RU2565489C2 - System for managing educational institution resources - Google Patents

Abstract

FIELD: physics, computer engineering.

SUBSTANCE: invention relates to a system for managing resources of an educational institution. The system comprises a request generating unit (1), a program unit (2) with a classroom module (3) and an information output unit (4), wherein the request generating unit (1) is in the form of an application module (5), which includes an application generating submodule (6), an application viewing submodule (7) and a timetable submodule (8), and the program unit is provided with an equipment module (9), which includes a submodule (17) for outputting a list of types of equipment, a submodule (18) for entering a new type of equipment, a submodule (19) for entering a unit of a defined type of equipment,a submodule (20) for outputting a list of units of the defined type of equipment, a submodule (21) for monitoring free units of equipment, a photography module (10), a user module (11), a log file management module (12) and a statistics module (13), connected to each other and to the classroom module (3), which is configured for data communication using client-server technology and SQL programming language.

EFFECT: high efficiency of managing resources of an educational institution.

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Description

The invention relates to data processing systems, in particular to administration and management systems, namely, resource management systems, organization, educational process planning and scheduling.

A device for modeling the work schedule of employees of the institution (RF patent No. 2480827, publ. 04/27/2013). The device is an electronic logic circuit that provides the formation of an optimal work schedule for employees of the enterprise with uneven loading.

This device cannot be used to manage the resources of an educational institution, because it does not take into account the features of the educational process, including the need to use technical training tools in the educational process.

A device is known for correcting university curricula (RF patent No. 64803, publ. 10.07.2007). The device is designed as a “perpetual calendar” in the form of a pie chart with a movable disk.

A disadvantage of the known device is the impossibility of its use in a modern information environment. The device also does not take into account the possibility / necessity of using technical training aids.

A well-known scheduling system (RF patent No. 13106, publ. 20.03.2000). The system comprises a request generation unit, a software unit and an information output unit. The query generation block is made up of series-connected source data block, information selection block for an educational institution or its branch, and information selection block for faculties, sessions, and courses. The program block is made up of a block of formation of bundles "discipline - teacher - class - class", analysis, logic and computation block, and the dispatcher block. The system allows you to create a class schedule based on information about many teachers, many disciplines, many audiences, etc.

The disadvantages of the known system are that it does not provide for the flexible management of the resources of the educational institution, the introduction of schedule corrections, there are no data on the equipment necessary for conducting the classes (appearance, deterioration, compatibility with other equipment), in particular, teaching aids, and the possibility their order in the necessary completeness.

The objective of the invention is to create a flexible resource management system of an educational institution containing the ability to take into account the availability and condition of equipment necessary for the implementation of the educational process.

The technical result is to accelerate the process of forming the schedule of the educational institution and its optimization by providing the user with additional data on the resources, availability and condition of equipment, in particular technical training tools, and the possibility of ordering them in the necessary completeness.

The problem is solved in that in the resource management system of an educational institution containing interconnected request generation unit, program unit with the Audience module and information output unit, according to the invention, the request generation unit is made in the form of an Application module containing an informational interconnected submodule Application generation , submodule View the application and the submodule Schedule, and the program block is equipped with the Equipment module, the Photos module, the Users module, the Maintain module log files and the Statistics module, interconnected with the Audience module and made with the possibility of information exchange.

In the particular case of the invention, the Audience module can be made in the form of three information-related submodules: submodule Add a new audience, submodule List the audience, submodule Tracking free audiences.

In another particular case of the invention, the Equipment module can be made in the form of five information-related submodules: submodule Listing of equipment types, submodule Entering a new type of equipment, submodule Entering a unit of a certain type of equipment, submodule Listing of units of a certain type of equipment, submodule Tracking free units of equipment .

Also, the Photograph module can be made in the form of two informationally related submodules: the sub-module Photo of classrooms, Photo of units of equipment.

It is also envisaged that the Schedule submodule can be made in the form of two informationally related submodules: a submodule View the schedule and a submodule Transfer classes.

The invention is illustrated further by a detailed description of an example of a specific implementation with reference to illustrations, where:

in FIG. 1 shows a structural diagram of a resource management system of an educational institution;

in FIG. 2 - structure of user details and activities adopted in the resource management system of the educational institution;

in FIG. 3 - the structure of the details of the audience, equipment and applications;

in FIG. 4 - the logical relationship of the modules of the resource management system of the educational institution.

The resource management system of an educational institution is designed to automate the provision of the educational process with the necessary resources, in particular equipment (technical training tools).

