TW567428B - Automatic approving method and system - Google Patents

Abstract

An automatic approving method and system enables a form generation module based on the approving function option inputted by user through a network terminal to search the approving form information in compliance with the approving function option from the database storing approving forms, approving rules, division, supervisor, approval records and so on to generate on the terminal accordingly. Next, an information storage module is enabled to store the inputted approving form information of user via the network terminal to the database, the corresponding approving division is searched in charge of the approving information from the database, and then a message is forwarded to a form delivering and signing module. Furthermore, after the form delivering and signing module receives the message of the responsible approving division from the information accessing module, the approving form is forwarded to the responsible approving division for approval accordingly. Finally, an approval monitoring module is enabled to monitor and record the information pertinent to approving process contents targeting at the delivering and signing process of the form delivering and signing module, thereby allowing user to grasp the approving contents and processes at any time.

Description

567428 V. Description of the invention (1) [Field of invention] An automatic signing method is a method and system for providing users with network and sign monitoring. [Background of the Invention] The 21st century is the tide of electronic commerce (e-Management), and it is actively developing its electronic changes. Mastering information is the only way to manage electronically. The computerization and connection to the Internet of the Ministry of Concept Development, especially the digital office 5 is on the Internet and can not be used for business; its content is mainly to spread information, and to check office documents such as official documents. The server can access or carry out business operations, and the features that can be shared with each other can improve the competitiveness of the enterprise. In traditional enterprise management, the point of paper is the main document, but it is not easy, and the storage space is reduced. Allowing payment companies to electronically determine the above-mentioned paper documents and other operators and systems' More specifically, it is the relevant document automation process for signing documents

The century of Commerce) is even more of an electronic century ’. Therefore, companies are all in compliance with this operation and management. With the premise of science and technology to master the competitive advantage, enterprises are constantly improving in the competitive environment. So far, it is not only limited to the internal environment of the corporate body, the sending and receiving of e-mails, but also the online processing industry under the restriction of the second door of the administrative operation platform, including electronic bulletin boards and internal resource division. On the Internet, I hope to use this Internet and file assets to work efficiently and reduce costs, and furthermore, although it has the advantages of being easy to write and carry, it has the problems of file integration, preservation, and high cost. In the trend of electronicization and strengthening the management of internal operations, the shortcomings of the solution ’can also be achieved through the use of official documents.

567428 V. Description of the invention Digitization, the source can work together as the predecessor of the Ministry of Electricity, and the way of external interaction trench workers has also become more discerning in the enterprise, so time, time and time to sign, and The unit is the key. It also promotes the transfer of business processes and publicity, and promotes this openly, saving some of the set norms. (2) Quickly enjoy, and enter the management of the industry. The management documents are re-processed by the supervisor, becoming the industry to improve on the traditional through electricity. Through the combination of the above, it becomes an important tool for enterprises to make office work as the network operator signs a large number of contacts without any time signature verification, as well as in the database. The administrative efficiency of the official document of the official document of the official document is the official document of the official document, which is connected to the Internet, the exchange technology, the effective inter-network transition, and the rapid processing efficiency of the electronic signature. The reading room must be set up as a ring. The signing system is public administration. In the long-term bottleneck of the level, the operation of the nuclear method industry, in the form of an approved person, will save the manpower in recent years, 'more to complete the official documents required to complete the official document, to provide a treasure trove of information, and to form a unified enterprise for its affairs In the past, since the public transfer, in the first course of the discussion, the staff will often be reduced. Until the public review is completed, the most important part of the urgent corporate document signing is through electronic documents, which is the timeliness and processing of corporate documents. Business competition. It takes a lot of effort and reduces the competitiveness of the company that transfers the documents that are forwarded to the internal network to transfer the competitive development of the company. It promotes the ability to obtain relevant scores through the Internet, that is, the internal and external quality of the signing department is competitive. The required route of the human process is even related to the relevant important organizations for the Internet information. Although the nuclear system can be compared to the traditional paper $… 丨 Because it does not have the characteristics of being able to customize various adjustments, it is limited by the system Both the signing rules of each process, the public signing

