TWI705393B - Cloud account management system and method thereof - Google Patents

Abstract

The present invention relates to a cloud account management system and method thereof. The cloud account management method has steps of: providing an image transmitting interface to receive multiple account images from a user; identifying account data from each of the account images; placing each account image in a financial affair class or a tax affair class to respectively form a financial affair list and a tax affair list; and providing an list inquiring interface to extract and display a desired financial affair or tax affair list matched with the user’s requirements. Therefore, the user easily photographs the account documents and sends the account images to the cloud account management system of the present invention. Then the user easily browses the desired financial affair or tax affair list by the list inquiring interface to save accounting time and cost.

Description

Cloud account management system and method

The present invention relates to an accounting management system for enterprises, in particular to a cloud accounting management system and its method.

Accounting is the most important part of the company's operation and management. Each company will seek an accounting method that meets its needs in accordance with its operating methods, staffing or accounting characteristics, for example: hiring accounting personnel and cooperating with accounting Or accountant, etc.

The traditional method of accounting is that the relevant responsible personnel in the company aggregate various documents, contracts and other accounting documents generated for different months in different months, and then select the accounting documents that meet the tax declaration requirements in accordance with the tax filing regulations. For example, if the company employs accounting personnel, the accounting personnel will submit the tax declaration documents to the IRS and fill out the tax declaration form to complete the tax declaration during the tax declaration period; or some companies directly outsource For accounting purposes, the accounting documents for these entities’ tax returns can be delivered to the company’s cooperating accountants or accountants on a regular basis. Also during the tax filing period, these tax filing documents should be reported to the IRS; the traditional accounting method is the largest The trouble is to collect and retain accounting documents. I sometimes hear about omissions or missing accounting documents, and it is often impossible to complete the tax declaration quickly during the tax declaration period. Naturally, I have an aversion to tax declaration.

In addition to tax reporting purposes, the company needs to make an internal account to clearly understand the company's income, expenditure, property equipment, and inventory materials to ensure that the company's operating direction and policies are correct; therefore Accurate and real-time accounting can ensure the normal operation of the company; however, the traditional accounting method is not only time-consuming and has a high error rate, although with the advancement of technology, these accounting professionals use computers and related software tools for accounting operations. The accuracy of its accounting still does not deviate from the collection and preservation of physical accounting documents; therefore, the current traditional accounting methods need to be further changed.

In view of the many shortcomings of the current company's traditional accounting, the main purpose of the present invention is to provide a cloud accounting management system and method to solve the shortcomings of the current enterprise accounting management system.

The main technical means used to achieve the above purpose is to make the cloud account management system include: an account management module, which stores at least one user account and its data; an image collection module, which links the account management module Group, and receive the accounting image uploaded by the user, and store it according to the user account; an accounting management module is linked to the account management module, and includes: an accounting classification unit linked to the The image collection module identifies the accounting data of each accounting image uploaded by the user according to the user account, and classifies each accounting image into a financial image or a tax image; a financial form generation unit is linked to The accounting classification unit obtains financial images and accounting data under the same user account, and converts them into a financial form; and a tax form generation unit, which is linked to the accounting classification unit to obtain the same user The tax image and its accounting information under the account are converted into a tax form; and A form query module is connected to the financial form generation unit and the tax form generation unit, and retrieves the financial form matching the set conditions from the financial form generation unit according to the set conditions, or generates from the tax form Retrieve the tax form that matches the set conditions from the unit.

It can be seen from the above that the cloud accounting management system of the present invention mainly provides an image collection module to receive the accounting images uploaded by the user, and then the accounting classification unit identifies the accounting data of each accounting image, and then The content is classified into financial or tax accounting data to be converted into a financial form or a tax form respectively, and the user can easily browse the financial form or the tax form that matches the set conditions through the form query module ; Therefore, in the present invention, as long as the user takes photos and uploads the various documents, contracts and other documents received by the enterprise at any time to the cloud accounting management system of the present invention, he can obtain classified and organized enterprise financial forms and tax forms, which greatly saves The time and cost of business accounting.

The main technical means used to achieve the above purpose is to make the cloud account management method include the following steps: (a) Provide an image transmission interface to receive the account image uploaded by the user and store it according to the user account; (b) Identify the accounting data of the accounting images uploaded by each user account; (c) Under each user account, classify the accounting data of each accounting image into a financial image, and After being consolidated, a financial form is generated; (d) under each user account, the accounting data of each accounting image is classified into a tax image, and a tax form is generated after consolidation; and (e) A form query interface is provided to accept set query conditions, and retrieve and display the financial form or the tax form that matches the set conditions.

It can be seen from the above that the cloud accounting management method of the present invention mainly provides an image transmission surface to receive the accounting images uploaded by the user, and to identify the accounting data of each accounting image, and then classify it according to the content of the accounting data After the accounting information for finance or taxation is collected, a financial form is generated separately Or a tax form, and finally set the query conditions through the form query interface, so that the user can easily browse the financial form or the tax form that matches the set conditions; therefore, the present invention allows the user to upload various documents and contracts at any time The images are classified and integrated into financial forms and tax forms, which helps companies greatly save the time and cost of accounting.

