TWM637724U - System for providing excerpts of meeting minutes - Google Patents

Abstract

A system for providing excerpts of meeting proceedings is operated in a computer host, and the system includes a database and an excerpt providing unit. The database stores the deliberation data, which includes meeting files, agenda proposal files, meeting records, attendance files, stakeholder director files, and review opinion files. The excerpt providing unit is signaled to connect to the database. The excerpt providing unit generates plural proceedings excerpts corresponding to the proceedings data from the meeting file, agenda proposal file, meeting record attendee file, stakeholder director file, and review opinion file. The excerpts of the proceedings are stored in the database, and each of the excerpts of the proceedings includes the meeting type, session, attendance information and resolution content.

Description

System for providing excerpts of meeting minutes

This model relates to a system for providing excerpts of meeting minutes, in particular to a system for providing excerpts of meeting minutes that automatically produces excerpts of meeting minutes.

For enterprises, it is a cumbersome procedure to collect management meeting minutes and produce excerpts of relevant proposals for relevant business units to implement according to the conclusions of the meeting, or for supervisory agencies to conduct spot checks on the meeting minutes. The meeting organizers need to generate the minutes of the meeting first, and then make an excerpt of the minutes of each proposal in the minutes of the meeting. For group companies, the types of meetings are complex and there are many types of proposals. It is inevitable that there will be errors and omissions. Therefore, it is necessary to create a system for providing excerpts of meeting minutes that automatically produces excerpts of minutes of proceedings to solve the deficiencies of the prior art.

The main purpose of the present invention is to provide a system for providing excerpts of minutes of board meetings that automatically produces excerpts of minutes of board meetings.

In order to achieve the above-mentioned purpose, the new system for providing excerpts of meeting minutes operates in a computer host, and the system includes a database and an excerpt providing unit. The database stores deliberation data, and the deliberation data includes a meeting file, an agenda proposal file, a meeting record attendance file, an interested person director file and an examination opinion file. The excerpt providing unit is signaled to connect to the database. The excerpt providing unit generates plural proceedings excerpts corresponding to the proceedings data from the meeting file, agenda proposal file, meeting record attendee file, stakeholder director file, and review opinion file. The excerpts of the proceedings are stored in the database, and each of the excerpts of the proceedings includes a meeting category, a session, a attendance information, and a resolution content.

The new system for providing excerpts of minutes of meeting generates plural excerpts of minutes corresponding to the materials of the proceedings, which can quickly and conveniently search for the minutes of the meeting, and automatically generates an application number in the application form for excerpts of minutes of proceedings, and according to The application information and designated meeting information entered by the application unit for excerpts will provide the corresponding excerpts of the proceedings to the applicants for the excerpts, thereby improving the efficiency of management, control and provision of excerpts of the proceedings.

In order to better understand the technical content of the present invention, preferred specific embodiments are given as follows. Please refer to FIG. 1 and FIG. 2 for a schematic diagram of the structure of an embodiment of the new system for providing excerpts of meeting minutes and a schematic diagram of an embodiment of the system for providing excerpts of meeting minutes. .

As shown in FIG. 1 and FIG. 2 , in this embodiment, the meeting minutes excerpt providing system 1 and its functional modules operate on a computer host or a server host, but the present invention is not limited thereto. The conference proceedings extract providing system 1 includes a database 10 , an extract providing unit 20 , an extract application module 30 , a sign-off unit 40 , an audit unit 50 and an extract download module 60 . The database 10 of this implementation stores a procedure data, which includes a meeting file, an agenda proposal file, a meeting record attendee file, a stakeholder director file and a review opinion file, wherein the meeting file is the basic of the meeting Information, which includes meeting category (such as: board of directors), session (such as: the first time of the third session), meeting time, and meeting location; the agenda proposal file includes plural motion attributes (that is, agenda category) information (such as: report Proposals, Discussion Proposals), Remarks on Attendance of Multiple Proposals (For example... Director Lin O participated in video conference), Resolutions of Multiple Proposals, Information on Multiple Proposal Numbers (such as: First Proposal, Second Proposal), Multiple Proposing Units, Multiple Proposals by Others Information (such as: the minutes of the last board meeting and the report on the implementation status, the audit report of the audit office) and the contents of multiple discussions; the attendance records of the meeting records include attendance directors, leave personnel, non-voting personnel, chairman, records and other attendance information ;Stakeholder director files include the agenda proposal file number and whether the proposal file number is an interested party transaction case and the list of directors who should be avoided; the review opinion file includes the agenda proposal file number, speech minutes, resolution content, etc. The maintenance of the minutes of the deliberative unit content. The excerpt providing unit 20 is connected to the database 10 by signal, and the excerpt providing unit 20 generates a plurality of data belonging to the meeting according to the meeting file, the agenda proposal file, the meeting record attendance file, the stakeholder director file, and the review opinion file An excerpt of the proceedings 21 and store the plural excerpts 21 of the proceedings in the database 10 , wherein each excerpt 21 of the proceedings includes a meeting category, a session, information on attendees, and resolution content.

