KR20220148541A - System and method for processing expenses using individual purchase details and computer program for the same - Google Patents

Abstract

Disclosed is a system for processing expenses which comprises: a communication unit configured to receive information on payment for processing expenses and detailed information on the transaction including details of one or more individual purchases from a franchise corresponding to a place where the expenses are used; a matching unit configured to determine the detailed information on the transaction, which corresponds to the information on the payment; and an expenditure determination unit configured to provide an applicant for expenses with the detailed information on the transaction, which is matched with the information on the payment, and receive, from the applicant for expenses, information on the application for expenses which is defined by using the details of one or more individual purchases and corresponds to the information on the payment. When the system for processing expenses is used, the payment information, such as a card payment receipt and a sales slip, is automatically matched with detailed information on the transaction received from the franchise such as an online mall such that businesses are reduced because executives and employees who apply for expenses processing do not need to separately demonstrate the details of the transaction on the online mall through photographing a screen for a transaction, specifications of a transaction, note writing, or the like, unlike a conventional process. In addition, there is no need to audit an expense manager on evidence materials for transaction details, thereby reducing the management businesses.

Description

Expense processing system and method using individual purchase details, and a computer program for the same

Embodiments relate to an expense processing system and method and a computer program for the same, and more particularly, by matching payment information such as a card receipt related to expenses and transaction detailed information received from a merchant, each purchase of transaction detailed information It is about technology that can manage expenses based on the details.

Companies usually issue corporate public cards or individual corporate cards to their employees for the convenience of cost execution. It is required to prepare an expense resolution and submit it to the company's expense manager along with supporting documents (eg, corporate card receipt). As a related art, Korean Patent Registration No. 10-1742693 discloses a system for receiving corporate card usage details from a user device and processing expenses.

In addition, since corporate cards cannot be issued to all executives and employees, in the case of employees who have not been issued a corporate card, they use their personal cards to spend expenses and write a resolution to spend corresponding to the expenses, and submit supporting documents (e.g., Receipt) and must be submitted to the company's security officer.

Meanwhile, in recent years, as electronic commerce through online is active, there are more cases in which goods or services are bought and sold through online malls. However, when an employee uses expenses through the online mall, the proof of the use of expenses depends only on the card payment receipt. Evidence is made by attaching a printed specification or attaching a handwritten statement. Due to such an opaque method of proof, there is a problem in that companies consume additional manpower and incur costs for monitoring and auditing purchase details.

Registered Patent Publication No. 10-1742693

According to one aspect of the present invention, by matching payment information such as card payment receipt and sales slip received for employee expense processing with transaction detailed information received from affiliated stores, individual purchase details of transaction detailed information are combined with payment information It is possible to provide an expense processing system and method capable of enabling accurate and transparent expense management and preventing the illegal use of expenses by using them in combination, and a computer program for this purpose.

An expense processing system according to an aspect of the present invention includes: a communication unit configured to receive payment information for expense processing, and to receive transaction detail information including one or more individual purchase details from an affiliate store corresponding to the expense destination; a matching unit configured to determine the transaction detailed information corresponding to the payment information; and an expense determination unit configured to provide the transaction detail information matched with the payment information to the expense applicant, and receive expense application information defined using the purchase individual details and corresponding to the payment information, from the expense applicant. .

In one embodiment, the payment information includes card receipt or card payment data. In this case, the communication unit is further configured to receive the payment information from a user device of the expense applicant or a card company server.

In an embodiment, the communication unit is further configured to receive the transaction detailed information in the form of electronic data from a server corresponding to the affiliated store.

In an embodiment, the individual purchase details include purchase product information and expenditure amount information corresponding to the purchased product. In addition, the expense application information includes selection of at least some of the purchased products included in the transaction detailed information matched with the payment information.

In one embodiment, the individual purchase details further include tax information corresponding to the purchased product. In this case, the expenditure determination unit is further configured to provide, to the expense applicant, refund information on the purchased product included in the transaction detailed information matched with the payment information, based on the tax information.

In one embodiment, the matching unit is configured to match the payment information and the detailed transaction information by detecting a transaction in which at least one of payment method information, a transaction date and time, an approval number, or a usage amount is the same in the payment information and the transaction detailed information. The list is further structured.

