JPH01194060A - Device for transferring file attribution data - Google Patents

Abstract

PURPOSE:To simply transfer attribution data by extracting attribution data relating to a document only by specifying its item. CONSTITUTION:The title device is provided with a file specifying means 21 for specifying one or plural files out of an electronically formed file group, an attribution data specifying means 22 for specifying one item or the combination of plural items out of attribution data as data relating to the specified file, a transfer position specifying means 23 for specifying the transfer position of the attribution data, and a transfer means 24 for transferring the attribution data specified by the means 22 to the position specified by the means 23. Since the item of the attribution data can be specified in stead of the contents, the specification can be simplified and the generation of an error in a specified range can be prevented.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to a file attribute data transcription device for extracting file attribute data at a workstation and transcribing it to a desired position in a document.

``Prior Art'' Multi-window type workstations, in which multiple windows can be set on a display such as a CRT, have become widely used. On such workstations, when you select an icon (pictogram) or menu selection character displayed on the display using a pointing device such as a mouse, data related to the selected item is displayed in a newly set window. It becomes possible to provide functions such as display.

It is assumed that a document is created on a workstation equipped with such functions. At this time, consider incorporating desired data (hereinafter referred to as attribute data) related to the document into the document. If the data to be incorporated is extremely simple, it is sufficient to directly input the data at the relevant position in the document using an input means such as a keyboard.

However, if the attribute data consists of characters in a special font or has a certain amount of text, it is easier to call up the attribute data itself and transcribe it into the document. Furthermore, even if the data to be incorporated is extremely simple, if it is not stored accurately, the attribute data itself must be recalled and transcribed.

FIG. 8 shows one configuration of a workstation. This workstation includes a document editing control section 11
and a keyboard 12 for performing various inputs for editing.
It also includes a mouse 13 and a display 14 for displaying editing status and the like.

The conventional editing work and accompanying transcription work performed on this workstation will be explained.

(1) First, the operator sets a window on the display 14 and displays the document to be edited here.

Icons of various files handled by this device are displayed on the display. Then, the operator selects a file to be transcribed using these icons.

For example, if you want to transfer the name of file B while creating document A, select the icon for file B.

(11) Then, in this state, press the property key arranged on the keyboard 12. The property here means an attribute or a characteristic, and refers to information such as the name of a file, a paragraph in a document, the type of characters, etc. In other words, a property is something that determines what state an object is in.

(iii) When the property key is pressed, a new window is set, for example, in the lower right part of the display 14, and a sheet called a property sheet is displayed here. This property sheet will display the properties of the currently selected file. That is, an electronic sheet is displayed in which data such as the name, creation date, and creator of the file B are written.

(iv>The operator then moves the cursor to the property sheet and specifies the transcription target.

For example, if you want to transfer the name of a file, specify the entire range of the file name with the cursor.

(V) After this, the operator presses a transcription key located on the keyboard 12. The cursor that was displayed until now will change shape to a transcription cursor. Along with this, the message ``Move the mouse to determine the position (to be transcribed), then press either the left or right button.'' is displayed in the message window on the display 14. Here, the button is the mouse 131:
[Refers to the two buttons that are displayed.]

(vi) Then, when the operator moves the cursor to the relevant part of the document currently being created and presses the mouse button 13,
The name of the corresponding file will be displayed there.

``Problem to be Solved by the Invention'' In this way, with this workstation, you can select the file to be transcribed, open its properties, and specify the desired information. Posting can be performed without the need for direct input.

However, this device has the following problems.

(1) When the targets of transcription span multiple locations, such as when transcribing names from m number of files, open the property sheet by specifying with the icon, transcribe,
It is necessary to repeat the task of closing the property sheet as many times as there are locations to post, which makes the task complicated.

(2) Since the range to be transcribed is indicated with a cursor, for example, if the entire name of a file is specified but the specification is incorrect, a problem may occur in which part of the name is missing and transcribed.

SUMMARY OF THE INVENTION Therefore, it is an object of the present invention to provide a file attribute data transcription device that can easily transfer attribute data.

"Means for Solving the Problem" In the present invention, as shown in principle in FIG. (j) an attribute data specifying means 22 that specifies one item or a combination of multiple items of attribute data as data related to the specified file; and (iii) a transcription position that specifies the transcription position of the attribute data. The specifying means 23 and (iv
) The file attribute data transcription device is equipped with a transcription means 24 for transcribing the attribute data designated by the attribute data designation means 22 to the position designated by the transcription position designation means 23.

That is, according to the present invention, it is possible to specify an item rather than the content of attribute data, thereby simplifying the specification and preventing errors in the specified range.

"Example" The present invention will be described in detail with reference to Examples below.

FIG. 2 shows the configuration of a file attribute data transcription device in an embodiment of the present invention.

