KR20230016540A - A method and apparatus for providing electronic documents service - Google Patents

Abstract

According to an embodiment of the present invention, an electronic document providing method comprises the following steps of: determining a recipient to whom an electronic document is to be sent; sending the electronic document certified by a national authorized institution to the recipient; reviewing a legal effect based on whether the electronic document is replied; retransmitting an electronic contract based on a review result of the legal effect; and controlling production and sending of a physical postal mail based on the review result of the legal effect and whether a reply is made according to retransmission of the electronic contract.

Description

Electronic document service providing method and apparatus {A METHOD AND APPARATUS FOR PROVIDING ELECTRONIC DOCUMENTS SERVICE}

It relates to a method and device for providing electronic document service, and more particularly, to a method and device for providing electronic documents for this when credible signatures and votes for various documents required at various general meetings are required.

In the conventional electronic signature/voting technology, an individual URL is sent from an electronic document registered by the sender to the recipient's mobile phone/e-mail, etc., and when the recipient clicks the URL and undergoes online authentication (identity authentication/entering a predetermined password, etc.), the electronic document is opened and specific When a signature is drawn or a vote is conducted, the signature image written by the recipient overlaps the existing electronic document or the voting is completed.

However, there were several risks in using the existing electronic signature/voting method at various general meetings (redevelopment, reconstruction general meetings, shareholders' meetings, etc.). First of all, when a recipient reads an electronic document, matching and comparison with the recipient information registered by the sender is not performed, and the recipient can view the electronic document only after authentication, so the accuracy of identification is unclear. In addition, it is difficult to check whether the electronic document has accurately arrived at the receiver registered by the sender, and legal measures against forgery and alteration are unclear when storing the electronic document with signature/vote completed in the service provider DB.

In addition, in the case of the existing electronic document method, only voting was electronically automated, and quorum calculation and signature request through mailing had to be carried out by hiring additional personnel.

Registered Patent Publication No. 10-1846128, 2018.04.05

The problem to be solved by the present invention is to provide an electronic signature / voting service exclusively for general meetings that allows signing / voting on various documents required for legal effect at various general meetings, while having the same effect. .

In addition, by allowing the electronic voting device according to an embodiment to perform tasks that were manually performed at the general meeting, it is intended to provide unification of everything from the preparation work for the general meeting to the actual voting on the agenda

The problems to be solved by the present invention are not limited to the problems mentioned above, and other problems not mentioned will be clearly understood by those skilled in the art from the description below.

In an electronic document providing method according to an aspect of the present invention for solving the above problems, determining a recipient to send an electronic document; Sending an electronic document certified by a national authorized institution to the recipient; reviewing the legal effect based on whether or not the electronic document is replied; Retransmitting the electronic contract based on the review result of the legal effect; and controlling production and delivery of physical postal mail based on a result of reviewing the legal effect and whether or not a reply is made according to the retransmission of the electronic contract.

In addition, the recipient information can be confirmed while extracting and automatically arranging a certified copy of the register or a building ledger.

In addition, the recipient information may be compared and checked once more when a person is authenticated for future document reading and service use.

In addition, in the step of sending the electronic document through authentication of the authorized authority, the receiver can receive the electronic document having the same effect as offline content verification based on the recipient's identity authentication.

Further, the step of reviewing the legal effect may include determining a quorum requirement for a general meeting relating to the real estate of a multi-unit dwelling or collective building.

In addition, the step of determining the quorum requirement may include extracting a list including building number, name, owner, occupant, or signature of the building from the input electronic document; setting a priority if both the owner and the occupant have exercised their voting rights; determining whether there is a co-owner in the list; In the above list, it is determined whether the same person occupies or owns several lakes, and individual voting rights and area voting rights can be recognized separately.

In addition, a QR code containing recipient information is output on the physical postal item, so that the electronic document can be received with the QR code.

In addition, according to another embodiment, an electronic document providing device includes an input unit; output unit; one or more processors; and one or more memories storing instructions that, when executed by the one or more processors, cause the one or more processors to perform calculations, wherein the calculations performed by the one or more processors are electronic documents input through the input unit. an operation to determine the recipient to send; An operation of sending an electronic document through certification of a national authorized institution to the recipient; an operation of reviewing legal effect based on whether or not the electronic document is replied; an operation for retransmitting the electronic contract based on the review result of the legal effect; Calculation of controlling the output and sending of physical mail based on the result of reviewing the legal effect and whether or not to reply according to the retransmission of the electronic contract; and an operation for controlling the output unit to output information related to the legal effect.