The expense processing system according to an embodiment further includes a database configured to store expense processing history information by one or more users. In addition, in this case, the expenditure determination unit, based on the expense processing history information, generates recommendation information for one or more of the use of the expense application information for the individual purchase details, the application amount, the category item, and the value-added tax refund amount, and the and provide recommendation information to the expense claimant.

Expense processing method according to an aspect of the present invention comprises the steps of: receiving, by an expense processing system, payment information for expense processing; receiving, by the expense processing system, transaction detailed information including one or more individual purchase details from an affiliated store corresponding to the expense destination; determining, by the expense processing system, the transaction detailed information corresponding to the payment information; providing, by the expense processing system, the transaction detailed information matched with the payment information to the expense applicant; and receiving, by the expense processing system, expense application information that is defined using individual purchase details included in the transaction detailed information and corresponds to the payment information, from the expense applicant.

In one embodiment, the payment information includes card receipt or card payment data. In addition, the receiving of the payment information may include, by the expense processing system, receiving the payment information from a user device of the expense applicant or a card company server.

In an embodiment, the step of receiving the detailed transaction information includes, by the expense processing system, receiving the transaction detailed information in the form of electronic data from a server corresponding to the affiliated store.

In one embodiment, the individual purchase details further include tax information corresponding to the purchased product. In this case, in the expense processing method, before the step of receiving the expense application information, the expense processing system receives refund information for a purchased product included in the transaction detailed information matched with the payment information based on the tax information The method further includes providing the expenses to the applicant.

In one embodiment, the step of determining the detailed transaction information corresponding to the payment information includes, by the expense processing system, one of payment method information, transaction date and time, approval number, or amount used in the payment information and the transaction detailed information. and matching the payment information and the detailed transaction information by detecting the same transaction.

Expense processing method according to an embodiment, before the step of receiving the expense application information, the expense processing system comprising the steps of: storing the expense processing history information by one or more users in a database of the expense processing system; generating, by the expense processing system, recommendation information for one or more of a use of the expense application information for the individual purchase details, an application amount, a category item, and a VAT refund amount based on the expense processing history information; and providing, by the expense processing system, the recommendation information to the expense applicant.

The computer program according to an embodiment may be stored in a computer-readable medium for executing the expense processing method according to the above-described embodiments in combination with hardware.

According to the expense processing system and method according to an aspect of the present invention, payment information such as card payment receipts and sales slips received for employee expense processing and transaction details received from affiliated stores such as online malls or store servers By automatically matching information with each other, it is possible to perform expense processing using individual purchase details of transaction details.

By using the above expense processing system and method, employees who apply for expense processing do not need to provide separate proof of transaction details through transaction screen shooting, transaction statement or handwriting, as in the prior art, thereby reducing work, and It is possible to apply for expenses by selecting some items to apply for expenses from the transaction history for Korea, and there is an advantage in that management tasks are reduced because an audit of the expense manager is not required for the evidence of transaction details.

Furthermore, according to the expense processing system and method according to an aspect of the present invention, the expense processing history for individual purchase details is converted into a database, stored in the expense processing system, and the existing expense processing history can be utilized when applying for expenses. There is an advantage in that it can increase the convenience of writing expenditure resolutions for executives and employees applying for processing.

1 is a schematic block diagram of an expense processing system according to an embodiment;
2 is a flowchart illustrating each step of the expense processing method according to an embodiment.
3 is a flowchart illustrating each step of a method for processing expenses according to another embodiment.
4 is a conceptual diagram illustrating matching of payment information and detailed transaction information in the expense processing method according to an embodiment.
5 is a conceptual diagram of an exemplary user interface (UI) for applying for expenses by using payment information matched with detailed transaction information in the expense processing method according to an embodiment.
6 is a conceptual diagram of an exemplary UI for applying for expenses by using payment information matched with detailed transaction information in an expense processing method according to another embodiment.
7 is a conceptual diagram of an exemplary UI for applying for expenses by using payment information matched with detailed transaction information in an expense processing method according to another embodiment.

Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.

1 is a schematic block diagram of an expense processing system according to an embodiment;

Referring to FIG. 1 , the expense processing system 3 according to the present embodiment includes a user device 1 (or also referred to as a first user device) of an expense applicant and an affiliated store through a wired and/or wireless network 2 . It is configured to be able to communicate with the server (4). In one embodiment, the expense processing system 3 is configured to be able to communicate also with a server 5 of a financial institution such as a credit card company or a bank. Also in one embodiment, the expense handling system 3 is configured to be able to communicate with the security officer's user device 6 (also referred to as a second user device).

