JP2019200696A - Document processing device, document processing method, and program - Google Patents

Abstract

To provide a document processing device that can associate a storage place of a paper document with an electronic document converted from the paper document.SOLUTION: A document processing device 1 includes: a receiving unit 13 for receiving read results which are results of reading a code that exists in a box storing one or two or more paper documents and corresponds to a place identifier identifying a storage place of the box; an accepting unit 12 for accepting one or more electronic documents converted from the one or more paper documents stored in the box; and a storing unit 11 for associating and storing the place identifier with the one or more electronic documents.SELECTED DRAWING: Figure 1

Description

  The present invention relates to a document processing apparatus that processes documents.

  Conventionally, there is a system that digitizes a paper document by associating it with a customer master (see, for example, Patent Document 1).

JP 2014-6758 A

  However, in the prior art, it has been difficult to take correspondence between the storage location of the paper document and the electronic document obtained by digitizing the paper document.

  The document processing apparatus according to the first aspect of the present invention is a code existing in a box in which one or more paper documents are stored, and is a result of reading a code corresponding to a location identifier that specifies a storage location of the box. A receiving unit that receives a reading result, a receiving unit that receives one or more electronic documents obtained by digitizing one or more paper documents stored in a box, and a location identifier and one or more electronic documents are stored in association with each other. A document processing apparatus including a storage unit.

  With this configuration, it is possible to take correspondence between the storage location of the paper document and the electronic document obtained by digitizing the paper document.

  In the document processing apparatus of the second invention, the one or more electronic documents correspond to the time limit information indicating the storage obligation time limit, and the electronic document is compared with the electronic document. The document processing apparatus further includes a time limit processing unit that performs processing according to the time limit information associated with the.

  With this configuration, it is possible to perform processing according to the storage obligation expiration date.

  In the document processing apparatus of the third invention, the one or more electronic documents are classified into type information for specifying whether the original is a paper document or an electronic document, relative to the first or second invention. The document processing apparatus further includes a type processing unit that performs processing corresponding to the type information corresponding to the electronic document.

  With this configuration, processing according to the type of original can be performed.

  The document processing apparatus according to the fourth aspect of the present invention obtains a predetermined character string from one or more electronic documents for any one of the first to third inventions and attributes corresponding to the character string. The document processing apparatus further includes an attribute value acquisition unit for acquiring a value, and the storage unit stores the attribute value in association with an electronic document including a character string.

  With this configuration, document attribute values can be automatically acquired and managed.

  According to the document processing apparatus of the present invention, it is possible to take a correspondence between a storage location of a paper document and an electronic document obtained by digitizing the paper document.

Block diagram of an information system in an embodiment Flow chart for explaining the operation of the document processing apparatus Overview of services provided by the information system Data structure diagram of the correspondence information Data structure of the electronic document information Figure showing an example of the box The figure which shows the example of the screen of the terminal device External view of the computer system The figure which shows an example of an internal structure of the computer system

  Hereinafter, embodiments of a document processing apparatus and the like will be described with reference to the drawings. In addition, since the component which attached | subjected the same code | symbol in embodiment performs the same operation | movement, description may be abbreviate | omitted again.

  FIG. 1 is a block diagram of an information system in the present embodiment. The information system includes a document processing device 1 and one or more terminal devices 2. The one or more terminal devices 2 are communicably connected to the document processing device 1 via, for example, a network such as a LAN or the Internet, a wireless or wired communication line, and the like.

  The document processing apparatus 1 is, for example, a server of an operating company that operates an information system.

  The terminal device 2 is, for example, a terminal of an operating company, but may be a client's terminal. The client is a person who requests the management company to store and digitize paper documents. The requester is, for example, an organization such as a company or an organization or its staff, but may be an individual.

  The terminal is, for example, a mobile terminal. The mobile terminal is, for example, a tablet terminal, a smartphone, a mobile phone, a notebook PC, or the like, but the type is not limited. Alternatively, the terminal may be a reader such as a code reader or an IC tag reader, a stationary PC, or the like, and any type or location may be used as long as the terminal can read a code described later.

  However, the information system can be realized by, for example, one PC, and the hardware configuration is not limited.

  The document processing apparatus 1 includes a storage unit 11, a reception unit 12, a reception unit 13, a processing unit 14, and an output unit 15. The receiving unit 12 includes an output instruction receiving unit 121 and an electronic document receiving unit 122. The processing unit 14 includes a storage unit 141, a time limit processing unit 142, a type processing unit 143, and an attribute value acquisition unit 144. The output unit 15 includes an electronic document output unit 151.

  The terminal device 2 includes a terminal storage unit 21, a terminal reception unit 22, a terminal processing unit 23, a terminal transmission unit 24, a terminal reception unit 25, and a terminal output unit 26.

  The storage unit 11 constituting the document processing apparatus 1 can store various types of information. The various information is, for example, an electronic document. Other information will be explained in a timely manner.

  An electronic document is an electronic document. The electronic document may be called an electromagnetic record of a paper document, for example. The electromagnetic recording may be said to be a case where information equivalent to the description content of the paper document is recorded on a recording medium such as a hard disk or an SSD realizing the storage unit 11, for example. The electronic document is, for example, an image, text, PDF or the like, but the data format is not limited.

  The paper document is a document that is legally required to be stored for a certain period of time, such as various books and calculations. The legal storage period is, for example, 10 years, 7 years, 5 years, etc., but the length is not limited. Or the paper document may be a document that does not have a legal obligation to retain, but that must be retained for a certain period (for example, a contract that is renewed every certain period such as one year or three years). Does not matter.

  The electronic document is, for example, an image obtained by optically reading a paper document as described above with a scanner (that is, a scanned image). Alternatively, the electronic document may be text or table data having the same content as that of the paper document. Alternatively, the electronic document may be a file (PDF file) in which data such as a scanned image or text is converted to PDF. A PDF file is suitable as an electronic document because it is difficult to modify the PDF file.

  Further, for example, an electronic signature may be given to the electronic document. The electronic signature is information indicating the creator of the electronic document. Further, the electronic document may be given a time stamp. The time stamp is information indicating the time when the electronic document was created. The time usually has a date and time and an hour, minute, and second, but may not have a second, or may have only a date, and the data structure is not limited.

  By giving an electronic signature and a time stamp, for example, it is possible to prove that the electronic document exists at that time, and that the electronic document has not been tampered with after that time. However, the electronic document does not have to have an electronic signature or a time stamp, and the data structure is not limited.

  For example, the paper document is stored in a predetermined place in a state of being stored in a box. The predetermined place is, for example, a library, a shelf, a safe, a warehouse, or the like, but the position and the size are not limited as long as one or more boxes can be stored.

  Note that one box usually stores two or more paper documents, but only one paper document may be stored. One or more boxes storing one or more documents are stored in a place such as a library.

  Moreover, although two or more boxes are normally stored in one place, only one box may be stored. Or you may consider the area | region where one box exists as one place.