10, 10’: Cloud Accounting Management System

100: Medical correction notification module

101: Medical correction message receiving unit

102: Medical Correction Communication Unit

11: Account management module

12: Image collection module

13: Accounting management module

131: Accounting Classification Unit

132: Financial Form Generation Unit

133: Tax Form Generation Unit

134: Property Screening Unit

135: Raw material screening unit

136: Payment Management Unit

14: Form query module

15: Property management module

151: Depreciation setting and present value estimation unit

152: sale unit

153: Scrap Unit

16: Raw material inventory management module

161: sale unit

162: scrap unit

163: Regular inventory unit

164: Loss inventory unit

17: Raw material procurement module

171: Purchase List Input Unit

172: Order unit

173: Purchase Information Query Unit

18: Income module

181: Income data receiving unit

182: Charge Management Unit

183: Collection notification unit

184: Raw material consumption estimation unit

19: Attendance Management Module

20: User device

21: mobile phone

211: User Interface

212: Photo Album

30: Accounting documents

31: Accounting image

40: Automatic inventory equipment

Figure 1: A schematic diagram of a system architecture of the cloud account management system of the present invention.

Figure 2A: A functional block diagram of the first preferred embodiment of the cloud account management system of the present invention.

Fig. 2B: A functional block diagram of the second preferred embodiment of the cloud account management system of the present invention.

Figures 3A to 3F: schematic diagrams of the user interface of the cloud account management system of the present invention.

Figure 4: Schematic diagram of financial forms and tax forms of the cloud accounting management system of the present invention.

Figure 5: A schematic diagram of the medical correction information input interface in the cloud account management system of the present invention.

Fig. 6: A method flowchart of the first preferred embodiment of the cloud account management method of the present invention.

Fig. 7: A method flowchart of the second preferred embodiment of the cloud account management method of the present invention.

Fig. 8: A method flowchart of the third preferred embodiment of the cloud account management method of the present invention.

The present invention aims to improve the shortcomings of traditional accounting, and proposes a cloud accounting management system and method thereof. The technical content of the present invention will be described in detail with plural embodiments and drawings.

First, please refer to FIG. 1, which is a system architecture diagram of the cloud account management system of the present invention. The cloud account management system 10 can be implemented by at least one cloud server and is connected with the user devices 20 of various companies. Two-way connection through the Internet or wireless network, such as: desktop computers, notebook computers, handheld computer devices (tablets, smart phones 21, etc.). For the convenience of explanation, the following Taking the smart phone 21 of a medical clinic employee as an example, how the cloud accounting management system 10 of the present invention performs the accounting management of the medical clinic.

Please refer to FIG. 2A, which is a first preferred embodiment of the cloud account management system 10 of the present invention, which includes an account management module 11, an image collection module 12, an account management module 13, and a Form query module 14, a property management module 15, a raw material inventory management module 16, a raw material purchasing module 17, an income module 18, an attendance management module 19, and a medical correction notification module 100; The image collection module 12 and the accounting management module 13 are connected to the account management module 11, and the form query module 14, the raw material inventory management module 15 and the property management module 16 are connected The account management module 13 and the raw material purchasing module 17 are connected to the raw material inventory management module 15.

The above-mentioned account management module 11 is used to store one or more user accounts and their data; taking the smart phone 21 as an example, the cloud account management system 10 of the present invention provides an account management application (APP) that conforms to the mobile phone operating system , For the user to download to the mobile phone. When the user executes the account management application, the user interface 211 is displayed to request to log in user information, including account number, password, name, communication method, etc., after passing the system authentication The user account login is completed, and the cloud account management system 10 of the present invention is logged in with the preset account and password.

The above-mentioned image collection module 12 is used to receive the accounting image 31 uploaded by the user, and store the uploaded accounting image 31 according to the user account. Among them, the general accounting document 30 types include receipts and contracts , And the bills include various types of hand-invoicing, electronic invoices, quotations, estimates, delivery notes, receipts, etc. Therefore, after the user takes photos of various types of documents or contracts obtained at any time with a smart phone, as shown in FIG. 3A, the accounting images 31 are stored in the storage space of the smart phone 21 (for example, a photo book), and then opened And log in to the cloud service management system application of the smart phone 21, as shown in Figure 3B, you can connect to the present invention and click on the user interface 211 to upload the accounting image function, you can download from the photo book 212 in the smart phone 21 Select the account image 31 you want to upload, as shown in Figure 3C and Figure 3D And upload the selected accounting image 31 to the image collection module 12, and the image collection module 12 can store the accounting image 31 in the storage space of the user account according to the user account that it logs in .

The aforementioned accounting management module 13 includes an accounting classification unit 131, a financial form generating unit 132, a tax form generating unit 133, a property screening unit 134, a raw material screening unit 135, and a payment management unit 136; The accounting classification unit 131 is connected to the image collection module 12, the financial form generation unit 132 and the tax form generation unit 133 are connected to the accounting classification unit 131, and the payment management unit 136 is connected to the property screening Unit 134 and the raw material screening unit 135; wherein the payment management unit 136 and the property screening unit 134 are connected to the property management module 15, and the payment management unit 136 and the raw material screening unit 135 are connected to the original Material management module 16.

The accounting classification unit 13 identifies the accounting data of each accounting image 31 uploaded by the user according to the user account, and classifies the accounting data according to the identified accounting data, that is, classifies each accounting image 31 into one. Financial image or a tax image; take a common invoice as an example, the invoice’s accounting information includes the date of consumption, the item and its amount, the invoice number, the merchant, and the company’s uniform number; therefore, the item can be The invoice image is classified as a tax image. Take the valuation sheet as an example. Since the valuation sheet has not yet completed the transaction, but the amount stated on the valuation sheet must be paid in advance, the valuation sheet is classified as a financial image.