The file attribute data transcription device 30 includes a CPU (central processing unit) 31. The CPU 31 is connected to the following devices.

(i) CRT control device 32; The CRT control device 32 controls the CRT display device 33 to display various information on the display screen in a multi-window format.

(ii) Keyboard interface 34: This is an interface circuit for receiving and passing signals corresponding to the respective keys on the keyboard 35 to the CPtJ 31 when the respective keys are operated.

(iii > Pointing device interface 36;
This is an interface circuit for passing coordinate data output from a pointing device 37 such as a mouse to the CPU 31.

(1v) Storage device control device 38; This is a device for controlling the storage device 39 to read and store data. Here, the storage device 39 of this embodiment includes (a) a file attribute storage memory, (b) an attribute data entry section, and ()\) an attribute extraction target file. Here, (a) the file attribute storage memory is a storage area that stores attribute data to be transferred.

(b) The attribute data writing section is a storage area in which the attribute data stored in the file attribute storage memory is written to a position to be transcribed. What is written here is sent to the CRT control device 32 and displayed on the CRT display device 33. (c) Attribute extraction target file refers to a text from which attribute data is to be extracted.

(V) Floppy disk control device 41: A device for writing data to and reading data from the floppy disk 42. The floppy disk 42 stores files whose attributes are to be extracted, and also stores programs for controlling various types of the file attribute data transcription device 30.

(1) Communication control device 44; This is a device for controlling the communication device 45. Here, the communication device 45 is connected to another storage device control device 47 through a communication line 46. The storage device control device 47 reads data from the storage device provided with the file to be extracted attributes, and sends the data to the communication device 45.
The CPU 31 communicates with the CPU 31 via the CPU 31, and vice versa, the data is stored in the storage device 48.

FIG. 3 is a diagram for explaining a general document creation operation in the file attribute data transcription apparatus configured as described above. When the power of this device 30 is turned on, the text "Please input the rID number" is displayed on the CRT display device 33 (step 2). operator (user)
manually inputs an ID (Identification) number, and if this matches the number registered on the device side (step ■; Y), the CPU 31 sends the file management data corresponding to the input ID to the CRT control device 32,
The control device displays the file on the CRT display device 33 in accordance with the file management data in the same state as it was at the end of the previous operation (at the time of logoff) (step 2). The operator selects a desired file from among these and presses the "Open" key to display the file.
A window for displaying document contents is set on the RT display device 33, and the contents of the file are displayed here (step 2).

Register the attribute data transcription menu in advance. As shown in FIG. 4, a window for registering a transcription menu is displayed by selecting "Register transcription menu" in the pop-up menu 55. In that window, (1) the name of the transcription menu you want to newly register, (2) the type of attribute you want to extract @(
(1 or more), (3) if there are multiple attributes to extract, their order; and (4) the separator character (space, tab, etc.) between multiple attributes.
, (5) Separator characters (line breaks, spaces, tabs, etc.) when extracting attribute data of multiple files.
Specify and register. Registration is performed using the menu "Register" at the top of the registration window of the transcription menu.

By repeating the above operations, it is possible to register as many pop-up menus of any type, in any combination, and with any separator characters as required. - Registered pop-up menus can be used any number of times.

In addition, you can register this transcription menu at any time, such as immediately before editing a document or during editing, by selecting "
This can be done by ``Registration of transcription menu''.

Now, in step ■, with the contents of the file displayed, the operator instructs the display of the document menu by operating the pointing device 37 (step ■; Y
). As a result, another window is newly set on the CRT display device 33, and the document menu is displayed here (Step 2).

When the operator selects the "edit" item in this document menu (step 2; Y), the apparatus is set to edit mode for this document (step 2). In this editing mode, the operator can create and correct documents, but can also transcribe attribute data. When the operator instructs the transcription of attribute data according to the procedure described below (step 2; Y), the transcription of the attribute data is performed (step 0). When the operator instructs to end the editing (step @; Y), the document is saved (step 0), and the document processing ends.

FIG. 5 is a diagram for explaining in more detail the attribute data transcription work explained in steps (2) and (2) in FIG.

When transcribing attribute data during editing, the operator moves the cursor from the window being edited to the icon of the desired file and selects that file (step ■). At this time, you can also specify multiple files.

FIG. 6 shows the display state of the CRT display device before this work is performed. Display surface 33D of CRT display device
, a window 51 of the document being created, a window 52 displaying commands, etc., and files 53-1.53-2.53-3 to be processed are displayed. The operator moves the cursor 54 in the window 51 to the file to be transcribed (eg, file 53-1) and selects it. Once the file 53-1 to be transcribed has been selected, a new window is opened on the CRT display device 33 and a pop-up menu is displayed (step 2 in FIG. 5).

