TWI609275B - Electronic form system and electronic form editing method thereof - Google Patents

Description

Electronic form system and electronic form editing method thereof

The present invention relates to an electronic form system and a form editing method thereof, and more particularly to a method for form editing on an electronic form system.

At present, mobile Internet and broadband networks are very popular and stable. Modern enterprises or government departments have shortened the timeliness of the sign-off process and avoided the opportunity of people to miss the signing due to space and time constraints. Therefore, many companies have introduced online. Electronic sign-off system. Through the online electronic sign-off system, instant filling and sign-off of forms can not only replace the shortcomings of traditional paper signing and time-consuming and lack of maneuverability, but also reduce the cost of paper resources to achieve paperless work. surroundings.

Although there are many softwares developed in response to electronic sign-offs in the world, the traditional electronic sign-off system often lacks the "intuition of operation and use" for the function of the form editor, and lacks the software of the existing paperwork. "interoperability". For example, it is not possible to instantly confirm whether the imported form format is accepted by the custom electronic form editor, so it requires a round-trip modification or test.

On the other hand, usually large companies have sufficient resources to set up ad hoc groups, professional IT staff to carry out tool education training, familiar with the use of the traditional "electronic form design tool", but For SMEs, this part of the manpower and time expenditure is a very heavy burden.

Therefore, if the interoperability between the electronic sign-off system and the existing paperwork system can be improved, and the intuition and convenience of operation can be improved, and the production of the form is made simpler and easier, it is believed that the enterprise can be reduced in electronic access. Obstruction of signing nuclear management.

An object of the present invention is to provide an electronic form system editing method, which can directly transfer a form style of an existing paperwork software to a form editor of the electronic form system, and The form editor generates an electronic job form.

In order to achieve the above purpose, the user can copy the instruction form directly by using one of the existing paperwork software copies, and then use the one of the form editors to paste the instruction to directly paste the form style to The form editor can then directly edit the form style within the form editor, and finally generate the desired electronic job form.

Therefore, the user does not need to learn a complicated programming language, and only needs to have the knowledge and habits of the existing paperwork software, and can intuitively and easily transfer the form style of the existing paperwork software to the electronic form of the present invention. The system continues on the system. On the other hand, you can quickly create the required electronic job form through visual editing.

Another object of the present invention is to provide an electronic form system in which a front-end tabulator can easily create a desired electronic work form, and the back-end user can simultaneously fill in an electronic work form on the computer device and the mobile device. Sign the operation, and then achieve the electronic sign-off and paperless operating environment.

For the above purposes, the electronic form system includes a form editor, a form A style library and a form content library. The form editor can directly transfer a form style of the existing paperwork software to the form editor and generate an electronic job form. The electronic job form after the completion of the construction may be stored in the form style library. The form content database has data integration and statistics, wherein the filled electronic work form may be sent to the form content database for data processing; if the electronic work form after the filling is to be reviewed, The form content database reads the electronic job form for signing.

The above described objects, technical features, and advantages will be more apparent to those skilled in the art in the <RTIgt;

1‧‧‧Clerical software

10‧‧‧Form style

11‧‧‧Copy instruction

2‧‧‧Electronic Forms System

3‧‧‧Form Editor

31‧‧‧First Design District

311‧‧‧First area

312‧‧‧Second area

313‧‧‧System field components

314‧‧‧editing instructions

314a‧‧‧post instructions

32‧‧‧Second Design Area

4‧‧‧Electronic job form

40‧‧‧ executable code

401‧‧‧First fill code

402‧‧‧Second fill code

403‧‧‧ review code

5‧‧‧Form Style Library

6‧‧‧Form content database

61‧‧‧Forms statistics

62‧‧‧Form statistics

7‧‧‧Computer equipment

8‧‧‧Mobile devices

Figure 1 is a diagram showing the system architecture of the electronic form system of the present invention and its form editor.

Figure 2 is a schematic diagram of an existing paperwork software that already has a form style.

Figure 3 is a schematic diagram of a form style of an existing paperwork software that has been posted to the form editor of the present invention.

Figure 4 is a schematic diagram showing an electronic job form generated by the form editor editing an existing form style.

Figure 5 is a schematic diagram showing the filling of an electronic job form.

Figure 6 is a flow chart showing a first embodiment of the present invention.

Figure 7 is a flow chart showing a second embodiment of the present invention.

Figure 8 is a flow chart of filling out and reviewing the electronic work form of the present invention.

Figure 9 is a diagram showing that the form applicant in the second embodiment fills in the electronic device in the browser of the computer device. Job form.

Figure 10 is a diagram showing the form applicant filling the electronic job form in the browser of the mobile device in the second embodiment.

The present invention will be explained by the following examples, but the disclosure of the embodiments is merely illustrative of the technical contents of the present invention and the purpose of the present invention, and is not intended to limit the present invention, and those skilled in the art will understand. Appropriate changes and modifications may be made without departing from the spirit and scope of the invention.