Other specific details of the invention are included in the detailed description and drawings.

The present invention provides an electronic document service providing method and apparatus, thereby eliminating the risk of the existing electronic signature/voting method, and providing an optimized method for automatically determining legal constitutional requirements and reducing preparation time.

In addition, a method and apparatus for providing electronic document service according to an embodiment can be provided by automating various general assembly preparations and on-site tasks that take at least one week and up to several months by manual operation so that they can be handled within a few minutes.

The effects of the present invention are not limited to the effects mentioned above, and other effects not mentioned will be clearly understood by those skilled in the art from the description below.

1 is a conceptual diagram illustrating a method of providing an electronic document service according to an exemplary embodiment.
2 is a flowchart illustrating a method of providing an electronic document service according to an exemplary embodiment.
3 is a flowchart illustrating an example of providing an electronic document service according to an exemplary embodiment.
4 is a flowchart illustrating an example of a method for calculating a quorum according to an exemplary embodiment.
5 is a block diagram schematically illustrating an internal configuration of an electronic document providing device according to an exemplary embodiment.

Advantages and features of the present invention, and methods of achieving them, will become clear with reference to the detailed description of the following embodiments taken in conjunction with the accompanying drawings. However, the present invention is not limited to the embodiments disclosed below, but may be implemented in various different forms, only these embodiments are intended to complete the disclosure of the present invention, and are common in the art to which the present invention belongs. It is provided to fully inform the person skilled in the art of the scope of the invention, and the invention is only defined by the scope of the claims.

Terminology used herein is for describing the embodiments and is not intended to limit the present invention. In this specification, singular forms also include plural forms unless specifically stated otherwise in a phrase. As used herein, "comprises" and/or "comprising" does not exclude the presence or addition of one or more other elements other than the recited elements. Like reference numerals throughout the specification refer to like elements, and “and/or” includes each and every combination of one or more of the recited elements. Although "first", "second", etc. are used to describe various components, these components are not limited by these terms, of course. These terms are only used to distinguish one component from another. Accordingly, it goes without saying that the first element mentioned below may also be the second element within the technical spirit of the present invention.

Unless otherwise defined, all terms (including technical and scientific terms) used in this specification may be used with meanings commonly understood by those skilled in the art to which the present invention belongs. In addition, terms defined in commonly used dictionaries are not interpreted ideally or excessively unless explicitly specifically defined.

The spatially relative terms "below", "beneath", "lower", "above", "upper", etc. It can be used to easily describe a component's correlation with other components. Spatially relative terms should be understood as encompassing different orientations of elements in use or operation in addition to the orientations shown in the drawings. For example, if you flip a component that is shown in a drawing, a component described as "below" or "beneath" another component will be placed "above" the other component. can lose Thus, the exemplary term “below” may include directions of both below and above. Components may also be oriented in other orientations, and thus spatially relative terms may be interpreted according to orientation.

Hereinafter, embodiments of the present invention will be described in detail with reference to the accompanying drawings.

1 is a conceptual diagram illustrating a method of providing an electronic document service according to an exemplary embodiment.

Referring to FIG. 1, the electronic document providing device 100 according to an embodiment extracts and automatically organizes registered copies/building ledgers to check whether the information of the receiver 102 input by the sender 101 is exactly correct, and allows the receiver to receive future documents. It is possible to compare and check whether the corresponding information is correct by requiring authentication through the national accredited institution 103 when proceeding with authentication for reading/replying general meeting documents.

For example, to provide a way to sign/vote even if the information of the recipient 102 registered by the sender 101 and the information of the actual recipient 102 do not match, it is necessary to check the identity verification of the information entered by the recipient. can

At this time, if the recipient 102 wants to read the document, he must proceed with authentication provided by an authorized institution, and personal information (mobile phone/name/date of birth/gender) can be secured through authentication. The electronic document providing device 100 may make it possible to read the document if the secured recipient's information and the recipient's information registered by the sender match, and disable the document to be read if they do not match.

