JP2004326572A - Electronic circulation system, data input/output terminal, electronic circulation server, and electronic circulation method - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To induce informal communications that would occur unconsciously when handing over a circular of paper medium. <P>SOLUTION: The user state information (member state information) of a distribution destination user transmitted from an electronic circulation server, for example, is displayed on the data input/output terminal 100A of a user A. The user A can determine the order of passing the electronic circular or change the circulating destination of the transmitted electronic circular, considering the displayed member state information. Accordingly, informal communications that would occur unconsciously when handing over the circular of paper medium are induced. <P>COPYRIGHT: (C)2005,JPO&NCIPI

Description

[0001]
TECHNICAL FIELD OF THE INVENTION
The present invention relates to an electronic circulation system for transmitting and receiving electronic circulation between data input / output terminals via an electronic circulation server, and more particularly, to an electronic circulation system capable of transmitting and receiving electronic circulation while grasping the activity status of members, The present invention relates to a terminal, an electronic circulation server, and an electronic circulation method.
[0002]
[Prior art]
2. Description of the Related Art Conventionally, a circulation board circulates circulation of a paper medium in a predetermined order between members or at random while handing between members. In addition, when hands are actually handed over, the work of handing over to the members occurs, but by face-to-face conversation, informal communication between the members regarding the contents of circulation or other topics occurs, and the relationship between members is built.・ It was useful for maintenance. Also, by going to the member, you can know the activity status of the member, such as presence, absence, busyness, mood, health condition, etc., unconsciously, such as passing out the next person and turning it to another person Informal communication occurs.
[0003]
[Conventional example 1]
In recent years, circulars have been digitized, but most of them are instructed by members to browse the circular data presented on the homepage without permission, and the administrator checks the viewers. This is a form or a form in which only circulation data is automatically distributed to each person (for example, see Patent Document 1 (electronic circulation board system) and Patent Document 2 (electronic document circulation system)).
[0004]
[Conventional example 2]
On the other hand, an electronic circulation system similar to a conventional paper circulation board is also being studied. For example, a form in which a memo addressed to an individual can be attached to the circulation data using an e-mail and a macro (for example, Patent Document 3 Electronic circulation system), or a form in which a circulation sheet is electronically attached to the circulation data and a memo can be written in the circulation data (for example, see Patent Document 4 (electronic document circulation device and electronic document circulation system)) Is considered.
[0005]
[Patent Document 1]
JP-A-7-30582
[Patent Document 2]
JP 2000-305867 A
[Patent Document 3]
JP-A-6-248663
[Patent Document 4]
JP-A-9-222050
[0006]
[Problems to be solved by the invention]
However, in the system of Conventional Example 1 described above, only the circulation speed and the omission of labor are regarded as important in order to make maximum use of the convenience of the network, and a function that replaces the conventional act of handing is considered. There is no conversation that arises from the act of turning the circulation, and there is no element that contributes to building and maintaining relationships between members. This has further spurred human relations that are becoming thinner with the adoption of IT. I just had to put it.
[0007]
Further, the system of the second conventional example is similar to a circulation board of a paper medium only in the procedure of circulation, and the presence of a member which is unknowingly considered when actually handing the circulation board of the paper medium to the member is performed. It is impossible to grasp the activity status such as absence, busyness, mood, and health status. Therefore, basically, regardless of the activity status of the other party, they simply send the e-mail with the attached document as a circular notice and send it unilaterally. Informal communication such as occurs in the first place does not occur, and it is not very useful for building and maintaining the relationship between members.
[0008]
The present invention has been made in order to solve such a problem, and an object of the present invention is to induce informal communication that occurs unconsciously when handing out a paper circulation board. An object is to provide an electronic circulation system, a data input / output terminal, an electronic circulation server, and an electronic circulation method.
[0009]
[Means for Solving the Problems]
In order to achieve such an object, the present invention includes a plurality of data input / output terminals, an electronic circulation server, and a network connecting the data input / output terminals and the electronic circulation server. In an electronic circulation system that transmits and receives electronic circulation between data input / output terminals, the electronic circulation server provides the electronic circulation server with the operating status of the data input / output terminal sent from the data input / output terminal and the user who uses the data input / output terminal. User status information acquisition means for acquiring the status as user status information, and transmitting, as member status information, the user status information of the user registered as a distribution destination of the user status information from the data input / output terminal to the data input / output terminal A member status information transmitting means, and the data input / output terminal is provided with an operating state of the data input / output terminal and the data thereof. User status information transmission means for transmitting the status of the user using the output terminal to the electronic circulation server as user status information, and member status information display means for displaying member status information sent from the electronic circulation server It is.
[0010]
According to the present invention, the operation status (use / non-use) of the data input / output terminal and the status of the user using the data input / output terminal (“existence”, “absence”, “busy”) , "Normal", "not busy", "fun", "sad", "angry", "happy", "fatigue", "energy", etc.) are sent to the electronic circulation server as user status information. The electronic circulation server acquires and stores the user status information sent from each data input / output terminal.
For each data input / output terminal, the distribution destination (distribution destination user) of the user status information from the data input / output terminal is registered in the electronic circulation server. For example, as for the data input / output terminal used by the user A, the data input / output terminals used by the users B, C, and D are registered as distribution destinations of the user status information from the data input / output terminal. In this case, the electronic circulation server sends the user status information from the data input / output terminals of the users B, C, and D to the data input / output terminal of the user A as the member status information. As a result, on the data input / output terminal of the user A, the member status information sent from the electronic circulation server, that is, the user status information of the users B, C, and D is displayed. The user A can determine the order in which the electronic circulars are sent or change the circulation destination of the sent electronic circulars in consideration of the displayed user state information of the users B, C, and D. Informal communication, which occurs unconsciously when handing out media circulars, is induced.
[0011]
The data input / output terminal displays the user status information of the destination user from the data input / output terminal as member status information. Some of the previous users may be absent. In addition, it is necessary to notify the person who circulates the electronic circulation of the member who circulates the electronic circulation. Therefore, in the present invention, a circulation list creating means for creating a circulation list with a user selected in consideration of member state information as a circulation destination, and a circulation list created by the circulation list creating means are provided in the data input / output terminal. Electronic circulation transmitting means for transmitting an electronic circulation including the above to a digital circulation server by designating a transmission partner.
For example, in the present invention, it is assumed that user status information of users B, C, D, and E is displayed as member status information (user status information of all distribution destination users) on the data input / output terminal of user A. When the user A selects, for example, the users B, D, and E in consideration of the displayed user state information of the users B, C, D, and E, a circulation list in which the users B, D, and E are circulation destinations. Is created. When the user A designates, for example, the user B as a transmission destination, a circulation list including the users B, D, and E as circulation destinations is included in the electronic circulation, and the electronic circulation including the circulation list is transmitted to the user via the electronic circulation server. B is transmitted to the data input / output terminal. The user B can know the member who circulates the electronic circulation from the circulation list included in the electronic circulation sent from the user A. Here, if it is assumed that the user status information of the users D and E is displayed on the data input / output terminal of the user B, whether the information is to be transmitted to the user D or the user E, the user of the users D and E It can be determined in consideration of the state information.
[0012]
Further, in the present invention, the electronic circulation includes message data. Also, a message display means for extracting and displaying message data contained in the electronic circular sent to the data input / output terminal via the electronic circular server, and a message data displayed by the message display Reply message transmission means for returning the created reply message data is provided. Thereby, for example, when the electronic circulation is transmitted from the user A to the user B, the user B can create a reply message to the message from the user A and send it back to the user A, and hand the circulation of the paper medium. A conversation (informal communication) that may occur at the time can be induced.
[0013]
Further, the present invention can be provided as an electronic circulation method in an electronic circulation system, and it is also possible to provide this electronic circulation method as a program to the electronic circulation system. The program is provided in a form stored in a medium, and is executed by being installed in a storage device incorporated in the hardware system, for example, a hard disk device.
[0014]
BEST MODE FOR CARRYING OUT THE INVENTION
Hereinafter, the present invention will be described in detail with reference to the drawings. FIG. 1 is a configuration diagram of an electronic circulation system showing an embodiment of the present invention. The electronic circulation system includes a plurality of data input / output terminals 100, an electronic circulation server 300, and a network 200 connecting the data input / output terminals 100 and the electronic circulation server 300. In this electronic circulation system, electronic circulation is transmitted and received between the data input / output terminals 100 via the electronic circulation server 300. As will be described later, the electronic circulation may be constituted by electronic document data, a circulation list, and a message, or may be constituted only by electronic document data, or may be constituted only by a message.