In the present specification, the communication method through the wired and/or wireless network 2 may include any communication method capable of networking between the object and the object, and may include wired communication, wireless communication, 3G, 4G, or other methods. not limited For example, the wired and/or wireless network 2 may be a Local Area Network (LAN), Metropolitan Area Network (MAN), Global System for Mobile Network (GSM), Enhanced Data GSM Environment (EDGE), High Speed Downlink (HSDPA) Packet Access), W-CDMA (Wideband Code Division Multiple Access), CDMA (Code Division Multiple Access), TDMA (Time Division Multiple Access), Bluetooth, Zigbee, Wi-Fi, Voice over Internet Protocol (VoIP), LTE Advanced, IEEE802.16m, WirelessMAN-Advanced, HSPA+, 3GPP Long Term Evolution (LTE), Mobile WiMAX (IEEE 802.16e), UMB (formerly EV-DO Rev. C), Flash- Communication network by at least one communication method selected from the group consisting of OFDM, iBurst and MBWA (IEEE 802.20) systems, HIPERMAN, Beam-Division Multiple Access (BDMA), Wi-MAX (World Interoperability for Microwave Access), and ultrasound-based communication may be referred to, but is not limited thereto.

In one embodiment, the expense processing system 3 includes a communication unit 31 , a matching unit 32 , and an expense determination unit 34 . Also in one embodiment, the expense processing system 3 further comprises a database (database; DB) (30). Further, in one embodiment, the expense processing system 3 further comprises an expense processing unit 35 .

The expense processing system 3 according to embodiments may be entirely hardware, or may have aspects that are partly hardware and partly software. For example, the expense processing system 3 and each server or unit included therein according to the embodiments may process data of a specific format and content and/or transmit/receive hardware and related software in an electronic communication manner. can be called As used herein, terms such as “unit”, “module”, “device”, “terminal”, “server” or “system” are intended to refer to a combination of hardware and software driven by the hardware. For example, the hardware may be a data processing device including a CPU or other processor. In addition, software driven by hardware may refer to a running process, an object, an executable file, a thread of execution, a program, and the like.

DB 30 or each part 31-35 constituting the expense processing system 3 according to the present embodiment is not necessarily intended to refer to separate devices physically separated from each other. That is, each component constituting the expense processing system 3 of FIG. 1 is only functionally divided by the hardware constituting the expense processing system 3 according to the operation performed by the corresponding hardware, and the two servers must be connected to each other. It does not have to be provided independently. Of course, depending on the embodiment, it is also possible to implement the DB 30 or each of the units 31-35 of the expense processing system 3 as a separate server that is physically separated from each other.

In one embodiment, the expense processing system 3 enables the performance of the application's functions by communicating with an application (or app) running on the expense claimant's user device 1 and the expense officer's user device 6 . It may correspond to an application service server that does. For example, the expense claimant may receive expense application information by communicating with the expense processing system 3 via a corresponding application on the user device 1 . In addition, the expense manager may communicate with the expense processing system 3 through the application to perform expense processing, such as recognizing or disallowing the expense amount as the company's expense for the expense application of the expense applicant. However, this is exemplary, and in another embodiment, the expense processing system 3 may be implemented in the form of a web server that provides a web page accessible using a web browser running on the user devices 1 and 6 .

In the embodiment shown in FIG. 1 , the user device 1 of the expense applicant is shown in the form of a smartphone, and the user device 6 of the security officer is shown in the shape of a notebook computer. However, this is only an example, and does not limit the type of device used by each user. That is, the expense applicant and the security officer are set-top boxes for mobile communication terminals, personal computers, notebook computers, personal digital assistants (PDAs), tablets, Internet Protocol Television (IPTV), and the like. ), etc., by using any computing device, the function provided by the expense processing system 3 can be used.

In this specification, the expense applicant refers to a user who spends expenses using a payment method such as a corporate public card, a corporate individual card, or a personal card in his/her personal name. In this case, the card may refer to using any payment method such as a credit card or a debit card, and is not limited to a specific form.