As shown in Figures 1 and 2, in this embodiment, the excerpt providing unit 20 includes an electronic chapter mark generation module 22, a description mark generation module 23, an attendance note generation module 24, and a stakeholder note generation module 25. Minutes of speech generation module 26 and resolution content generation module 27, electronic chapter mark generation module 22 generates an electronic chapter mark explanation 221 (such as: matching chapter with the original copy, etc.) The generating module 23 generates a descriptive mark 231 corresponding to each case number information in each minutes excerpt 21 according to the multiple case number information. In this embodiment, the descriptive mark 231 includes abbreviated front, abbreviated postscript or no mark. Taking FIG. 2 as an example, the motion of the Proceedings Excerpt 21 is the first motion of the agenda proposal file, and the descriptive mark generation module 23 only adds " Abbreviated" added to Proceedings Excerpt 21. If the agenda proposal file includes five motions, the description marks 231 of the excerpts of the proceedings of the 2nd to the 4th motions will include "before" and "after", and the description marks 231 of the excerpts of the fifth motion Include "pre-abbreviation" only.

The attendance remark generation module 24 generates directors' attendance remark information 241 in the extract 21 of the minutes of meeting according to the attendance remark listed in the attendance file of the meeting minutes. The stakeholder note generation module 25 generates the stakeholder case note 251 corresponding to the proposal in the minutes extract 21 based on the stakeholder director file. The speech minutes generation module 26 generates the speech minutes 261 corresponding to the proposal in the minutes excerpt 21 according to the contents of the speech minutes in the examination opinion file. The resolution content generating module 27 generates resolution content 271 corresponding to the proposal in the minutes excerpt 21 based on the maintenance content of the minutes of the deliberation unit in the review opinion file.

Please continue to refer to Figure 1 and Figure 2 below, and refer to Figure 3A to Figure 3D together, a schematic diagram of an embodiment of the application form excerpted from the proceedings of the new model, a schematic diagram of an embodiment of the approval personnel setting interface and the approval A schematic diagram of an embodiment of the interface.

As shown in FIG. 1, FIG. 3A and FIG. 3B, the excerpt application module 30 is connected to the database 10 and the excerpt providing unit 20, and the excerpt application module 30 is based on a designated meeting category 71 input by an excerpt application unit 70. (such as: the board of directors), a designated session 72 (such as: the 10th session of the 3rd session/110 March 15) and an application unit information 73, 73a, 73b, 73c, 73d as shown in Figure 3A It should be noted here that the application form 31 for excerpted minutes of minutes is automatically generated by the application module 30 for excerpted minutes of proceedings. In addition, the excerpted application module 30 is based on a specified proposal attribute (i.e. agenda category) information 74 (such as: report, discussion proposal) input by the excerpted application unit 70, and the designated proposal is generated by the specific information 76, as shown in FIG. 3B One of the excerpts from this selection request form 32.

As shown in Fig. 1 and Fig. 3A and Fig. 3C, the excerpt application module 30 further includes a sign-off personnel setting interface 33 and a sign-off start unit 34, and the sign-off personnel setting interface 33 is input to a sign-off terminal for the excerpt application unit 70 Information 77, 77a, 77b, and after the setting is completed, the application unit 70 for excerpting this excerpt can trigger the sign-off start unit 34 set on the application form 31 for excerpting this excerpt from the proceedings.

The sign-off unit 40 signal is connected to the excerpted application module 30. When the sign-off activation unit 34 is triggered, as shown in FIG. A sign-off terminal 771 that matches the sign-off terminal information 77, 77a, 77b checks and receives a sign-off result 78 sent by the sign-off terminal 771. At this time, the sign-off procedure of the excerpted application unit 70 is completed.

Please continue to refer to Figure 1, Figure 2, Figure 3A to Figure 3D, and refer to Figure 4A to Figure 4D together, the schematic diagram of an embodiment of the application form viewing interface, the schematic diagram of an embodiment of the excerpt selection interface, and the review unit A schematic diagram of an embodiment of an approval setting interface and an embodiment of an audit unit approval interface.