[0015]
[Embodiment 1]
FIG. 2 schematically shows the internal configuration of the data input / output terminal 100 and the electronic circulation server 300. Although there are a plurality of data input / output terminals 100 on the network 200, only the data input / output terminal 100A of the user A and the data input / output terminal 100B of the user B are shown for easy understanding.
[0016]
The data input / output terminal 100 (100A, 100B) is created by an electronic circulation creating unit 110 that combines electronic document data to be circulated with a circulation list indicating a circulation destination user to create electronic circulation data, and created by the user. An electronic circulation transmitting unit 120 that combines the message data and the above-described electronic circulation data and transmits the electronic circulation message (electronic circulation) to the electronic circulation server 300, and an electronic circulation message transmitted via the electronic circulation server 300. It divides into circulation data and message data, creates electronic circulation data with a read signature to be described later for electronic circulation data, and passes it to the electronic circulation transmission means 120. Electronic circular reception for passing reply message data created for the electronic circular transmission means 120 And a stage 130.
[0017]
Further, the data input / output terminal 100 operates in the state (use / non-use) of the data input / output terminal 100 and the state of the user who uses the data input / output terminal 100 (“existing”, “absent”, “busy”, “normal”). , "Not busy", "fun", "sad", "angry", "happy", "fatigue", "energy", etc.) as user state information, and a user state A member status display unit 150 for displaying, as member status information, the user status information acquired by the acquisition unit 140 and the user status information of the distribution destination user, which will be described later, transmitted via the electronic circulation server 300; A user attribute management means 160 for managing user attribute information such as (user ID), user name, display name, terminal ID, contact information, affiliation group, and distribution permitted member information; A communication management unit 170 for managing communication with the electronic circulation server 300; a data input / output unit 180 for inputting and displaying electronic circulation data and message data; and inputting a user request; and an electronic circulation data, message data and user Data recording means 190 for recording attribute information.
[0018]
The electronic circulation server 300 includes a communication management unit 310 that manages communication between the data input / output terminals 100, a user attribute management unit 320 that manages user attribute information of each user sent from the data input / output terminal 100, A data conversion unit 330 for converting data into a format suitable for the data input / output terminal 100 of the destination user based on the user attribute information of the user who is the destination of the electronic circulation message sent from the input / output terminal 100; A data recording unit 340 is provided for recording electronic circulation messages, read information, user status information, connection / non-connection information of the data input / output terminal 100, and the like sent from the output terminal 100.
[0019]
FIG. 3 shows a main configuration of the electronic circulation creating means 110 in the data input / output terminal 100. The electronic circulation creating means 110 includes an electronic document data selecting means 111 for selecting electronic document data to be circulated according to an instruction from the user, and a user selected in consideration of the member status information displayed on the member status display means 150. List creation means 112 for creating a circulation list with the circulation destination as the destination, and electronic circulation data created by combining the electronic document data selected by the electronic document data selection means 111 with the circulation list created by the circulation list creation means 112. And electronic circulation data creating means 113 for creating the data 114. When the circulation order is designated by the user, the circulation list creating means 112 adds the circulation order to the circulation list.
[0020]
FIG. 4 shows a main configuration of the electronic circulation transmitting means 120 in the data input / output terminal 100. The electronic circulation transmitting unit 120 includes a transmission partner selection unit 121 that selects a transmission partner specified by the user from the circulation list included in the electronic circulation data 114 from the electronic circulation creating unit 110, and a user that specifies the transmission partner and allows the user to specify the transmission partner. A message data output unit 122 that outputs the created message as message data 123, and an electronic circulation message creation unit 124 that combines the electronic circulation data 114 and the message data 123 to create an electronic circulation message (electronic circulation) 125. ing
[0021]
FIG. 5 shows a main configuration of the electronic circulation receiving means 130 in the data input / output terminal 100. Electronic circulation message receiving means 130 receives electronic circulation message 125 sent via electronic circulation server 300 and divides it into electronic circulation data 114 and message data 123; A read-signature attaching means 132 for attaching a read signature described later to 114 as electronic circular data 133 with a read signature, and a reply message data 135 created for the message data 123 are transmitted to an electronic circular transmitting means. And a message replying means 134 for passing the message to the user.
[0022]
[User attribute registration procedure]
Next, a description will be given of a procedure for registering a user attribute which first occurs on the user side when using the electronic circulation system.
FIG. 6 is a flowchart showing a user attribute registration procedure. Here, it is assumed that the user ID and the password among the user attribute information of each user who uses this system are registered in advance in the data recording unit 340 of the electronic circulation server 300. Further, it is assumed that, for each user who uses this system, a destination to which his or her own user status information can be distributed is registered as data that can be distributed in the data recording unit 340.
[0023]
The user inputs a user attribute registration request from the data input / output unit 180 of the data input / output terminal 100 (step S10). This user attribute registration request is given to the user attribute management means 160. Upon receiving the user attribute registration request from the data input / output unit 180, the user attribute management unit 160 outputs user attribute registration initial information to the data input / output unit 180. As a result, the data input / output unit 180 displays the user attribute registration initial screen. The user inputs his or her own user attribute information on the displayed user attribute registration initial screen (step S11). In this example, an electronic circulation server address, a user ID, and a password are input as user attribute information.
[0024]
Thereafter, when the user inputs a registration request from the data input / output unit 180, the user attribute management unit 160 extracts the input user attribute information and records the extracted user attribute information on the data recording unit 190, and also stores the address ( (Terminal address) is added to the user attribute information and transmitted to the communication management means 170 (step S12). The communication management unit 170 extracts the electronic circulation server address from the user attribute information sent from the user attribute management unit 160, and transmits the user attribute information to the electronic circulation server 300 based on the extracted address (step S13). .
[0025]
The communication management unit 310 in the electronic circulation server 300 passes the received user attribute information to the user attribute management unit 320 (Step S14). The user attribute management unit 320 extracts a user ID and a password from the received user attribute information, and checks whether the extracted user ID and password match the user ID and the password recorded in the data recording unit 340, If they match, it is determined that the connection is permitted. If they do not match, it is determined that the connection is not permitted (step S15).
[0026]
When it is determined that the connection is not permitted (NO in step S15), the user attribute management unit 320 returns the connection refusal information to the data input / output terminal 100 via the communication management unit 310 (step S16).
[0027]
When the connection permission is determined (YES in step S15), the user attribute management unit 320 extracts the deliverable user information registered for the transmission source user from the data recording unit 340, and outputs the data input / output terminal 100 (step S17). In this example, a user name and a user ID and a group name and a group ID are transmitted as distributable user information. Thereafter, a communication link between the electronic circulation server 300 and the data input / output terminal 100 is established for a certain period.
[0028]
The communication management means 170 of the data input / output terminal 100 receives the deliverable user information from the electronic circulation server 300 and sends the received deliverable user information to the data input / output means 180. The data input / output unit 180 outputs (displays the screen) the received deliverable user information and the user attribute information of the user itself. The user uses the data input / output unit 180 to input his / her detailed user attribute information and a distribution destination (distribution destination user information) to which the distribution of his / her user state information is permitted (step S18).
[0029]
For example, as its own detailed user attribute information, “user name”, “user display name”, “display type”, “terminal display name”, “terminal ID”, “priority terminal ID”, “affiliation group name”, The user inputs "location display name", "address", "telephone number", "mobile phone number", "Fax number", and "mail address". Also, the user inputs “delivery destination user name”, “distribution destination user ID”, “distribution destination group name”, and “distribution destination group ID” as the distribution destination user information of the own user status information.
[0030]
Thereafter, when the user inputs a registration request from the data input / output unit 180, the user attribute management unit 160 records the inputted detailed user attribute information and distribution destination user information in the data recording unit 190, and Is transmitted to the communication management means 170 (step S19). The information transmitted at this time (self-detailed user attribute information and distribution destination user information) is added with an electronic circulation server address, a terminal address, a user ID, and a password.
[0031]
The communication management unit 170 extracts an electronic circulation server address from the information from the user attribute management unit 160, and transmits the information to the electronic circulation server 300 based on the extracted address (step S20). The communication management unit 310 in the electronic circulation server 300 passes the received information to the user attribute management unit 320, and the user attribute management unit 320 records the information in the data recording unit 340 (Step S21).