In addition, in this specification, the expense application means that the expense applicant transmits information related to the expense details that he/she applies as expenses to the expense manager through the expense processing system 3, so that the expenses are recognized as corporate expenses and the expenses are personal. If it is made using funds, it means an application for payment of expenses from the company. The company or corporation in the present specification may refer to a company representatively, but is not limited thereto, and any organization that needs to handle expenses for its personnel without distinguishing between a for-profit business operator or a non-profit business operator is the corporation of the present specification. Or it may be a corporation.

In embodiments, the expense applicant may transmit payment information on the details of the application for expenses to the communication unit 31 . In this case, the payment information may include a credit card payment receipt corresponding to the expenditure by the expense applicant. For example, the expense applicant may transmit an image of a card payment receipt to the communication unit 31, or/or transmit information directly input by the expense applicant corresponding to this image to the communication unit 31 as payment information. . However, the form of payment information is not limited thereto, and in another embodiment, payment information may refer to payment data electronically received from the server 5 of a financial institution such as a card company or a bank using a technology such as scraping. have.

The expense processing system 3 according to the embodiments of the present invention, in receiving an expense application for the amount spent by the expense applicant from the expense applicant, uses the individual purchase details of the affiliated store corresponding to the payment contents according to the conventional method differentiated from technology.

To this end, in an embodiment, the communication unit 31 includes a first receiving unit 311 and a second receiving unit 312 . The first receiving unit 311 may receive payment information for expense processing of the expense applicant. For example, the first receiving unit 311 receives image information of a card payment receipt and/or payment data scraped by the user device 1 from a financial institution server 5 such as a card company or a bank from the user device 1 . can do. Alternatively, in another embodiment, the first receiving unit 311 may directly receive payment data from the financial institution server 5 in a manner such as scraping.

Meanwhile, the second receiving unit 312 may receive detailed transaction information including one or more individual purchase details from the affiliated store server 4 corresponding to the expenses used. For example, the expense applicant may apply for expenses for purchase details in an online mall where the purchase of goods or services is possible, and in this case, the affiliated store server 4 may be the corresponding online mall server. Alternatively, the expense applicant may apply for expenses based on the receipt for goods or services purchased at an offline store such as a mart or department store, and in this case, the affiliated store server 4 operates the corresponding offline store or a franchise including the offline store. It may be a server of a business operator.

In order to receive the transaction detailed information, in one embodiment, the communication unit 31 receives the authentication information of the expense applicant required to collect the purchase detailed information from the affiliated store server 4, and uses the authentication information to the affiliated store server 4 You can receive transaction details by scraping method that automatically accesses and collects information. Alternatively, in one embodiment, the expense processing system 3 may receive the transaction detailed information through communication using the affiliated store server 4 and an API (Application Programming Interface) contracted in advance.

Alternatively, in one embodiment, the expense processing system 3 may be communicatively connected to the affiliated store server 4 through a dedicated line in order to receive the detailed transaction information. In the present specification, the dedicated line refers to a type of network exclusively connecting the security processing system 3 and the affiliated store server 4 rather than a public network. For example, the dedicated line may be a dedicated line by software means realized using a Virtual Private Network (VPN) on a TCP/IP protocol-based network, and a Digital Service Unit (DSU) and a router ) may be a dedicated line by hardware means for physically connecting the expense processing system 3 and the affiliated store server 4 using the same.

The matching unit 32 performs matching between the payment information received from the expense applicant and the transaction detailed information received from the affiliate store server 4, so that the transaction detailed information corresponding to the payment information that the expense applicant wants to apply for expenses can be specified. For example, the matching unit 32 detects a transaction having the same payment method information (eg, card type, card number, etc.), transaction date and time, approval number, and/or amount used in the payment information and transaction detailed information, so that payment information and matching between transaction details.

The expense determination unit 34 may provide the payment information and the matched transaction detailed information to the expense applicant, and may receive expense application information from the expense applicant using this. In addition, the expenditure determination unit 34 may further receive information such as usage, classification items, application amount and VAT refund amount from the expense applicant in addition to payment information for the purpose of expenditure. In one embodiment, the expense determination unit 34 may include an input unit 341 for receiving expense application information from the expense applicant. The expense applicant may transmit payment information by directly inputting payment information to apply for as expenses, or by selecting details to apply as expenses among payment details that are inquired through the expense processing system 3 .

