WO2007127571A2 - Procédé et système pour gérer les réunions à l'aide d'appels de groupe - Google Patents

Procédé et système pour gérer les réunions à l'aide d'appels de groupe Download PDF

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Publication number
WO2007127571A2
WO2007127571A2 PCT/US2007/065410 US2007065410W WO2007127571A2 WO 2007127571 A2 WO2007127571 A2 WO 2007127571A2 US 2007065410 W US2007065410 W US 2007065410W WO 2007127571 A2 WO2007127571 A2 WO 2007127571A2
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WO
WIPO (PCT)
Prior art keywords
meeting
detected
participants
scheduled
meeting participants
Prior art date
Application number
PCT/US2007/065410
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English (en)
Other versions
WO2007127571A3 (fr
Inventor
Von A. Mock
Jaime A. Borras
Joseph L. Dvorak
Eric T. Eaton
Juan C. Fernandez
Original Assignee
Motorola, Inc.
Priority date (The priority date is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the date listed.)
Filing date
Publication date
Application filed by Motorola, Inc. filed Critical Motorola, Inc.
Publication of WO2007127571A2 publication Critical patent/WO2007127571A2/fr
Publication of WO2007127571A3 publication Critical patent/WO2007127571A3/fr

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Classifications

    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
    • G06Q10/10—Office automation; Time management
    • G06Q10/109—Time management, e.g. calendars, reminders, meetings or time accounting