By registering the user attribute information including the distribution destination user information in the electronic circulation system according to the steps S10 to S21, the electronic circulation system can be used.
[0032]
[Start of communication]
FIG. 7 is a flowchart showing a procedure for starting communication between the data input / output terminal 100 and the electronic circulation server 300. Referring to FIG. 7, the communication start procedure is as follows. Here, the data input / output terminal 100A will be described as an example.
[0033]
The user A inputs a communication start request from the data input / output means 180 of the data input / output terminal 100A (step S30). This communication start request is given to the user attribute management means 160. In response to a communication start request from the data input / output unit 180, the user attribute management unit 160 receives user attribute information (electronic circulation server address, user ID, terminal ID, terminal address, password) and user status information from the data recording unit 190. Is extracted and transmitted to the communication management means 170 (step S31). At the start of communication, a basic value (user status is “present”, data input / output terminal is “operating (used)”) is transmitted as user status information of user A.
[0034]
The communication management unit 170 extracts the electronic circulation server address from the user attribute information from the user attribute management unit 160, and transmits the user attribute information, the user status information, and the communication start request to the electronic circulation server 300 based on the extracted information. (Step S32).
[0035]
The communication management unit 310 of the electronic circulation server 300 passes the user attribute information and the user status information received from the data input / output terminal 100A to the user attribute management unit 320 (Step S33). The user attribute management unit 320 extracts a user ID, a password, and a terminal address from the received user attribute information, and determines whether the extracted user ID, password, and terminal address match the information recorded in the data recording unit 340. It is determined whether or not the connection is permitted, and if they match, the connection is determined to be permitted. If they do not match, the connection is determined not to be permitted (step S34).
[0036]
When the connection permission is determined (YES in step S34), the user attribute management unit 320 records the received user state information in the data recording unit 340, and distributes the user state information of the user A from the data recording unit 340. The user attribute information, user status information, and terminal ID of the data input / output terminal 100A of all registered users (distribution destination users) are extracted, and the data conversion unit 330 converts the data into a format suitable for the data input / output terminal 100A. Is converted and transmitted to the data input / output terminal 100A (step S35).
[0037]
In this example, as the user attribute information of the distribution destination user, “number of distribution users”, “user ID”, “user name”, “group ID”, “group name”, “display name”, “Location display name”, “address”, “telephone number”, “mobile phone number”, “Fax number”, “mail address”, “terminal ID”, and “terminal display name” are transmitted. In addition, as the user status information of the distribution destination user, “existence”, “absence”, “normal”, “busy”, “not busy”, “fun”, “sad”, “angry” , "Happiness", "fatigue", "energy", and the like, mood information, activity information, health information, and operating state information of the data input / output terminal.
[0038]
The communication management unit 170 of the data input / output terminal 100A transmits the information received from the electronic circulation server 300, that is, the user attribute information and the user status information of the distribution destination user to the user attribute management unit 160. The user attribute management unit 160 records the received user attribute information of the distribution destination user in the data recording unit 190 and transmits the received user state information of the distribution destination user (member) to the member status display unit 150 as member status information. Is displayed (step S36).
[0039]
When it is determined that the connection is not permitted (NO in step S34), the user attribute management unit 320 of the electronic circulation server 300 returns the connection refusal information to the data input / output terminal 100A via the communication management unit 310 (step S37). . The communication management means 170 of the data input / output terminal 100A outputs (displays a screen) the received connection rejection information from the data input / output means 180.
[0040]
The communication between the data input / output terminal 100A and the electronic circulation server 300 is started by the procedures of steps S30 to S38. The other data input / output terminals 100 can similarly start communication with the electronic circulation server 300. Thereafter, a communication link is established, and while the link is established, an electronic circulation (electronic circulation message) between the data input / output terminals 100 via the electronic circulation server 300 using a protocol such as HTTP, UDP, or TCP. In addition, transmission and reception of user state information of each user are performed.
[0041]
[Display of user status information]
FIG. 8 is a flowchart showing a procedure for acquiring and displaying user status information of each user and sharing and displaying the user status information among members. As described in steps S30 to S38 in FIG. 7, at the start of communication, the user status information of the distribution destination user of each user is displayed on the screen of the data input / output terminal 100 of the user. Thereby, each user can share the user status information of all the members.
[0042]
In the display of the user status information of all the members, when the status of the user changes, the status information is acquired at the data input / output terminal 100 of the user, and the information is transmitted to and displayed on the data input / output terminal 100 of each user. You. The detailed procedure at this time is as follows with reference to FIG. In this example, it is assumed that the state of the user B has changed in the data input / output terminal 100B.
[0043]
The user status acquisition unit 140 of the data input / output terminal 100B acquires a change in the user status information of the user B, and transmits the user status information to the member status display unit 150 and the user attribute management unit 160 (Step S40).
[0044]
In addition, as a method of acquiring the user state information by the user state acquiring means 150, a method of automatically acquiring the presence information, mood information, activity information, health information, and the like of the user using a human sensor or a vital sensor, a wireless ID A method in which a user has a transmitter and a receiver is attached to the data input / output terminal 100B to detect the presence of the user only while the receiver is responding. The user inputs status information manually using the data input / output means 180. A method can be considered.
[0045]
The user status information includes “existence”, “absence”, “normal”, “busy”, “not busy”, “fun”, “sad”, “angry”, “happy”, “fatigue”. , “Genki” and the like, mood information, activity information, and health information are used. Further, information on the “operating state (use)” of the data input / output terminal 100B when the data input / output terminal 100B and the electronic circulation server 300 start communication and the information on the “stop state (non-use)” when the communication ends. Is added to the user status information as operating status information.
[0046]
The member status display unit 150 of the data input / output terminal 100B changes the status display based on the received user status information of the user (step S41). The user attribute management unit 160 of the data input / output terminal 100B adds the user attribute information (user ID, terminal ID, electronic circulation server address) of the user B extracted from the data recording unit 190 to the received user status information to perform communication management. It is transmitted to the means 170 (step S42).
[0047]
The communication management unit 170 extracts the electronic circulation server address from the received user attribute information, and transmits the received user status information and user attribute information to the electronic circulation server 300 based on the extracted address (step S43). The communication management unit 310 of the electronic circulation server 300 passes the received user status information and user attribute information to the user attribute management unit 320.
[0048]
The user attribute management unit 320 records the received user status information in the data recording unit 340, and based on the received user attribute information, the distribution destination user information (user name of the distribution destination) set by the user B from the data recording unit 340. , User ID, distribution destination group name, group ID), and based on the distribution destination user information, the user status information and user attribute information of the user B are transmitted to the data of each distribution destination user via the communication management unit 310. The data is transmitted to the input / output terminal 100 (step S44). At this time, the user attribute information includes the ID of the user whose status has changed and the terminal ID whose status has changed.
[0049]
The communication management means 170 of the data input / output terminal 100 of each destination user transmits the received user status information and user attribute information of the user B to the member status display means 150 (step S45). The member status display means 150 of the data input / output terminal 100 of each destination user changes the status display of the user B based on the received user status information and user attribute information (step S46).
[0050]
By the above procedure, the latest information on the user's status information can be shared and displayed between the members, and the status of each user can be always grasped even between members located at remote places.
[0051]
[Creating an electronic circular]
FIG. 9 is a flowchart showing a procedure for creating an electronic circulation. Referring to FIG. 9, the details of the procedure for creating an electronic circular are as follows. Here, the electronic document data to be circulated is a manuscript or a drawing that has already been completed. It is assumed that an electronic circular is created in the data input / output terminal 100A.
[0052]
The user A selects electronic document data such as a manuscript or a drawing to be circulated by the electronic data selecting unit 111 of the electronic circulation creating unit 110 of the data input / output terminal 100A (step S50).
[0053]
The user A selects a user (circulation target user) who circulates the electronic document data in consideration of the state of the distribution destination user (member) displayed on the member state display means 150. If there is a circulation order, the circulation order is specified. Thus, the circulation list creation unit 112 of the electronic circulation creation unit 110 creates a circulation list (step S51). This circulation list includes the user IDs of all users who circulate the electronic document data and their order information.