As shown in FIG. 4A and FIG. 4B, the review unit 50 is signal-connected to the excerpt application module 30 and the sign-off unit 40, and the review unit 50 generates an application form view according to the application form 31 (as shown in FIG. 3A) for the excerpt of the minutes. The interface 51 is for review by a discussion unit 80 . In this embodiment, the application form viewing interface 51 includes an effective date field 511 so that the deliberative unit 80 can input the deadline for downloading the excerpt. At this time, the excerpt providing unit 20 will use the day when the deliberative unit approves and approves the excerpt as the open download of the excerpt. That is to say, the applicant unit can download the excerpt from the meeting minutes extract supply system 1 from the day when the meeting unit approves the review until the effective date set by the meeting unit expires. The verification unit 50 generates an excerpt selection interface 52 according to the sign-off result 78 and the excerpt selection application form 32 (as shown in FIG. One of the specified excerpted information 521 input by the specific information 76 of the case.

As shown in Figure 4C and Figure 4D, the audit unit 50 further includes an audit unit sign-off module 53, and the audit unit sign-off module 53 includes an audit unit sign-off setting interface 531 and an audit unit sign-off opinion receiving interface 532, wherein the audit unit The sign-off setting interface 531 is used for the deliberative unit 80 to input an audit unit sign-off information 82, and the audit unit sign-off opinion receiving interface 532 receives an audit unit sent by the audit unit sign-off terminal 83 corresponding to the audit unit sign-off information 82 Sign-off results84.

Please continue to refer to FIG. 1 and FIG. 2 below, and refer to FIG. 5 together, which is a schematic diagram of an embodiment of an excerpt download interface.

As shown in Fig. 1 and Fig. 5, the excerpt download module 60 is connected to the excerpt providing unit 20, the sign-off unit 40 and the review unit 50, and the extract download module 60 generates an extract download according to the verification result 84 of the review unit. The interface 61 is for the applicant unit 70 to download the corresponding excerpts 21 and 21a of the proceedings within the download period of the excerpts.

This new type of meeting minutes extract providing system 1 generates corresponding plural meeting minutes extracts 21 and 21a according to the meeting materials of the meeting file and the agenda proposal file, which can quickly and conveniently search for the corresponding meeting minutes, and apply in the minutes extract The application form number is automatically generated in the form 31, and the corresponding excerpts of the proceedings 21 and 21a are provided to the application unit 70 for the excerpts of the proceedings according to the application information and the designated meeting information input by the excerpt applicant unit 70, thereby improving the excerpts of the proceedings 21, 21a control and efficiency of provision.

It should be noted that, in addition to being configured as a hardware device, software program, firmware or a combination thereof, each of the above-mentioned modules and units can be configured as a software program stored in the running computer in a preferred embodiment. The memory of the host computer or the server host is provided with the processor (not shown) of the computer host or the server host of the system 1 to execute various modules and units to achieve the functions of the present invention. In addition, this embodiment is only an example of a preferred embodiment of the present invention, and is not limited to the embodiment. In order to avoid redundant description, all possible combinations of changes are not described in detail. However, those skilled in the art should understand. And in order to implement the present invention, other more detailed conventional units or components may also be included, and each unit or component may be omitted or modified as required, and there may not be other units or components between any two modules. Anything that does not deviate from the basic framework of the present invention shall be within the scope of rights claimed by this patent, and the scope of the patent application shall prevail.

1: System for providing excerpts of meeting minutes 10: Database 20: Excerpts Provide Units 21, 21a: Excerpts from Proceedings 22:Electronic chapter mark generation module 221: Instructions for Marking of Electronic Chapter 23:Description mark generation module 231: Descriptive mark 24: Attendance note generation module 241:Directors' Attendance Remark Information 25: Stakeholder note generation module 251: Notes on interested party cases 26: Speech minutes generation module 261: Speech Summary 27: Resolution content generation module 271: Resolution content 30: Excerpt from this application module 31: Application Form for Excerpt of Proceedings 32: Excerpt from this selection application form 33: Approval personnel setting interface 34: Sign-off start unit 40: Sign-off unit 41: Sign-off interface 50: Review unit 51: Application form view interface 52:Excerpt selection interface 521: Designated excerpted information 53: Audit unit sign-off module 531: Audit unit sign-off setting interface 532: Audit unit sign-off interface 60: Excerpt Download Module 61:Excerpt download interface 70: Excerpt from this application unit 71:Specify meeting category 72: Designated session 73: Information of the applicant unit 74:Specify motion attribute (ie agenda category) information 76: Specified case information 77, 77a, 77b: sign-off terminal information 771: sign off 78: Sign-off result 80: Discussion unit 82: Audit unit sign-off terminal information 83: Audit unit sign-off terminal 84: Audit unit sign-off result

