TWM603990U - Intelligent seal system - Google Patents

Abstract

An intelligent seal system includes a demand unit server and an authorization and statistics server. The demand unit server is connected to a personal electronic device to receive the seal application. The demand unit server is used to provide seal documents according to the printed application. The authorization and statistics server is connected to the demand unit server to record the seal application. The authorization and statistics server is used to receive and sign the seal documents, so as to provide authorization to the seal documents and provide printed records based on the seal documents.

Description

Intelligent printing system

This disclosure relates to an intelligent printing system.

In the internal printing process of some enterprises or companies, only a written review is provided for the processing of job applications. After the relevant documents are processed, the printing needs to be contacted by the various departments to retrieve them, and then manual file creation is required to complete the printing and related document filing and bookbinding tasks, which is labor-consuming, time-consuming and cumbersome.

Therefore, in the digital age, how to establish a simple application process of digital printing and help enterprises to effectively integrate administrative resources is one of the problems that those skilled in the art want to solve.

One aspect of this disclosure relates to an intelligent printing system.

According to an embodiment of the present disclosure, an intelligent printing system includes a demand unit server electronic device and an authorization and statistics server electronic device. The electronic device of the server of the requesting unit is connected to the personal electronic device to receive the application for printing. The electronic device of the server of the demand unit is used to provide the printing document according to the printing application. Authorize and connect the electronic device of the statistical server to the electronic device of the server of the requesting unit to record the application for printing. The electronic device of the authorization and statistics server is used to receive and approve the printing documents, so as to provide authorization to the printing documents, and provide printing records according to the printing documents.

In one or more embodiments, the application for seal use includes the name of the printed document, the number of copies of the printed document, the seal pattern, and the service agency.

In one or more embodiments, the application for printing includes the type of printing document. The electronic device of the demand unit server includes a processor, a standard book list database and a book list generation unit. The standard book table database is connected to the processor and records plural standard book table templates. The processor selects one of the standard book form templates as the selected template according to the type of the printed document. The book list generating unit is connected to the processor. The book list generating unit generates the printed document according to the selected template.

In some embodiments, the type of printed document includes special paper data. Special paper materials include personnel dispatch orders, appointment letters, and power of attorney seal cards.

In some embodiments, the demand unit server electronic device further includes an upload unit and a scanning unit. The upload unit is connected to the processor. The scanning unit is connected to the uploading unit. The scanning unit is used for providing scanned documents through a scanning program. The uploading unit uploads the scanned file to the standard book list database through the processor, so as to record the scanned file as one of the standard book list templates.

In one or more embodiments, the printed document includes an electronic document printed and a paper printed document. The electronic device of the demand unit server further includes a printing unit. The printing unit is used for printing out the paper copy of the printing document according to the electronic file of the printing document.

In some embodiments, the demand unit server electronic device further includes a sign-off unit. The sign-off unit is used for physical sign-off of printed documents.

In some embodiments, the authorization and statistics server electronic device includes a processor and an authorization unit. The processor is used for judging and issuing the electronic file of the printed document for document comparison and the paper copy of the printed document that has been signed by the entity according to the authorization level to generate the comparison result. The authorization unit is connected to the processor. If the comparison result is correct, the approving unit electronically approves the electronic file of the printed document and provides authorization to the printed document. If the comparison result shows an error, the processor sends a supplementary notification to the electronic device of the server of the requesting unit.

In some embodiments, the authorization and statistics server electronic device further includes an upload unit and a scanning unit. The upload unit is connected to the processor. The scanning unit is connected to the uploading unit. After the authorization unit provides authorization to the printed document paper, the scanning unit scans the authorized printed document paper so as to upload and update the electronic file of the printed document through the upload unit.

In some embodiments, the authorization and statistics server electronic device further includes a file statistics database. File statistics database connection processor. After the authorization unit provides authorization to the paper copies of the printed documents, the document statistical database provides the records of the printed documents based on the application for the printed documents and the printed documents. The processor generates a statistical form based on the printing records.