[0054]
The electronic circulation data creation unit 113 of the electronic circulation creation unit 110 combines the selected electronic document data with the created circulation list to create the electronic circulation data 114 (step S52). The electronic circular creating means 110 transmits the created electronic circular data 114 to the user attribute managing means 160, and the user attribute managing means 160 adds an electronic circular ID to the electronic circular data 114 and sends the electronic circular data 114 to the electronic circular transmitting means 120 (step). S53). The electronic circulation ID at this time is automatically created from the created user ID, terminal ID, date and time, and the like.
[0055]
[Transmission of electronic circulation]
FIG. 10 is a flowchart showing a procedure for transmitting an electronic circulation. Referring to FIG. 10, the details of the transmission procedure of the electronic circulation are as follows.
[0056]
The electronic circulation transmitting unit 120 of the data input / output terminal 100A extracts a circulation list from the electronic circulation data 114 and displays it. The user A selects a partner user to whom the electronic circulation is transmitted from the circulation list (step S60). Further, the user A creates a message to the selected partner user (step S61). The message in this case may be for all members.
[0057]
The electronic circulation data 114 and the created message data 123 are sent to the electronic circulation message creating means 124. The electronic circulation message creating means 124 combines the electronic circulation data 114 and the message data 123 to create an electronic circulation message (electronic circulation) 125 (step S62).
[0058]
The electronic circulation transmission unit 120 transmits the created electronic circulation message 125 to the user attribute management unit 160. The user attribute management unit 160 adds transmission user attribute information to the electronic circulation message 125 and transmits the electronic circulation message 125 to the communication management unit 170 (step S63). In this example, a message ID, a user ID of a transmission partner, and an electronic circulation server address are added as transmission user attribute information. Note that the message ID is automatically created from the user ID, terminal ID, date and time, and the like.
[0059]
The communication management means 170 of the data input / output terminal 100A extracts the electronic circulation server address from the received transmission user attribute information and, based on the extracted information, transmits the electronic circulation message 125 with the transmission user attribute information added thereto, to the electronic circulation server 300. (Step S64).
[0060]
The communication management unit 310 of the electronic circulation server 300 passes the received electronic circulation message 125 to the user attribute management unit 320, and the user attribute management unit 320 records the received electronic circulation message 125 in the data recording unit 340. Further, the user attribute management unit 320 extracts the user attribute information of the transmission partner from the data recording unit 340 based on the transmission partner user ID in the transmission user information added to the received electronic circular message 125.
[0061]
The data conversion unit 330 converts the electronic circular message 125 into a format suitable for the data input / output terminal 100 of the transmission partner user based on the user attribute information of the transmission partner extracted by the user attribute management unit 320, and Send to The communication management means 310 transmits the data-converted electronic circulation message (electronic circulation message to which transmission user attribute information is added) 125 to the data input / output terminal 100 of the transmission partner user (step S65).
[0062]
[Receiving Electronic Circulation]
FIG. 11 is a flowchart showing a procedure for receiving an electronic circulation. Referring to FIG. 11, the details of the procedure for receiving the electronic circulation are as follows. In this example, it is assumed that the data input / output terminal 100B receives the electronic circulation.
[0063]
The electronic circular message 125 from the electronic circular server 300 is sent to the electronic circular reception means 130 of the data input / output terminal 100B. In the electronic circular receiving means 130, the electronic circular message receiving and dividing means 131 divides the received electronic circular message 125 into electronic circular data 114 and message data 123 (step S70).
[0064]
The electronic circulation data 114 is output (displayed on the screen) from the data input / output means 180 of the data input / output terminal 100B (step S71). After browsing the electronic circular data 114, the user B signs the electronic circular data 114 that has been read. This signature method will be described later.
[0065]
When the signature from the user B is issued, the read signature attaching means 132 attaches the signature (read signature) to the electronic circulation data 114 to create the electronic circulation data 133 with the read signature (step S72). Specifically, of the electronic document data and the circulation list constituting the electronic circulation data 114, the read information for the receiving user ID is added only in the circulation list. The created electronic circular data 133 with the read signature is passed to the electronic circular transmitting means 120 (step S73).
[0066]
On the other hand, the message data 123 divided in step S70 is output (screen display) from the data input / output unit 180 of the data input / output terminal 100B together with the transmission user attribute information received together (step S75). User B can reply to the displayed message data 123 with a message. The message created by the user B is output from the message reply means 134 as reply message data 135 and sent to the electronic circulation transmitting means 120 (step S75).
[0067]
The electronic circulation transmitting unit 120 adds the user ID of the reply partner user to the reply message data 135 from the electronic circulation receiving unit 130 and passes the data to the user attribute management unit 160 (step S76). The user attribute management means 160 adds the user attribute information of the user B (user ID, terminal ID, message ID automatically created from the date and time, and electronic circulation server address) to the reply message data 135, and sends it via the communication management means 170. And transmits it to the electronic circulation server 300 (step S77). As a result, the reply message data 135 is sent to the transmission source (user A) of the message data 123, and a conversation (informal communication) that occurs when handing out circulation of a paper medium is induced.
[0068]
[Transfer of Electronic Circulation]
The electronic circulation transmitting unit 120 of the data input / output terminal 100B extracts and displays a circulation list from the electronic circulation data 133 with the read signature. User B selects a partner user to whom the electronic circulation is to be transmitted from the circulation list. At this time, the user B can determine who should be the next circulation destination in consideration of the member status displayed on the member status display means 150.
[0069]
In other words, even if the order in which the electronic circulation is sent in the electronic circulation message 125 from the user A is determined, if the next circulation destination user specified in that order is absent or busy, You can pass the person out and send an electronic circular to another person. This induces informal communication that occurs unconsciously when handing out a paper circulation board.
[0070]
The user B creates message data 136 to the selected partner user as needed (see FIG. 4). When the message data 123 from the user A is for all the members, the message data 123 is set as the transfer message data.
[0071]
The electronic circular data 133 and the message data (message data 136, transfer message data 123) are sent to the electronic circular message creating means 124. The electronic circulation message creating means 124 combines the electronic circulation data 133 and the message data (message data 136 and transfer message data 123) to create an electronic circulation message (electronic circulation) 138.
[0072]
The electronic circulation transmission unit 120 transmits the created electronic circulation message 138 to the user attribute management unit 160. The user attribute management unit 160 adds transmission user attribute information to the electronic circulation message 138 and transmits the electronic circulation message 138 to the communication management unit 170. In this example, a message ID automatically created from the user ID of the user B, the terminal ID, the date and time, a user ID of a transmission partner, and an electronic circulation server address are added as transmission user attribute information.
[0073]
The communication management means 170 of the data input / output terminal 100B extracts the electronic circulation server address from the received transmission user attribute information, and, based on the extracted information, transmits the electronic circulation message 138 to which the transmission user attribute information is added, to the electronic circulation server 300. Send to
The communication management unit 310 of the electronic circulation server 300 passes the received electronic circulation message 1138 to the user attribute management unit 320. The user attribute management unit 320 records the received electronic circular message 138 in the data recording unit 340.
[0074]
Further, the user attribute management unit 320 extracts the user attribute information of the transmission partner from the data recording unit 340 based on the transmission partner user ID in the transmission user information added to the received electronic circular message 138. The data conversion unit 330 converts the electronic circulation message 138 into a format suitable for the transmission / reception user's data input / output terminal 100 based on the user attribute information of the transmission partner extracted by the user attribute management unit 320, and performs communication management. To the means 310. The communication management means 310 transmits the data-converted electronic circular message (electronic circular message to which transmission user attribute information is added) 138 to the data input / output terminal 100 of the transmission partner user.
[0075]
Many electronic circulation systems are automatically circulated according to the circulation order specified by the electronic circulation creator (for example, JP-A-6-248663 (electronic circulation system)). According to the electronic circulation system of the above, even if the circulation order specified by the user who creates the electronic circulation data 114 exists, the state of the members can be considered. It is possible to transmit electronic circulation data and message data to the user regardless of the user. The electronic circulation system of the present invention can provide an electronic circulation system with a high degree of freedom, similarly to the conventional manual circulation.
[0076]
[Embodiment 2]
Next, as a second embodiment, a method of attaching a read signature in an electronic hand format to electronic circulation data will be described. FIG. 12 is a flowchart showing a procedure from the reception of the electronic circulation data to the transmission of the handwritten previously read signature in the electronic circulation reception unit 130 of the data input / output terminal 100B. Referring to FIG. 12, the details of the procedure for attaching the read signature in the hand format are as follows.