On the other hand, the expense processing system 3 according to the embodiments is differentiated from the prior art in that a more specific and accurate expense application is possible using not only payment information but also individual purchase details of transaction details. For example, in a card payment receipt, information such as a transaction date, an authorization number, and amount used is recorded for expenses made using the card, and the amount used refers to the total sum of the amounts paid using the card.

However, the detailed transaction information provided by the affiliate store may include not only the usage amount, which is the total sum of the expenses, but also individual purchase product information constituting the usage amount and expenditure amount information corresponding to each purchased product. The expense applicant using the expense processing system 3 according to the embodiments may apply for expense processing in a manner such as selecting only a part of the purchased product after reading individual purchase details of transaction detailed information. For example, if the expense claimant purchases items for corporate use and personal use at the same time, the expense claimant can apply for expenses only for the company's use by selecting a part of individual purchase details. The above configuration will be described later in detail with reference to FIG. 4 .

In one embodiment, the expenditure determination unit 34 includes a refund information determination unit 342 . The refund information determining unit 342 may obtain tax information on individual purchase details of the transaction detailed information, and provide refund information on the purchased product included in the detailed transaction information to the expense applicant based on the tax information. In this case, the refund information refers to information such as whether a tax (eg, value-added tax) related to a purchased product is deducted and/or a tax refund amount. In one embodiment, the refund information determining unit 342 may be further configured to further inquire information on the taxation type of the affiliated store from the National Tax Service server (not shown) and generate refund information based on the inquiry result. The above configuration will be described later in detail with reference to FIG. 6 .

In an embodiment, the expenditure determination unit 34 includes a recommendation information generation unit 343 . In addition, in the present embodiment, the expense processing system 3 includes a DB 30 in which expense processing history information by one or more users is stored. For example, in the DB 30, each company using the expense processing system 3 and the expense processing history of employees belonging to each company may be stored in association with the respective purchase details, and each expense processing history is It may include information such as the spent place (merchant), use, category, date of use, amount of use, and amount of VAT refund. The recommendation information generating unit 343 recommends, based on the expense processing history stored in the DB 30, the purpose of the expense application related to the individual purchase details requested by the expense applicant, the category item, the application amount and/or the VAT refund amount, etc. Information may be provided to the expense applicant. The above configuration will be described later in detail with reference to FIG. 7 .

2 is a flowchart illustrating each step of the expense processing method according to an embodiment.

Referring to FIG. 2 , the expense applicant 100 who wants to apply for expense processing using the expense processing system 3 according to the embodiments may register access information in the communication unit 31 of the expense processing system 3 . There is (S11). In this case, the access information refers to information necessary to perform user authentication by accessing a web page corresponding to a server of an affiliated store where expenses have been paid. For example, in one embodiment, the affiliated store is an online mall where goods or services can be purchased online, and the access information includes the user ID and password of the expense applicant 100 for accessing the online mall. can

Although the figure shows the expense applicant 100 for convenience of explanation, the information transmission/reception process between the expense applicant 100 and the expense processing system 3 uses the user device 1 as described above with reference to FIG. 1 . It will be readily understood by those skilled in the art that it is performed by

Depending on the type of payment method used by the expense applicant 100 , the access information registered in the communication unit 31 may be about the expense applicant 100 , or an organization to which the expense applicant 100 belongs, for example, a company. it may be about When the expense applicant 100 intends to apply for expenses for the details of spending in the online mall using a personal card, the expense applicant 100 may register his/her personal ID and password in the communication unit 31 . Alternatively, when the expense applicant 100 intends to apply for expenses on the details of expenses incurred in the online mall using the corporate card of the company to which the expense applicant 100 belongs, the expense applicant 100 enters the corporate ID and password for the online mall. It can be registered in the communication unit 31 . Alternatively, in another embodiment, authentication information of a corporation for an affiliated store such as an online mall may be registered in advance by a security officer, etc. without the need for the expense applicant 100 to directly register.

The communication unit 31 of the expense processing system 3 may collect detailed transaction information from the affiliated store server 4 using the access information registered by the expense applicant 100 or the access information registered in advance (S12). For example, the communication unit 31 accesses a web page provided by the affiliated store server 4, allows necessary information to appear on the screen through user authentication, and then collects some or all of the information on the screen. ) to collect transaction details. However, this is only an example, and the method of collecting detailed transaction information is not limited thereto. For example, in another embodiment, the communication unit 31 may be configured to collect detailed transaction information from the affiliate store server 4 without a separate authentication procedure by being communicatively connected to the affiliate store server 4 through a dedicated line.