• ptd page 6 16731 567428 567428 V. Description of the invention (4) ·-a database of data, business unit-level data, signing responsible data and signing process record data, etc .; The content of the signing function options entered by the terminal ^ is retrieved from the database to generate the form generation data corresponding to the signing function options, and the related signing is generated ^ ^ webpage screen for users to use the network terminal device A form generation module for selecting a form signing function and inputting signing form content; a function for storing signing function options and signing content data entered by the user through the network terminal device into the database, According to the contents of the signing form, the corresponding signing responsible unit and its supervisory information are retrieved from the database ^ ^ to obtain the module; a sign corresponding to the signing form retrieved according to the data access module Check the information of the responsible unit and its supervisor, and send the signing form to the relevant responsible unit and its supervisory office in order for the responsible supervisor to sign the terminal through the network and the terminal device. A form signing module; and a form for monitoring the signing content and signing process input by the user through the network terminal device during the form signing module to perform use of the form signing module, thereby providing use Applicants can always check the signing monitoring mode of signing. 1. The method for automatic signing through the automatic signing system is as follows: First, the form generating module retrieves the signatures from the database _ according to the signing function options entered by the user through a network terminal device. Verification of form data and generation based on it—the screen is installed on the terminal, and secondly, the data access module causes the user to store the verification form data placed in the database through the network terminal = and store it in the database. According to the signing materials, the signing responsible unit corresponding to the signing information is retrieved from the database, and a message is sent to the form passing module; further, the form is passed

567428 V. Description of the invention (5) The f module accepts the data access module; according to this, the signing form is sent to the signing minus ^ = ^ early message finally 'makes the signing monitoring module in the The form is transmitted in two ways: signing and signing. During the signing process, the signing process and signing process are: signing form control and content supervision for users to control the signing at any time compared to the conventional form signing. For ^ 1 valley and machine. Method: system and system, so that the signing party in each place = two: move ::: file form signing == 彳 = [invention embodiment] to the purpose of real-time dry grip signing progress. Please refer to FIG. 1, which shows a network terminal device 3 with a sparse nH junction function, and a network connection with an Internet connection. $ _ 踗, g% / channel, ,, and device 4 and network terminal devices) Enterprise Network: r T can be an Internet network ... plus " ηΓ} (Extranet) 〇 ^ Wireless communication Mode; the network terminal is installed with :? Ratio, wired digital or terminal device 5 is used to interconnect the fast device 3, wither terminal device 4 and network system 1 === ;: the communication system 2 and the automated signing system (PC), notes Type computer Γ Specialized work, which can be-personal computer in this implementation, or workstation (Workstation), the network terminal device 4 V all the way to the terminal _f set 3 is a personal computer 'and should be a workstation. The above-mentioned network recitation \ brain, the network terminal device is 5 people, so it is not known for the system architecture of the communication system 2

BBS 16731.ptd Page 9 567428 V. Description of the invention (7) = Signing responsible data sheet 320, which contains data fields such as the shell department, or as the third dental / nuclear responsible head and negative recording data sheet 33 0, which contains the numbering diagram of the signing form, and the signing process note 2 shown in w: application time, content summary, early signing type of signing history, and application for special information. However, it must be specifically stated that the data sheet to which the nuclear killing and waiting time belongs belongs only as an example, ^ each of the data blocks and = clear and detailed, each of the data blocks = asset: or data list, but Due to the fact that the system architecture of the relational database also has a variety of known technologies, it will not be described elsewhere. Π is created for / passing the form generation module 2 2〇 is used to retrieve corresponding to the signature from the database 2 丨 〇 according to the signing function options entered by the user through the network communication system. The relevant field data of the function option, and correspondingly generate the web page screen of the signing form corresponding to the 4 functions in this option, so as to provide the user to enter the related signing data through the network terminal device in accordance with the stops of the form or > In this embodiment, it is assumed that the user inputs a selection of a check level and a personnel setting function option through the network terminal device, and the form generation module 220 immediately receives the input signal from the database. The form number of "signing form" 01 "was retrieved from the data form 300 of signing form 21, and the form content was" signing level and personnel setting page form ", and the form content included the corresponding r-sign Check the related data fields such as “level type”, “level name”, “level description” and “level member” in the “level level and personnel setting page form” to provide users with

567428 Five 'Invention description (8) ----- Form content to browse and add, delete and modify operations. The data access module 2 3 0 is used to store the user's input of the signing function options and signing content data data through the network terminal = into the library 210, and according to the signing form The content is checked from the database and the corresponding signing responsible unit and its supervisor's information are provided. # To provide the relevant modules of the automated auditing system 1 for automatic signing based on the data ,: Right force 3-* Γ The corresponding output Check the form and sign the form. After the relevant access module is generated and sent to the completion form, the signing form is based on the transfer of the signing form. The signing form is based on the data. The access module 2 〇 retrieves the signing responsible unit and its supervisory information of the signing form, and sends the sign to the relevant signing responsible unit and its supervisory office in order for the supervisor to use the network terminal device. Sign off. According to the previous report, the user is supposed to generate the contents of the 1.20 bills and the materials in the module according to the form, and enter the valley through the network terminal device. When the form signing module 240 receives the Data 3 Λ transmission is responsible for the single-phase signing of the signing of the signing form; negative ill data = data ... the signing form Jiang Xi main two main & the signing responsible for the signing work order 2 …: Single shipment out 'The form transfer module 240 will then be used by the responsible supervisor for signing, and the signing of 240 will be held / completed. Those who need special explanation ’are the form pass = Λ: It is not limited to the order of only-a fixed order or all ^ 彳. The server includes, for example, a multi-directional parallel signing and monitoring module 250, which is used to execute the form signing module 24.