The electronic document providing device 100 may proceed to check whether the electronic document arrives at the receiver 102 registered by the sender 1010. For example, by using a legally recognized individual certified electronic address provided by the Korea Internet & Security Agency (KISA), whether or not an electronic document sent by a sender (authorized electronic address of the sender) has reached the recipient (authorized electronic address of the recipient) is determined by KISA. It can be checked and legally recognized by comparing it with the registered authorized electronic address value.

The electronic document providing device 100 according to an embodiment can prevent forgery and falsification and guarantee legal responsibility when storing the electronic document after signing/voting is completed. For example, when storing electronic documents, it is possible to prevent forgery and falsification, and guarantee the integrity and legal effect of documents by simultaneously storing them in a certified electronic document center certified by the Korea Internet & Security Agency (KISA) in addition to the service provider's DB.

Meanwhile, the electronic document providing device 100 may also support issuance of a certificate that can be submitted to the city hall/court in the future for the recipient 102 who has been certified 103 by a national authorized institution.

In addition, the electronic document providing device 100 according to an embodiment can easily perform general meeting tasks by sending the corresponding electronic document to the recipients 102 that have already been secured through electronic document upload (or manually updated). . In more detail, a list including the building number, name, owner, occupant, or signature is extracted from the entered electronic document, and if both the owner and occupant exercise their voting rights, prioritize or determine whether there is a co-owner Alternatively, it is possible to determine whether the same person occupies or owns several lakes, and to automatically derive a calculation that recognizes individual voting rights and area voting rights separately.

In addition, the electronic document providing device 100 according to an embodiment can output the corresponding electronic document and receive and send it to the post office with only one click when the electronic document/electronic voting/electronic registration is not read. That is, the electronic document providing device 100 according to an embodiment provides an electronic signature/photograph using a QR code not only when a document is sent through an electronic document, but also for an offline document produced as mail, and proceeds with voting. A quorum calculation may be performed automatically for one recipient 102 and statistics may be provided.

For example, in the case of a recipient who does not read the electronic signature or does not have a phone number, the electronic document is automatically output and received at the post office by simply entering the address. In addition, a QR code with the recipient's information (town/house number/name, etc.) recognized is automatically output to the contents of each mail sent offline. Next, when the recipient recognizes the QR code, authentication + signature / voting or taking a picture is performed. In addition, electronic documents that have been signed/voted are automatically stored in the certified electronic document center, and can be reflected in the statistics on whether the building or number of the building has been signed.

The electronic document providing device 100 according to an embodiment may automatically collect accurate real estate information and personal information about the receiver 102 . For example, by recognizing various information provided by public institutions, such as building ledgers/registries, etc., through OCR, recipient information lists are automatically created. Afterwards, when the recipient proceeds with authentication by an authorized institution to view electronic documents/other information, if the information obtained from the authentication is matched with the information list automatically created, the recipient's accurate real estate information and personal information can be stored.

Therefore, the electronic document service providing method and apparatus according to an embodiment can provide an optimized method for automatically determining legal constitutional requirements and reducing preparation time while removing the risk of the existing electronic signature/voting method.

In addition, a method and apparatus for providing electronic document service according to an embodiment can be provided by automating various general assembly preparations and on-site tasks that take at least one week and up to several months by manual operation so that they can be handled within a few minutes.

It will be described in more detail with reference to FIGS. 2 to 5 below.

2 is a flowchart illustrating a method of providing an electronic document service according to an exemplary embodiment.

Referring to FIG. 2 , in step S200, the electronic document service providing method according to an embodiment extracts details of a registered copy and determines a recipient to whom the electronic document is to be sent.

In step S210, the method for providing an electronic document service according to an embodiment sends an electronic document to a recipient through authentication by a national authorized authority. The recipient information can be confirmed while extracting and automatically arranging a certified copy of the register or a building ledger. In addition, the recipient information may be compared and checked once more when a person is authenticated for future document reading and service use. Therefore, the step of sending the electronic document through authentication of the authorized authority may be that the receiver receives the electronic document having the same effect as offline content verification based on the receiver's identity authentication.