Definitions

  • the present invention concerns the management of meetings and more particularly, the management of meetings through group calling on mobile communications devices.
  • Description of the Related Art Human interaction remains a large part of the way that many companies do business. In particular, the employees of most companies typically meet in conference rooms to discuss various projects and other business-related material. As employees are saddled with more and more tasks, a greater number of meetings are being called. Because of work strains and the number of meetings involved, many employees are late arriving to such events, and valuable time is wasted waiting for the decision makers to show up. As such, it is desirable to have a system and method in place to enable employees to better manage all these business events that require their presence.
  • the present invention concerns a method for managing meetings using group calling.
  • the method can include the steps of detecting one or more meeting participants for a meeting, comparing the detected meeting participants with a listing of scheduled meeting participants and generating a dynamic group calling list that at least includes those scheduled meeting participants who have not been detected.
  • the dynamic group calling list can be generated on a mobile communications device of one of the detected meeting participants.
  • the method can include the step of simultaneously contacting from the mobile communications device the scheduled meeting participants on the dynamic group calling list who have not been detected.
  • the method can also include the step of signaling the scheduled meeting participants with an indication of the status of each of the scheduled meeting participants who have not been detected.
  • a scheduled meeting participant who cannot make the meeting may signal the other scheduled meeting participants that he/she cannot attend the meeting.
  • the method can include the steps of tracking the location of a scheduled meeting participant who has not been detected, determining that the scheduled meeting participant who has not been detected and who is being tracked will likely attend the meeting based on the tracking process and signaling the other scheduled meeting participants with an indication that reflects this determination. Also, the scheduled meeting participant who has not been detected and who is being tracked can be signaled with a status request if it cannot be determined that the scheduled meeting participant will likely attend the meeting based on the tracking process.
  • the method can include the steps of searching a directory for a predetermined rating of a detected meeting participant and signaling the scheduled meeting participants who have not been detected with an indication of the predetermined rating of the detected meeting participant.
  • the predetermined rating can be an employee classification that can provide an indication as to the significance of the detected meeting participant to the meeting.
  • the detected meeting participants may be either physically detected at a meeting location or may be in communications contact with the detected meeting participants physically detected at the meeting location.
  • the present invention also concerns a system for managing meetings.
  • the system can include a monitoring unit that can detect one or more participants for a meeting, an event database that can store information concerning the meeting, including at least a list of scheduled meeting participants and a meeting manager unit communicatively coupled to the monitoring unit and the event database.
  • the monitoring unit can signal the meeting manager unit when it detects a meeting participant, and the meeting manager unit can compare the detected meeting participants with the list of scheduled meeting participants.
  • the monitoring unit can generate a dynamic group calling list that can at least include those scheduled meeting participants who have not been detected.
  • the monitoring unit can detect meeting participants who are either physically at a meeting location or are in communications contact with the detected meeting participants physically at the meeting location.
  • the monitoring unit may be a node permanently positioned inside a location for the meeting or may be a mobile communications device that can receive a signal from a location beacon positioned inside the location for the meeting.
  • FIG. 1 illustrates a system for managing meetings in accordance with an embodiment of the inventive arrangements
  • FIG. 2 illustrates a method for managing meetings in accordance with an embodiment of the inventive arrangements.
  • the terms “a” or “an,” as used herein, are defined as one or more than one.
  • the term “plurality,” as used herein, is defined as two or more than two.
  • the term “another,” as used herein, is defined as at least a second or more.
  • the terms “including” and/or “having,” as used herein, are defined as comprising (i.e., open language).
  • the term “coupled” as used herein, are defined as connected, although not necessarily directly, and not necessarily mechanically.
  • the present invention concerns a method and system for managing meetings using group calling.
  • the method can include the steps of detecting one or more meeting participants for a meeting, comparing the detected meeting participants with a listing of scheduled meeting participants and generating a dynamic group calling list that at least includes those scheduled meeting participants who have not been detected.
  • the dynamic group calling list can be generated on a mobile communications device of one of the detected meeting participants.
  • the method can include the step of simultaneously contacting from the mobile communications device the scheduled meeting participants on the dynamic group calling list who have not been detected. As such, a person in attendance can easily and quickly contact those scheduled participants who have not yet arrived to evaluate the probability that such participants will participate.
  • the system 100 can include a meeting manager unit 1 10, an event database 1 12 and one or more monitoring units 1 14.
  • the meeting manager unit 1 10 can be communicatively coupled to the event database 1 12, and the event database 1 12 can be integrated into the unit 1 10, or it can be a completely separate component.
  • the event database 1 12 can be any suitable component or components that is or are suitable for storing various types of information, such as a list of scheduled meeting participants for any number of meetings.
  • the meeting manager unit 1 10 can be any suitable combination of software and hardware for executing the processes that will be described below.
  • the monitoring unit 1 14 can be used to detect one or more meeting participants for a meeting.
  • the monitoring unit 1 14 can be positioned inside a building 1 18, such as in a room 120, and can detect meeting participants as they enter the room 120.
  • the meeting manager unit 1 10 and the monitoring unit 1 14 can be communicatively coupled to one another through one or more communications networks 1 16.
  • the monitoring unit 114 and the meeting manager unit 1 10 can be communicatively coupled to the communications network 1 16 through a wireless connection.
  • the communications network 1 16 can be a wireless local area network (WLAN) or a wide area network (WAN), although any suitable type and number of networks are within the scope of the invention.
  • a meeting may be scheduled for a room 120, such as the one containing the monitoring unit 1 14 in FIG. 1.
  • the monitoring unit 1 14 can detect one or more mobile communications devices 122(A-E) that belong to meeting participants as these participants enter the room 120 (the mobile communications devices 122(A-E) may also be referred to simply as mobile devices 122 or devices 122).
  • the monitoring unit 1 14 can be any suitable wired or wireless sensor that can detect the mobile devices 122 and can forward this detection to the meeting manager unit 1 10.
  • the monitoring unit 1 14 can be a node that is part of a sensor network, such as a neuRFonTM network that is produced by Motorola, Inc. of Schaumburg, Illinois.
  • the mobile communications devices 122(A-E) can be considered monitoring units.
  • the component 1 14 previously referred to as a monitoring unit 1 14 can be a location beacon 1 14 that periodically broadcasts an identifier that identifies the particular location in which the location beacon 1 14 is positioned.
  • the mobile communications devices 122 can receive the identifier from the location beacon 1 14 and can forward this detection to the meeting manager unit 1 10 through the communications network 1 16.
  • the invention is not limited to this particular configuration.
  • all or some of the meeting manager unit 1 10, the event database 1 12 and the communications network 1 16 may be contained within the building 1 18 or even a particular room 120 of the building 1 18.
  • the meeting location is not limited to being in a room of a building, as a meeting location can be defined as any suitable place where any suitable meeting can be held.
  • the term meeting is not necessarily limited to a group of individuals who are physically located in the same general area.
  • the meeting may include individuals who are attending the meeting through a conference call or video call.
  • the monitoring unit 1 14 can be equipped with one or more components for detecting a connection between communications equipment located at the meeting location and any meeting participants who are remotely attending.
  • the system 100 may also include a tracking network 124, which can be used to track the location of scheduled meeting participants. For example, one or more nodes (not shown) may be positioned throughout the building 1 18, each of which is able to detect the mobile communications devices 122(A-E). The tracking network 124 may then forward this tracking location information to the meeting manager unit 1 10 through the communications network 1 16 or some other suitable network.
  • the nodes of the tracking network 124 may be similar to the monitoring unit 1 14 described above, although the tracking network 124 can use any suitable components or technology to track the mobile communications devices 122(A-E). It is understood, however, that the tracking network 124 is not limited to being positioned within the building 1 18.