567428

As described before, the user enters the modular signing through the network terminal device. As described in this implementation, the signing monitor d 'will store the signing content and progress in the database. When the form transfer module 240 executes the signing module 2500β retrieves the contents of the execution signing from the database 210 and enters it, so that the user can query the signing content and process at any time. The steps of implementing the automated signing method through the automated signing system 1 described below are as follows. First, 'make the form generating module 220 retrieve the signing form data that allows the signing function option from the database 2 according to the signing function option input by the user through a network terminal device, and use it to Generate a webpage picture on the terminal device. Please refer to Figure 4 (A) of the signing function option web page 400 '. As shown in the figure, set the user to enter the web page through the network terminal device 400 and click the "signing level and personnel settings" Function options', the form generation module 2 2 0 then retrieves the web page screen information of the function options from the database 2 1 0, and generates the signing level and personnel as shown in Figure 4 (b). Set the web page screen 4 1〇, the web page screen contains "level type", "level name", "level description" and "level members" and other related data shelves for users to carry out data through the network terminal device 澍Browse. If the user wants to add edits to the contents of the signing level member, he or she must choose the content of the signing form to be edited.

16731.ptd Page 13 567428 V. Description of the invention (11) The "Quality Control Audit" process is used for signing, which can be obtained by clicking the "Signing process selection" function option on the web page at 4 00, and the form is generated. Module 22o then generates a signing process selection web page screen 450 as shown in Figure 4 (F). The web page screen 450 contains data fields such as "signing form number" and "signing level name". When the user wants to pass the approval form number "0 0 0 0 0 2", the approval level name is "Quality Control Audit", the data = access module 230 will then retrieve from the database 21 Send out the relevant information of the signing form number "0 0 0 〇〇2" signing level name is "quality control audit" and send it to the form signing module 24 for execution

sign.

Furthermore, 'the form transmission and signing module 240 accepts the information of the signing responsible unit transmitted by the data access module $ 31, and then sends the signing form to the signing responsible unit for signing. According to the previous description, in this embodiment, if the signing form number is "000000", the signing level name is "quality control audit", and the responsible person in charge of signing is "CCC, DDD, and EEE". After the form transfer module 240 accepts the information of the signing responsible unit transmitted by the data access module 23, f sends the signing form to the signing responsible unit in order to sign the signing form screen. The public signing network shown in Figure 4 (G), drawing = 46 0, where t includes "signing options", "applicant",, declaration time, "application summary" and "passing history" "And other information fields for the signing responsible supervisor to sign through the network terminal device. ^ Final 'causes the signing monitoring module 25 to enter in the form signing module 24. ^ Signing ^ Single signing process to monitor and record data related to the content of the signing process for users May have control over the content of the sign-off at any time

567428 V. Description of the invention (12) The process. According to the previous description, when the form is passed to the module 24, the order number is "0 0 0 0 0 2" and the form with the approval level name is "quality control audit" is signed; when it is done, the signing monitoring module 25 〇 Will record the progress and processing status of the I-check list as early as possible at any time. When the user selects a monitoring page at the end of the screen 400 ”function option, the form generation module 220 will then generate as The monitoring page webpage ^ face 470 shown in Figure 4 (H), the webpage screen 470 contains the "signature form number" one order type "," application ^ "," application time "," content summary "form signing Data fields such as “Calendar, Middle” and “Waiting time” are available for use. “Over: The network terminal device can check the status of the signing process at any time to grasp the progress of signing. Please refer to FIG. 5 'which shows the present invention. The flow of the automated signing method. The automated signing system 175 establishes a network useful for providing the automated signing system 1 with a network terminal device through a network communication system and providing the network terminal device with data access. Servo system 200 and used Store a database 210 that includes at least the data for signing form generation, signing rule setting data, business unit level data, signing responsible supervisor data and signing process records, and then proceed to step S501. In step S501, The form generating module 22 is configured to retrieve the approval form data that allows the signing function option from the database 21 according to the signing function option that the user has rotated through a network terminal device, and generates the form A webpage screen is displayed on the terminal device, and then step s502 is performed. In step S502, the data access module 23 is instructed to store the approval form data input by the user through the network terminal device to the data. Library