In this specification, the affiliated store server 4 may refer to a server of a seller who directly provides goods or services, or a server of a business that provides an online mall where a plurality of sellers and buyers can conduct online trading. It may be referring to For example, when detailed transaction information of a seller is provided through an online mall operator, the server of the online mall operator may correspond to the affiliate store server 4 of the present specification.

Alternatively, the affiliated store server 4 may refer to a server of a business operator operating an offline store, such as a mart or a department store, even if an online mall is not provided. Transaction details made in the offline store of the corresponding operator may be received from the communication unit 31 . In this case, since the transaction detailed information is transmitted and received through the partnership between the business operators, the step (S11) of registering the access information by the expense applicant 100 may be omitted.

The matching unit 32 of the expense processing system 3 may be provided with the detailed transaction information received through the communication unit 31 (S13). In addition, the matching unit 32 may receive payment information related to the expenditure for which the expense applicant 100 wants to apply for expense processing through the expense processing system 3 ( S14 ). For example, the expense applicant 100 may input payment information for which he/she applies for expense processing using an expense resolution user interface (UI) provided by the expense resolution unit 34 of the expense processing system 3 . In addition, payment information input through the expenditure decision UI may be transmitted to the matching unit 32 .

The information transmitted to the matching unit 32 includes, in addition to payment information, user information of the expense applicant 100 who has spent the corresponding expenses, the purpose entered by the expense applicant 100 for expense processing, classification items, application amount and VAT refund amount, etc. of information may be further included. In this case, the use is to categorize the purchase account of expenses, and can be divided into welfare benefits, travel expenses, transportation expenses, office supplies, consumables, education and training expenses, and the like. Also, the category item may be an identifier defined internally in the enterprise to define the nature of expenses. However, this is an example, and a method of classifying the nature of expenses may be different according to embodiments, and is not limited to the examples described herein.

In one embodiment, the expense applicant 100 may transmit the expense to the expense processing system 3 in a manner of photographing or uploading a receipt received after spending the expense in an offline store, etc., using his/her user device.

Also, in one embodiment, the expense applicant 100 collects payment details from a financial institution server (not shown) such as a credit card company and a bank using his/her user device, and among the collected information, the expense processing system 3 ) may transmit payment information to the expense processing system 3 by selecting the payment details to be transmitted. For example, an application running on the user device of the expense applicant 100 collects payment details in a manner such as scraping using authentication information registered in the application, and the expense applicant 100 selects from the collected payment details can be transmitted to the expense processing system (3).

In another embodiment, the expense processing system 3 stores authentication information necessary for collecting the payment details of the expense applicant 100 in advance, so that the expense processing system 3) uses the stored authentication information, such as scraping, etc. You can collect payment history in this way. This embodiment may be usefully utilized when the payment method used by the expense applicant 100 is a card of a corporation rather than the expense applicant 100 . In this embodiment, in the step (S14) of the expense applicant 100 transmitting payment information, the expense applicant 100 reads the payment details collected by the expense processing system 3 and wants to apply for expense processing It may mean selecting a payment history to

Next, the matching unit 32 may specify which transaction detailed information corresponds to the payment information for which the expense applicant 100 wants to apply for expense processing by performing matching between the payment information and the transaction detailed information. (S15). For example, since the card payment receipt includes information such as card number, transaction date, approval number, and amount used, the matching unit 32 receives the card payment receipt of payment information from the detailed transaction information received from the affiliated store server 4 . By detecting the same card number, transaction date, approval number, and/or usage amount as , detailed transaction information corresponding to payment information may be determined. The detailed transaction information matched with the payment information is attributed to the payment information and stored in the expense processing system 3 , and may then be used as evidence when applying for expenses for the payment information.

The matching unit 32 provides payment information and transaction detailed information matched thereto to the expenditure determination unit 34 (S16), and the expenditure determination unit 34 uses the transaction detailed information matched with the payment information to the expense applicant ( 100) may provide an expenditure resolution UI that can apply for this expense treatment (S17). The expense claimant 100 may transmit the expense application information to the expense determination unit 34 by using the transaction detailed information matched with the payment information through the expense resolution UI (S18). At this time, in the embodiments of the present invention, the expense application information is not based only on the total amount of the payment as in the prior art, but the expense application details can be defined using the individual purchase details of the transaction detailed information. is differentiated from

4 is a conceptual diagram illustrating matching of payment information and detailed transaction information in the expense processing method according to an embodiment.