  • the mobile communications devices 122(A-E) - through GPS technology - can forward their locations to the meeting manager unit 1 10. Additionally, one or more base stations (not shown) that are in communications with the mobile communications devices 122(A-E) may forward such information to the meeting manager unit 1 10, which can provide the unit 1 10 with an estimate as to the position of the devices 122(A-E).
  • the mobile communications devices 122(A-E) are equipped to participate in dispatch or simplex communications.
  • the network handling this type of communications may or may not be part of the communications network 1 16.
  • any one of the mobile communications devices 122(A-E) can be configured to contact a plurality of other dispatch devices through a group calling process. In this process, a dispatch user can press a push-to-talk button and can communicate simultaneously with a plurality of other dispatch users.
  • a method 200 for managing meetings is shown.
  • the steps of the method 200 are not limited to the particular order in which they are presented in FIG. 2.
  • the inventive method can also have a greater number of steps or a fewer number of steps than those shown in FIG. 2.
  • a meeting can be set up, and at step 212, one or more participants for the meeting can be detected.
  • the detected meeting participants can be compared with a listing of scheduled meeting participants, as shown at step 214.
  • a dynamic group calling list that at least includes those scheduled meeting participants who have not been detected can be generated.
  • the scheduled meeting participants on the group calling list who have not been detected can be simultaneously contacted from a mobile device.
  • a user can set up a meeting through any suitable system, such as any number of calendar programs that provide this service.
  • the meeting can be arranged through a computing network or through one or more of the mobile communications devices 122(A-E).
  • Individuals who are assigned to this meeting can be designated with any suitable reference that identifies them, and this listing can be forwarded to and stored at the events database 1 12.
  • one or more of the participants of the meeting can be detected.
  • the term detecting can include any suitable process for determining that a meting participant is at the meeting location or is otherwise ready to participate in the meeting.
  • the monitoring unit 1 14 can begin to detect the mobile communications devices 122(A-E) of the scheduled meeting participants. When detected, the monitoring unit 1 14 can forward this event to the meeting manager unit 1 10. In another arrangement, if the mobile communications devices 122(A-E) serve as the monitoring unit, the devices 122(A-E) can detect the location beacon 1 14 as the devices enter the meeting room 120 and in response, can signal the meeting manager unit 1 10. Scheduled meeting participants can also be detected and the meeting manager unit 1 10 can be notified, as explained previously.
  • the meeting manager unit 1 10 can collect the identities of the detected meeting participants and can then compare the detected meeting participants with the listing stored in the event database 1 12. Based on this comparison, the meeting manager unit 1 10 can determine which of the scheduled meeting participants have not been detected and can generate a dynamic group calling list that at least includes these individuals. The meeting manager unit 1 10 can forward the group calling list to, for example, one or more of the mobile communications devices 122(A-E), such that the group calling list can be generated on one or more of the devices 122. As a more specific example, the meeting manager unit 1 10 can forward the group calling list to one of the devices 122 that are currently at the meeting location, such as device 122A, 122B and/or 122C.
  • This process can also include the devices 122 of individuals who are participating in the meeting remotely.
  • a group calling list allows a user of a dispatch communications device to simultaneously contact the dispatch communications devices of individuals in the list.
  • the mobile devices 122A, 122B and/or 122C could simultaneously contact scheduled meeting participants who have not yet been detected, such as devices 122D and 122E.
  • Such a process can enable meeting participants who have been detected to determine the status of those scheduled participants who have not been detected.
  • dynamic group calling list can be any list of contact information that can be updated and that can enable a user of a communication device to at least substantially simultaneously contact other communication devices used by individuals identified by the list. While the description here has focused on a dispatch device contacting other dispatch devices, it must be understood that the invention is not so limited. In particular, devices like a personal digital assistant, a wireless e-mail unit, a desktop computer or any other suitable electronic device that can participate in a group communication is within the scope of the invention.
  • FIG. 1 shows the meeting manager unit 1 10 and the event database 1 12 as being separate entities from the mobile devices 122(A-E), the invention is not so limited.
  • the meeting manager unit 1 10 and the event database 1 12 can actually be part of one or more of the mobile communications devices 122(A-E).
  • one of the devices 122 can handle the duties of the meeting manager unit 1 10, can access information from an internal database (i.e., event database) and can share information with other devices 122 over the communications network 1 16.
  • the scheduled meeting participants can be signaled with the status of the scheduled meeting participants who have not been detected.
  • a scheduled meeting participant who cannot make the meeting can signal other scheduled meeting participants about his/her inability to attend the meeting.
  • the location of a scheduled meeting participant who has not been detected can be tracked.
  • the scheduled meeting participant who has not been detected and who is being tracked can be signaled with a status request if it cannot be determined that the scheduled meeting participant will likely attend the meeting based on the tracking process.
  • the mobile devices 122 of the scheduled meeting participants can be signaled with an indication as to the status of one or more of the scheduled meeting participants who have not been detected by the monitoring unit 1 14.
  • a scheduled participant who cannot make the meeting can signal the meeting manager unit 1 10 (or one of the other devices 122) with a notice that he/she will not be able to attend.
  • the meeting manager unit 1 10 can then signal the mobile devices 122 of the other scheduled participants of this status.
  • the tracking network 124 can track the location of the mobile devices 122 of those scheduled participants who have not been detected.
  • the tracking network 124 can be any suitable system for monitoring the location of the mobile devices 122(A-E) and is not limited to tracking the devices 122 only while the devices 122 are located in the building 1 18.
  • the tracking network 124 can forward the tracking information to the meeting manager unit 1 10.
  • the meeting manager unit 1 10 - using any suitable, well- known algorithm - can determine the likelihood that one or more of the scheduled meeting participants who have not been detected will attend the meeting.
  • the tracking network 124 can forward to the meeting manager unit 1 10 tracking information concerning the mobile device 122D, which can provide an indication that the mobile device 122D is nearing the meeting room 120.
  • the meeting manager unit 1 10 can determine that the mobile device 122D will likely attend the meeting based on its proximity near the meeting room 120 and its previous and current movement.
  • the meeting manager unit 1 10 can then signal the other scheduled meeting participants - through any suitable notification process - that the meeting participant carrying the mobile device 122D will likely attend the meeting.
  • the tracking network 124 can provide the location of the mobile device 122E, which may be stationary.
  • the meeting manager unit 1 10 may determine that the scheduled participant who is carrying mobile device 122E may not likely or will not likely attend the meeting based on the lack of movement exhibited by the mobile device 122E. In addition, the meeting manager unit 1 10 can signal the other scheduled meeting participants of this determination. It is understood that this tracking and likelihood determination process may apply to mobile devices 122 that are either inside or outside the building 1 18.
  • the meeting manager unit 1 10 may signal that participant's mobile device 122, such as mobile device 122E.
  • the meeting participant may wish to respond to the meeting manager unit 1 10 by confirming whether he/she will participate in the meeting, and the meeting unit 1 10 can forward this information to the other scheduled meeting participants.
  • a directory can be searched for a predetermined rating of a detected meeting participant.
  • scheduled meeting participants who have not been detected can be signaled with an indication of the predetermined rating of the detected meeting participant.
  • the event database 1 12 can be loaded with a directory that includes predetermined ratings of a certain number of individuals.
  • a rating can be an employee classification that provides an indication as to the significance of the detected meeting participant to the meeting.
  • the meeting manager unit 1 10 searches the event database 1 12 for the predetermined rating of this person. Once obtained, the meeting manager unit 1 10 can broadcast this information to the scheduled meeting participants who have not been detected. As such, these participants can determine when, for example, a meeting moderator or a high-ranking company official has been detected at the meeting location.
  • the invention is not limited to the rating being an employee classification, as the rating can be any other suitable designation.
  • the meeting manager unit 1 10 can be set to only notify the scheduled meeting participants who have not been detected of the predetermined rating of a detected meeting participant if that rating is above a predetermined threshold. This way, these participants may be notified of only those detected meeting participants whose participation in the meeting is relatively important. While the preferred embodiments of the invention have been illustrated and described, it will be clear that the invention is not so limited. Numerous modifications, changes, variations, substitutions and equivalents will occur to those skilled in the art without departing from the spirit and scope of the present invention as defined by the appended claims.