Referring to FIG. 1, which discloses the basic architecture of the electronic form system of the present invention, the electronic form system 2 includes a form editor 3, a form style library 5, and a form content database 6. The form style 10 of the existing paperwork software 1 (as shown in FIG. 2) can be directly transferred to the form editor 3 of the present invention (as shown in FIG. 3), and is generated by the form editor 3. An electronic job form 4 is required (as shown in Figure 4). The edited electronic job form 4 can be saved in the form style library 5 to create a template for the electronic job form.

The form content database 6, which has data integration and statistics, wherein the filled electronic work form 4 can be transferred to the form content database 6 for data processing, and when the completed electronic work form 4 is to be reviewed, The electronic job form 4 is read from the form content database 6 for review. The form content database 6 is composed of a form statistics 61 and a form statistics file 62 for data statistics and statistical data respectively.

The technical features of the form editor 3 will be described in detail, please refer to the figures 2, 3 and 4. As shown in Figure 3, the form editor contains one of the presentations in a visual form (Form) format. The first design area 31 and one of the second design areas 32 are presented in a programming language.

The first design area 31 has a first area 311 and a second area 312. The existing form style 10 shown in FIG. 2 is reposted in the first area 311. Even if only the person who operates the general document software does not need to know the skills of the programming language, the existing form style 10 can be directly transferred to the form editor 3 of the electronic form system 2 of the present invention, and the electronic work form can be performed. Production. In addition, it is immediately possible to confirm whether the form produces an error in an unnecessary format during the transfer process. As for the second design area 32, which relates to the programming language part, it belongs to the editing mode of the professional, and no further explanation is given.

Please continue to refer to FIG. 3, and the command 314a is placed in a second area 312. The principle of attaching the command 314a is the same as that of the existing paperwork software, so that the general user can easily learn and operate. In addition, the second area 312 includes a plurality of system field elements 313 and a plurality of editing instructions 314 for editing the required electronic job form in addition to the affixing command 314a. For example, the system field element 311 can have a text field, a numeric field, a user field, a bar code field, a date field, a picture field, a signature field, etc., and can be embedded in the existing form style 10. The required system field; and the edit command 314 can have copying, pasting, font, paragraph, font size, etc., editing instructions of common document software.

Please note that the system field element 313 and the edit command 314 in the second area 312 are not limited to the above description and the drawings, and can be formulated by the program development end according to actual needs.

Next, the technical features of the electronic work form 4 will be described. Please refer to Figures 1 and 6. Referring first to Figure 1, in order to apply the electronic job form 4 to the browser of the computer device and the mobile device for filling and reviewing, the electronic job form 4 is converted into an executable program code 40, and then each is filled in first. Code 401, a second fill code 402, and an audit code 403 The format is stored in the electronic form system. Further, as shown in FIG. 6, the first filling code 401 enables the electronic job form 4 to be presented on a browser of a computer device 7 to provide form filling; the second filling code 402 enables the electronic The job form 4 is presented on the browser of a mobile device 8 to provide form filling; the audit code 403 enables the electronic work form 4 to be simultaneously presented on the browser of the computer device 7 and the mobile device 8 to provide form review. Use.

In addition, the executable code 40, the first fill code 401, the second fill code 402, and the audit code 403 may be program files such as PHP or HTML, and may also be written in other programming languages. As long as the electronic work form of the present invention can be applied to a browser of a computer device and a mobile device. The existing paperwork software can be a paid MS Word software, or a free open software such as Open Office Writer; and the mobile device can be a device using an iOS or Android system.

According to the above technical architecture, the electronic form system 2 of the present invention provides a form-type editing method, so that the watchmaker can easily transfer the form style of the existing paperwork software without learning a complicated programming language. The post-production is performed on the form editor 3 of the present invention, and the operation mode and habit of the form editor 3 are similar to those of the existing document software, so that the general software software can easily learn to operate and create a suitable electronic work form.

Next, the editing and use flow of the electronic system form and its form editor of the present invention will be described in detail through the embodiment mode and the drawings.

Please refer to FIG. 6 to disclose the usage flow of the first embodiment of the electronic form system 2. In the first embodiment, referring to FIG. 2 together, the user has first created a preliminary form style in the existing paperwork software 1, and then directly clicks on one of the existing paperwork software copy instructions 11 to copy both There is a form style 10 (step 201). Continue to refer to Figure 3, and continue the electronic form system 2 The steps are: clicking one of the form editors 3 to paste the instruction 314a, directly transferring the existing form style 10 to the form editor 3 (step 202); then directly editing the form editor 3 The existing form style 10 (step 203) is to generate the desired electronic job form 4 (step 204).

Herein, step 203 is mainly to embed the system field that needs to be filled in the existing form style 10; or to perform the size, font, and field size of the text under the appearance that does not seriously affect the existing form style 10. Fine-tuning changes.