  A code is present in a box in which one or more paper documents are stored. The code may be said to be a symbol in which information such as a location identifier is embedded. In the code, only the location identifier may be embedded, or other information (for example, a box identifier, an attribute value, etc.) may be embedded. A box identifier is information for identifying a box. The box identifier is, for example, an ID such as “B1” or “B2”, but the expression format is not limited. The attribute value is usually information indicating the attribute of the document stored in the box (for example, “book”, “receipt”, “save for 10 years”, etc.). It may be information (for example, a user identifier for identifying the user of the box).

  The code is, for example, a QR code (registered trademark), a barcode, or the like, but may be another one-dimensional or two-dimensional code. However, the code is not limited to the symbol, and may be, for example, an array of characters and symbols, or may be considered that the symbol may include a character string or the like. This type of code can be optically read by reading means such as a camera or a code reader.

  Further, the code may be an electromagnetic record of information such as a location identifier. Here, electromagnetic recording refers to a case where information such as a location identifier is recorded on a portable recording medium such as an IC tag or a magnetic card. This type of code can be read electromagnetically by reading means such as an IC tag reader or a magnetic card reader. Thus, the mode of the code does not matter.

  The presence of the code in the box means that, for example, a sticker or a piece of paper on which the code is printed is affixed to the box, but the code is also formed by having the code printed in advance on the box itself. A character string or the like to be written may be handwritten, or a recording medium such as an IC tag in which a code is recorded may be attached to the box.

  The code usually has an embedded location identifier. A place identifier is information for identifying a place. A place is a place where a paper document is stored (hereinafter referred to as a storage place). The storage location is usually a location where a box storing one or more paper documents is stored (for example, a library or a shelf), but the box itself may be considered as a kind of location.

  The place identifier is, for example, a place name, a place ID, or the like. The place name is, for example, “archive”, “first shelf in the archive”, “safe”, “box B1 in safe”, etc., but the expression format is not limited. The place ID is, for example, a room ID or a shelf ID, but may be a box ID or a building ID.

  Alternatively, the location identifier may be configured by combining two or more types of location IDs having an inclusion relationship among the various location IDs as described above. That is, the location identifier may have a hierarchical structure. This type of location identifier may be composed of, for example, a room ID, a section ID in the room, and a shelf ID in the section, or a shelf ID and a box ID in the shelf. You may be comprised by the group and the depth of the hierarchy and the kind of place ID corresponding to each hierarchy are not ask | required.

  However, the data structure of the location identifier is not limited as long as it is information that can specify the location where the paper document is stored.

  Further, the location identifier does not necessarily have to be embedded in the code. For example, if a set of pairs of symbols and place identifiers is stored in the storage unit 11, the code may be a simple symbol.

  The storage unit 11 normally stores one or more electronic documents received by an electronic document receiving unit 122 described later. However, in the storage unit 11, for example, one or more electronic documents created by an external device may be stored in advance.

  For example, type information is associated with one or more stored electronic documents. The type information is information that specifies whether the original is a paper document or an electronic document. The type information is, for example, a first character string (for example, “paper original”) that the original is a paper document, or a second character string (for example, “electronic original”) that the original is an electronic document. Is text data indicating one of the following. Alternatively, the type information may be binary data indicating whether or not the original is a paper document (for example, “1” indicating that the original is a paper document and “0” indicating that the original is not a paper document). Alternatively, it may be a flag indicating that the original is an electronic document, and any representation format may be used as long as the original can be specified as a paper document or an electronic document.

  Further, one or more stored electronic documents may be associated with time limit information. The term information is information indicating a document retention obligation term. The retention obligation deadline may be said to be the time when the period in which the storage is obligated ends (the end). The time limit information is usually information indicating the end (for example, date or date / time), but may be information indicating the start and length of the period, and any kind of information can be used as long as the end can be specified. In other words, the deadline information is usually absolute deadline information indicating when the storage obligation ends, but may be, for example, relative deadline information indicating a period until the storage obligation ends. The time limit information associated with each electronic document is preferably acquired from the electronic document, but may be information input by the user.

  In the case of the former (that is, automatic acquisition), for example, one or two or more predetermined character strings such as “book”, “receipt”, etc., time limit information such as “10 years storage”, “5 years storage”, etc. Are stored in the storage unit 11 in association with each other. Then, the title of the electronic document (usually, the head part of the document) is searched using each character string as a key, and when any character string is detected, the time limit information corresponding to the character string is acquired. . Such processing is performed by an attribute value acquisition unit 144 described later.

  Further, the deadline information acquired in this way is relative deadline information, but one or more electronic documents stored in the storage unit 11 usually indicate the time at which the electronic document was accumulated in the storage unit 11. Since the time information is associated, the time limit information that can be regarded as the absolute time limit information can be acquired by adding the period indicated by the acquired time limit information to the time indicated by the time information. Since the term indicated by the term information thus obtained is usually later than the legal term, there is no particular problem even if the term information obtained is regarded as absolute term information.

  In the latter case (that is, manual input), the user browses the electronic document, and if there is a description including absolute time limit information such as “valid until yyyy mm mmnn”, the absolute time limit information. Enter “Heisei y mm year nn day”. Alternatively, the user determines the relative deadline (for example, “10-year storage”, “5-year storage”, etc.) from the type of the electronic document (for example, “book”, “receipt”, etc.), and stores it in the document. You may input the absolute time limit information which is the addition result which added the relative time limit to the issue date described. Such manual input is received by the receiving unit 12 described later via an input device such as a keyboard.

  The accepting unit 12 accepts various instructions and various information. The various instructions are, for example, an output instruction to be described later, a deletion instruction to be described later. The various information is, for example, an electronic document. Acceptance refers to accepting information input from an input device such as a keyboard, touch panel, or scanner, receiving information transmitted via a wired or wireless communication line, and reading from a recording medium such as a disk or semiconductor memory. It is a concept that includes receiving information.

  For example, the receiving unit 12 may receive information such as an output instruction via an input device in the document processing apparatus 1, or may receive information such as an output instruction received by the terminal device 2. You may receive from.

  The output instruction receiving unit 121 receives an output instruction. The output instruction is an instruction to output an electronic document. The output instruction has, for example, one or more document identifiers. The document identifier is information for identifying an electronic document. The document identifier is, for example, a document name, a file name, an ID, or the like, but may be any information as long as it can identify an electronic document. However, the data structure of the output instruction does not matter.

  For example, the output instruction reception unit 121 receives an output instruction from the terminal device 2 as a pair with the terminal identifier. The terminal identifier is information for identifying the terminal device 2. The terminal identifier is, for example, a MAC address or an IP address, but may be a user identifier, an ID, or the like, and any information that can identify the terminal. The user identifier is information for identifying the user of the terminal device 2. The user identifier is, for example, an email address or a mobile phone number, but may be any information as long as it can identify the user.

  When there is only one terminal device 2 constituting the information system, the terminal identifier may not be transmitted / received. Such matters are also common to the electronic document receiving unit 122.