Referring to FIG. 4 , in the present embodiment, the credit card sales slip 41 includes payment method information (card type, card number, etc.) 411, transaction date and time 412, approval number 413, and amount used 414. Such information may be included, and payment information 42 may be extracted from the information of the credit card sales slip 41 uploaded or directly input by the expense applicant in the form of an image. The expense processing system according to the embodiments may generate expense application information based on the payment information 42 , but match the payment information 42 with the transaction detailed information received from the affiliated store and provide it to the expense applicant. For example, while providing payment information 42 including information such as payment method information 421, transaction date and time 422, approval number 423, and usage amount 424, UI element 425 The UI of the expense processing system can be configured so that the payment information 42 and the matched transaction detailed information can be confirmed.

5 is a conceptual diagram of an exemplary UI for applying for expenses by using payment information matched with detailed transaction information in the expense processing method according to an embodiment.

Referring to FIG. 5 , a user who wants to apply for expenses through the expense processing system according to the embodiments applies for expenses using the expense resolution UI 51 provided by the expense processing system as described above with reference to FIG. 4 . While inputting information, information such as a use 511 and a billing amount 512 related to the expense application details may be further input. Although not shown in the drawing, the expense applicant may further input his/her user information, customer information related to the expense application details, billing content, project information, category items, period of use, donation information, and the like. In addition, the expense applicant may further input information such as the initiator, the date of the initiative, the title, contents, and the opinion of the resolution in order to prepare the expense resolution. The above configuration will be easily understood by those skilled in the art from a typical expenditure resolution preparation procedure.

At this time, since the expense processing system according to the embodiments receives and provides transaction detailed information matched with the payment information 42 from the affiliated store, the expense applicant uses the UI element 425 to match the transaction details with their own expenses Information 52 can be checked. Since the payment information 42 is based on payment details such as a card, only the total amount of the amount used can be checked, whereas the detailed transaction information 52 provided by the affiliate store is one or more individual purchases constituting the usage amount. It may include details 521 and 522 . Each of the purchase details 521 and 522 may include purchase product information and expenditure amount information corresponding to the purchased product. In this case, the individual purchase details 521 and 522 may be for different products and/or services, or items and amounts may be divided according to the characteristics of goods or services provided within the same product and/or service. may be

In one embodiment, the detailed transaction information 52 may further include a transaction history 524 defining the transaction details at the affiliated store, and the transaction details 524 include the affiliated store's order number for the corresponding payment, order status, It may include information such as a recipient and a recipient address. Also, according to an embodiment, the transaction detailed information 52 may further include information such as a transaction date and time 525 and a usage amount 523 like payment information. However, the form of the transaction detailed information 52 may be different depending on the affiliated store and is not limited to a specific form.

The expense applicant uses the UI element 425 to check the transaction detailed information 52 of the merchant corresponding to the payment information, and part or all of the individual purchase details 521 and 522 included in the transaction detailed information 52 . You can define the purchase details to be included in your own expense application information by a selection method. For example, the expense applicant can use his/her personal card to pay for the items to be purchased individually and the items to be purchased at the company's expense at once. In this case, the expense applicant may apply for expenses by selecting only items to be purchased at the expense of the company using the individual purchase details 521 and 522 included in the transaction detailed information 52 . In the example shown in FIG. 4 , the amount used in the card payment information is a total of 14,900 won, but the expense applicant does not apply for the entire amount of use as expenses, and selects the details to be applied as expenses among the individual purchase details 521 and 522 By doing so, you can apply for expense treatment only for 7,450 won, which is a part of the total amount used.

6 is a conceptual diagram of an exemplary UI for applying for expenses by using payment information matched with detailed transaction information in an expense processing method according to another embodiment.