The above-mentioned financial form generating unit 132 is connected to the accounting classification unit 131, so the financial image 31 and its accounting data under the same user account can be obtained, and converted into a financial form 132a accordingly; similarly, the tax form The generating unit 133 is also connected to the accounting classification unit 131 to obtain the tax image 31 and its accounting data under the same user account, and convert it into a tax form 133a accordingly. Please refer to Figure 4, which is a schematic diagram of the financial form 132a and the tax form 133a. In order to facilitate the user to check whether the identified accounting data is consistent with the uploaded accounting image 31, each row of accounting data in the financial form 132a The corresponding financial image 31 is attached to it, and each column of the tax form 133a An image file of the corresponding tax image 31 is attached to the transaction data for the user to click to open the original uploaded accounting image.

Since the above-mentioned form query module 14 is connected to the financial form generation unit 132 and the tax form generation unit 133, and provides a form query interface for the user to input query setting conditions, the form query module 14 can download from the financial The form generation unit 132 retrieves the financial form that matches the set condition, or retrieves the tax form that matches the set condition from the tax form generation unit 133. For example, users can generate annual reports, monthly reports, or daily reports that match their set time interval according to the year, month, or date, as shown in Figure 3E; in addition to the report form, the user interface 211 can also select a graphical interface , As shown in Figure 3F, and compared with previous historical records, it is easier to grasp the payment and income situation of the same year or the same month, and conduct effective operation management.

In addition, the above-mentioned account management module 13 may further include a property screening unit 134 and a raw material screening unit 135; wherein the property screening unit 134 is connected to the image collection module 12, and the uploaded files can be identified according to the user account. The accounting data of each accounting image 31, and the property accounting images and accounting data are further filtered out from the accounting images, and the raw material screening unit 135 is also connected to the image collection module 12, and Identify the accounting data of each accounting image 31 uploaded by the user according to the user account, and further filter out the accounting images and accounting data belonging to the original material from the accounting images 31.

The above-mentioned payment management unit 136 is connected to the property screening unit 134 and the raw material screening unit 135, and can be marked as paid, unpaid or prepaid in the accounting data of each property accounting image. The accounting data of the image 31 is marked as paid, unpaid, or prepaid; among them, the accounting data marked as unpaid provides payment deadline setting for the user to set the payment date; in this embodiment, the payment management unit 136 It is also possible to directly mark paid or unpaid based on the user's payment note when uploading the accounting image 31, as shown in FIG. 3B.

The above-mentioned property management module 15 is connected to the property screening unit 134 and the payment management unit 136 of the account management module 13, which can read the property accounting image and its accounting data according to the user account to create and Store a property inventory, monitor unpaid billing data, and issue a payable reminder when the payment period expires; in addition, the property management module 15 can further mark the billing data in each property billing image For goods that have arrived or have not arrived, and the arrival reminder is issued when the arrival period expires; in addition, the property management module 15 may further include a depreciation setting and present value estimation unit 151 to estimate the inventory of the property The depreciation rate and present value of the property corresponding to each account.

The aforementioned raw material inventory management module 16 stores a raw material management list according to the user account, and is linked to the raw material screening module 135 and the payment management unit 136, and the raw material accounting image can be read according to the user account. And its accounting data, and update the raw material management list based on the accounting data marked as delivered; then monitor the unpaid accounting data, and issue a payable reminder when the payment period expires; in addition, the raw material The inventory management module 16 further marks the receipt or non-arrival in the accounting data of each raw material image, and sends out an arrival reminder when the arrival period expires.

The raw material management list contains the total amount of raw materials. Some of the raw materials purchased with advance payment will further indicate the amount of advance payment; therefore, the raw material management module 16 provides a threshold value for the total amount of raw materials Setting, for the user to set the threshold value of the total amount of raw materials based on their reclaiming and material use experience. Once the setting is completed, the raw material management module 16 will further determine whether the raw material inventory is Lower than the critical value of the raw material; when it is lower than the critical value of the raw material, a reminder notification that the total amount of the raw material is insufficient will be issued. In addition, the raw material inventory management module 16 reads the accounting data marked with prepayment according to the user account, and finds the original material of the matching raw material from the raw material management list according to the raw material name of the accounting data. The total amount of the material and its current prepayment amount, and the prepayment amount of the original material after deducting the payment amount of the accounting information marked with prepayment. Therefore, the raw material inventory management module 16 can also provide a prepayment threshold setting, and set a prepayment threshold for each accounting data added to the prepayment amount in the raw material management list, and update it every time Prepaid After the payment amount, it is judged whether the updated prepayment amount is lower than the prepayment threshold, and when it is lower than the prepayment threshold, a reminder notification of insufficient advance payment will be issued.

The aforementioned raw material purchasing module 17 is linked to the raw material inventory management module 16 to create and store a raw material purchasing list; the raw material list includes the raw material supplier, the raw material purchasing quantity, the purchasing date and the purchasing Amount. The raw material purchase module 17 includes a purchase list input unit 171, an order unit 172, and a purchase information query unit 173; the purchase list input unit 171 is used to generate different purchase items, except for users to fill in, The raw material inventory management module 16 can also automatically add a raw material purchase item to the purchase list input unit 171 when judging that the raw material is insufficient; then, the user can browse through the order unit and check each additional item For purchasing items, check and confirm the purchase items for placing an order, and the ordering unit 172 will compile the order form to facilitate the user to place an order. During the period, to ensure that the user selects the purchase item, the purchase amount or manufacturer will not be different from the previous purchase amount or the manufacturer, the user can query the historical purchase data of each purchase item through the purchase information query unit 173, because the purchase information query unit 173 The raw material information of related manufacturers will be added at any time, and users can also refer to the newly added purchasing information when executing the order unit.