  Alternatively, the output instruction reception unit 121 may receive an output instruction via an input device in the document processing apparatus 1.

  The electronic document receiving unit 122 receives one or more electronic documents stored in the box for each of the one or more boxes. For example, the electronic document reception unit 122 receives an electronic document from the terminal device 2 as a pair with the terminal identifier.

  Alternatively, the electronic document reception unit 122 may acquire an image of a paper document via a scanner in the document processing apparatus 1. In addition, the electronic document reception unit 122 may convert the acquired image into a PDF and acquire a PDF file. Further, the electronic document reception unit 122 may add a time stamp based on the current time from an MPU built-in clock or an NTP server, for example, to the acquired image or PDF file.

  The receiving unit 13 receives various types of information. The various types of information are, for example, reading results. The read result is a result of reading a code present in the box. The read result is usually a location identifier obtained from a code, but may be a code.

  For example, the receiving unit 13 receives a reading result from the terminal device 2 in pairs with the terminal identifier.

  The receiving unit 13 also relates to the box before the electronic document receiving unit 122 (to be described later) starts receiving one or more electronic documents corresponding to one or more paper documents stored in one box. Receive reading results. Alternatively, after the receiving unit 13 receives a reading result regarding one box, the electronic document receiving unit 122 starts receiving one or more electronic documents corresponding to one or more paper documents stored in the box. There is no limitation on the timing at which the receiving unit 13 receives the reading result.

  The processing unit 14 performs various processes. The various types of processing are, for example, processing of the storage unit 141, the time limit processing unit 142, the type processing unit 143, the attribute value acquisition unit 144, and the like. The processing unit 14 also performs various determinations and determinations described in the flowchart.

  The accumulating unit 141 accumulates the location identifier, which is the reading result received by the receiving unit 13 or acquired from the reading result, and one or more electronic documents received by the electronic document receiving unit 122 in association with each other.

  Also, for example, when the attribute value acquisition unit 144 described later acquires a predetermined character string from one or more electronic documents and acquires an attribute value corresponding to the character string, the storage unit 141 acquires The attribute value thus obtained is stored in association with the electronic document including the character string.

  The storage unit 141 associates a location identifier, one or more electronic documents, attribute values, and the like, for example, and stores them in the storage unit 11. However, the storage unit 141 may store the external identifiers in any storage device.

  The term processing unit 142 performs processing corresponding to the term information associated with the electronic document for each of the one or more electronic documents stored in the storage unit 11. The processing according to the time limit information is, for example, performing notification or deletion of the fact that deletion is possible when the time limit is exceeded (hereinafter, may be referred to as time limit processing).

  Specifically, the time limit processing unit 142 acquires, for example, time limit information associated with the electronic document for each of one or more electronic documents stored in the storage unit 11, and the acquired time limit information is determined in advance. When the condition is satisfied, the deadline process is executed. The predetermined condition is, for example, a condition relating to the relationship between the current time and the time limit indicated by the time limit information. That is, for example, the time limit processing unit 142 determines whether or not the current time indicated by the MPU built-in clock or the like exceeds the time limit indicated by the time limit information, and deletes the document when the current time exceeds the time limit. Notification that it is possible. The notification is, for example, to display a screen having an image of the electronic document and a character string such as “deletable” indicating that the electronic document can be deleted. The displayed image is, for example, an icon of an electronic document, but may be an electronic document itself. The storage unit 11 stores an icon of the electronic document in association with one or more electronic documents.

  Alternatively, the notification may be performed by transmitting the screen or the screen configuration information to the terminal device 2. The screen configuration information is information for configuring the screen. The screen configuration information includes, for example, an icon, text data of a character string, and layout information. The layout information is information indicating the arrangement of each display element (for example, icon, character string, etc.) in the screen. The layout information is, for example, the coordinates of the center point of the display element, but may be a set of the coordinates of the start point and the end point, and the data format is not limited.

  When the receiving unit 12 receives a deletion instruction in response to a notification such as the notation, the time limit processing unit 142 deletes the electronic document from the storage unit 11. The deletion instruction is an instruction to delete the electronic document. The deletion instruction has, for example, one or more document identifiers. The acceptance may be acceptance via an input device in the document processing apparatus 1 or reception from the terminal device 2.

  Alternatively, the process according to the deadline information may be a notification that deletion is possible, automatic deletion, or the like (post-deadline processing) when a period equal to or greater than the threshold has elapsed after the deadline has been exceeded.

  Specifically, the time limit processing unit 142 acquires time limit information associated with the electronic document for each of one or more electronic documents, adds a threshold value to the time limit indicated by the time limit information, and is indicated by a built-in clock of the MPU or the like. It is determined whether or not the current time has exceeded the deadline after addition.

  When the current time exceeds the time limit after addition, the time limit processing unit 142 notifies that the document can be deleted, and when a deletion instruction is accepted in response to the notification, the electronic document is deleted. Delete from the storage unit 11. Alternatively, the time limit processing unit 142 may automatically delete the electronic document when the current time exceeds the time limit after the addition.

  Alternatively, the process according to the deadline information may be a notification that the deadline is likely to be exceeded (pre-deadline process) before a threshold period exceeding the deadline (for example, one month).

  Specifically, the time limit processing unit 142 acquires time limit information associated with the electronic document for each of one or more electronic documents, subtracts a threshold value from the time limit indicated by the time limit information, and is indicated by an internal clock of the MPU or the like. It is determined whether or not the current time has exceeded the time limit after subtraction. When the current time exceeds the time limit after subtraction, the time limit processing unit 142 notifies that the time limit is likely to be exceeded.

  It is preferable that the time limit processing unit 142 performs pre-time limit processing and time limit processing for each of one or more electronic documents. Further, in the deadline process after the deadline process, if the deletion instruction is not accepted even if a predetermined period (for example, 3 days, 1 week, etc.) elapses from the notification, the deadline processing unit 142 It is more preferable to perform post-processing. However, the time limit processing unit 142 may perform the time limit processing and the time limit processing without the time limit processing.

  Further, for example, timing information is stored in the storage unit 11, and the time limit processing unit 142 performs the above-described processing based on the stored timing information. The timing information is information regarding the timing at which the time limit processing unit 142 performs processing. The timing information is, for example, a cycle, but may be one or a set of two or more times.

  The time limit processing unit 142 holds, for example, the time when the previous processing was performed (hereinafter referred to as the previous processing time), and uses the current time indicated by the MPU built-in clock or the like, and the previous processing time held, It is determined whether the elapsed time from the previous process exceeds or exceeds the time corresponding to the period indicated by the timing information, and the elapsed time from the previous process corresponds to the period indicated by the timing information If it exceeds or exceeds the above, the above processing is performed.

  Alternatively, the time limit processing unit 142 determines whether the current time indicated by the MPU built-in clock or the like matches one of the one or more times indicated by the held timing information, and determines the current time However, when it coincides with any one of the one or more times indicated by the timing information, the above processing may be performed.

  The type processing unit 143 performs processing on one or more electronic documents stored in the storage unit 11 according to the type information associated with the electronic document.