The resource management system of an educational institution (see Fig. 1) contains interconnected request generation unit 1, program unit 2 with audience module 3 and information output unit 4, request generation unit 1 is made in the form of application unit 5, containing information-related submodule Request generation 6, submodule 7 View the application and submodule 8 Schedule, and the program block is equipped with module 9 Equipment, module 10 Photos, module 11 Users, module 12 Maintaining log files and module 13 Statistics related annymi between an audience and the unit 3 and adapted to exchange information.

In addition, the Audience module 3 can be implemented in the form of three informationally related submodules: submodule 14 Adding a new audience, submodule 15 Displaying a list of audiences, submodule 16 Tracking free audiences.

In addition, module 9 Equipment can be made in the form of five information-related submodules: submodule 17 Listing of equipment types, submodule 18 Entering a new type of equipment, submodule 19 Entering a unit of a certain type of equipment, submodule 20 Listing units of a certain type of equipment, submodule 21 Tracking free pieces of equipment.

In addition, the module 10 Photos can be made in the form of two information-related submodules: submodule 22 Photo audiences, submodule 23 Photo units of equipment.

In addition, submodule 8 Schedule can be made in the form of two information-related submodules: submodule 24 View schedule and submodule 25 Transfer classes.

Modules 11 Users, module 12 Logging and module 13 Statistics are not divided into submodules.

Description of modules

Module 1 Applications.

Here, the received application is saved to the database, its distribution in the schedule and viewing the general list of applications. The “Schedule” submodule included in this module is responsible for displaying the schedule and transferring classes to another time, to another classroom, another day. In turn, the “Schedule” submodule consists of submodules (subsections): “View schedule” (allows you to view an already created class schedule to identify free time from classes) and “Transfer classes” (allows you to make changes to the schedule).

Module 9 Equipment.

This module is responsible for entering and saving a new type of equipment in the database, displaying a general list of equipment types for entering, saving and displaying units of a certain type of equipment. It stores information about the availability of free units of a certain type of equipment.

Module 3 Audiences.

In this module, you can enter information about a new audience, view the general list of audiences. The module allows you to display information about the presence of a free audience for the time specified in the received application.

Module 10 Photos.

Images of classrooms and units of specific types of equipment are stored both in graphic format and in binary representation.

Module 11 Users.

Information is found about all users of the system: name, password.

Module 12 Maintaining Log Files

Provides the ability to log user actions.

Module 13 Statistics.

Displays the requested statistical information about equipment, audiences.

The resource management system of an educational institution works as follows.

Applications from users (teachers) for the audience and the necessary equipment for the event go to the department of communication and technical support of the educational process and events. They can be served not only on a specific day, but also for a period. Each application is assigned an identification number. Management employees reserve the ordered audience for this teacher and form the necessary set of equipment for the event. On the appointed day and time, this equipment is installed in the specified audience. In the absence of the ordered equipment or audience, the teacher is deliberately informed. He is invited to a different audience. After the event, the technician returns to the warehouse.

The interaction of the teacher and management is as follows. The teacher (user) from his computer (workplace) draws up an application for the audience and the necessary equipment. The application is registered in the resource management system of the educational institution, it is assigned an identification number. An employee of the communication and technical support department (dispatcher-administrator) checks the correctness of the application. Verification of the application can be automated. In case of incorrect registration, the application is returned to the user for revision. Correctly executed application is accepted for execution. The execution of the application implies the following actions: reservation of the audience for a specific date and time; preparing the audience for the event (equipment installation).

To formalize the described interaction scheme, the teacher’s resource details, event details, equipment details, audience details for which an order is made are introduced into the educational institution’s resource management system (see Fig. 2, 3).

The teacher has a surname, name, patronymic, contact mobile phone, contact work phone number, place of work (department, administration, department, faculty, department, etc.), position, work room number (with the obligatory indication of the building).

The event has type (character) (lecture, seminar, conference, or others), venue (audience), start date, end date, equipment installation time, start time, end time, is organized for a certain number of participants.

The audience has a room, capacity. It is also characterized by the presence of computers, air conditioning, the possibility of dimming, the location in the building (sunny side or not).

The equipment is divided by type and has an inventory number, serial number, brand and model name.

Automation of technical means of the educational process is as follows.

Module "Applications".

The system automates all the main stages of filing and filling out an application: checking the application for the correctness of filling, assigning an identification number to the application, distributing the application to the schedule. The process of informing the teacher (user) about the availability of the ordered equipment is automated. When choosing equipment for an event, its appearance (photo) is displayed in the quantity in which it was ordered.

The application form is divided into two information blocks:

- information about the teacher (name, position, work room number, work / mobile phones, place of work);

- information about the event (in which audience will be held, what equipment is required, start / end date, start / end / installation time of the equipment).

Each new event in the application form is displayed as a new tab.