In summary, the intelligent printing system disclosed in the present disclosure can provide a simple printing process, and can also record specific printing records and provide related forms, which facilitates subsequent management.

It should be understood that the above general description and the following detailed description are further descriptions by examples, and are intended to provide further explanations for this disclosure, and should not be used to limit this disclosure.

The following examples are listed in conjunction with the accompanying drawings for detailed description, but the provided examples are not used to limit the scope of the disclosure, and the description of the structure operation is not used to limit the order of its execution, any recombination of components The structures and the devices produced with equal effects are all covered by this disclosure. In addition, the drawings are for illustrative purposes only, and are not drawn according to the original dimensions. To facilitate understanding, the same elements or similar elements in the following description will be described with the same symbols.

Unless otherwise defined, all words (including technical and scientific terms) used in this article have their usual meanings, which can be understood by those familiar with the field. Furthermore, the above-mentioned vocabulary definitions in commonly used dictionaries should be interpreted as meaning consistent with the relevant fields of this disclosure in the content of this specification. Unless specifically defined, these terms will not be interpreted as idealized or overly formal.

The terms "include", "include", "have", "contain", etc. used in this article are all open terms, meaning including but not limited to.

In this article, unless the article is specifically limited in the context, "一" and "the" can generally refer to one or more. It will be further understood that the terms "include", "include", "have" and similar words used in this article indicate the recorded features, regions, integers, steps, operations, elements and/or components, but do not exclude The described or additional one or more other features, regions, integers, steps, operations, elements, components, and/or groups thereof.

In this disclosure, in order to provide a digital printing process, an intelligent printing system is provided to simplify printing operations and provide statistical data related to printing, so that enterprises and banks can effectively integrate administrative qualifications.

Please refer to Figure 1. FIG. 1 illustrates a block diagram of a smart printing system 100 according to an embodiment of the present disclosure. The smart printing system 100 is connected to a personal electronic device 200. As shown in Figure 1, according to an embodiment of the present disclosure, the smart printing system 100 includes a demand unit server electronic device 110 and an authorization and statistics server electronic device 150, and the demand unit server electronic device 110 is connected to the personal electronic device 200.

Specifically, the demand unit can be an enterprise or various departments under the bank, and these departments will have printed demand. The personal electronic device 200 may be a personal computer used by each employee in these departments with printing needs. These personal computers can be remotely connected to the server electronic device 110 of the demand unit via a network.

In some embodiments, the authorization and statistics server electronic device 150 may be installed under an enterprise or a bank and used for an authorization management department, such as a secretariat. For example, a company's demand unit proposes external documents, which need to be printed out and approved by various managements of the company. Through the intelligent printing system 100 of the present disclosure, the requesting unit submits a printing request to the requesting unit server electronic device 110, and the requesting unit server electronic device 110 creates an electronic and physical printing file according to the printing request. The secretariat provides the external authorization of high-level management through the authorization and statistics server electronic device 150, including authorized electronic records and entity sign-offs, and performs statistics on authorized printed documents. In this way, the request unit server electronic device 110 obtains the authorized printing document through a simple digital process, and the authorization and statistics server electronic device 150 can keep a record of the authorized printing document and perform statistical analysis.

To further explain the composition of the intelligent printing system 100, please refer to Figures 2 and 3. FIG. 2 illustrates a block diagram of a demand unit server electronic device 110 of an intelligent printing system 100 according to an embodiment of the present disclosure. FIG. 3 illustrates a block diagram of an authorization and statistics server electronic device 150 of an intelligent printing system 100 according to an embodiment of the present disclosure.

As shown in Figure 2, in this embodiment, the demand unit server electronic device 110 of the smart printing system 100 includes a processor 115, a standard book list database 120, a book list generation unit 125, an upload unit 130, and a scanning unit 135. , The printing unit 140 and the sign-off unit 145. The processor 115 is respectively connected to the standard book list database 120, the book list generation unit 125, the upload unit 130, the printing unit 140, and the sign-off unit 145. The scanning unit 135 is connected to the uploading unit 130.