In step S220, the electronic document service providing method according to an embodiment reviews the legal effect based on whether or not the electronic document is replied. For example, it can be reviewed whether legally valid receipts have been obtained through certification by an accredited body. In addition, the legal review stage may determine quorum requirements for assemblies involving real estate in condominiums or condominiums. Here, the step of determining the quorum requirement includes extracting a list including building number, name, owner, occupant, or signature of the building from the input electronic document; setting a priority if both the owner and the occupant have exercised their voting rights; determining whether there is a co-owner in the list; and determining whether the same person occupies or owns several lakes in the list, and recognizing individual voting rights and area voting rights separately. The calculation of the quorum will be described later in detail with reference to FIG. 4 .

In step S230, the electronic document service providing method according to an embodiment retransmits the electronic contract based on the legal effect review result.

In step S240, the electronic document service providing method according to an embodiment controls the production and sending of real postal mail based on the result of reviewing the legal effect and whether or not to reply according to retransmission of the electronic contract. Here, a QR code including recipient information is output on the physical postal item, and an electronic document may be received using the QR code.

3 is a flowchart illustrating an example of providing an electronic document service according to an exemplary embodiment.

In step 301 of the electronic document service according to an embodiment, a receiver to receive an electronic document is called. For example, by establishing an automatic document browsing system for public institutions such as certified copies of registers/building ledgers, etc., automated collection is carried out through OCR, or calls are made from recipients registered by the sender, or recipients stored in services already in use are called.

For the recipient called in step 302, it is checked whether the recipient has been verified through an authorized system, such as information from a public institution or information through a national identity authentication system.

In 303, if the recipient is not verified, verification is completed by verifying the recipient through public institutions and the national identity authentication system.

In 304, even in the case of the same person, information that has been verified and information that has not been verified overlap and collide. At this time, the verified data is given priority and the existing data is accumulated in the history.

In 305, electronic documents are sent to corresponding recipients in various ways (electronic signature/electronic voting/electronic registration, etc.). At the time of sending, a separate URL or address for viewing the electronic document is assigned to each individual, and the URL and address are structured so that anyone other than the person in question can view them.

In 306, when the recipient receives the sent e-document and tries to view the e-document through the development URL or address, the verified recipient information already registered in the service server and the recipient pass through an authorized institution such as identity authentication or certified e-address authentication If the obtained information is not correct, it is determined that the person is not the person and the electronic document is not read. If the information is correct, the electronic document is read, and a record such as the time of electronic document reading is created on the server.

In 307, when the signing/voting of the electronic document is completed, a completion page is provided, and a record of the completion time and status of the electronic document signing/voting, etc. is created in the server.

In 308, the quorum is automatically calculated when signing/voting of the electronic document is completed. When the quorum is automatically calculated, the calculation proceeds according to the pre-set quorum conditions. For example, in the case of setting “a collective building written resolution”, the calculation of the following conditions is automatically reflected.

- Check if the same person owns/occupies multiple lakes, and if there is such a case, recognize the individual voting rights as one person. However, area (m2) voting rights are recognized separately.

- If there is a co-owner, the owner's opinion exceeding 50% is reflected, and if it is less than 50%, the owner's opinion exceeding 50%

- When both owners/occupiers vote on a lake, it is processed as the owner's decision

In addition, if you want to check the quorum calculation for the part received in writing, when you upload Excel, signature/vote image, etc., the information is read through OCR, etc., and the information is automatically reflected in the quorum. When all the relevant information is calculated, figures such as personal voting rights and area voting rights and other information are displayed.

In 309, you can directly download certified electronic document certificates for electronic signatures/electronic voting, etc.

In 310, notification texts (mail, kakaotalk, etc.) and electronic documents are sent again to recipients who have not read, failed, or completed signing/voting of the electronic document when 2 days have elapsed since the initial sending. If 2 more days have elapsed since then, notification texts (e-mail, KakaoTalk, etc.) and electronic documents will be sent again.

In 311, for recipients who have not completed electronic document signing/voting until the 5th day after the first occurrence of the electronic document, the electronic document is automatically mailed to the already collected address and post office reception is automatically processed. Individual QR codes and addresses are automatically printed on paper printed out when mailing or written.