  The process according to the type information is, for example, to display a symbol indicating the type information on the icon of the electronic document. Specifically, for example, the storage unit 11 stores a first symbol indicating that the original is a paper document and a second symbol indicating that the original is an electronic document. The type processing unit 143 acquires, for each of one or more icons stored in the storage unit 11, type information associated with the electronic document corresponding to the icon, and first or second corresponding to the acquired type information. The second symbol is acquired from the storage unit 11, and the acquired first or second symbol is associated with the icon.

  Alternatively, the processing according to the type information may display the type information of the electronic document when the electronic document is displayed. Specifically, for example, in response to the output instruction receiving unit 121 receiving an output instruction, the type processing unit 143 determines, for each one or more document identifiers included in the output instruction, an electronic document identified by the document identifier. Pair type information may be acquired from the storage unit 11, and the acquired type information may be transferred to the electronic document output unit 151 in pairs with the type information.

  Alternatively, the processing according to the type information may be such that when the original is an electronic document, the electronic document cannot be deleted. Specifically, for example, for each of one or more electronic documents stored in the storage unit 11, the type processing unit 143 acquires type information that is paired with the electronic document, and the acquired type information is the original electronic document. In the case of indicating that this is the case, information indicating deletion prohibition is associated with the electronic document. When indicating that the original is a paper document, for example, the type processing unit 143 may associate information indicating that deletion is possible with the electronic document, or may not associate anything. .

  Alternatively, the process according to the type information may be a notification that the electronic document cannot be deleted when the original is an electronic document. Specifically, for example, the type processing unit 143 acquires, for each one or more electronic documents, type information that is paired with the electronic document, and the acquired type information indicates that the original is an electronic document. The electronic document is associated with information indicating that a deletion prohibition notification is to be made. When indicating that the original is a paper document, for example, the type processing unit 143 may associate, with the electronic document, information indicating that notification of deletion is possible, or delete prohibition. Information indicating that notification is not performed may be associated, or nothing may be associated.

  The electronic document output unit 151 acquires one or more electronic documents identified by one or more document identifiers included in the received output instruction from the storage unit 11, and sends the acquired one or more electronic documents from the type processing unit 143. One or more types of information that have been delivered are associated with each other and output to the display. As a result, when one or more electronic documents are displayed on the display, the type information of the one or more electronic documents is also displayed.

  The attribute value acquisition unit 144 acquires a predetermined character string from one or more electronic documents, and acquires an attribute value corresponding to the character string.

  Specifically, for example, one or two or more pieces of correspondence information are stored in the storage unit 11. The correspondence information is information indicating the correspondence between the character string and the attribute value. The correspondence information is composed of, for example, a pair of a character string and an attribute value. Specifically, the correspondence information includes, for example, a pair of a character string “book” and an attribute value “10-year storage”, a pair of a character string “automatically updated every $ years” and an attribute value “$ year update”, and the like. However, the data structure does not matter. Note that “$” is a variable, for example, a number such as “2” or “0.5”.

  For example, the attribute value acquisition unit 144 performs a search using one or more character strings constituting the correspondence information for each one or more electronic documents as a key, and whether or not a character string that matches the key is included. If a matching character string is included, the attribute value corresponding to the character string is acquired from the correspondence information.

  Alternatively, the attribute value acquisition unit 144 acquires the title of the electronic document (for example, the first character string of the document) for each of the one or more electronic documents, and acquires the information using the stored one or more pieces of correspondence information. You may acquire the attribute value corresponding to the performed character string.

  Alternatively, the attribute value acquisition unit 144 performs a morphological analysis on one or more electronic documents stored in the storage unit 11 to obtain a corresponding information group that is a set of one or more corresponding information as described above. The attribute value may be acquired from the new electronic information received by the electronic document receiving unit 122 by using the configured correspondence information group. The object of morphological analysis may be the entire text of each electronic document or a specific part (for example, title, summary column, etc.).

  The output unit 15 outputs various types of information. The various information includes, for example, an electronic document, an icon of the electronic document, type information, a first or second design, a notification that the electronic document can be deleted, and the like. The output is a concept including display on a display, sound output from a speaker, printout with a printer, storage on a recording medium, delivery of a processing result to another program, transmission to an external device, and the like.

  The output unit 15 displays information such as an electronic document on, for example, a display or transmits the information to the terminal device 2. However, information such as an electronic document may be accumulated in the storage unit 11 or printed out by a printer, and the output form is not limited.

  The electronic document output unit 151 outputs an electronic document. For example, when the output instruction receiving unit 121 receives an output instruction, the electronic document output unit 151 acquires one or more electronic documents identified by one or more document identifiers included in the output instruction from the storage unit 11, Output to the display. As a result, one or more electronic documents designated by the user are displayed on the display.

  Alternatively, when the type processing unit 143 obtains one or more types of information in response to the reception of the output instruction as described above and delivers it to the electronic document output unit 151 in pairs with one or more document identifiers, the electronic document output The unit 151 associates one or more electronic documents acquired from the storage unit 11 with one or more types of information passed from the type processing unit 143, and outputs the associated information to the display. As a result, one or more sets of electronic documents and type information are displayed on the display.

  Alternatively, instead of the combination of the electronic document and the type information as described above, the electronic document output unit 151 displays the combination of the icon of the electronic document and the first or second design indicating the type information on the display. May be.

  For example, a terminal identifier is stored in the terminal storage unit 21 constituting the terminal device 2.

  For example, the terminal receiving unit 22 receives an output instruction, a deletion instruction, an electronic document, and the like.

  For example, the terminal processing unit 23 determines whether or not the terminal reception unit 22 has received an output instruction or the like.

  For example, the terminal transmission unit 24 transmits the output instruction received by the terminal reception unit 22 to the document processing apparatus 1 in a pair with the terminal identifier stored in the terminal storage unit 21.

  For example, the terminal receiving unit 25 receives an electronic document from the document processing apparatus 1 in response to transmission of an output instruction.

  The terminal output unit 26 outputs an electronic document received by the terminal receiving unit 25, for example. The output is usually a display on a display in the terminal device 2, but the output mode is not limited.

  The storage unit 11 and the terminal storage unit 21 are preferably a non-volatile recording medium such as a hard disk or a flash memory, but can also be realized as a volatile recording medium such as a RAM.

  The process in which information is stored in the storage unit 11 or the like is not limited. For example, information may be stored in the storage unit 11 or the like via a recording medium, or information transmitted via a network or a communication line may be stored in the storage unit 11 or the like. Alternatively, the information input via the input device may be stored in the storage unit 11 or the like. The input device may be anything such as a keyboard, a mouse, a touch panel, etc.

  The receiving unit 12, the output instruction receiving unit 121, the electronic document receiving unit 122, and the terminal receiving unit 22 may or may not include an input device. The receiving unit 12 or the like can be realized by driver software of the input device or by the input device and its driver software.