The standard book table database 120 is used to record plural standard book table templates. The standard book form template is, for example, forms of various external documents. When the electronic device 110 of the server of the requesting unit receives the printing application, the printing application includes the type of the printing document. In this way, the processor 115 can select one of the standard book list templates as a selected template according to the type of the printed document.

In addition to the type of the printed document, the application for seal use may further include other information required to generate the printed document, including the name of the printed document, the number of copies of the printed document, the style of the seal, and the service agency to which the printed document needs to be served. In this way, the book list generating unit 125 connected to the processor 115 can generate the electronic file of the printed document in the printed document based on the information of the printed application and the selected template selected by the processor 115.

In some embodiments, the type of printing document provided by the printing application includes special paper information. These special paper materials include personnel dispatch orders, appointment and dismissal orders, appointment letters, authorization letters, announcements, certificates, contracts, and power of attorney seal cards and other customized documents that need to be stamped in accordance with regulations. At this time, in response to the needs of these special paper products, the requesting unit that submits the printing application can request the unit server electronic device 110 to create a customized template.

In Figure 2, the scanning unit 135 is connected to the processor 115 through the upload unit 130. In some embodiments, the scanning unit 135 is, for example, a physical scanner. The scanning unit 135 is used to provide scanned files through a scanning program, and then the uploading unit 130 uploads the scanned files to the standard book list database 120 through the processor 115. In this way, these scanned files can be used as one of the standard book list templates recorded in the standard book list database 120. The book list generating unit 125 can create an electronic file of the printed document by scanning the template generated by the document.

Once the electronic file of the printed document is created, the printing unit 140 of the server electronic device 110 of the requesting unit can create a paper copy of the printed document according to the electronic file of the printed document. Subsequently, the approving unit 145 of the server electronic device 110 of the requesting unit can approve the printed document. Specifically, the sign-off unit 145 can be connected to the computer of the supervisor of the demanding unit, execute the internal process of the demanding unit, and provide the supervisor of the demanding unit with paper copies of the printed documents, so that the physical sign of the paper copies of the printed documents can be used at the same time. The supervisor of the requesting unit can leave an approval record in the electronic file of the printed document (for example, update the electronic file of the printed document to the paper of the printed document that has been approved by the entity).

Referring to FIG. 3, in this embodiment, the authorization and statistics server electronic device 150 includes a processor 155, a file statistics database 160, an upload unit 165, a scanning unit 170, a printing unit 175, and an authorization unit 180. Similarly, the processor 155 is connected to the file statistics database 160, the uploading unit 165, the printing unit 175, and the authorization unit 180, respectively, and the scanning unit 170 is connected to the uploading unit 165.

When the authorization and statistics server electronic device 150 receives the printed document from the server electronic device 110 of the requesting unit, including the electronic file of the printed document and the paper of the printed document, the processor 155 can issue the document according to the authorization level to compare the printed document. Electronic files of documents and paper copies of printed documents that have been signed by entities. The content of the documents issued by the authorization level includes, for example, the various duties within the requesting unit, so as to determine whether the approving personnel are correct, and whether the electronic file of the printed document matches the paper of the printed document that has been signed by the entity.

After the comparison, the processor 155 can provide a comparison result. If the comparison result shows that it is correct, the authorization unit 180 can electronically approve the electronic file of the printed document and approve the paper copy of the printed document, so as to provide authorization to the printed document. For example, the authorization unit 180 can be set in the secretariat, and after the high-level management confirms and agrees, it delivers the paper copy of the printed document for approval, and the electronic file of the printed document is used for electronic approval.