The above-mentioned income module 18 includes an income data receiving unit 181, a charging management unit 182, a collection notification unit 183, and a raw material consumption estimation unit 184; wherein the income data receiving unit 181 obtains the income data of each user account , As shown in Figure 1, in terms of operating income, due to the medical treatment records of each medical clinic, the medical expenses will be recorded in the medical records; therefore, the patient’s medical records can be uploaded regularly to make the income data receiving unit 181 large Obtain the income data of each user account. The charge management unit 182 is connected to the income data receiving unit 181, and each piece of income data is marked as unpaid or paid. Taking dental implants as an example, due to the higher unit price, no payment has been received in the early stage of treatment; It is possible to further mark such income data as unpaid, and provide a collection date setting for the income data with the unpaid mark. Since the collection communication unit 183 is connected to the charge management unit 182, it can be based on the income data marked as unpaid Set the collection date, issue a collection notice know. In addition, the charging management unit 182 further determines that the income data marked as unpaid has exceeded its set collection date and has exceeded a predetermined period after the collection date, and the income data has not cancelled its unpaid mark, and then re-mark It is a bad debt; the raw material consumption estimation unit 184 is connected to the raw material purchasing module 17, and based on the income data listed as revenue in the income data, it estimates the consumption of raw materials and provides the raw materials The purchase list input unit of the purchase module 17 refers to whether to create a new purchase item.

The above-mentioned property management module 15 may further include a selling unit 152 and a discarding unit 153; wherein the selling unit 152 is connected to the income module 18 and is marked as corresponding to one of the accounting data of the property inventory according to the setting The property is a property for sale, and after the sale is completed, an income data is added through the income data receiving unit 181, and the accounting data is deleted from the inventory of the property after the sale is completed; as for the scrap unit 153, you can Set to mark the property corresponding to one of the accounting data in the property inventory as a scrapped property, and delete the accounting data from the property inventory after scrapping.

The aforementioned raw material inventory management module 16 further includes a selling unit 161, a scrapping unit 162, a regular inventory unit 163, and a loss inventory unit 164; wherein the selling unit 161 is connected to the income module 18 and is based on Set to mark one of the raw materials in the raw material management list as a sold raw material, and add a piece of income data through the income data receiving unit 181 after the sale is completed, and delete the obsolete property from the raw material management list Accounting data; as for the scrap unit 162, it can also mark one of the raw materials in the raw material management list as a scrap property according to the setting, and delete the accounting data from the raw material management list after the scrap is completed; the periodical The inventory unit 163 receives the total amount of raw materials uploaded by the user and compares it with the total amount of raw materials in the raw material purchase list. Whether the total amount of raw materials in the current raw material purchase list matches the actual inventory; The loss inventory unit 184 is linked to the periodic inventory unit 183. When the total amount of raw materials in the actual inventory is less than the total amount of raw materials in the raw material purchase list, the total amount of the raw materials is listed as a loss.

Please refer to FIG. 2B, which is a second preferred embodiment of the cloud account management system 10' of the present invention, which may further include a plurality of automatic counting equipment 40, an attendance management module 19 and a medical correction report module Group 100; wherein the automatic inventory devices 40 are respectively set in the raw material inventory room in the medical clinic, and can be wirelessly connected to the raw material inventory management module 16 to retrieve materials from the inventory room each time (eg : When prescription medication), read the code on the raw material (for example: barcode, RFID code), and read the name, manufacturer, expiration date, and quantity of the raw material back to the raw material inventory management module 16 , So the raw material inventory management module 16 can instantly update the total amount of the corresponding raw materials in the raw material management list.

The above-mentioned attendance management module 19 includes a card image receiving unit 191 and an attendance data identifying unit 192; wherein the card image receiving unit 191 receives the card image uploaded by the user for punching in, and stores it according to the user account. After the user takes a picture of the traditional attendance check-in card with the smart phone 21, the card image is uploaded to the card image receiving unit 191, and the attendance data recognition unit 19 connected to the card image receiving unit 191 is then identified. Namely, identify the employee's name, month, working time, and working time contained in each card image, and then recognize and convert it into attendance data, and create an attendance data table for each month employee under the user account.

The above-mentioned medical correction notification module 100 includes a medical correction message receiving unit 101 and a medical correction communication unit 102; wherein the medical correction message receiving unit 101 receives medical correction messages uploaded by a user, and performs the processing according to the user account. Storage; and then the medical correction notification unit 102 connected to the medical correction message receiving unit 101, the medical correction notification unit 102 stores the preset contact information of the medical correction processing team, so the user account data and its medical The correction information is sent to the preset medical correction processing team immediately. As medical clinics encounter medical disputes caused by poor medical-patient relations, when general medical corrections occur, although physician associations, social workers, and lawyers can intervene to resolve them through reconciliation or litigation, the process is often laborious and costly; The invented medical correction notification module can establish a channel for the medical clinic to quickly contact the medical correction processing team in real time. As shown in Figure 5, when the medical correction occurs, you can follow the medical correction information input interface field to quickly Reporting the actual situation of the medical correction can also speed up the time and method of the medical correction processing team to determine the treatment, and increase the probability of reconciliation between the two parties.

The above is the cloud account management system of the present invention. The following will further explain the cloud account management method. First, please refer to Figure 6, which is a flowchart of the cloud account management method of the present invention, which includes the following steps: (a) Provide An image transmission interface to receive the accounting images uploaded by the user and store them according to the user account S1; (b) Identify the accounting data S2 of the accounting images uploaded by each user account; (c) ) Under each user account, classify it into a financial image based on the accounting data of each accounting image, and generate a financial form S3 after being consolidated; (d) Under each user account, according to each The accounting data of the accounting image is classified into a tax image, which is consolidated to generate a tax form S4; and (e) a form query interface is provided to accept the set query conditions, and capture and display matches with the set conditions Of the financial form or the tax form S5.