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567428 Brief description of the drawings [Simple schematic description] In the following, the preferred embodiment will be used in conjunction with the attached drawings to further explain the features and effects of the present invention in detail: Figure 1 is a block diagram of an application architecture, which is used to show the The application architecture of the invented automated signing system; Figure 2 is a schematic diagram of a system architecture block to show the system architecture of the automated signing system of the present invention; Figures 3 (A) to 3 (D) are schematic diagrams of an application, It is used to display the structure of the database data field of the automatic signing system of the present invention; Figures 4 (A) to 4 (H) are schematic diagrams of applications, which are used to show that the automatic signing system of the present invention is signed by a user. The webpage of the verification day and time; and Figure 5 is a flowchart showing the flow of the automated signing method of the present invention. [Symbol] 1 Automated signing system 2 Network communication system 3 Network terminal device 4 Network terminal device 5 Network terminal device 2 0 0 Network server system 210 Database 22 0 Form generation module 23 0 Data storage Take module

16731.ptd Page 18

Claims (1)

567428 6. Scope of patent application1. An automatic signing method, which provides users with a network terminal device to perform automated signing work through a network communication system. The signing work data is stored in a database. The automated signing method includes: making a form generating module retrieve the signing form data that allows the signing function option from the database according to the signing function option input by the user through a network terminal device, and Generate a webpage screen on the terminal device according to it; make a material access module store the approval form data input by the user through the network terminal device into the database and according to the approval data from the After retrieving the signing responsible unit corresponding to the signing data in the database, send a message to a form to pass the signing module; Disaster: Γ ί: The signing module receives the data from the data access module and sends ίϊ 4 : After the message is sent, the signing form is sent to the signing responsible for early sign-in; and the I 偻 control module targets the signing flow during the early signing of the signing form in the form signing module. Push defend age grant "- Lili of the relevant data into the Ding solitary control and records for users have with their processes. The contents of appeals for arms control approval and 2 · 3 · If the method in the first scope of the patent application is applied, it can be any of personal computers, notebook computers, and mobile phones. For example, the method of applying for the first item of the patent scope may be the Internet (Internet), among which the network terminal device is a personal digital assistant (PDA), among which, the network communication system (Intranet) 567428 One of the industry network (E x t r a n e t) and the wireless communication system zhongzhong cup. -, Τ 1 ± The method of claim 1 in the patent application scope, wherein the network communication system can be any of a wired communication system and a wireless communication system. === The method of item 丨 in the patent scope, wherein the database is a joint database. "An automated signing system provides users with a network terminal device for automated signing through a network communication system. The signing system includes:, = a network server system to provide the automated signing system The nuclear system interconnects with a network terminal device through the network communication system and provides the network terminal device for data access; a database for providing the automated signing system to store users from a network terminal device Entered verification job data; A form generation module is used to retrieve the relevant columns corresponding to the verification function option from the database according to the verification function options entered by the user through the network communication system Data, and generate a web page screen of the approval form corresponding to the content of the function options, so as to provide the user to enter the relevant approval data or data through the network terminal device in accordance with the stops of the form; The data access module is used to store the signing function options and signing content data data input by the user through the network terminal device. The database and retrieve the contents of the form according to the sign-out from the data corresponding to the sign-director in charge of the unit and its data, in order to 16731.ptd Page 21 567428 VI. The scope of the patent application is for the relevant modules of the automated signing system to perform the workflow of automated fragrance checking based on the data. A form signing module is used to access the module based on the data. Retrieve the signing responsible unit and its supervisory information corresponding to the signing form, and send the signing form to the relevant signing responsible unit and its supervisor in order for the signing responsible supervisor to conduct through the network terminal device Signing work; and a signing monitoring module, which is used to monitor the signing content and signing process input by the user through the network terminal device during the signing of the form by the signing module To provide users with access to signing status at any time. 7. If the system of claim 6 is applied, the network terminal device may be any one of a personal computer, a notebook computer, a personal digital assistant (PDA), and a mobile phone. 8. If the system of claim 6 is applied for, the network communication system may be any one of the Internet, an intranet, an extranet, and a wireless communication system. . 9. If the system of the 6th scope of the patent application, the network communication system can be any of a wired communication system and a wireless communication system. 10. The system according to item 6 of the scope of patent application, wherein the database is an associated database. 16731.ptd Page 22