  The receiving unit 13 and the terminal receiving unit 25 are usually realized by wired or wireless communication means (for example, a communication module such as a network interface controller (NIC) or a modem), but a means for receiving broadcast (for example, broadcast) (Receiving module). The reception function of the reception unit 12 and the like can be realized in the same manner.

  The processing unit 14, the storage unit 141, the time limit processing unit 142, the type processing unit 143, the attribute value acquisition unit 144, and the terminal processing unit 23 can be usually realized by an MPU, a memory, or the like. The processing procedure of the processing unit 14 or the like is usually realized by software, and the software is recorded on a recording medium such as a ROM. However, the processing procedure may be realized by hardware (dedicated circuit).

  The output unit 15, the electronic document output unit 151, and the terminal output unit 26 may or may not include an output device such as a display or a speaker. The output unit 15 and the like can be realized by driver software of the output device or by the output device and its driver software.

  The terminal transmission unit 24 is usually realized by a wired or wireless communication unit, but may be realized by a broadcasting unit (for example, a broadcasting module). The transmission function of the output unit 15 and the like can be realized in the same manner.

  Next, the operation of the information system will be described using the flowchart of FIG. FIG. 2 is a flowchart for explaining the operation of the document processing apparatus 1.

  (Step S <b> 201) The processing unit 14 determines whether or not the receiving unit 13 has received a reading result from the terminal device 2. When the receiving unit 13 receives the reading result from the terminal device 2, the process proceeds to step S202, and when not received, the process proceeds to step S203.

  (Step S <b> 202) The storage unit 141 stores the location identifier included in the reading result received in step S <b> 201 in the storage unit 11. Thereafter, the process returns to step S201.

  (Step S203) The processing unit 14 determines whether or not the electronic document receiving unit 122 has received an electronic document. If the electronic document accepting unit 122 accepts the electronic document, the process proceeds to step S204. If not accepted, the process proceeds to step S205.

  (Step S204) The storage unit 141 stores the electronic document received in step S203 in the storage unit 11 in association with the location identifier.

  (Step S205) The attribute value acquisition unit 144 sets an initial value 1 to the variable i. The variable i is a variable for sequentially selecting unselected correspondence information from one or more pieces of correspondence information stored in the storage unit 11.

  (Step S206) The attribute value acquisition unit 144 determines whether or not the i-th character string is included in the electronic document received in step S203. If the i-th character string is included in the accepted electronic document, the process proceeds to step S207. If not included, the process returns to step S201.

  (Step S207) The attribute value acquisition unit 144 acquires an attribute value corresponding to the i-th character string.

  (Step S208) The storage unit 141 stores the attribute value acquired in step S207 in the storage unit 11 in association with the electronic document received in step S203.

  (Step S209) The attribute value acquisition unit 144 increments the variable i. Thereafter, the process returns to step S206.

  (Step S210) The deadline processing unit 142 determines whether or not to perform processing according to the deadline information using, for example, the timing information in the storage unit 11 and the current time indicated by the MPU built-in clock or the like. If the process according to the time limit information is to be performed, the process proceeds to step S211; otherwise, the process returns to step S201.

  (Step S211) The time limit processing unit 142 sets an initial value 1 to the variable j. The variable j is a variable for sequentially selecting unselected electronic documents among one or more electronic documents stored in the storage unit 11.

  (Step S212) The time limit processing unit 142 determines whether there is a j-th electronic document. If there is a jth electronic document, the process proceeds to step S213, and if there is no jth electronic document, the process returns to step S201.

  (Step S213) The time limit processing unit 142 performs processing according to the time limit information associated with the jth electronic document.

  (Step S214) The time limit processing unit 142 increments the variable j. Thereafter, the process returns to step S212.

  In the flowchart of FIG. 2, the processes of steps S205 to S209 are performed on the electronic document in response to the reception or accumulation of the electronic document. This process is determined in advance, for example. It may be executed sequentially or in parallel on one or more electronic documents stored in the storage unit 11 at different timings or according to a user instruction.

  In the flowchart of FIG. 2, the process starts in response to power-on of the document processing apparatus 1 or activation of the program, and the process ends by interruption of power-off or process end. However, the trigger for starting or ending the process does not matter.

  Hereinafter, a specific operation example of the information system in the present embodiment will be described. The following description can be modified in various ways and does not limit the scope of the present invention.

  FIG. 3 is a schematic diagram of a service by the information system of this example. When an information system operating company receives a request for digitization from a client company or other client, it first performs a “collection service” for collecting paper documents through a partnered carrier. Next, the operating company performs a “scanning service” that scans the collected paper documents and digitizes them in a compliant manner. The scanning service includes not only the digitization of the paper document collected by the collection service but also the digitization of the paper document already stored. A scanned image of a paper document is converted to PDF, and an electronic document in PDF format is stored in a server on the cloud. The requester can browse the electronic document stored in the server in this manner with a browser or the like.

  The operator also keeps the collected paper documents. The operating company takes out the paper document stored in response to a request from the client and delivers it to the client through the carrier. In addition, the operating company collects and re-stores the documents delivered in this way.

  The information system of this example includes a document processing device 1 and two or more terminal devices 2. Two or more terminal devices 2 are communicably connected to the document processing device 1 via a network such as a wireless LAN or the Internet. The document processing apparatus 1 is a server of an operating company that operates an information system.

  Of the two or more terminal devices 2, one (hereinafter referred to as the terminal device 2a) is a portable terminal carried by the employee a of the operating company, and the other one (hereinafter referred to as the terminal device 2b) is the requester b. PC.

  The terminal storage unit 21 of the terminal device 2a stores a terminal identifier “a” that also serves as a user identifier. Similarly, a terminal identifier “b” that also serves as a user identifier is stored in the terminal storage unit 21 of the terminal device 2b.

  The storage unit 11 of the document processing apparatus 1 stores, for example, two or more pieces of correspondence information as shown in FIG. FIG. 4 is a data structure diagram of correspondence information. The correspondence information is composed of a pair of a character string and an attribute value. The attribute value includes time limit information and update cycle information.

  Each of the two or more pieces of correspondence information stored in the storage unit 11 is associated with an ID (for example, “1”, “2”, etc.). For example, the correspondence information corresponding to the ID “1” (hereinafter may be referred to as correspondence information 1) includes a pair of a character string “book” and an attribute value “10-year storage, Null”. “Null” is a flag indicating that information such as correspondence information does not have the element. Similarly, the correspondence information (correspondence information 2) corresponding to the ID “2” is composed of a pair of a character string “receipt” and an attribute value “5-year storage, Null”. The correspondence information 3 includes a pair of a character string “automatically updated every two years” and an attribute value “Null, updated every two years”.

  The storage unit 11 can store, for example, one or more pieces of electronic document information as shown in FIG. The electronic document information is information about the electronic document.

  FIG. 5 is a data structure diagram of electronic document information. The electronic document information includes, for example, a location identifier, a box identifier, an electronic document, type information, and an attribute value. The attribute value includes time limit information and update cycle information.