Fig. 1 is a structural schematic diagram of an embodiment of the present system for providing excerpts of meeting minutes. Fig. 2 is a schematic diagram of an embodiment of an excerpted version of the meeting minutes produced by the new type of meeting minutes excerpt provided by the system. Fig. 3A is one of the schematic diagrams of an embodiment of the application form for the excerpted minutes of the meeting produced by the system for providing the excerpted minutes of the minutes of the meeting. Fig. 3B is the second schematic diagram of an embodiment of the application form for the excerpted minutes of meeting produced by the new type of abstracted minutes of meeting minutes provided by the system. FIG. 3C is a schematic diagram of an embodiment of the interface for setting the sign-off personnel produced by the system for providing the excerpted minutes of meeting minutes of the present invention. FIG. 3D is a schematic diagram of an embodiment of a sign-off interface produced by the system for providing excerpts of conference proceedings of the present invention. FIG. 4A is a schematic diagram of an embodiment of an application form viewing interface of the system for providing excerpts of meeting minutes of the present invention. FIG. 4B is a schematic diagram of an embodiment of an excerpt selection interface of the system for providing excerpts of minutes of meeting of the present invention. FIG. 4C is a schematic diagram of an embodiment of an approval setting interface of an auditing unit in the system for providing excerpts of minutes of meeting of the present invention. FIG. 4D is a schematic diagram of an embodiment of an approval interface of an auditing unit of the system for providing an excerpt of meeting minutes of the present invention. Fig. 5 is a schematic diagram of an embodiment of an excerpt download interface of the new conference proceedings extract providing system.

1: System for providing excerpts of meeting minutes

10: Database

30: Excerpt from this application module

33: Approval personnel setting interface

34: Sign-off start unit

77:Sign-off terminal information

20: Excerpts Provide Units

22:Electronic chapter mark generation module

23:Description mark generation module

24: Attendance note generation module

25: Stakeholder note generation module

26: Speech minutes generation module

27: Resolution content generation module

78: Sign-off result

40: Sign-off unit

41: Sign-off interface

50: Review unit

51: Application form view interface

52:Excerpt selection interface

53: Audit unit sign-off module

60: Excerpt Download Module

70: Excerpt from this application unit

71:Specify meeting category

72: Designated session

73: Information of the applicant unit

76: Specified case information

74:Specify motion attribute (ie agenda category) information

83: Audit unit sign-off terminal

771: sign off

82: Audit unit sign-off terminal information

80: Discussion unit

84: Audit unit sign-off result

Claims (20)