Please refer to Figure 4, in the above step (C), attach the corresponding image file of the financial image to each row of accounting data in the financial form, so that the user can click on the original uploaded accounting image and Whether the identified accounting data matches; for the same reason, in step (D), the corresponding tax image file can also be attached to each row of accounting data in the tax form for users to click.

Please refer to Figure 7 again. The cloud accounting management method of the present invention further includes the following steps: (f) Under each user account, classify each accounting image into a property accounting image, and Collect and generate a property inventory; among them, the accounting data of each property accounting image is marked as paid, unpaid, delivered or not delivered S6; (g) under each user account, according to each The accounting data of the accounting image is classified as a raw material accounting image; the accounting data of each property accounting image is marked as paid, unpaid, delivered or not delivered; each of the user accounts A raw material management list containing the total amount of raw materials is stored under, and the raw material management list S7 is updated with the accounting data marked as arrived; (h) a payment deadline is set for the unpaid accounting data, And when the payment deadline expires, a payment reminder notice S8 will be issued; (i) Set a delivery deadline for the non-arrival accounting information, and When the delivery period expires, an arrival reminder notification S9 will be issued; (j) Provide a raw material procurement interface to generate a raw material procurement list containing different procurement items, and select several from the raw material procurement list The purchase items are assembled into a single form; the original material list includes the original material supplier, the original material purchase quantity, the purchase date and the purchase amount S10.

Some of the raw materials in the raw material management list in the above step (g) are purchased with advance payment, so some raw materials in the raw material management list are further added to their corresponding advance payment amount; in addition, this step (g) further includes: (g1) Compare the raw materials in the accounting data of these raw material accounting images, whether they correspond to the raw materials with prepayment amount set in the raw material management list; if so, mark the accounting data as prepaid The advance payment of the original material corresponding to the original management list is deducted from the payment amount of the accounting information marked with advance payment to update the advance payment amount of the original material; (g2) provide an advance payment The interface for setting the threshold value and total amount of raw materials is used to set the accounting data of the advance payment amount in the raw materials management list. The raw material procurement module provides a threshold setting for the advance payment, and the raw materials Each raw material in the management list sets a threshold for the total amount of raw materials; (g3) After each advance payment amount is updated, judge whether the updated advance payment amount is lower than the advance payment threshold, and when it is lower than the advance payment When the threshold is reached, a reminder notification of insufficient advance payment will be issued; (g4) Provide an interface for setting the total amount of raw materials, and set a threshold for the total amount of raw materials for each raw material in the raw material management list; (g5) receive each The quantity of raw materials used to upload using the account; (g6) update the total amount of the corresponding raw materials in the raw material management list of the user account based on the quantity of raw materials uploaded by each account; and (g7) judge Whether the updated total amount of raw materials is lower than the threshold of the total amount of raw materials, when it is lower than the threshold of the total amount of raw materials, a reminder notification that the total amount of raw materials is insufficient will be issued.

Please refer to Figure 8 again, the cloud account management method of the present invention further includes the following steps: (k) accept the income data of each user account, mark each business income data as unpaid or paid, and further Provide a collection date setting for the income data marked as unpaid. When the collection date is reached, a collection notice will be issued; if a predetermined period after the collection date expires, the income data remains If the unpaid mark is not cancelled, it will be re-marked as bad debt S11; (l) Provide a card image transmission interface to receive the card image uploaded by the user for punching in, and store it according to the user account S12; (m) Identify the employee's name, month, working time, and off-duty time contained in the card images uploaded by each user account to identify and convert them into attendance data, and create an attendance data sheet S13 for each month employee under the user account; (n) Provide a medical correction information input interface to receive the medical correction information uploaded by the user, and store it according to the user account S14; and (o) According to the preset contact information of the medical correction processing team, the user account The information and medical corrections are sent to the medical correction processing team S15.

Since the company may sell or scrap old equipment due to the purchase of new equipment, regardless of whether the sale or scrapping of company equipment involves changes in the company’s property, the above step (f) further includes: (f1) Provide a property sale interface to allow users to set The specific property listed in the property inventory is ready to be sold. The present invention can mark the property corresponding to one of the accounting data in the property inventory as a property for sale, and add a piece of income data after the sale is completed, and the sale is completed Then delete the accounting data from the inventory; in the same way, the above step (f) further includes: (f2) Provide a property retirement interface to allow the user to set the specific property listed in the inventory to be scrapped according to Set to mark the property corresponding to one of the accounting data in the property inventory as a scrapped property, and delete the accounting data from the property inventory after scrapping; in this way, the company's property inventory and the actual internal property of the company can be ensured Match.

In the same way, the raw materials in the company's inventory room may need to sell excess raw materials for some reason, or scrap the raw materials that have expired; therefore, the above step (g) further includes: (g8) Provide a raw material sales interface , According to the setting, mark the raw material corresponding to one of the accounting data of the raw material management list as a sold raw material, and add a piece of income data after the sale is completed, and delete it from the raw material management list after the sale is completed The accounting data; and (g9) provide an interface for scrapping raw materials, marking the raw material corresponding to one of the accounting data in the raw material management list as a scrapped raw material according to the setting, and it will be used after the scrapping is completed. Delete the accounting information from the original material management list.