[0077]
The electronic circular message receiving / dividing means 131 in the electronic circular receiving means 130 of the data input / output terminal 100B divides the received electronic circular message 125 into electronic circular data 114 and message data 123 (step S80). The electronic circulation message dividing means 131 further divides the electronic circulation data 114 into electronic document data, which is the main body of the circulation, and a circulation list (step S81).
[0078]
The divided electronic document data and the circulation list are separately output (displayed on the screen) from the data input / output unit 180 (step S82). FIG. 13 shows a display example of electronic document data and a circulation list in the data input / output unit 180. In the figure, reference numeral 400 denotes electronic document data, and reference numeral 410 denotes a circulation list. In FIG. 13, the hand-format electronic signature of the user “Watanabe” has already been entered.
[0079]
The user B inputs a read signature attaching request from the data input / output unit 180 (step S83). The read signature attaching request here corresponds to pressing the signature input button 420 in FIG. When the read signature attaching request is input, the read signature attaching unit 132 attaches the handwritten read signature by the user B to the circulation list 410 (step S84). At the same time, in the circulation list in the electronic circulation data 114, read information is added to the reception user ID.
[0080]
In this embodiment, when the signature input button 420 is pressed, the signature field 440 below the user name 430 in FIG. 13 can be written by hand using, for example, a pen input method of a tablet PC. The user B actually writes the signature here by hand.
[0081]
In addition, the handwritten signature of the user B is stored in the data recording unit 190 in advance, and when the signature input button 420 is pressed, the handwritten signature is read from the data recording unit 190, and the signature is automatically added with the date. It may be attached to the field 440.
[0082]
The read signature attaching means 132 combines the electronic document data and the circulation list to create the electronic circulation data 133 with the read signature (step S85). The electronic circulation data 133 with the read signature is passed to the electronic circulation transmission means 120 (step S86).
[0083]
On the other hand, the message data 123 divided in step S80 is output (displayed on the screen) by the data input / output unit 180 together with the transmission user attribute information received together (step S87). User B can reply to the displayed message data 123 with a message. The message created by the user B is output from the message reply means 134 as reply message data 135 and sent to the electronic circulation transmitting means 120 (step S88).
[0084]
The electronic circulation transmitting means 120 adds the user ID of the reply partner user to the reply message data 135 from the electronic circulation receiving means 130 and passes it to the user attribute management means 160 (step S89). The user attribute management means 160 adds the user attribute information of the user B (user ID, terminal ID, message ID automatically created from the date and time, and electronic circulation server address) to the reply message data 135, and sends it via the communication management means 170. And transmits it to the electronic circulation server 300 (step S90).
[0085]
The above is the details of the procedure for attaching an electronic hand-format read signature to the electronic circulation data 114. In the second embodiment, a previously read name written by hand can be used as in the case where a circulation is manually circulated conventionally, and an electronic circulation system with a high degree of freedom can be provided.
[0086]
[Embodiment 3]
Next, as a third embodiment, a method of displaying status information of each user as an environmental video will be described. In the third embodiment, the electronic circulation system according to the first embodiment transmits, when not circulating the electronic circulation, its own user status information to the distribution destination users and the groups of the registered users, and transmits the distribution status to the distribution destination users and groups of the registered users. And that the user status information of each user and group designated as, is continuously displayed as an environmental video by the member status display means.
[0087]
FIG. 14 shows a display example using the environmental video of the user status information of each user, and is a specific example of the member status display means 150 of the data input / output terminal 100. An aquarium image 500 is used as the environmental image, and a fish 510 in the image represents each user. A user display name 520 is displayed below each fish representing a user.
[0088]
The fish type and the user display name are defined by the display type and the user display name among the user attributes described in the user attribute registration procedure in the first embodiment. The state of each user is represented by, for example, a fish 510 that randomly swims in the aquarium when the user is present and in a normal state. Also, when the user is present and is in a busy state, it is represented by a fish 530 that swims busy in the aquarium. When the user is present and sad, it is represented by a fish 540 standing still at the bottom of the aquarium, and when the user is absent, it is represented by a fish 550 translucent and sleeping at the bottom of the aquarium.
[0089]
By using such an environmental image, it is possible to grasp the state of each user without being particularly conscious, and there is an advantage that even if the display is continued, the user is not particularly bothered and tired. When the user wants to contact a specific user or sends an electronic circular, the user selects the fish 510 by clicking on it. When selected, for example, the user attributes are displayed in a pop-up window 560, and the location, telephone number, and the like can be easily understood.
[0090]
Furthermore, when a user belongs to a plurality of groups or is designated as a distribution destination by a user in another group, the status information of another group can be viewed. In such a case, if a group is selected by, for example, the group selecting means 570 shown in FIG. 14, the environmental video of the selected group can be viewed. In FIG. 14, a group status information graph 580 is provided next to the group name so that the status information of each group can be understood at a glance.
[0091]
For example, if the existence ratio of the members of each group is shown in the group status information graph 580, it is possible to grasp the status of all the groups such that all the members can browse the circulation at present, or refrain from sending the circulation because all members are absent. It will be easy.
[0092]
As described above, in the third embodiment, by continuously displaying the environmental image, the state of the user can be grasped without any particular awareness even between members located at distant places. It is possible to provide an electronic circulation system that can transmit and receive electronic circulation data and messages as if the user were in the office, and induce informal communication by grasping state information.
[0093]
[Embodiment 4]
Next, as Embodiment 4, a method of transmitting and receiving an electronic circular message composed of only messages will be described. According to the fourth embodiment, in the electronic circulation system according to the first embodiment, an electronic circulation message including only a message to a selected partner can be created and transmitted to the electronic circulation server even if there is no electronic circulation data. Electronic circular transmission means, and electronic circular reception means capable of creating a reply message to a transmission partner for an electronic circular message composed of only received messages and passing the message to the electronic circular transmission means. Have.
[0094]
The specific procedure of the fourth embodiment is almost the same as the procedure for transmitting the electronic circular shown in FIG. 10 and the procedure for receiving the electronic circular shown in FIG. 11, and the procedure in which the electronic circular data is simply deleted from these flowcharts. It becomes.
[0095]
[Creating and sending messages]
FIG. 15 is a flowchart showing a message creation and transmission procedure. Referring to FIG. 15, the details of the message creation and transmission procedure are as follows. In this embodiment, a message is created and transmitted in data input / output terminal 100A.
[0096]
The user A selects a partner user to which a message is to be transmitted by the transmission partner selection unit 121 of the electronic circulation transmitting unit 120 of the data input / output terminal 100A (step S91). Further, the user A creates the message data 123 for the selected user in the message creating means 122 of the electronic circulation transmitting means 120 (step S92).
[0097]
The electronic circulation message creation means 124 in the electronic circulation transmission means 120 combines the electronic circulation data 114 and the message data 123 to create an electronic circulation message 125 (step S93). At this time, the electronic circular data 114 is empty data, and is actually an electronic circular message 125 including only the message data 123.
[0098]
In this embodiment, since the electronic circulation data 114 is empty data, there is no electronic document data and no circulation list. Therefore, the selection of the transmission destination user in step S91 is not a selection from the circulation list but a selection from the displayed user state information. If a circulation list exists, selection is made from the circulation list in consideration of the displayed user status information.
[0099]
The electronic circulation transmission unit 120 transmits the created electronic circulation message 125 to the user attribute management unit 160, and the user attribute management unit 160 adds transmission user attribute information to the electronic circulation message 125 and transmits the electronic circulation message 125 to the communication management unit 170. (Step S94). In this example, a message ID automatically created from a user ID, a terminal ID, date and time, a transmission partner user ID, and an electronic circulation server address are added as transmission user attribute information. If a plurality of users are selected as transmission destinations at the same time, a plurality of user IDs of transmission destinations are added.
[0100]
The communication management means 170 of the data input / output terminal 100A extracts the electronic circulation server address from the received user attribute information, and sends the electronic circulation message 125 to which the transmission user attribute information is added to the electronic circulation server 300 based on the extracted electronic circulation server address. It transmits (step S95).
[0101]
The communication management unit 310 of the electronic circulation server 300 passes the received electronic circulation message 125 to the user attribute management unit 320, and the user attribute management unit 320 records the received electronic circulation message 125 in the data recording unit 340. Further, the user attribute management unit 320 extracts the user attribute information of the transmission partner from the data recording unit 340 based on the transmission partner user ID in the transmission user information added to the received electronic circular message 125.