The system has an interface focused on usability. To do this, there is a system for searching information on applications by the following criteria: application number, audience number, start / end date of the event, full name of the user, user's mobile phone. Search is carried out both by one criterion, and by several at once. The search result is displayed immediately after the information starts to be entered in the search field of the desired criterion. That is, information search can be performed by the value of the criterion or any combination of letters or numbers included in the value.

Also provided the opportunity to fill out a “travel application”. This feature allows you to take equipment for the required period without filling out an application form, followed by informing you when to take the equipment.

Printing applications on the printer is carried out for each event separately.

Submodule 8 Schedule.

Viewing the schedule is possible for the current day, the next day, for a specific day. At the same time, the system shows the numbers of the audiences to which the event can be transferred in case of an unforeseen situation, depending on the number of participants.

The schedule has the opportunity to transfer the event to another audience, for another time, another day.

Module 9 Equipment.

The system provides for the addition of a new type of equipment (indicating whether this type will be displayed in the application form), a new unit of this type of equipment (indicating the visibility of this unit of equipment in the main list of units of equipment of this type) and attaching it as its main photos, and additional photos. You can always view statistical information for a certain period about the type of equipment and a specific unit of equipment, such as: how often this type of equipment was ordered, how often a unit was ordered, how long the unit worked.

There is a right to assign a specific piece of equipment to a certain audience, to make notes on whether a piece of equipment was being repaired (with data on what was being repaired, who was being repaired (the company carrying out the repair), the cost of repairs, the timing of repairs), and whether the piece of equipment was wanted. It is planned to create connections of types of equipment, for example, a projector-lamp, as well as the creation of technical complexes, for example, a laptop-projector-projection screen.

If the user does not imagine what equipment he needs to order for an event where he wants to show a presentation, film on DVD, film on VHS tape or play audio from a compact disc (CD), the system will automatically select the necessary equipment when pressed to the corresponding button.

Module 3 Audiences.

The system allows you to add a new audience and its image to the database. You can specify the period of availability / inaccessibility of the audience. When a general audience list is displayed, inaccessible audiences are highlighted in red. The audience automatically becomes available after this period.

The system produces statistical information on a specific audience, namely: the total number of hours the audience was occupied, the number of applications filed for this audience. Data is provided for a specific period of time.

Module 11 Users.

Access to data is regulated by the type of user under which the person works.

The ability of the logging system (module 12 Maintaining log files) allows you to accurately determine which of the users, at what moment which operations performed.

A graphical representation of the logical relationships of the system modules is shown in FIG. 3.

Information is entered manually from the operator’s workplace (from any point where it is possible to access the Internet).

Request generation unit 1, made in the form of module 5 of the Application, activates submodule 6 when it is accessed. Formation of the application (records data entered in the application template — application identification number, name, customer’s name, position, place of work (faculty, unit), mobile phone , work phone, work room number).

When accessing submodule 6 Formation of an application, submodule 7 is activated. View application and submodule 8 Schedule.

The input for the request to view the schedule is the date on which the schedule should be displayed. Submodule 8 Schedule requests information from module 3 Audience, module 9 Equipment and the identification number of the application and displays information about changes in the schedule. Based on the data on the start and end dates of each event stored in this module, the identification numbers of the event, application, audience, set of equipment corresponding to the request are selected.

A set of modules 9, 10, 11, 12, 13, Equipment, Photos, Users (identification data of registered users), Log file maintenance, Statistics, respectively, is associated with Audience module 3.

Module 9 Equipment consists of five information-related submodules: submodule 17 Listing of types of equipment, submodule 18 Entering a new type of equipment, submodule 19 Entering units of a certain type of equipment, submodule 20 Listing units of a certain type of equipment, submodule 21 Tracking free units of equipment. In this case, when interacting between module 9 Equipment with submodule 17, a list of equipment types is displayed, a list of various types of equipment is displayed, with submodule 18. A new type of equipment is entered, new information is entered into an existing list of equipment types, with submodule 19, a unit of a certain type of equipment is added, information is added to the list of units of equipment, with submodule 20 Displaying a list of units of a certain type of equipment - displaying a list of units of equipment already entered to the list, with submodule 21 Tracking free units of equipment - the ability to view a list of equipment that is free to use.

Module 10 Photos consists of two submodules: submodule 22 Photo audiences and submodule 23 Photo units. At the same time, when interacting between the 10 Photos module with the submodule 22 Photos of the audiences in the 10 Photos module, images of the available audiences are displayed, and when interacting between the 10 Photos module with the submodule 22 Photos of units in the 10 photos module, the images of the equipment are displayed.