After the printed document paper is approved, the authorized printed document paper can be scanned by the scanning unit 170, so as to upload and update the electronic file of the printed document through the upload unit 165. The document statistical database 160 connected to the processor 155 can provide the printing record according to the printing application and the printing document (including the printing document and the electronic file) after the authorization unit 180 provides authorization to the printed document. In this way, the processor 155 can generate a statistical form based on the printing record. In some implementations, the document statistical database 160 can record multiple printing records as the digital use history of internal employees to provide follow-up statistics and analysis, so as to understand the usage and needs of each unit, and provide senior supervisors or unit supervisors with more advanced Clearly understand the actual situation of the use of seals in various departments and assist enterprises in integrating administrative resources to achieve the comprehensive effects of corporate administration.

In some implementations, after the electronic file of the printed document is electronically authorized by the authorization unit 180, the authorized electronic file of the printed document may be printed by the printing unit 175 as the authorized printed document paper.

FIG. 4 shows a flowchart of a printing method 300 according to an embodiment of the present disclosure. The printing method 300 can be implemented by the intelligent printing system 100 of the present disclosure.

In the process 305, through the personal electronic device 200, the requesting unit can apply to the requesting unit's server electronic device 110 for the use of a seal, and fill in the name of the printed document, the number of copies, the seal pattern, and the service agency. The content of the application for printing also includes the type of printing document.

In the process 310, it is confirmed whether the type of the printed document is a standard form. If yes, enter the process 313, the processor 115 of the server electronic device 110 of the request unit selects a selected model from the standard book table templates in the standard book table database 120 according to the type of the printed document, and passes the book table generation unit 125 according to The selected standard document list is used to generate electronic files for printed documents. If not, the type of the printed document should be the code of the special paper product, then enter the process 316, through the scanning unit 135 and the upload unit 130 to create a standard book form template in the standard book form database 120, and generate a customized form based on the special paper product data code Electronic files of printed documents.

After the electronic file of the printing document is created, the flow 320 is entered, and the printing unit 140 of the server electronic device 110 of the requesting unit prints out the paper of the printing document according to the electronic file of the printing document. Subsequently, in the process 325, the approval unit 145 approves the printed document paper.

After the approval unit 145 of the server electronic device 110 of the requesting unit completes the approval of the printed document paper, both the printed document electronic file and the printed document paper are sent to the authorization and statistics server electronic device 150. In the process 330, the processor 155 of the authorization and statistics server electronic device 150 determines whether the electronic file and the paper copy of the printed document are correct according to the authorization level. If not, proceed to the process 335, notify the server electronic device 110 of the requesting unit of the supplement, and return the electronic file of the printed document and the paper of the printed document. If yes, it enters the process 340. The authorization unit 180 of the authorization and statistics server electronic device 150 stamps the letter on the printed document paper according to the type (nature) of the printed document, thereby providing authorization, and sends the authorization to the authorization and statistics server electronic device. The use of seal records is left in the 150 file statistics database 160.

After the authorization is provided for the printed document, the process 345 is entered. The authorization and statistics server electronic device 150 sends the printed document to the requesting unit, and the electronic file of the printed document is updated and sent back to the server electronic device 110 of the requesting unit. At the same time, the process 350 can also be entered, and the processor 155 can perform statistical analysis based on the printing records, so as to understand the usage and requirements of each unit.

In summary, the present disclosure provides an intelligent printing system, which can realize a simple digital printing process. Through the intelligent printing system, the procedures of application, waiting for replacement, approval and cancellation of each requesting unit, scanning of supporting documents (as templates) and paper copies of printed documents can be used to shorten the manual work time of documents. Through the records of the document statistical database, the complete history of the company’s internal printing and the completeness of related data and archiving operations can be constructed, and follow-up statistics and analysis can be provided to understand the usage and needs of each unit, thereby assisting the company or integrating administrative resources. Synergy of corporate administration.

Although this disclosure has been disclosed in the above embodiments, it is not intended to limit the disclosure. Anyone who is familiar with this technique can make various changes and modifications without departing from the spirit and scope of this disclosure. Therefore, this disclosure is protected The scope shall be subject to the scope of the attached patent application.