[0102]
The data conversion unit 330 converts the electronic circular message 125 into a format suitable for the data input / output terminal 100 of the transmission partner user based on the user attribute information of the transmission partner extracted by the user attribute management unit 320, and Send to The communication management means 310 transmits the data-converted electronic circulation message (electronic circulation message to which transmission user attribute information is added) 125 to the data input / output terminal 100 of the transmission partner user (step S96).
[0103]
[Receive and reply to messages]
FIG. 16 is a flowchart showing a procedure for receiving and returning a message. Referring to FIG. 16, the details of the message receiving and replying procedure are as follows. In this example, it is assumed that the data input / output terminal 100B receives the message.
[0104]
The electronic circular message 125 from the electronic circular server 300 is sent to the electronic circular reception means 130 of the data input / output terminal 100B. In the electronic circular receiving unit 130, the electronic circular message receiving and dividing unit 131 divides the received electronic circular message 125 into electronic circular data 114 and message data 123 (step S100). However, since the electronic circulation data 114 is empty data, only the message data 123 is actually provided here.
[0105]
The message data 123 is output (displayed on the screen) from the data input / output means 180 of the data input / output terminal 100B (step S101). User B can reply to the displayed message data 123 with a message. The message created by the user B is output from the message reply unit 134 as reply message data 135 and sent to the electronic circulation transmitting unit 120 (step S102).
[0106]
The electronic circulation transmission unit 120 adds the user ID of the reply partner user to the reply message data 135 from the electronic circulation reception unit 130 and passes it to the user attribute management unit 160 (step S103). The user attribute management unit 160 adds the user attribute information (user ID, terminal ID, message ID automatically created from the date and time, and the electronic circulation server address) of the user B to the message data 135, and via the communication management unit 170. The information is transmitted to the electronic circulation server 300 (step S104).
[0107]
As described above, messages can be created and transmitted / received by the procedures of steps S91 to S96 and steps S100 to S104. In particular, messages can be easily exchanged without electronic circulation data.
Note that the message data 123 from the user A can be transferred to another user using the electronic circulation transmitting unit 120. It is also possible to circulate according to the circulation list.
[0108]
[Embodiment 5]
Next, as a fifth embodiment, an embodiment in which a user can simultaneously use a plurality of data input / output terminals will be described. The fifth embodiment is different from the electronic circulation system according to the first embodiment in that the same user can use a plurality of data input / output terminals at the same time. When sending an electronic circular message, simply select a user name to send an electronic circular message only to the data input / output terminals for which the user has specified the receiving priority in advance, or if there is actually a user even when multiple devices are being used at the same time. The feature is that the electronic circulation message is transmitted only to the data input / output terminal that is performing the operation.
[0109]
In the electronic circulation system according to the fifth embodiment, as described in the user attribute registration procedure in the first embodiment, “terminal display name” is included in the user attribute information registered when using the electronic circulation system. , “Terminal ID” and “priority terminal ID” are registered. When the user uses a plurality of data input / output terminals, the terminal display names may be registered in plurals, and the terminal ID assigned to each terminal is written in the priority terminal ID. For example, when there are three registered terminal IDs # 100, # 200, and # 300, the terminal ID # 200 has the first priority, the terminal ID # 300 has the second priority, and the terminal ID # 100 has the third priority. To set the priority terminal ID, the priority terminal ID is set to “# 200, # 300, # 100”.
[0110]
In this way, if the priority terminal ID is registered in the user attribute management means 320 of the electronic circulation server 300, the user attribute management means 320 of the electronic circulation server 300 can use the priority terminal even if the three data input / output terminals 100 are used simultaneously. Judgment is made based on the ID data, and the electronic circulation message is distributed only to the data input / output terminal 100 of the terminal ID # 200 having the highest priority. Also, when the two terminal IDs # 300 and # 100 are in use at the same time, the electronic circulation message is distributed only to the data input / output terminal 100 of the terminal # ID300 according to the priority order.
[0111]
As described above, the electronic circulation message is distributed to only one data input / output terminal 100 according to the priority order (reception priority order), so that when a plurality of data input / output terminals 100 are used at the same time, This eliminates the need to view the same electronic circular message.
[0112]
When the user uses a plurality of data input / output terminals 100 at the same time, the user status information is acquired by the user status acquisition means 140 of each data input / output terminal 100. At this time, “existence”, “absence”, “normal”, “busy”, “not busy”, “fun”, “sad”, “angry”, User status information such as presence information such as “happiness”, “fatigue”, and “energy”, mood information, activity information, health information, and operation status information of the data input / output terminal 100 is stored in the user attribute management unit 320 of the electronic circulation server 300. Is transmitted, and is centrally managed, and one state information per user is displayed as a representative value on the data input / output terminal 100 of the distribution destination user.
[0113]
For example, user A uses three data input / output terminals 100 having terminal IDs # 100, # 200, and # 300 simultaneously. Terminal ID # 100 is "absent", and terminal ID # 200 is "existing" and "busy". When the terminal #ID 300 is in the state of “stop”, the information that the user A is “present” and “busy” is adopted by the user attribute management unit 320 of the electronic preview server 300, and the information is transmitted to the distribution destination user. The data is transmitted to the data input / output terminal 100 and displayed.
[0114]
The data transmitted from the electronic circulation server 300 to the data input / output terminal 100 of the distribution destination user when the state of the user changes includes the user state information including only the state information, the terminal ID whose state has changed, and the user ID. It is composed of user attribute information composed of an ID and user state information displayed as a representative value.
[0115]
FIG. 17 is a display example of the status information of a user using a plurality of terminals, which includes a member status display means 150, an environmental video 500, and a fish 530 indicating the status of the user. As described above, normally, only one piece of state information is displayed for each user. For example, the user 530 indicates a “present” and “busy” state in FIG. However, assuming that the user 530 is using the three data input / output terminals 100, the user status information, the user attribute information, and the user status information displayed as representative values for the three data input / output terminals 100 Since the data is transmitted to the input / output terminal 100, when the user 530 is selected by clicking, for example, the user attribute and the user state of each data input / output terminal 100 are displayed in the pop-up window 600.
[0116]
By knowing the user status at each data input / output terminal 100 in this way, it is possible to imagine various situations such as location and activity status in addition to the user status, such as being out of the office if the user is currently using the PDA. Can be
[0117]
Furthermore, even when a plurality of devices are in use, it is possible to determine the priority order only in the data input / output terminal 100 whose status information is “existing”. For example, in the example of FIG. 17, it is assumed that the priority terminal order set by the user is the first desktop PC, the second notebook PC, and the third PDA. Further, it is assumed that all the data input / output terminals 100 are “operating”, the user status information acquired by the sensor is “absent” on the desktop PC and the notebook PC, and is “present” only on the PDA. . In this case, normally, an electronic circulation message is delivered to the desktop PC to determine the priority order to the "operating" data input / output terminal 100, but if the determination is made based on both the priority order and the state information, The electronic circular message will be delivered to the PDA.
[0118]
Also, the user who sends the electronic circular message knows the type of the data input / output terminal 100 of the other user before sending, so that the situation of the other user can be imagined, for example, if the PDA is outside the office instead of the office desk. It is also possible to induce actions such as reducing the size of message data because of PDA.
[0119]
The above is an embodiment of a method in which the same user can use a plurality of data input / output terminals 100 at the same time. According to the fifth embodiment, even when a user uses a plurality of terminals at the same time, it is possible to transmit electronic circular data and a message without worrying about the terminal state of the destination user, especially when transmitting. It is also possible to infer the location and situation of the user from the terminal state of the destination user.
[0120]
[Embodiment 6]
Next, as Embodiment 6, a description will be given of a method of enabling the circulation status of electronic circulation messages, confirmation of unread / read information, and rereading.
In the electronic circulation system according to the sixth embodiment, in the electronic circulation system according to the first embodiment, by accessing the data recording unit of the electronic circulation server from the data input / output terminal, the electronic circulation data or the message that has been read and stored is read. After converting the electronic circular data or message into a format suitable for the data input / output terminal used by the user based on the terminal information registered in the user attribute management means, and transmitting the converted data to the user's data input / output terminal, The point that it can be read again by the input / output means, the circulation status of read / unread electronic circulation data, and the read / unread status of other users for the message sent by the user, to the data input / output means of the data input / output terminal The feature is that it can be confirmed by checking.