In summary, the cloud accounting management system and method of the present invention mainly provide an image transmission surface to receive the accounting images uploaded by users, and to identify the accounting data of each accounting image, and then according to the accounting After the content of the data is classified into financial or tax accounting data, a financial form or a tax form are respectively compiled and generated, and finally the query conditions are set through the form query interface, so that the user can easily browse the financial affairs that match the set conditions Form or the tax form; therefore, the present invention can classify and integrate the images of various documents and contracts uploaded by users at any time into financial forms and tax forms, which helps companies greatly save the time and cost of corporate accounting; Moreover, since the present invention consolidates the financial statements, tax statements, and property inventories of various companies, it can further generate income statements and balance sheets based on this, which are important indicators for company operations.

Therefore, the cloud account management system and method of the present invention can not only help the company alleviate the troubles of accounting, but also retain the image files of the uploaded documents and contract documents, and do not occupy physical space. For users, they only need to take photos and upload them. The system informs the upload of accounting images, receipt data, and check-in images. After the identification and compilation are completed, you can also log in to the system to view complete and real-time financial forms, tax forms, inventory of assets, summary of raw materials, income statement and The balance sheet is time-saving and convenient.

The above are only the embodiments of the present invention and do not limit the present invention in any form. Although the present invention has been disclosed as above in the embodiments, it is not intended to limit the present invention. Anyone with ordinary knowledge in the relevant technical field, Without departing from the scope of the technical solution of the present invention, when the technical content disclosed above can be used to make slight changes or modification into equivalent embodiments with equivalent changes, but any content that does not depart from the technical solution of the present invention is based on the technical essence of the present invention Any simple modifications, equivalent changes and modifications made to the above embodiments still fall within the scope of the technical solutions of the present invention.

10‧‧‧Cloud Accounting Management System

11‧‧‧Account Management Module

12‧‧‧Image Collection Module

13‧‧‧Accounting Management Module

131‧‧‧Account Classification Unit

132‧‧‧Financial Form Generation Unit

133‧‧‧Tax Form Generation Unit

134‧‧‧Property Screening Unit

135‧‧‧ Raw Material Screening Unit

136‧‧‧Payment Management Unit

14‧‧‧Form query module

15‧‧‧Property Management Module

151‧‧‧Depreciation setting and present value estimation unit

152‧‧‧Sale Unit

153‧‧‧Abandoned Unit

16‧‧‧Original material inventory management module

161‧‧‧Sale Unit

162‧‧‧Abandoned Unit

163‧‧‧Regular inventory unit

164‧‧‧Loss inventory unit

17‧‧‧Original material procurement module

171‧‧‧Purchase List Input Unit

172‧‧‧Order Unit

173‧‧‧Purchasing Information Query Unit

18‧‧‧Income Module

181‧‧‧Income data receiving unit

182‧‧‧Charging Management Unit

183‧‧‧Collection Notification Unit

184‧‧‧Raw material consumption estimation unit

21‧‧‧Mobile

30‧‧‧Accounting documents

31‧‧‧Accounting image

Claims (36)