  Although not shown, the electronic document information usually includes time information. The time information is information indicating the time when the electronic document information is accumulated in the storage unit 11 (hereinafter, accumulation time) or the time when the electronic document information was most recently updated (update time). The time information may indicate the time when the original is created (creation time).

  Two or more pieces of electronic document information stored in the storage unit 11 are associated with IDs (for example, “1”, “2”, etc.). For example, the electronic document information corresponding to the ID “1” (hereinafter sometimes referred to as electronic document information 1) includes a location identifier “safe”, a box identifier “B1”, an electronic document Xe, type information “original paper”, And the attribute value “10 years storage, Null”.

  Similarly, the electronic document information (electronic document information 2) corresponding to the ID “2” includes a location identifier “archive, second shelf”, a box identifier “B2”, an electronic document Ye, type information “original paper”, and an attribute. It has the value “5 years storage, Null”. The electronic document information 3 includes a location identifier “”, a box identifier “”, an electronic document Ze, type information “electronic original”, and an attribute value “Null, 2-year cycle”.

  The client b who uses the information system configured as described above for the first time accesses the homepage of the operating company via the terminal device 2b, and first registers the client information. Requester information is information about the requester. The requester information is, for example, a user identifier, a requester name, an address, etc., but may be anything as long as it is information about the requester.

  When the registration is completed, the requester information regarding the requester b is stored in the storage unit 11 of the document processing apparatus 1, and the requester b requests the operating company to store and digitize the paper document or to store the electronic document. can do.

  Assume that the client b first requests storage and digitization of two or more paper documents. In this case, the requester b inputs the document information and the request for storage and digitization via the terminal device 2b. Document information is information relating to one or more paper documents to be stored and digitized. The document information includes, for example, the number of paper documents, a storage period, and the like. The input document information is transmitted to the document processing apparatus 1 together with a request for storage and digitization, and stored in the storage unit 11 of the document processing apparatus 1 in association with the requester information.

  Further, in response to a request for storage and digitization, for example, one or more boxes (in this example, two boxes B1 and B2) as shown in FIG. 6 are sent from the operating company to the client b. . A sticker printed with a code C1 is attached to the box B1. A place identifier “safe” is embedded in the code C1. A sticker on which the code C2 is printed is attached to the box B2. In the code C2, a place identifier “archive, second shelf” is embedded.

  Although not shown, each of the two boxes B1 and B2 includes, for example, a box identifier (for example, “B1”, “B2”, etc.) and a label describing the requester information of the requester b. It is attached. However, when there is only one box for the client b, the box identifier may not be provided.

  Although not shown, company information may be printed on each of the two boxes B1 and B2. The company information is information about the operating company. The company information is, for example, a company name, an address, etc. However, the type of company information is not limited as long as it is information on the operating company. However, the company information may be described on the above label.

  For example, the processing unit 14 of the document processing apparatus 1 preferably stores a set of sets of box identifiers and code images in the storage unit 11 in association with the requester information of the requester b. The set of sets of the box identifier and the code image is a set of the box identifier B1 and the image of the code C1, a set of the box identifier B2 and the image of the code C2, and the like.

  One of the two or more paper documents (hereinafter, paper document Xp) is a book having a storage period of 10 years and has a character string “book”. The other one of the two or more paper documents (hereinafter, paper document Yp) is a contract that is automatically renewed every two years, and has a character string “automatically renewed every two years”.

  The requester b stores one or more paper documents (hereinafter referred to as a first paper document group) including the paper document Xp in the box B1, and one or more other paper documents (hereinafter referred to as a second paper document) including the paper document Yp. The paper document group) is stored in the box B2. Then, the requester b sends these two boxes B1 and B2 to the operating company, for example, via a carrier designated by the operating company.

  When the two boxes B1 and B2 arrive at the operating company, the staff member a first reads the code C1 existing in the box B1 using the camera of the terminal device 2.

  In the terminal device 2, the terminal reception unit 22 receives the reading result (that is, the code C 1), and the terminal transmission unit 24 uses the received code C 1 as the terminal identifier “b” stored in the terminal storage unit 21. In contrast, the document is transmitted to the document processing apparatus 1.

  In the document processing apparatus 1, the receiving unit 13 receives the code C1, and the terminal processing unit 23 acquires the location identifier “safe” from the received code C1. The storage unit 141 stores the acquired location identifier “safe” in the storage unit 11 in association with the box identifier “B1”.

  Next, the staff member a takes out the first paper document group from the box B1 and reads the first paper document group through the scanner of the document processing apparatus 1. For example, the scanner reads a paper document Xp and outputs an electronic document Xe. The electronic document Xe is a scanned image of the paper document Xp.

  In the document processing apparatus 1, the electronic document reception unit 122 receives the electronic document Xe, and the storage unit 141 stores the received electronic document Xe and the type information “electronic original” in association with the location identifier “safe”. Accumulate in part 11. The type information “paper original” is acquired based on the electronic document Xe being a scanned image of the paper document Xp.

  The received electronic document Xe includes the character string “book”, and the attribute value acquisition unit 144 uses the correspondence information 1 (see FIG. 4) stored in the storage unit 11 to store the character string. The attribute value “10 years storage, Null” corresponding to “book” is acquired. The accumulation unit 141 accumulates the acquired attribute value “10 years storage, Null” in the storage unit 11 in association with the electronic document Xe. As a result, the electronic document information 1 shown in FIG. 5 is stored in the storage unit 11.

  The same processing as described above is performed for each of the other paper documents in the first paper document group. When the processing for the first paper document group is completed, the electronic document reception unit 122 outputs the location identifier “safe” together with the completion of reading. Thereby, for example, a screen as shown in FIG. 7 is displayed on the display of the terminal device 2a. This screen displays the string “Reading is complete. Return the document to the box and place the box containing the document in the safe.” And a map showing the location of the safe where the document is stored. Have.

  The staff member a refers to the screen and stores the first paper document group in the box B1 again, and stores the box B1 in which the first paper document group is stored in the safe.

  Subsequently, the staff member a reads the code C2 existing in the box B2 with the camera of the terminal device 2. In the terminal device 2, the terminal reception unit 22 receives the reading result (code C <b> 2), and the terminal transmission unit 24 transmits the received code C <b> 2 to the document processing device 1 as a pair with the terminal identifier “b”.

  In the document processing apparatus 1, the receiving unit 13 receives the code C2, and the terminal processing unit 23 acquires the location identifier “archive, second shelf” from the received code C2. The storage unit 141 stores the acquired location identifier in the storage unit 11 in association with the box identifier “B2”.

  Next, the staff member a takes out the second paper document group from the box B2 and reads it. For example, the scanner reads a paper document Yp and outputs an electronic document Ye. The electronic document Ye is a scanned image of the paper document Yp.

  In the document processing apparatus 1, the electronic document receiving unit 122 receives the electronic document Ye, and the storage unit 141 corresponds the received electronic document Ye and the type information “paper original” to the location identifier “archive, second shelf”. In addition, it accumulates in the storage unit 11. The type information “original paper” is also acquired based on the electronic document Ye being a scanned image of the paper document Yp.