[0121]
FIG. 18 is a diagram showing a system configuration of the data recording unit 340 of the electronic circulation server 300. Referring to FIG. 18, the data recording unit 340 of the electronic circulation server 300 includes an electronic circulation message dividing unit 701 that divides the received electronic circulation message 700 into electronic circulation data 702 and message data 707, and the divided electronic circulation data 702. Circulating data 704 and circular list data 705; electronic message data dividing means 703; message data dividing means 708 for dividing the divided message data 707 into message body data 709 and read status data 710; , Electronic document data 704, circulation list data 705, message body data 709, and recording means 706 for physically recording read status data 710.
[0122]
An electronic circular ID is added to the electronic circular data 702 (see step S53 in FIG. 9), and the electronic circular data dividing unit 703 also divides the electronic circular data 702 into electronic document data 704 and circular list data 705. In this case, the same electronic circulation ID is added. The electronic circulation data ID is unchanged, and when the electronic circulation data 702 is circulated one after another, the contents of the circulation list data 705 are rewritten one after another based on the electronic circulation ID, and the circulation status is saved. Go being.
[0123]
Note that the electronic document data 704 includes an “electronic circulation ID”, a “circulation title”, and a “circulation data body”. The circulation list data 705 includes “electronic circulation ID”, “creation user ID”, “circulation title”, “circulation user number”, “circulation destination user ID (including creation user)”, “circulation destination user unread / Read information (initial value is unread) "," transmission date and time "," read date and time "," circulation data type data ", and the like.
[0124]
Similarly, a message ID is also added to the message data 707 (see step S63 in FIG. 10), and the message body data 709 and the read status data 710 divided by the message data dividing means 708 are also used when they are divided. The same message ID is added to each.
[0125]
The message body data 709 includes “message ID”, “message title”, and “message body”, and the read status data 710 includes “message ID”, “creating user ID”, “message title”, “attached electronic data”. Circulation ID, “transmission date and time”, “destination user ID”, “unread / read information (initial value is unread)”, “message data type”, and the like.
[0126]
The accompanying electronic circular ID is the electronic circular ID of the electronic circular data 702 transmitted at the same time as the message data 707, and becomes null when only the message is transmitted. In the read status data 710, the content of the read status data 710 is rewritten one after another every time the receiving user reads and transfers the message based on the message ID, and saves the read status.
[0127]
As described in the fourth embodiment, in the case of the electronic circular message 700 composed of only messages, the electronic circular message dividing means 701 extracts and processes only the message data 707, and the electronic circular data 702 Nothing will be processed.
[0128]
FIG. 19 is a flowchart showing a procedure for checking the circulation status of the electronic circulation message. Referring to FIG. 19, the details of the procedure for confirming and rereading the circulation status of the electronic circulation message are as follows.
[0129]
[Confirmation of circulation status]
The user A inputs a message management request from the data input / output unit 180 of the data input / output terminal 100A (step S110). This message management request is given to the user attribute management means 160. The user attribute management unit 160 adds user attribute information (user ID, terminal ID, and electronic circulation server address) to the message management request from the data input / output unit 180, and transmits the message management request to the communication management unit 170 (step S111).
[0130]
The communication management unit 170 extracts the electronic circulation server address from the received user attribute information, and transmits the received message management request and the user attribute information to the electronic circulation server 300 based on the extracted address (step S112).
[0131]
The communication management unit 310 of the electronic circulation server 300 passes the received message management request and the user attribute information to the user attribute management unit 320. The user attribute management unit 320 extracts the circulation list data 705 and the read status data 710 from the data recording unit 340 based on the received message management request and the user attribute information, and the data conversion unit 330 is suitable for the data input / output terminal 100A. The data is converted into a format and transmitted to the data input / output terminal 100A via the communication management means 310 (step S113). At this time, the circulation list data 705 and the read status data 710 extracted from the data recording unit 340 are only data whose creation user ID matches the user ID that has input the message management request.
[0132]
The communication management unit 170 of the data input / output terminal 100A sends the received circulation list data 705 and the read status data 710 to the data input / output unit 180 (Step S114). As a result, the received circulation list data 705 and the read status data 710 are output (displayed on the screen) from the data input / output means 180, and the user A reads the circulation status of the electronic circular data 114 and the read status of the message data 123 transmitted by himself / herself. You can check the situation.
[0133]
[Reread]
FIG. 20 is a flowchart showing a procedure for rereading an electronic circular message. Referring to FIG. 20, the details of the procedure for rereading the electronic circular message are as follows.
The user A inputs a message display request from the data input / output means 180 of the data input / output terminal 100A (step S115). Here, the message display request includes an electronic circulation ID or a message ID.
[0134]
The user attribute management unit 160 of the data input / output terminal 100A adds the user attribute information (user ID, terminal ID, electronic circulation server address) to the message display request, and transmits the message display request to the communication management unit 170 (step S116).
[0135]
The communication management unit 170 of the data input / output terminal 100 transmits the received message display request and the user attribute information to the electronic circulation server 300 (Step S117). The communication management unit 310 of the electronic circulation server 300 passes the received message display request and user attribute information to the user attribute management unit 320.
[0136]
The user attribute management unit 320 extracts the electronic document data 704 or the message body data 709 of the electronic circulation data from the data recording unit 340 based on the received message display request and the user attribute information. The data is converted into a format suitable for 100A and transmitted to data input / output terminal 100A via communication management means 310 (step S118).
[0137]
The communication management means 170 of the data input / output terminal 100A sends the received electronic document data 704 or message body data 709 to the data input / output means 180 (step S119). As a result, the received electronic document data 704 or message body data 709 is output (displayed on the screen) from the data input / output unit 180, and the user A can reread the electronic document data 704 or the message body data 709 transmitted by himself / herself. Can be.
〔update〕
If the user inputs a recording request for the electronic document data 704 or the message body data 709 from the data input / output unit 180 in step S119, the electronic document data 704 or the message body data 709 is recorded on the data recording unit 190. Will be.
[0138]
[Erase]
Further, in step S119, when the user inputs a deletion request to the electronic document data 704 or the message body data 709 transmitted by the user through the data input / output unit 180, the deletion request is sent to the user attribute management unit 160. The deletion request and the user attribute information received by the communication management unit 310 of the electronic circulation server 300 are transmitted to the electronic circulation server 300 via the communication management unit 170 and passed to the user attribute management unit 320. Then, the electronic document data 704 or the message body data 709 is deleted from the data recording unit 340 based on the deletion request and the user attribute information received by the user attribute management unit 320.
[0139]
According to such a procedure, the electronic document data 704 and the message body data 709 transmitted by the user can be deleted regardless of whether the other party has read or unread the information. For example, after transmitting the electronic document data or the message data, the information is incorrect. In this case, it is possible to delete electronic document data and message data regardless of whether the other party has read or unread, and it is also possible to know who has read the wrong electronic document data or message data. With such a feature, it is possible to provide the user with a sense of security that transmission can be performed again and again.
[0140]
【The invention's effect】
As is apparent from the above description, according to the present invention, an environment in which electronic circulation can be transmitted and received between members located at distant places as if they were at the same place by grasping the activity state is provided. It is possible to decide the order of sending electronic circulation while considering the activity status of the electronic circulation and to change the circulation destination of the electronic circulation sent, which may occur unconsciously when handing a paper circulation board It can be used to induce informal communication and build and maintain member relationships.
[Brief description of the drawings]
FIG. 1 is a configuration diagram of an electronic circulation system according to an embodiment of the present invention.
FIG. 2 is a diagram showing an outline of an internal configuration of a data input / output terminal and an electronic circulation server in the electronic circulation system.
FIG. 3 is a diagram showing a main configuration of an electronic circulation creating unit in the data input / output terminal.
FIG. 4 is a diagram showing a main configuration of an electronic circulation transmitting unit in the data input / output terminal.
FIG. 5 is a diagram showing a main configuration of an electronic circulation receiving unit in the data input / output terminal.
FIG. 6 is a flowchart showing a user attribute registration procedure.
FIG. 7 is a flowchart illustrating a procedure for starting communication between the data input / output terminal and the electronic circulation server.
FIG. 8 is a flowchart showing a procedure for collecting and displaying user status information.
FIG. 9 is a flowchart illustrating a procedure for creating an electronic circulation.
FIG. 10 is a flowchart illustrating a transmission procedure of an electronic circular.