In 312, customers who receive mail or written paper access to the individual QR code and address printed on the paper, go through authentication to verify their identity, such as authentication by an authorized institution or consent to scraping mobile phone usim information, and then sign/vote electronically. Complete the signature/vote by uploading a photo of the written paper that has been signed/voted.

4 is a flowchart illustrating an example of a method for calculating a quorum according to an exemplary embodiment. For example, “Written resolution on the agenda of the management group of the collective building” is described as an example, and the method of calculating the quorum varies from setting to setting.

In 401, the part where the signature/vote has been completed by written/electronic method is checked. The electronic method confirms the results already recorded, and in the case of paper, the signature/vote completion is confirmed by a computer reading automatically using OCR or by uploading the already organized results.

In 402, a comparison is made to determine if the opinions of the owner and the occupant differ as a result of signatures/votes, etc. Result If opinions do not differ, go to 404, otherwise go to 403.

In 403, if the opinions of the owner and the occupant are different, the occupant's opinion is not reflected and only the owner's opinion is reflected and sent to 402.

At 404, a check is made to see if there are multiple co-owners in a room. If you have co-owners, go to 405. If you are a sole owner, go to 406.

In 405, if there are several co-owners, the owners who exceed 50% of the shares delegate to one person, or if the opinions of several owners who exceed 50% agree, the opinions go to 406. If less than 50% is delegated or disagreement is reached, the opinion of the room concerned is not reflected.

In 406, calculation is performed by person/area based on the opinions submitted for each room. Personal calculation is the part that is recognized as one person even if the same person owns or occupies several rooms, and the area is reflected for all the parts owned or occupied by the same person in several rooms. Calculate whether the number of people and area corresponds to the set number (Example: 80% of the resolution for the collective building management group agenda must be secured) and provide the result

5 is a block diagram schematically illustrating an internal configuration of an electronic document providing device according to an exemplary embodiment.

An electronic document providing apparatus 100 according to an embodiment may include an input unit 110, an output unit 120, a processor 130, and a memory 140. The operation of the electronic document providing device 100 may be performed by executing a program stored in the memory 140 through the processor 1400 .

The operation performed by the processor 130 according to an embodiment includes an operation of extracting details of a registered copy entered through the input unit 110 and determining a recipient to whom an electronic document is to be sent; An operation of sending an electronic document through certification of a national authorized institution to the recipient; an operation of reviewing legal effect based on whether or not the electronic document is replied; an operation for retransmitting the electronic contract based on the review result of the legal effect; Calculation of controlling the output and sending of physical mail based on the result of reviewing the legal effect and whether or not to reply according to the retransmission of the electronic contract; and an operation for controlling the output unit 120 to output information related to the legal effect.

Meanwhile, in FIG. 5, only components necessary for explaining an embodiment of the present invention are shown, but various components such as a communication device and a user interface device may be further included. In addition, even if omitted from the description of FIG. 5, it is obvious to those skilled in the art that components necessary for performing the methods of FIGS. 2, 3, and 4 may be further included.

The input unit 110 according to an embodiment may include any means capable of receiving information such as a keyboard, a mouse, a touch panel, and an optical character reader/recognition (OCR) scanner.

The output unit 120 according to an embodiment includes a flat panel display device such as a liquid crystal display (LCD), an organic light emitting diode (OLED), a plasma display panel (PDP), a curved display or a flexible display. can include Also, the output unit 120 may include a printing device such as a printer for outputting offline documents.

Meanwhile, the electronic document providing apparatus 100 described above may include one or more processors 130 and/or one or more memories 140.

Also, the memory 140 may include volatile and/or non-volatile memory. The one or more memories 140 may store instructions that cause the one or more processors 130 to perform operations when executed by the one or more processors 130 . In one embodiment, one or more memories 140 may store personalized information for one or more users and/or recommendation information for one or more products. In the present disclosure, a program or command is software stored in the memory 140, so that an operating system, an application, and/or an application for controlling the resources of the electronic document providing device 100 based on optical character recognition can utilize the resources of the device. It may include middleware that provides various functions to applications.

The one or more processors 130 may control at least one component of the processor 100 connected to the processor 130 by driving software (eg, a program or command). Also, the processors 230 and 310 may perform operations such as various calculations, processing, data generation, and processing related to the present disclosure. Also, the processor 130 may load data or the like from the memory 140 or store data in the memory 1400.