Subsequently, in order to enable the electronic job form 4 to be presented and used on the browser of the computer device 7 and the mobile device 8 via the servo machine, the electronic job form 4 (such as FIG. 5) of the filled field is converted into an executable code. 40 (step 206), and then stored as a first filling code 401 (step 2061), a second filling code 402 (step 2062), and an audit code 403 (step 2063) to the server of the electronic form system.

As can be understood and appreciated by those skilled in the art, the form style library 5 is used to create a style template for an electronic job form, so the watchmaker can omit the step of reposting the form style of the existing paperwork software, and Step by step. As shown in Fig. 7, the flow of use of the second embodiment of the electronic form system is illustrated.

Specifically, the watchmaker directly downloads the electronic job form 4 to the form editor 3 in the form style library 5 (step 211), and can edit the electronic job form again (step 212) to generate the required electronic job form (step 213). Since the subsequent steps of the conversion executable program code 40 of the second embodiment are the same as those of the first embodiment, they will not be described again.

Finally, the electronic work form 4 will be described in the eighth, ninth and tenth figures, and applied to the browser of the computer device 7 and the mobile device 8 to perform the filling and reviewing operations. First, please refer to FIG. 5, and the form fillter can perform an electronic work form on the computer device 7 and the mobile device 8. 4 fill in the field and add new fields and other operations.

For the form applicant of the computer device 7 (as shown in FIG. 9), after the browser of the computer device 7 fills in the electronic job form 4 (step A1), the machine receives the signal of the first filling code 401 (step A2). The electronic job form 4 is sent back to the form content database 6 (step A3) for data processing.

The form applicant for the mobile device 8 (as shown in FIG. 10), after the browser of the mobile device fills in the electronic job form (step B1), the machine receives the signal of the second filling code 402 (step B2). The electronic job form 4 is sent back to the form content database 6 (step B3) for data processing.

If the reviewer wants to review the completed electronic work form 4, the electronic work form 4 stored in the form content database 6 will be transmitted with the audit code 403, and the machine will receive the audit code 403 shared by the computer device and the mobile device. And transmitted to the browser of the computer device 7 and the mobile device 8 (step C1), the reviewer can sign the electronic job form 4 on the browser of the computer device 7 and the mobile device 8, respectively (steps C2 and C3).

In summary, the form editor of the present invention provides a form-type editing method, which has a higher degree of interoperability with the existing document working system and enhances the intuitive use of the operation, thereby shortening the tabulation. Learn and adapt to the time of the form editor to more efficiently generate the required job forms. In addition, since the electronic job form can be used for filling and reviewing operations on both the computer device and the mobile device, the present invention achieves an electronic sign-off and paperless working environment.

The embodiments described above are only intended to illustrate the embodiments of the present invention, and to explain the technical features of the present invention, and are not intended to limit the scope of protection of the present invention. Anyone familiar with this technology can Arbitrary changes or equivalence arrangements are within the scope of the invention. The scope of protection of the present invention should be based on the scope of the patent application.

Claims (7)

An electronic form editing method for an electronic form system, which can directly transfer a form style of an existing paperwork software to a form editor of the electronic form system, and generate an electronic job form by the form editor, including The following steps: copying the form using one of the existing paperwork software to copy the form style; using an instruction of one of the form editors to directly paste the form style into the form editor Directly editing the form style within the form editor; generating the desired electronic job form; converting the electronic job form into an executable code; and storing the executable code separately For example, a first filling code enables the electronic job form to be presented on a browser of a computer device to provide form filling; and a second filling code to enable the electronic job form to be presented on a mobile device On the browser to provide form filling; and an audit code to make the electronic job form available to the computer Opposite the browser of the mobile device, to provide an audit of the use forms. The electronic form editing method of the electronic form system of claim 1, wherein the form editor comprises a first design area and a second design area. The electronic form editing method of the electronic form system of claim 2, wherein the form style is directly affixed to the first area of one of the first design areas. The electronic form editing method of the electronic form system of claim 1 further includes a step of storing the electronic job form after the completion of the construction in a form style library. The electronic form editing method of the electronic form system of claim 1, wherein the electronic form system has a form content database, which is used for data integration and statistics, and may include the following steps: Filling in the electronic job form in the browser, and transmitting the electronic job form to the form content database in a first filling code; after filling in the electronic job form in the browser of the mobile device, and Transmitting the electronic job form to the form content database by using a second filling code; and when the electronic job form after the filling is to be reviewed, the completed electronic job may be read from the form content database A form is transmitted to the browser of the computer device and the mobile device for review by the audit code. The electronic form editing method of the electronic form system according to claim 1, wherein the existing paperwork software is MS Word or Open Office Writer. An electronic form system comprising: a form editor, can directly transfer one of the existing paperwork software form styles into the form editor, and generate an electronic work form; a form style library, the electronic work form can be stored after the completion of the construction In the form style library; and a form content database for data integration and statistics; wherein the completed electronic job form can be transferred to the form content database for data processing; When the completed electronic job form is completed, the electronic job form may be read from the form content database for review.