a sheet called a property sheet is displayed here. This property sheet will show the properties of the currently selected file. That is, an electronic sheet in which the name of the file B, the date of creation, the data of the creator, etc. is written is displayed.

(Iv) Then, the operator moves the cursor to the property sheet and specifies the transfer target. For example, when transcribing the file name, the entire range of the file name is specified by the cursor.

(V) After this, the operator presses a transcription key arranged on the keyboard 12. Then, the cursor that has been displayed up to now is changed into the cursor for transcription. Along with this, in the message window existing on the display 14, "Move (move) the mouse to determine the position,
Press either the left or right button. Is displayed. Here, the buttons refer to two buttons provided on the mouse 13.

(Vi) Then, when the operator moves the cursor to the relevant portion of the document currently being created and presses the button of the mouse 13, the name of the relevant file is displayed there.

"Problems to be solved by the invention" As described above, in this workstation, if the file to be transcribed is selected and the property sheet is opened and the desired information is specified, it is not necessary to directly input this with a keyboard or the like. Posting can be done.

However, this device has the following problems.

(1) If you want to transfer the names from multiple files, such as when transcribing their names, open the property sheet by specifying with the icon, then transfer
The work of closing the property sheet needs to be repeated for each of the places to be transcribed, which makes the work complicated.

(2) Since the range to be transcribed is designated by the cursor, if the designation of the entire file name is erroneous, a part of the name may be missing and transcribed.

Therefore, an object of the present invention is to provide a file attribute data transfer device capable of easily transferring attribute data.

"Means for Solving the Problem" In the present invention, as shown in principle in FIG. 1, (i) file designating means 21 for designating one or a plurality of files from a group of files 20 created electronically. And (ii) attribute data designating means 22 for designating one item or a combination of a plurality of items of the attribute data as data relating to the designated file, and (iii) a transcription position for designating a transcription position of the attribute data. Specifying means 23 and (iv) attribute data specifying means at the position specified by this transfer position specifying means 23.
Posting means 24 for posting the attribute data specified by 22
And the file attribute data transfer device.

That is, according to the present invention, it is possible to specify an item instead of the contents of the attribute data, thereby realizing simplification of specification and prevention of an error in a specified range.

[Examples] The present invention will be described in detail below with reference to Examples.

FIG. 2 shows the structure of a file attribute data transfer device in an embodiment of the present invention. The file attribute data transfer device 30 includes a CPU (central processing unit) 31. The CPU 31 is connected to the following devices.

(I) CRT control device 32; The CRT control device 32 controls the CRT display device 33 to display various information on the display screen in a multi-window format.

(Ii) Keyboard interface 34; an interface circuit for passing signals corresponding to these keys to the CPU 31 when each key on the keyboard 35 is operated.

(Iii) Pointing device interface 36; an interface circuit for transferring the coordinate data output from the pointing device 37 such as a mouse to the CPU 31.

(Iv) Storage device control device 38; a device for controlling the storage device 39 to read or store data. Here, the storage device 39 of the present embodiment
Is provided with (a) file attribute storage memory, (b) attribute data entry section, and (c) attribute extraction target file. Here, (a) the file attribute storage memory is
A storage area for storing attribute data to be transferred. (B)
The attribute data entry unit is a storage area in which the attribute data stored in the file attribute storage memory is written at a position to be transcribed. What is written here is sent to the CRT control device 32 and displayed on the CRT display device 33.
(C) The attribute extraction target file is a sentence from which the attribute data is extracted.

(V) Floppy disk control device 41; a device for writing data to and reading data from the floppy disk 42. The floppy disk 42 is adapted to store a file to be taken out of an attribute, and also a program to perform various controls of the file attribute data transcription device 30.

(Vi) Communication control device 44; a device for controlling the communication device 45. Here, the communication device 45 is connected to another storage device control device 47 through a communication line 46. The storage device control device 47 reads data from the storage device having the attribute extraction target file, and the data is read by the CPU 3 via the communication device 45.
1 and vice versa and stores data in the storage device 48.

FIG. 3 is a diagram for explaining a general document creating operation in the file attribute data transcription apparatus having the above configuration. When the power of the device 30 is turned on, the text "Please enter the ID number" is displayed on the CRT display device 33 (step). The operator (user) has an ID (Id
entification) number and if this matches the number registered on the device side (step; Y), the CPU 31 sends the file management data corresponding to the entered ID to the CRT control device 32, and the CRT control device performs file management. CRT according to the data
The file is displayed on the display device 33 in the same state as when the last operation was completed (at logoff) (step). When the operator selects a desired file from these and presses the "open" key to display the file (step;
Y), a window for displaying document contents is set on the CRT display device 33, and the contents of the file are displayed here (step).

Register the attribute data transfer menu in advance. As shown in FIG. 4, a window for registering a transcription menu is displayed by "Registration of transcription menu" in the pop-up menu 55. In that window, (1) the name of the transcription menu you want to newly register, (2) the type of attribute you want to retrieve (1
(3 or more), (3) If there are multiple attributes to be extracted, the order, and (4) Separator characters (spaces, tabs, etc.) between the multiple attributes,
(5) Specify and register a separator character (line feed, space, tab, etc., which may be omitted) when extracting attribute data of a plurality of files. Registration is done by the menu "Registration" at the top of the window for registering the transcription menu.

By repeating the above-mentioned operation, it is possible to register as many pop-up menus as desired with any kind, any combination, and any separator character. The pop-up menu registered once can be used any number of times.

The registration operation of the transcription menu can be performed by "registration of transcription menu" in the popup menu 55 at any time immediately before or during document editing.