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Abstract

L'invention concerne un procédé (200) et un système (100) pour gérer des réunions à l'aide d'appels de groupe. Le procédé peut comprendre les étapes consistant à détecter (212) un ou plusieurs participants de réunion pour une réunion, à comparer (214) les participants de réunion détectés avec un listage des participants de réunion prévus et à générer (216) une liste d'appels de groupe dynamique qui comprend au moins les participants de réunion prévus qui n'ont pas été détectés. En guise d'exemple, la liste d'appels de groupe dynamique peut être générée sur un dispositif de communication mobile (122) de l'un des participants de réunion détectés. Le procédé peut également comprendre l'étape de mise en rapport simultanément (218) depuis le dispositif de communication mobile avec des participants de réunion prévus sur la liste d'appels de groupe dynamique qui n'ont pas été détectés.
PCT/US2007/065410 2006-04-27 2007-03-29 Procédé et système pour gérer les réunions à l'aide d'appels de groupe WO2007127571A2 (fr)

Applications Claiming Priority (2)

Application Number Priority Date Filing Date Title
US11/412,579 US20070255786A1 (en) 2006-04-27 2006-04-27 Method and system for managing meetings using group calling
US11/412,579 2006-04-27

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WO2007127571A2 true WO2007127571A2 (fr) 2007-11-08
WO2007127571A3 WO2007127571A3 (fr) 2008-10-23

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US20070255786A1 (en) 2007-11-01

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