A cloud account management system includes: an account management module, which stores at least one user account and its data; an image collection module, which links to the account management module and receives the account images uploaded by the user, And save according to the user account; an account management module is linked to the account management module, and includes: an account classification unit is linked to the image collection module, and the upload is identified according to the user account The accounting data of each accounting image, and each accounting image is classified as a financial image or a tax image; a financial form generation unit is linked to the accounting classification unit to obtain the same user account The financial image and its accounting data of, and converted into a financial form; and a tax form generation unit, which is linked to the accounting classification unit to obtain the tax image and its accounting data under the same user account, and Is converted into a tax form; and a form query module, which is linked to the financial form generating unit and the tax form generating unit, and extracts the financial form generating unit that matches the set conditions according to the set conditions Financial form, or retrieve the tax form that matches the set conditions from the tax form generation unit. The cloud accounting management system described in claim 1, wherein: each row of accounting data in the financial form is attached with a graphic file of its corresponding financial image for viewing; and each row of accounting in the tax form The corresponding tax image files are attached to the data for viewing. For the cloud account management system described in claim 1, the account management module further includes: A property screening unit, which is connected to the image collection module, identifies the accounting data of each accounting image uploaded by the user account, and filters out the property accounting image and its accounting from the accounting images Data; and a raw material screening unit, which is connected to the image collection module, identifies the accounting data of each accounting image uploaded by the user account, and filters out the raw material account from the accounting images Service images and accounting information. For example, in the cloud accounting management system of claim 3, the accounting management module further includes: a payment management unit, which is connected to the property screening unit and the raw material screening unit, in each of the property accounting images The billing data is marked as paid or unpaid, and it is marked as paid or unpaid in the billing data of each raw material image; the billing data marked as unpaid provides the payment period setting for users to set Payment date. The cloud account management system described in claim 4 further includes: an asset management module, which is linked to the asset screening unit and the payment management unit of the account management module, and reads it according to the user account Property accounting images and accounting data to create and store a property inventory, monitor unpaid accounting data, and issue payment reminders when the payment period expires; and a raw material inventory management module, which is based on The user account stores a raw material management list and links it to the raw material screening module and the payment management unit. According to the user account, it reads the raw material accounting image and its accounting data, and marks it as arrived. Update the raw material management list with the accounting data; then monitor the unpaid accounting data, and issue a payable reminder when the payment period expires; the raw materials management list contains the total amount of raw materials. The cloud account management system described in claim 5, wherein: The property management module further marks the arrival or non-arrival in the accounting data of each property accounting image, and sends out an arrival reminder when the arrival period expires; and the raw material inventory management module The group is further marked in the accounting data of each raw material image as arrived or not, and will issue an arrival reminder when the arrival period expires. For example, in the cloud accounting management system described in claim 6, the property management module further includes a depreciation setting and present value estimation unit to estimate the depreciation rate and current value of the property corresponding to each accounting asset in the inventory. value. The cloud account management system according to claim 6, wherein: the payment management unit further provides a mark of prepayment to select the mark as prepayment in the accounting data of each raw material image; and the raw material The inventory management module adds the corresponding prepayment amount to the accounting data purchased with prepayment in the raw material management list; and the raw material inventory management module reads the prepayment marked with the user account Accounting data, according to the original material name of the accounting data, find the total amount of raw materials and the current prepayment amount of the matching raw materials from the raw material management list, and deduct the accounting data marked with prepayment Update the prepayment amount of the original material after the payment amount. For example, the cloud accounting management system described in claim 8 further includes a raw material purchasing module, which is linked to the raw material inventory management module to create and store a raw material purchasing list. The raw material list contains Raw material supplier, raw material purchase quantity, purchase date and purchase amount. For example, in the cloud accounting management system described in claim 9, the raw material inventory management module provides a prepayment threshold setting, and sets a prepayment for each accounting data that adds the prepayment amount to the raw material management list After the advance payment amount is updated, it is judged whether the updated advance payment amount is lower than the advance payment threshold. When it is lower than the advance payment threshold, a reminder notification of insufficient advance payment is issued. For example, in the cloud accounting management system described in claim 9 or 10, the raw material management module provides a threshold setting for the total amount of raw materials, and determines whether the raw material inventory is lower than that after each update of the total amount of raw materials The critical value of the raw material, when it is lower than the critical value of the raw material, a reminder notification that the total amount of raw materials is insufficient will be issued. For example, in the cloud accounting management system described in claim 11, the raw material purchasing module further includes: a purchasing list input unit, which generates different purchasing items for users to fill in; the order unit is linked to the purchase The list input unit converts the purchase items that are confirmed to be purchased into an order form to facilitate the user to place an order; and a purchase information query unit, which is linked to the order unit and the raw material purchase module, in the order unit When executed, display historical purchase information or newly added purchase information after query. For example, the cloud account management system described in claim 12 further includes an income module, which includes: an income data receiving unit for obtaining income data of each user account; and a charging management unit for linking Go to the income data unit and mark each income data as unpaid or paid, and further provide a collection date setting for the income data marked as unpaid. For the cloud accounting management system described in claim 13, the revenue module further includes a collection notification unit, which is linked to the collection management unit, and sends a collection date based on the collection date set in the revenue data marked as unpaid Collection notice. For example, in the cloud accounting management system described in claim 14, the charge management unit further determines that the revenue data marked as unpaid has exceeded its set collection date and has exceeded a predetermined period after the collection date, and the revenue data remains If the unpaid mark is not cancelled, it will be marked as bad debt again. For example, in the cloud accounting management system of claim 13, the income module further includes a raw material consumption estimation unit, which is linked to the raw material procurement module, based on the income data For the data of operating income, the consumption of raw materials is estimated to provide the purchasing list input unit of the raw materials purchasing module to refer to whether to create a new purchasing item. For example, in the cloud accounting management system of claim 16, the property management module further includes: a sales unit, which is linked to the income module, and is marked as corresponding to one of the accounting data in the property inventory according to the setting The property is a property for sale, and after the sale is completed, an income data is added through the income data receiving unit, and the accounting data is deleted from the property inventory after the sale is completed; and a scrap unit, which is marked according to the setting The property corresponding to one of the accounting data in the property inventory is a scrapped property, and the accounting data will be deleted from the property inventory after the scrap is completed. For example, in the cloud accounting management system described in claim 9, the raw material inventory management module further includes: a sales unit, which is linked to the income module, and marks one of the original materials in the raw material management list according to the setting The material is a raw material for sale, and after the sale is completed, an income data is added through the income data receiving unit, and the accounting data is deleted from the raw material management list after the sale is completed; and a scrap unit is based on Set to mark one of the raw materials in the raw material management list as a scrap property, and delete the accounting data from the raw material management list after the scrap is completed. For example, in the cloud accounting management system