In one embodiment, at least one of the components of the electronic document providing apparatus 100 may be omitted or another component may be added. Also, additionally or alternatively, some components may be integrated and implemented, or implemented as a singular or plural entity. At least some of the internal and external components of the tooth modeling apparatus 100 are connected to each other through a bus, general purpose input/output (GPIO), serial peripheral interface (SPI) or mobile industry processor interface (MIPI). and can send and receive data and/or signals.

In one embodiment, the electronic document providing apparatus 100 may further include a communication interface (not shown). The communication interface may perform wireless or wired communication between the electronic document providing apparatus 100 or between other servers or other external devices. For example, the communication interface includes enhanced mobile broadband (eMBB), ultra reliable low-latency communications (URLC), massive machine type communications (MMTC), long-term evolution (LTE), LTE Advance (LTE-A), and UMTS ( Universal Mobile Telecommunications System (GSM), Global System for Mobile communications (GSM), code division multiple access (CDMA), wideband CDMA (WCDMA), wireless broadband (WiBro), wireless fidelity (WiFi), Bluetooth, near field (NFC) communication), a global positioning system (GPS), or a global navigation satellite system (GNSS).

Steps of a method or algorithm described in connection with an embodiment of the present invention may be implemented directly in hardware, implemented in a software module executed by hardware, or implemented by a combination thereof. A software module may include random access memory (RAM), read only memory (ROM), erasable programmable ROM (EPROM), electrically erasable programmable ROM (EEPROM), flash memory, hard disk, removable disk, CD-ROM, or It may reside in any form of computer extractable recording medium well known in the art to which the present invention pertains.

Although the embodiments of the present invention have been described with reference to the accompanying drawings, those skilled in the art to which the present invention pertains can be implemented in other specific forms without changing the technical spirit or essential features of the present invention. you will be able to understand Therefore, it should be understood that the embodiments described above are illustrative in all respects and not restrictive.

Claims (9)

In the electronic document providing method,
determining a recipient to whom the electronic document is to be sent;
Sending an electronic document certified by a national authorized institution to the recipient;
reviewing the legal effect based on whether or not the electronic document is replied;
Retransmitting the electronic contract based on the review result of the legal effect; and
Jeonju vote providing method comprising the step of controlling the production and sending of physical mail based on the result of reviewing the legal effect and whether or not to reply according to the retransmission of the electronic contract. According to claim 1,
The recipient information can be confirmed while extracting and automatically arranging a copy of the register or a building ledger. According to claim 2,
The recipient information can be compared and checked one more time during identity authentication for future document reading and service use. According to claim 1,
Wherein the step of sending the electronic document through authentication by the authorized authority is for the receiver to receive the electronic document having the same effect as offline content verification based on the receiver's identity authentication. According to claim 1,
Wherein the step of reviewing the legal effect includes determining a quorum requirement for a general meeting related to real estate in a multi-unit dwelling or collective building. According to claim 5,
The step of determining the quorum requirement is
extracting a list including building number, name, owner, occupant, or signature of the building from the input electronic document;
setting a priority if both the owner and the occupant have exercised their voting rights;
determining whether there is a co-owner in the list; and
Determining whether the same person occupies or owns several lakes in the list, and separately recognizing individual voting rights and area voting rights; According to claim 1,
A method in which a QR code containing recipient information is output on the physical postal item, and an electronic document can be received with the QR code. input unit;
output unit;
one or more processors; and
one or more memories storing instructions that, when executed by the one or more processors, cause the one or more processors to perform operations;
The operation performed by the one or more processors,
an operation of determining a recipient to whom the electronic document input through the input unit is to be sent; An operation of sending an electronic document through certification of a national authorized institution to the recipient; an operation of reviewing legal effect based on whether or not the electronic document is replied; an operation for retransmitting the electronic contract based on the review result of the legal effect; Calculation of controlling the output and sending of physical mail based on the result of reviewing the legal effect and whether or not to reply according to the retransmission of the electronic contract; and an operation for controlling the output unit to output information related to the legal effect. An electronic document providing program that is combined with a hardware computer and stored in a medium to execute the method of any one of claims 1 to 7.

Images