FIG. 11 is a flowchart showing a procedure for receiving an electronic circulation.
FIG. 12 is a flowchart showing a procedure from the reception of electronic circulation data to the transmission of a handwritten read signature.
FIG. 13 is a diagram showing a display example of electronic document data and a circulation list in the data input / output unit.
FIG. 14 is a photograph on a display showing a situation in which status information of each user is displayed using environmental images.
FIG. 15 is a flowchart showing a message creation and transmission procedure.
FIG. 16 is a flowchart showing a procedure for receiving and replying to a message.
FIG. 17 is a photograph on a display showing a display example of status information of a user using a plurality of terminals.
FIG. 18 is a diagram showing a system configuration of a data recording unit of the electronic circulation server.
FIG. 19 is a flowchart showing a procedure for checking the circulation status of an electronic circulation message.
FIG. 20 is a flowchart showing a procedure for rereading an electronic circular message.
[Explanation of symbols]
100 (100A, 100B) data input / output terminals, 200: network, 300: electronic circulation server, 110: electronic circulation creation means, 120: electronic circulation transmission means, 130: electronic circulation reception means, 140: user status acquisition means, 150 ... Member state display means, 160 ... User attribute management means, 170 ... Communication management means, 180 ... Data input / output means, 190 ... Data recording means, 111 ... Electronic document data selection means, 112 ... Circulation list creation means, 113 ... Electronics Circulation data creation means, 114: Electronic circulation data, 121: Transmission partner selection means, 122: Message data output means, 123: Message data, 124: Electronic circulation message creation means, 125: Electronic circulation message (electronic circulation), 131 ... Electronic circular message receiving / dividing means, 132 ... 133, electronic circulation data, 134, message transmission means, 135, reply message data, 136, message data, 400 electronic document data, 410, circulation list, 420, signature input button, 430, user name, 440, signature field, 500: tank image, 510, 530, 540, 550: fish, 520: user display name, 560, 600: popup window, 570: group selection means, 580: group status information graph, 700: electronic circulation message, 701: electronic Circulation message dividing means, 702: electronic circulation data, 703: electronic circulation data dividing means, 704: electronic document data, 705: circulation list data, 706: recording means, 707: message data, 708: message data dividing means, 709 ... Message body data Data, 710 ... read status data.

Claims (16)

It comprises a plurality of data input / output terminals, an electronic circulation server, and a network connecting the data input / output terminals and the electronic circulation server, and transmits and receives electronic circulation between the data input / output terminals via the electronic circulation server. In electronic circulation system,
The electronic circulation server,
User state information acquisition means for acquiring the operation state of the data input / output terminal sent from the data input / output terminal and the state of a user using the data input / output terminal as user state information,
Member status information transmitting means for transmitting, as member status information, user status information of a user registered as a distribution destination of user status information from the data input / output terminal to the data input / output terminal,
The data input / output terminal,
User status information transmitting means for transmitting the operation status of the data input / output terminal and the status of the user using the data input / output terminal to the electronic circulation server as user status information,
An electronic circulation system comprising: member status information display means for displaying member status information sent from the electronic circulation server. The electronic circulation system according to claim 1,
The data input / output terminal,
Circulation list creating means for creating a circulation list with a user selected in consideration of the member state information as a circulation destination,
An electronic circular transmission system comprising electronic circular transmission means for designating a transmission partner and transmitting the electronic circular including the circular list created by the circular list creation means to the electronic circulation server. The electronic circulation system according to claim 1,
The electronic circular system includes message data. The electronic circulation system according to claim 3,
The data input / output terminal,
Message display means for extracting and displaying message data included in the electronic circular sent via the electronic circular server,
An electronic circulation system comprising: a reply message transmitting unit that returns reply message data created for the message data displayed by the message display unit to a source of the message data. In the electronic circulation system according to claim 2,
The data input / output terminal,
An electronic circulation system, comprising: a read signature attaching unit that attaches a handwritten read signature to a circulation list included in an electronic circulation sent via the electronic circulation server. In the electronic circulation system according to claim 2,
The data input / output terminal,
An electronic circulation system comprising electronic circulation transfer means for transferring an electronic circulation sent via the electronic circulation server to a designated user described in a circulation list included in the electronic circulation. The electronic circulation system according to claim 1,
The electronic circulation system, wherein the member status information display means displays the member status information sent from the electronic circulation server as an environmental video. The electronic circulation system according to claim 1,
The data input / output terminal,
Electronic circulation transmitting means for transmitting an electronic circulation composed only of message data to the electronic circulation server by designating a transmission partner,
An electronic circulation system, comprising: message display means for displaying message data sent as an electronic circulation via the electronic circulation server. The electronic circulation system according to claim 1,
The electronic circulation server,
User use terminal storage means for storing a plurality of the data input / output terminals registered as use terminals of the user for each user,
Reception priority storage means for storing reception priority specified by each user for the data input / output terminal for each user registered as a use terminal,
When the electronic circulation is transmitted by designating the transmission partner from the data input / output terminal, it is checked whether the data input / output terminal registered as the use terminal of the transmission partner is being used at the same time, and at the same time, An electronic circulation transmitting means for transmitting the electronic circulation to a data input / output terminal having the highest reception priority among the data input / output terminals in use when the electronic circulation system is in use. . The electronic circulation system according to claim 1,
The electronic circulation server,
User use terminal storage means for storing a plurality of the data input / output terminals registered as use terminals of the user for each user,
When the electronic circulation is transmitted by designating the transmission partner from the data input / output terminal, it is checked whether the data input / output terminal registered as the use terminal of the transmission partner is being used at the same time, and at the same time, An electronic circulation transmitting means for transmitting the electronic circulation to a data input / output terminal in which a user is present among the data input / output terminals in use when the electronic circulation system is in use; . The electronic circulation system according to claim 1,
The electronic circulation server,
Electronic circular storage means for storing an electronic circular transmitted from the data input / output terminal,
An electronic circulation system comprising electronic circulation reply means for returning an electronic circulation stored in the electronic circulation storage means in response to a rereading request from a user who has circulated the electronic circulation. The electronic circulation system according to claim 1,
The electronic circulation server,
Circulation status storage means for storing the circulation status of the electronic circular sent from the data input / output terminal,
An electronic circulation system comprising: a circulation status reply unit that returns a circulation status of an electronic circulation stored in the circulation status storage unit in response to a confirmation request from a user who has circulated the electronic circulation. The electronic circulation system according to claim 1,
The electronic circulation server,
Electronic circular storage means for storing an electronic circular transmitted from the data input / output terminal,
An electronic circulation system comprising: an electronic circulation erasing means for erasing an electronic circulation stored in the electronic circulation storage means in response to an erasure request from a user who circulates the electronic circulation. In a data input / output terminal that is connected to an electronic circulation server via a network and transmits / receives electronic circulation via the electronic circulation server,
User status information transmitting means for transmitting the operation status of the data input / output terminal and the status of the user using the data input / output terminal to the electronic circulation server as user status information,
Member status information display means for displaying, as member status information, user status information of a user registered as a distribution destination of the user status information from the data input / output terminal sent from the electronic circulation server. Characteristic data input / output terminal. In an electronic circulation server connected to a plurality of data input / output terminals via a network and mediating transmission and reception of electronic circulation between these data input / output terminals,
User state information acquisition means for acquiring the operation state of the data input / output terminal sent from the data input / output terminal and the state of a user using the data input / output terminal as user state information,
Member status information transmitting means for transmitting, as member status information, user status information of a user registered as a distribution destination of the user status information from the data input / output terminal to the data input / output terminal. Electronic circular server. It comprises a plurality of data input / output terminals, an electronic circulation server, and a network connecting the data input / output terminals and the electronic circulation server, and transmits and receives electronic circulation between the data input / output terminals via the electronic circulation server. In electronic circulation system,
Sending from the data input / output terminal the operation state of the data input / output terminal and the state of the user using the data input / output terminal to the electronic circulation server as user state information,
A step of acquiring, as user state information, an operation state of the data input / output terminal sent from the data input / output terminal and a state of a user using the data input / output terminal sent from the data input / output terminal in the electronic circulation server;
A step of transmitting, as member status information, user status information of a user registered as a distribution destination of user status information from the data input / output terminal to the data input / output terminal from the electronic circulation server,
Displaying the member status information sent from the electronic circulation server at the data input / output terminal.

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