  The electronic document Ye includes a character string “automatically updated every two years”, and the attribute value acquisition unit 144 uses the correspondence information 2 (see FIG. 4) to automatically generate the character string “every two years. The attribute value “Null, 2-year update” corresponding to “update” is acquired. The storage unit 141 stores the acquired attribute value “Null, 2-year update” in the storage unit 11 in association with the electronic document Ye. As a result, the electronic document information 2 shown in FIG. 5 is further stored in the storage unit 11.

  The same processing as described above is performed for each of the other paper documents in the second paper document group. When the processing for the second paper document group is completed, the electronic document reception unit 122 outputs the fact that the processing is completed together with the place identifier “archive, second shelf”. The staff member a stores the second paper document group again in the box B2, and stores the box B2 in which the second paper document group is stored in the second shelf in the library.

  Further, the requester b requests the operating company to store the electronic document Ze. The electronic document Ze is a receipt with a storage period of 5 years.

  In the terminal device 2b, when the electronic document Ze is stored in the terminal storage unit 21 and the terminal reception unit 22 receives an instruction to request storage of the electronic document Ze, the terminal transmission unit 24 receives the electronic document Ze. Is transmitted to the document processing apparatus 1 as a pair with the terminal identifier “b”.

  In the document processing apparatus 1, the electronic document reception unit 122 receives the electronic document Ye, and the storage unit 141 receives the received electronic document Ze and the type information “electronic original”, the location identifier “Null”, and the box identifier “ The information is stored in the storage unit 11 in association with “Null”. The type information “electronic original” is acquired based on the fact that the electronic document Ze is not a scanned image (that is, the corresponding paper document is not stored).

  The electronic document Ze includes a character string “receipt”, and the attribute value acquisition unit 144 uses the correspondence information 3 (see FIG. 4) to specify the attribute value “corresponding to the character string“ receipt ”. 5 years preservation, "Null" is acquired. The storage unit 141 stores the acquired attribute value “5-year storage, Null” in the storage unit 11 in association with the electronic document Ze. As a result, the electronic document information 3 shown in FIG. 5 is further stored in the storage unit 11.

  At present, the storage unit 11 stores three pieces of electronic document information 1 to 3. The timing information in the storage unit 11 indicates that the process according to the time limit information is performed at 9:00 am every morning. The time limit processing unit 142 acquires time limit information or update cycle information from each of the three electronic document information 1 to 3 in response to the current time indicated by the MPU built-in clock or the like indicating “9:00”. The processing according to the acquired time limit information or update cycle information is performed.

  The process performed by the time limit processing unit 142 is, for example, the following process. The deadline processing unit 142 acquires the creation time (for example, “May 10, 2008”) from the electronic document information 1 together with the deadline information “10-year storage”, and creates the creation time from the date part of the current time Is subtracted. Then, the time limit processing unit 142 determines whether the subtraction result exceeds “10 years” included in the time limit information, and stores the electronic document information 1 when the subtraction result exceeds “10 years”. Delete from part 11. Therefore, the electronic document information 1 is deleted in response to the current time being “May 11, 2018, 9:00”.

  The following processing is also performed. The deadline processing unit 142 acquires the accumulation time (for example, “May 20, 2013”) from the electronic document information 3 together with the deadline information “5-year storage”, and the accumulation time from the date part of the current time Is subtracted. Then, when the subtraction result exceeds “5 years” included in the time limit information, the time limit processing unit 142 deletes the electronic document information 3. Therefore, the electronic document information 3 is deleted in response to the current time being “May 21, 2018, 9:00”.

  Alternatively, the time limit processing unit 142 acquires type information from the electronic document information in response to the subtraction result as described above exceeding the storage time limit included in the time limit information, and the type information is “paper original”. When the electronic document information is deleted, the electronic document information need not be deleted if the type information indicates “electronic original”. In this case, the electronic document information 1 is deleted in response to the current time “May 11, 2018, 9:00”, while the electronic document information 3 has the current time “May 21, 2018”. It will not be deleted after 9:00 ".

  Further, the following processing is also performed. The deadline processing unit 142 acquires the update time (for example, “May 30, 2016”) from the electronic document information 2 together with the update cycle information “2-year cycle”, and updates the date from the date part of the current time Subtract time. Then, the time limit processing unit 142 determines whether or not the subtraction result exceeds “2 years” included in the update cycle information. If the subtraction result exceeds “2 years”, the electronic document information 2 is stored. Update. Therefore, the electronic document information 2 is updated in response to the current time being “May 31, 2018, 9:00”.

  In this example, the document is read after the code is read. However, the other steps may be reversed.

  In this example, the employee a of the operating company reads the code and reads the document alone, but either the code reading or the document reading is performed by another employee. It may be broken. Specifically, the storage unit 141 stores the location identifier, which is the result of reading the code of one or more boxes, in the storage unit 11 in association with the box identifier that identifies the box. The electronic document reception unit 122 also accumulates in the storage unit 11 an electronic document group that is a result of reading one or more paper document groups in each box in association with a box identifier that identifies the box. As a result, the place identifier and the electronic document group are linked via the box identifier, so that different staff members can read the code and read the document.

  Specifically, for example, a second code in which a box identifier is embedded, which is different from a code in which a location identifier is embedded, is attached to each of the one or more boxes. The second code of the box is also read immediately before reading or immediately after reading. Another employee may also read the second code of the box immediately before or just after reading the paper documents in each box.

  Alternatively, either or both of code reading and document reading may be performed on the client side. Specifically, for example, the second code as described above is attached to each box, and the client b reads the second code of the box immediately before or immediately after reading the code of each box. Each time a pair of a code and a second code is read in the terminal device 2b, the terminal reception unit 22 receives the pair, and the terminal transmission unit 25 transmits the received pair to the document processing apparatus 1. When the reading is completed, the client b stores the paper document group in each box, and sends one or more boxes storing the paper document group to the operating company.

  In the document processing apparatus 1, the reception unit 13 receives the pair, and the storage unit 141 stores the location identifier indicated by the received code in the storage unit 11 in association with the box identifier indicated by the received second code. To do. When the one or more boxes arrive at the operating company, for example, the staff a reads a paper document group in each box. At that time, the staff member a also reads the second code of the box immediately before or immediately after reading the paper document group in each box.

  In the document processing apparatus 1, every time a paper document group is read in pairs with the reading of the second code, the electronic document reception unit 122 receives a pair of the second code and the document information group, and the storage unit 141 The document information group is stored in the storage unit 11 in association with the box identifier indicated by the second code.

  As described above, according to the present embodiment, the document processing apparatus 1 is a code that exists in a box in which one or more paper documents are stored, and a code corresponding to a location identifier that specifies the storage location of the box. Receiving a reading result which is a reading result, receiving one or more electronic documents obtained by digitizing one or more paper documents stored in a box, and storing a location identifier and one or more electronic documents in association with each other. Accordingly, it is possible to take correspondence between the storage location of the paper document and the electronic document obtained by digitizing the paper document.