Now, the operator operates the pointing device 37 while displaying the contents of the file at the step to instruct the display of the document menu (step; Y).
As a result, another window is newly set on the CRT display device 33, and the document menu is displayed here (step). "Edit" in this document menu by the operator
Item is selected (step; Y), the device is set to edit mode for this document (step). In this edit mode, the operator can create or correct a document, but also can transfer the attribute data. When the operator instructs the transfer of attribute data by the procedure described below (step; Y), the attribute data is transferred (step). When the operator gives an instruction to end editing) step: Y), the document is saved (step), and the process of the document ends.

FIG. 5 is for explaining the transfer operation of the attribute data described in steps and in FIG. 3 in more detail.

When the attribute data is transcribed during editing, the operator moves the cursor from the window being edited to the icon of the desired file and selects the file (step). At this time, multiple files can be specified.

FIG. 6 shows the display state of the CRT display device before performing this work. The display surface 33D of the CRT display device includes a window 51 of the document being created, a window 52 displaying commands and the like, a file 53-1 to be processed,
53-2 and 53-3 are displayed. The operator moves the cursor 54 existing in the window 51 to the file to be transferred (for example, the file 53-1) and selects it. When the file 53-1 to be transcribed is selected, a new window is opened on the CRT display device 33 and a pop-up menu is displayed (step in FIG. 5).

FIG. 7 shows this state. Various items are displayed in the popup menu 55, and among them, there is a transcription menu newly registered by "registration of transcription menu" in the popup menu 55. For example, the term “file name extraction” is used when the name of the selected document (file) is extracted and transcribed. In addition, the section "File name and date extraction"
It is used when transferring not only the name of the corresponding file but also the date when the file was created. Although not shown in FIG. 7, other attributes such as the name of the file creator may be displayed alone or in combination as an item.

Returning to FIG. 5, the explanation will be continued.

When the pop-up menu 55 is displayed, the operator specifies the type of attribute data to be transferred (step).

When the selection of the attribute data to be transferred is completed in this way, the CPU 31 identifies which file is the first selected (step). Then, to retrieve the attribute data from the file, the handle of the file is acquired. That is, occupy the file for use (step). Then, of the attribute data of the file, the designated type is copied to the file attribute storage memory in the storage device 39 in the designated order (step).

After copying the data for the specified file,
The CPU 31 thereby determines whether or not the extraction of the attribute data for all the necessary files has been completed (step). If multiple files have been specified in the step and the extraction of attribute data has been completed for only part of them (N), enter a separator character at the last position of the data stored in the file attribute data storage memory. To do. Here, the separator character refers to, for example, a line feed instruction mark. This is to clarify the boundary with the next attribute data.

After that, the CPU 31 designates the next file to be transferred (step), and repeats the work after the step. And
When the processing of all the files is completed in the step (Y), it waits until the location where these attribute data are transcribed is instructed (step). When the operator designates a location to be transcribed (Y), the data stored in the file attribute data storage memory is transcribed to the instructed location (step). In FIG. 7, the transcription cursor 56 designates the location to be transcribed, and in this example, the corresponding attribute data is transcribed after the document "... file name is".

FIG. 8 shows a state in which one attribute data of one file is transcribed in this way. At the position to be transcribed, "Document D1" as the file name of the file 53-1 is transcribed. If a plurality of attribute data are transcribed at the same location, they are transcribed at the transcription position in a form separated by the separator character. The attribute data to be transferred is not always added to the end of the sentence. That is, it may be added in the middle of the sentence. In this case, the file attribute data transcribing apparatus of the present embodiment is designed so that the sentence is inserted at the transcribed position so that the transcribed sentence does not delete the sentence at the transcribed portion.

In the embodiment described above, the mouse is used as the pointing device, and the file is extracted, the attribute data is extracted, and the place to be transcribed is specified, but the same operation is performed using other means such as the cursor key. Good.

[Effect of the Invention] As described above, according to the present invention, attribute data related to a document can be taken out only by designating the item, not only efficient document editing can be performed but also the entire item is designated. , The inconvenience that some characters in the item are missing and transcribed is also eliminated.

In addition, since the file attribute data transfer device of the present invention can transfer by specifying a plurality of attribute data, even when, for example, a list of each document name or creation date is created, the process can be performed quickly. It has the advantage that it can be done.

[Brief description of drawings]

FIG. 1 is a principle diagram showing the principle of the present invention, and FIGS. 2 to 8 are for explaining one embodiment of the present invention. Of these, FIG. 2 is a system configuration of a file attribute data transfer device. FIG. 3 is a flow chart showing an outline of editing a document with this device, FIG. 4 is a plan view showing a screen display example when registering a transcription menu, and FIG. 5 is attribute data. Fig. 6 is a flow chart showing the work in the case of transcribing documents, Fig. 6 is a plan view showing a display example of the screen at the stage of specifying a document,
FIG. 7 is a plan view showing a display example of a screen before transfer of attribute data, FIG. 8 is a plan view showing a display example of a screen showing a stage at which the attribute data is transferred, and FIG. It is a block diagram which shows one structure. 20 …… File group, 21 …… File designation means, 22 …… Attribute data designation means, 23 …… Posting position designation means, 24 …… Transcription means, 31 …… CPU, 33 …… CRT display device, 35 …… Keyboard, 37 ... pointing device, 39, 48 ... storage device, 42 ... floppy disk.

Claims (1)

[Claims] 1. From among electronically created files
Alternatively, a file designation means for designating a plurality of files, an attribute data designation means for designating one item or a combination of a plurality of items of attribute data as data relating to the designated files, and a transfer position of the attribute data are designated. A file attribute data transcription device comprising: a transcription position designating means for performing the transcription and a transcription means for transcribing the attribute data designated by the attribute data designation means to the position designated by the transcription position designation means.