A system for providing excerpts of meeting proceedings, which operates in a computer host, and the system includes: a database, storing a procedure data, the procedure data includes a meeting file, an agenda proposal file, a meeting minutes attendance file and a review opinion file; and An excerpt providing unit, signally connected to the database, the extract providing unit generates multiple excerpts of proceedings corresponding to the proceedings from the meeting file, the agenda proposal file, the meeting record attendee file and the review opinion file and Store the plurality of excerpts of the proceedings in the database, wherein each of the excerpts of the proceedings includes a meeting type, a session, an attendant information, and a resolution content. The system for providing excerpts of meeting proceedings as described in claim 1, wherein the excerpt providing unit includes an electronic chapter marking generation module, which is used to generate an electronic chapter marking description for each of the excerpts of the proceedings. In the system for providing excerpts of meeting minutes as described in claim item 1, the agenda proposal file includes plural case number information, and the excerpt providing unit includes a descriptive mark generation module, and the descriptive mark generation module is based on the plural The case number information generates a descriptive mark corresponding to each case number information in the excerpts of the proceedings. The system for providing excerpts of meeting minutes as described in request item 1 further includes an application module for excerpts of minutes, which is signally connected to the database and the unit for providing excerpts, and the application module for excerpts of minutes is based on an excerpt The application unit inputs a designated meeting category, a designated session and an application unit information to generate an excerpted application form for minutes of proceedings. The system for providing excerpts of meeting minutes as described in request item 4, wherein the excerpts of minutes application module is based on a specified motion attribute input by the excerpt applicant unit, and an excerpt selection application form generated by a specified proposal from specific information . The system for providing excerpts of meeting minutes as described in request item 5, wherein the application module for excerpts of meeting minutes further includes an interface for setting a signer, for the unit applying for the excerpts to input a sign-off information. The system for providing excerpts of meeting minutes as described in request item 6, wherein the application module for excerpts of meeting minutes includes a sign-off activation unit, which is set on the application form for excerpts of meeting minutes, and the excerpts of meeting minutes are provided The system further includes a sign-off unit, whose signal is connected to the application module for excerpts of minutes. When the sign-off activation unit is triggered, the sign-off unit generates a sign-off interface according to the application form for excerpts of minutes for communication with The signing terminal checks the information of the signing terminal which matches, and receives a signing result sent by the signing terminal. The system for providing excerpts of meeting minutes as described in request item 7 further includes an audit unit, which is signal-connected to the application module for excerpts of minutes and the approval unit, and the audit unit is based on the application for excerpts of minutes Create an application form viewing interface for review by a deliberative unit. As for the system for providing the excerpts of meeting minutes mentioned in item 8 of the request, the viewing interface of the application form includes an effective date field. According to the system for providing excerpts of meeting proceedings as described in request item 9, the review unit generates an excerpt selection interface based on the approval result and the application form for excerpts, so as to receive the deliberative unit based on the specified motion attribute and the specified reason One of the specific information inputs specifies the excerpt of this information. In the system for providing excerpts of meeting minutes as described in request item 10, the review unit further includes a review unit sign-off module, and the review unit sign-off module includes a review unit sign-off setting interface, wherein the review unit sign-off Set up an interface for the deliberative unit to input an auditing unit's sign-off information. According to the system for providing excerpts of meeting proceedings as described in request item 11, the audit unit sign-off module further includes an audit unit sign-off opinion receiving interface to receive the audit unit sign-off terminal corresponding to the information of the audit unit sign-off terminal Send one of the review unit's sign-off results. The system for providing excerpts of meeting minutes as described in request item 12 further includes an excerpt download module, which is signally connected to the excerpt providing unit, the signing unit, and the audit unit, and the extract download module is based on the audit As a result of the unit’s approval, an excerpt download interface is generated for the unit applying for the excerpt to download the corresponding excerpt of the proceedings. In the system for providing excerpts of meeting proceedings as described in request item 13, the abridged download module generates an abridged download interface for the abridged applicant to download the corresponding proceedings within a download period according to the approval result of the review unit If the audit unit’s signature result is approval, the first day of the download period shall be the date when the audit unit’s signature result is produced. The system for providing excerpts of meeting minutes as described in any one of Request Item 1 to Request Item 14, wherein the meeting file includes the meeting type and session, a meeting time and a meeting location, and the meeting record attendee file Including the attendee information, the review opinion file includes an agenda proposal file number, a speech summary, the content of the resolution, and/or the maintenance content of the minutes of a deliberation unit, and the agenda proposal file includes plural motion attributes (that is, agenda category) information , Multiple bill number information, plural bill code information, plural sponsors, attendance notes for plural bills, resolutions for plural bills, and plural agenda items. As mentioned in the request item 15, the system provides an excerpt of the minutes of the meeting, the meeting information includes a stakeholder director file, and the stakeholder director file includes an agenda proposal file number and whether the proposal file number is an interested party transaction case And a list of directors who should be avoided. In the system for providing excerpts of meeting minutes as described in request item 16, the extract providing unit includes an interested party note generation module, and the interested party note generation module is based on the stakeholder director file in the minutes A note on the case of an interested party corresponding to one of the proposals is generated in this book. In the system for providing an excerpt of meeting minutes as described in request item 15, the abridged providing unit includes an attendance remark module, and the attendance remark module generates a director in the abridged meeting minutes based on the attendance file of the meeting minutes Attendance notes information. In the system for providing excerpts of meeting minutes as described in request item 15, the review opinion file includes a speech minutes, and the excerpt providing unit includes a speech minutes generation module, and the speech minutes generation module is based on the speech minutes, at Minutes of the speech that produced the corresponding motion in the excerpted minutes of the meeting. In the system for providing excerpts of meeting minutes as described in request item 15, the excerpt providing unit includes a resolution content generation module, and the resolution content generation module generates corresponding proposals in the excerpts of meeting minutes based on the review opinion file One of the resolutions.

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