Audience module 3 is associated with submodules 14, 15 and 16 Add a new audience, List audience and Track free audiences, respectively. At the same time, when interacting between module 3 Audiences with submodule 14 Adding a new audience to module 3 Audiences, information about an audience not previously entered in module 3 Audience is entered, when interacting between module 3 Audiences with submodule 14 Information about the audiences entered in module 3 Audiences, in the interaction between module 3 Audiences with sub-module 16 Tracking free audiences, information about the availability of free audiences is issued.

When accessing the Audience module 3, in turn, it is possible to switch back to submodule 8 Schedule.

Submodule 8 The schedule consists of two informationally related submodules: submodule 24 View the schedule and submodule 25 Transfer the lesson. Submodule 24 Schedule View displays the schedule information by day and hour. Submodule 25 Lesson transfer allows you to change the information entered earlier.

The system can be built on the basis of modern technologies of data storage, modeling and software development. The structural diagram of such a system contains the workplace of the operator (user) of the system, which is connected through the network, router and hub to the blocks (modules) of the information database of the software block 2 of the educational institution's resource management system. In this case, the CLIENT SERVER technology can be used.

CUSTOMER SERVER technology allows optimal use of computer network resources, makes it easy to replace any of the system nodes, and also easily connect new users.

SERVER - manages the information database for many clients, protects the database, creates backups and monitors data integrity;

CLIENT - the system interface is stored on it. With its help (in the form of input forms, etc.), the user (operator) requests information from the server. The result is displayed in the form of tables, graphs, etc.

The NETWORK transmits data between the client and server over a local area network or through a modem over a telephone network or over the Internet.

For stable operation of the system it is necessary:

1) Workplace (CLIENT) - a computer, including:

System unit:

• motherboard;

• processor: - clock speed: 1.4 GHz and higher; capacity: 32 or 64-bit;

• capacity of random access memory (RAM) - 1 GB or more;

• free space of external disk memory (hard disk): 1 GB;

• video card memory size: from 128 Mb;

Monitor:

• screen type: SVGA;

• screen resolution: 1024 X 768 or more pixels;

• frame rate: not less than 70 Hz;

Mouse;

Keyboard;

2) Required workplace software:

• Operating system Windows XP / 7/8;

• It is preferable to have one of the browsers: Internet Explorer 6.0 and higher, Google Chrome 12 and higher, Mozilla Firefox 4 and higher - they guarantee stable operation of the system. It is also possible to use Opera (since version 11.00 there are errors with Adobe Flash Player);

• The presence of the latest version built into the browser or stand-alone Flash Player (but not lower than 8);

3) Server:

CPU:

- 64-bit, quad-core with a clock frequency of at least 2.5 GHz (the use of multiple processors is recommended);

- RAM at least 4 GB (recommended at least 8 GB);

- at least 80 GB of disk space for storing server service information;

- a connection between client computers and a server at a speed of 10 Mbps (a connection between client computers and a server at a speed of 100 Mbps or higher is recommended);

4) Required server software:

• Windows NT / 2000 Server and higher - network operating system;

• System Management Server - network administration system;

• MySQL 5.1 - database management server;

• SNA Server - a server for connecting to host computers (host computer, host (on the network), server);

• Exchange Server - an e-mail system server;

• Internet Information Server - a server for working with the Internet.

Claims (4)

1. The resource management system of the educational institution, containing interconnected unit (1) for generating requests, a program unit (2) with a module (3) Audiences and a unit (4) for outputting information, characterized in that the unit for generating (1) requests type of module (5) Applications containing informationally related submodule (6) Formation of application, submodule (7) View application and submodule (8) Schedule, and the program unit is equipped with module (9) Equipment, module (10) Photos, module ( 11) Users, by the module (12) Logging s and module (13) Statistics related to each other and module (3) Audiences and made with the possibility of information exchange using client-server technology and the SQL programming language, while module (9) Equipment is made in the form of five information-related submodules: submodule (17) Listing of types of equipment, submodule (18) Listing of a new type of equipment, submodule (19) Listing of units of a certain type of equipment, submodule (20) Listing of units of a certain type of equipment, submodule (21) Tracking your Body units of equipment. 2. The system according to claim 1, characterized in that the Audience module (3) is made up of three informationally related submodules: submodule (14) Adding a new audience, submodule (15) Listing the audience, submodule (16) Tracking free audiences. 3. The system according to claim 1, characterized in that the module (10) of the photograph is made in the form of two informationally related submodules: submodule (22) photo of the classroom, submodule (23) photo of the equipment. 4. The system according to any one of the preceding paragraphs, characterized in that the submodule (8) The schedule is made in the form of two information-related submodules: submodule (24) View the schedule and submodule (25) Transfer classes.

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