FIG. 7 shows this state. Various items are displayed in the pop-up menu 55, among which there is a transcription menu newly registered by "Register transcription menu" in the pop-up menu 55. For example, the "file name extraction" section is used to extract and transcribe the name of the selected document (file). In addition, the "File name and date extraction" section is used when not only the name of the file but also data about the date on which the file was created is extracted and transcribed. Although not shown in FIG. 7, other attributes such as file creator salt may be displayed alone or in combination as an item.

Returning to FIG. 5, the explanation will be continued.

When the pop-up menu 55 is displayed, the operator specifies the type of attribute data to be transcribed (step
).

When the selection of attribute data to be transcribed is completed in this way, the CPU 31 identifies which file is the first selected file (step 2). Then, in order to retrieve the attribute data from the file, the handle of the file is obtained (in other words, the file is exclusively used for use (step ■). The selected types are copied to the file attribute storage memory in the storage device 39 in the specified order (step ①).

Once the data has been copied for a given file,
The CPLI 31 thereby determines whether the extraction of attribute data for all necessary files has been completed (step 2).

If multiple files are specified in step ■ and attribute data has only been retrieved for some of them (N), a separator character is inserted at the last position of the data stored in the file attribute data storage memory. Fill out. Here, the separator character refers to something like a line feed indicator mark, for example. This is to clarify the boundary with the next attribute data.

Thereafter, the CPU 31 instructs the next file to be transcribed and repeats the operations from step (2) to step (2). If all files have been processed in step (2) (Y), the process waits for instructions on where to transfer these attribute data (step @). When the operator specifies the location to be transcribed (Y), the data stored in the file attribute data storage memory is transcribed to the designated location (step 0). In FIG. 7, the transcription cursor 56 specifies the location to be transcribed, and in this example, the corresponding attribute data will be transcribed next to the document ``The name of the file is''. become.

FIG. 8 shows a state in which one attribute data of one file is transcribed in this way. This means that "DOCuQlent Dl" as the file name of the file 53-1 has been transcribed at the position to be transcribed. If a plurality of attribute data are to be transcribed to the same location, they will be separated by separator characters and transcribed to that transcribing position. Note that the transcribed attribute data is not necessarily appended to the end of the text. In other words, appendices may be added in the middle of a sentence. In this case, in order to prevent the text at the transcription location from being deleted by the transcribed text, the file attribute data transcription device of this embodiment is configured to insert the text at the transcription position.

In the embodiment described above, a mouse was used as a pointing device to retrieve files, attribute data, and specify the location to be transcribed, but similar operations can be performed using other means such as cursor keys. You can.

"Effects of the Invention" As described above, according to the present invention, attribute data related to a document can be retrieved simply by specifying the item, and not only can document collection be performed efficiently, but also the entire item can be specified. Therefore, the inconvenience that some characters in an item are transcribed missing is also resolved.

In addition, the file attribute data transcription device of the present invention can specify and transcribe multiple attribute data, so even when creating a list of the names and creation dates of each document, for example, the process can be performed quickly. The advantage is that it can be done.

[Brief explanation of the drawing]

Figure 1 is a principle diagram showing the principle of the present invention, Figures 2 to 8 are for explaining an embodiment of the present invention, and Figure 2 is a system configuration of a file attribute data transcription device. Figure 3 is a flowchart showing an overview of editing a document with this device, Figure 4 is a plan view showing an example of the screen displayed when registering a transcription menu, and Figure 5 shows attribute data. FIG. 6 is a plan view showing an example of the screen display at the stage of specifying a document;
Fig. 7 is a plan view showing an example of the screen display before attribute data is transcribed, Fig. 8 is a plan view showing an example of the screen display at the stage where the attribute data has been transcribed, and Fig. 9 is a plan view of the workstation. FIG. 2 is a block diagram showing one configuration. 20...File group, 21...File specification means, 22...Attribute data specification means, 23...
- Transcription position designation means, 24...transcription means, 31...cpu. 33... CRT display device, 35... Keyboard, 37... Pointing device, 39.48...
... Storage device, 42 ... Floppy disk. Applicant Fuji Xerox Co., Ltd. Agent
Patent Attorney Ume Yumi Yamauchi 1 Figure 10411. -0110. -6. -9. - File group: Figure 9 Figure 2 Figure 3 Figure 41g3 Figure 5 Figure 7

Claims (1)

[Claims] File designation means for designating one or more files from a group of electronically created files, and one or more items of attribute data as data related to the designated file. an attribute data specifying means for specifying a combination of attributes; a transcription position specifying means for specifying a transcription position of the attribute data; and a transcription position specifying means for transcribing the attribute data specified by the attribute data specifying means at the position specified by the transcription position specifying means. A file attribute data transcription device comprising: transcription means.