100: Intelligent printing system 110: Demand unit server electronics 115: processor 120: Standard Book List Database 125: Book List Generation Unit 130: upload unit 135: Scanning unit 140: printing unit 145: Sign-off unit 150: Authorization and statistics server electronic device 155: processor 160: Document Statistics Database 165: upload unit 170: Scanning unit 175: Printing unit 180: authorization unit 200: personal electronic device 300: Printing method 305~350: Process

The advantages and drawings of the present disclosure should be understood by the following embodiments and with reference to the accompanying drawings. The descriptions of these drawings are merely examples of implementations, and therefore should not be considered as limiting individual implementations or limiting the scope of disclosure of the patent application. Figure 1 shows a block diagram of an intelligent printing system according to an embodiment of the present disclosure; FIG. 2 illustrates a block diagram of a server electronic device of a demand unit of an intelligent printing system according to an embodiment of the present disclosure; FIG. 3 shows a block diagram of an authorization and statistics server electronic device of an intelligent printing system according to an embodiment of the present disclosure; and FIG. 4 shows a flowchart of a printing method according to an embodiment of the present disclosure.

100: Intelligent printing system

110: Demand unit server electronics

150: Authorization and statistics server electronic device

200: personal electronic device

Claims (10)

An intelligent printing system, including: A demand unit server electronic device connected to a personal electronic device to receive a printing application, wherein the demand unit server electronic device is used to provide a printing document according to the printing application; and An authorization and statistics server electronic device connected to the requesting unit server electronic device to record the printing application, wherein the authorization and statistics server electronic device is used to receive and verify the printing document, so as to provide authorization to the printing document, And provide a seal record based on the seal file. The smart printing system according to claim 1, wherein the printing application includes a name of the printing document, the number of copies of the printing document, a pattern of the seal and a service agency. The smart printing system according to claim 1, wherein the printing application includes a type of printing document, and the server electronic device of the demand unit includes: A processor A standard book list database connected to the processor and records plural standard book list templates, wherein the processor selects one of the standard book list templates as a selected template according to the type of the printed document; and A book list generating unit is connected to the processor, wherein the book list generating unit generates the printing file according to the selected template. For example, the intelligent printing system according to claim 3, wherein the type of the printing document includes a special paper data, and the special paper data includes a personnel dispatch order, a letter of appointment, and a power of attorney seal card. The intelligent printing system according to claim 3, wherein the demand unit server electronic device further includes: An upload unit connected to the processor; and A scanning unit connected to the uploading unit, wherein the scanning unit is used to provide a scanned file through a scanning program, and the uploading unit uploads the scanned file to the standard book list database through the processor, so as to record the scanned file as One of these standard book form templates. The intelligent printing system according to claim 1, wherein the printing document includes an electronic file of the printing document and a paper copy of the printing document, and the server electronic device of the demand unit further includes: A printing unit for printing out the paper copy of the printing document according to the electronic file of the printing document. The smart printing system according to claim 6, wherein the demand unit server electronic device further includes: An approving unit for physically approving the printed document. The intelligent printing system according to claim 7, wherein the authorization and statistics server electronic device includes: A processor for comparing the electronic file of the printed document and the paper of the printed document signed by the entity according to an authorization level to issue a document to generate a comparison result; and An authorization unit connected to the processor, wherein if the comparison result is displayed as correct, the verification unit electronically approves the electronic file of the printed document and provides authorization for the printed document; if the comparison result is displayed as an error, the processing The device sends a replenishment notification to the server electronic device of the requesting unit. The intelligent printing system according to claim 8, wherein the authorization and statistics server electronic device further includes: An upload unit connected to the processor; and A scanning unit connected to the uploading unit, wherein after the authorization unit provides authorization to the printed document, the scanning unit scans the authorized printed document to upload and update the electronic file of the printed document through the upload unit . The intelligent printing system according to claim 8, wherein the authorization and statistics server electronic device further includes: A document statistics database connected to the processor, wherein after the authorization unit provides authorization to the printed document, the document statistics database provides the stamp record according to the stamp application and the stamp document, and the processor according to the stamp The record generates a statistical form.

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