  In addition, each of the one or more electronic documents is associated with deadline information indicating a storage obligation deadline, and the document processing apparatus 1 performs processing on the electronic document according to the deadline information associated with the electronic document. Thus, processing according to the storage obligation expiration date can be performed.

  In addition, each of the one or more electronic documents is associated with type information that specifies whether the original is a paper document or an electronic document, and the document processing apparatus 1 is associated with the electronic document. By performing the process according to the type information, the process according to the type of the original can be performed.

  The document processing apparatus 1 acquires a predetermined character string from one or more electronic documents, acquires an attribute value corresponding to the character string, and associates the attribute value with the electronic document including the character string. By accumulating, it is possible to automatically acquire and manage document attribute values.

  Furthermore, the processing in the present embodiment may be realized by software. Then, this software may be distributed by software download or the like. Further, this software may be recorded and distributed on a recording medium such as a CD-ROM. This also applies to other embodiments in this specification. Note that the software that implements the document processing apparatus 1 according to the present embodiment is, for example, the following program.

  In other words, this program is a code that exists in a box in which one or more paper documents are stored, and is a result of reading a code corresponding to a location identifier that identifies the storage location of the box. Correspondence between receiving unit 13 for receiving the result, receiving unit 12 for receiving one or more electronic documents obtained by digitizing one or more paper documents stored in the box, and the location identifier and the one or more electronic documents This is a program for causing the storage unit 141 to function as a storage unit.

  FIG. 8 is an external view of a computer system 900 that executes the program according to the present embodiment to realize the document processing apparatus 1 and the like. The present embodiment can be realized by computer hardware and a computer program executed on the computer hardware. In FIG. 8, the computer system 900 includes a computer 901 including a disk drive 905, a keyboard 902, a mouse 903, a display 904, a camera 917, and a scanner 918. The entire system including the keyboard 902, the mouse 903, the display 904, the camera 917, and the scanner 918 may be called a computer.

  FIG. 9 is a diagram illustrating an example of the internal configuration of the computer system 900. In FIG. 9, in addition to the disk drive 905, a computer 901 is connected to an MPU 911, a ROM 912 for storing a program such as a boot-up program, and the MPU 911, and temporarily stores application program instructions. A RAM 913 that provides storage space, a storage 914 that stores application programs, system programs, and data, a bus 915 that interconnects the MPU 911, ROM 912, and the like, and a connection to a network such as an external network or an internal network is provided. A network card 916, a camera 917, and a scanner 918 are provided. The storage 914 is, for example, a hard disk, SSD, flash memory, or the like.

  A program that causes the computer system 900 to execute the functions of the document processing apparatus 1 or the like may be stored in a disk 921 such as a DVD or a CD-ROM, inserted into the disk drive 905, and transferred to the storage 914. Alternatively, the program may be transmitted to the computer 901 via the network and stored in the storage 914. The program is loaded into the RAM 913 when executed. The program may be loaded directly from the disk 921 or the network. Further, the program may be read into the computer system 900 via another removable recording medium (for example, a DVD or a memory card) instead of the disk 921.

  The program does not necessarily include an operating system (OS) or a third-party program for executing functions of the document processing apparatus 1 or the like in 901 indicating details of the computer. The program may include only a part of an instruction that calls an appropriate function or module in a controlled manner and obtains a desired result. How the computer system 900 operates is well known and will not be described in detail.

  The computer system 900 described above is a server or a stationary PC, but the terminal device 2 may be realized by a mobile terminal such as a tablet terminal, a smartphone, or a notebook PC. In this case, for example, the keyboard 902 and the mouse 903 are replaced with a touch panel, the disk drive 905 is replaced with a memory card slot, and the disk 921 is replaced with a memory card. The scanner 918 can be replaced with a camera 917. However, the above is an example, and the hardware configuration of the computer that implements the document processing apparatus 1 or the like is not limited.

  Further, the computer that executes the program may be singular or plural. That is, centralized processing may be performed, or distributed processing may be performed.

  Further, in each of the above embodiments, two or more communication means (for example, the terminal transmission unit 24 and the terminal reception unit 25) existing in one device may be physically realized by one medium. Needless to say.

  In each of the above embodiments, each process may be realized by centralized processing by a single device, or may be realized by distributed processing by a plurality of devices.

  The present invention is not limited to the above-described embodiments, and various modifications are possible, and it goes without saying that these are also included in the scope of the present invention.

  As described above, the document processing apparatus according to the present invention has an effect that it is possible to take correspondence between a storage location of a paper document and an electronic document obtained by digitizing the paper document. Useful as.

DESCRIPTION OF SYMBOLS 1 Document processing apparatus 2, 2a, 2b Terminal device 11 Storage part 12 Reception part 13 Reception part 14 Processing part 15 Output part 21 Terminal storage part 22 Terminal reception part 23 Terminal processing part 24 Terminal transmission part 25 Terminal reception part 26 Terminal output part 121 output instruction reception unit 122 electronic document reception unit 141 storage unit 142 time limit processing unit 143 type processing unit 144 attribute value acquisition unit 151 electronic document output unit

Claims (6)

A receiving unit that receives a reading result, which is a code existing in a box in which one or more paper documents are stored, and is a result of reading a code corresponding to a location identifier that specifies the storage location of the box;
A reception unit that receives one or more electronic documents obtained by digitizing one or more paper documents stored in the box;
A document processing apparatus comprising: a storage unit that stores the location identifier and the one or more electronic documents in association with each other. Each of the one or more electronic documents is associated with deadline information indicating a retention deadline,
The document processing apparatus according to claim 1, further comprising a time limit processing unit that performs processing according to time limit information associated with the electronic document. Each of the one or more electronic documents is associated with type information identifying whether the original is a paper document or an electronic document,
The document processing apparatus according to claim 1, further comprising: a type processing unit that performs processing on the electronic document according to type information associated with the electronic document. Further comprising an attribute value acquisition unit for acquiring a predetermined character string from each of the one or more electronic documents and acquiring an attribute value corresponding to the character string;
The storage unit
The document processing apparatus according to claim 1, wherein the attribute value is stored in association with an electronic document including the character string. A document processing method realized by a reception unit, a reception unit, and a storage unit,
The receiving unit receives a reading result which is a code existing in a box in which one or more paper documents are stored and is a result of reading a code corresponding to a location identifier for specifying a storage location of the box. Receiving step;
A receiving step for receiving one or more electronic documents obtained by digitizing one or more paper documents stored in the box;
A document processing method including a storage step in which a storage unit stores the location identifier and the one or more electronic documents in association with each other. Computer
A receiving unit that receives a reading result, which is a code existing in a box in which one or more paper documents are stored, and is a result of reading a code corresponding to a location identifier that specifies the storage location of the box;
A reception unit that receives one or more electronic documents obtained by digitizing one or more paper documents stored in the box;
A program for functioning as a storage unit that stores the location identifier and the one or more electronic documents in association with each other.