described in claim 9, the raw material inventory management module further includes: a periodical inventory unit, which receives the total amount of raw materials uploaded by the user in actual inventory, and the purchase list of the raw materials The total amount of raw materials is compared; and a loss inventory unit is linked to the periodic inventory unit. When the total amount of raw materials in actual inventory is less than the total amount of raw materials in the purchase list of raw materials, the total amount of raw materials is different The value is listed as a loss. For example, the cloud accounting management system described in claim 19 further includes at least one automatic inventory management device, which is connected to the raw material inventory management module to instantly report the quantity of each raw material used, and the The raw material inventory management module updates the total amount of the corresponding raw materials in the raw material management list. For example, the cloud accounting management system described in any one of claim items 1 to 10 further includes an attendance management module, which includes: a card image receiving unit that receives the card image uploaded by the user for punching in; It is stored according to the user account; and the attendance data identification unit is connected to the card image receiving unit to identify and convert the employee name, month, work time, and off work time contained in each card image into attendance data. Create an attendance data table for each month employee under this user account. For example, the cloud accounting management system described in any one of claim items 1 to 10 further includes a medical correction notification module, which includes: a medical correction message receiving unit to receive medical correction messages uploaded by users, and It is stored according to the user account; and a medical correction notification unit is connected to the medical correction message receiving unit, and the user account data and medical correction information are sent to the medical correction processing group according to the preset contact information Set up a medical correction team. For the cloud accounting management system described in claim 1, the accounting image includes a document image and a contract image. A cloud account management method includes the following steps: (a) Provide an image transmission interface to receive the account images uploaded by the user, and store them according to the user account; (b) Identify each user account uploaded The accounting data of the accounting images; (c) Under each user account, categorize the accounting data of each accounting image into a financial image, and generate a financial form after being consolidated; (d) Under each user account, classify the accounting data of each accounting image into a tax image, and generate a tax form after aggregating; and (e) providing a form query interface to accept settings Query conditions, and retrieve and display the financial form or the tax form that matches the set conditions. The cloud accounting management method according to claim 24, wherein: in step (c), a graphic file corresponding to the financial image is attached to each column of accounting data in the financial form for click-through; and In step (d), attach the image file corresponding to the tax image to each column of accounting data in the tax form for click-through. The cloud accounting management method described in claim 25 further includes the following steps: (f) Under each user account, classify each accounting image into a property accounting image based on the accounting data, and remit Consolidate and generate a property inventory; where the accounting data of each property accounting image is marked as paid, unpaid, delivered or not delivered; and (g) under each user account, according to each account The accounting data of the service image is classified as a raw material accounting image; the accounting data of each property accounting image is marked as paid, unpaid, delivered or not delivered; among them, each user account is stored There is a raw material management list containing the total amount of raw materials, and the raw material management list is updated with the accounting data marked as arrived. The cloud accounting management method described in claim 26 further includes the following steps: (h) setting a payment deadline for unpaid accounting data, and sending a payment reminder when the payment deadline expires; and (i) ) Set a delivery deadline for the accounting data of the non-arrival, and send out an arrival reminder when the arrival deadline expires. For the cloud account management method described in claim 27, in step (f), the present value of the account data of each asset account image is further estimated based on the depreciation rate. The cloud account management method according to claim 27, wherein: adding the corresponding prepayment amount to some raw materials in the raw material management list; and the above step (g) further includes: (g1) comparing these Whether the original material in the accounting data of the original material accounting image corresponds to the original material with a prepayment amount set in the original material management list; if so, mark the accounting data as prepayment and remove it from the original In the advance payment of the raw materials corresponding to the management list, after deducting the payment amount of the accounting data marked with advance payment, the advance payment amount of the raw material is updated; (g2) Provide a threshold of advance payment and the total amount of raw materials The amount setting interface is used to set the accounting data of the advance payment amount in the raw material management list. The raw material purchase module provides a advance payment threshold setting and manages each raw material in the raw material management list. Set a threshold for the total amount of raw materials; and (g3) after each advance payment amount is updated, determine whether the updated advance payment amount is lower than the advance payment threshold, and when the advance payment threshold is lower, the advance payment is issued Reminder notification of insufficient funds. For the cloud account management method described in claim 27, the above step (g) further includes: (g4) providing an interface for setting the total amount of raw materials, and setting a total amount of raw materials for each raw material in the raw material management list Threshold; (g5) Receive the quantity of raw materials uploaded by each user account; (g6) Update the corresponding original material management list of the user account according to the quantity of raw materials uploaded by each user account The total amount of materials; and (g7) determine whether the updated total amount of raw materials is lower than the threshold value of the total amount of raw materials, and when it is lower than the threshold value of the total amount of raw materials, a reminder notification that the total amount of raw materials is insufficient is issued. The cloud account management method described in claim 30 further includes: (j) Provide a raw material procurement interface to generate a raw material procurement list containing different procurement items, and select several procurement items from the raw material procurement list to form a single form; where the raw material list Contains raw material suppliers, raw material purchase quantity, purchase date and purchase amount. The cloud account management method described in claim 31 further includes: (k) accepting the income data of each user account, marking each business income data as unpaid or paid, and further marking as unpaid The payment income data provides a collection date setting. When the collection date is reached, a collection notice will be issued; if the income data has not cancelled its unpaid mark after a predetermined period after the collection date, it will be re-marked as bad debt. For the cloud accounting management method described in claim 32, the above step (f) includes: (f1) providing a property sales interface, marking the property corresponding to one of the accounting data in the property inventory as a property for sale according to the setting , And add a piece of income data after the sale is completed, and delete the accounting data from the property list after the sale is completed; and (f2) provide a property retirement interface that marks one of the accounts in the property list according to the setting The property corresponding to the financial data is a scrapped property, and the accounting data will be deleted from the inventory of the property after scrapping. For the cloud accounting management method described in claim 33, the above step (g) further includes: (g8) providing a raw material sales interface, marking the original material corresponding to one of the accounting data in the raw material management list according to the setting The material is a raw material for sale, and an income data will be added after the sale is completed, and the accounting data will be deleted from the raw material management list after the sale is completed; and (g9) provide a raw material scrap interface, which is based on Set and mark the raw material corresponding to one of the accounting data in the raw material management list as a scrapped raw material, and delete the accounting data from the raw material management list after the scrap is completed. The cloud account management method described in claim 34 further includes: (l) Provide a card image transmission interface to receive card images uploaded by users for punching in and store them according to the user account; and (m) identify the card images uploaded by each user account. The employee’s name, month, on-duty time, and off-duty time are recognized and converted into attendance data, and an attendance data table for each month’s employee is created under the user account. The cloud account management method described in claim 34 further includes: (n) providing a medical correction information input interface to receive medical correction information uploaded by the user, and store it according to the user account; and (o ) According to the contact information preset by the medical correction processing team, the user account information and medical corrections are sent to the medical correction processing team.

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