Referring to FIG. 6 , the expense processing system in this embodiment provides the transaction detailed information 52 matched with the payment information 42 , and the transaction detailed information 52 includes individual purchase details 521 and 521 that constitute it. 522) may include refund information. In this case, the refund information may include tax (eg, value-added tax) information on individual purchase details 521 and 522 as well as information on whether tax is deducted and/or a refund amount. For example, in the example of FIG. 6 , the payment information 42 includes information on the supply amount 426 and the value-added tax 426 as detailed details constituting the amount of use 424 together with the amount of use 424 . In addition, the individual purchase details 521 and 522 of the transaction detailed information 52 corresponding to the payment information 42 include information on whether the tax corresponding to the individual purchase details 521 and 522 is subject to deduction. .

In the case of applying for expenses only with the payment information 42 as in the prior art, it is only possible to apply for expenses based on the total amount of use 424, and as in the example shown in FIG. If the products that are not used are mixed in the expense statement, it is impossible to apply for expenses separately for each product. However, in this embodiment, since the tax information corresponding to each purchase individual details 521 and 522 is included in the transaction detailed information 52 received from the affiliated store, refund information (deduction or not) of each purchase individual details 521 and 522 , refund amount, etc.) and selecting individual purchase details 521 and 522 to apply for expenses, there is an advantage that more accurate expense processing is possible.

In one embodiment, the refund information determining unit 342 (FIG. 1) of the expense processing system inquires information on the taxation type of the affiliated store from the National Tax Service server (not shown) and generates refund information based on the information on the inquired taxation type It may be further configured to do so.

7 is a conceptual diagram of an exemplary UI for applying for expenses by using payment information matched with detailed transaction information in an expense processing method according to another embodiment.

Referring to FIG. 7 , the expenditure resolution UI provided to the expense applicant in this embodiment includes recommendation information 513 on the use of expense application information, classification items, application amount and/or VAT refund amount, and the like, and the expense applicant recommends With reference to the information 513, the purpose of the expense application, classification items, application amount and/or VAT refund amount, etc. may be input. To this end, the recommendation information generation unit 343 (FIG. 1) of the expense processing system may determine the recommendation information 513 based on the expense processing history information stored in the DB 30 (FIG. 1) of the expense processing system. In addition, user information of the expense applicant and information on individual purchase details 521 and 522 for which the expense applicant wants to apply for expenses may be further used in determining the recommendation information 513 .

For example, in the expense processing history information stored in the expense processing system, the use and application classification input by other users while applying for expenses for products belonging to the same product group as the individual purchase details 521 and 522 are referred to as the recommendation information 513 . The spending resolution UI can be configured to provide Alternatively, the expenditure resolution UI may be configured to provide the recommendation information 513 based on the application amount and the VAT refund amount input by other users while applying for expenses for products belonging to the same product group as the individual purchase details 512 and 522. . In this case, the other users may refer to users belonging to the same company as the expense applicant, and affiliation information of each user may be included in the user information of each user. However, this is only an example, and other users may refer to any users who are not simply expense applicants.

In one embodiment, the expense processing system provides, as the recommendation information 513 , a previous creation history for products of the same product group as the individual purchase details 521 and 522 for which the expense applicant wants to apply for expense processing, and the expense applicant recommends If any one of the previous creation histories provided as the information 513 is selected, it may be possible to apply for expenses based on the corresponding histories. In this case, it is possible to promote the convenience of writing an expenditure resolution based on the previous preparation history for the product group for which the expense applicant wants to apply for expense treatment.

3 is a flowchart illustrating each step of a method for processing expenses according to another embodiment.

Referring to FIG. 3 , the expense applicant 100 may request expense processing on the expense details by transmitting expense application information using the expense resolution UI provided by the expense resolution unit 34 of the expense processing system 3 . (S21). In this case, the expense determination unit 34 may transmit the expense application information of the expense applicant 100 to the expense processing unit 35 (S22). Next, the expense processing unit 35 transmits the expense application information to the expense manager 200 of the company to which the expense applicant 100 belongs, so that the expense manager checks the audit regulations for the expense application and determines whether to approve the expense application It can be done (S23).

At this time, since the expense application information received from the expense applicant 100 in embodiments of the present invention is defined using the individual purchase details, the expense application information meets the audit regulations based on the individual purchase details in the expense manager 200 It is possible to determine whether The expense person in charge 200 complexly audits the user information of the expense applicant 100 who applied for the expense, the purpose, category items, and amount of use entered by the expense applicant 100 together with the individual purchase details, so that the expense is reduced by the company. It can be judged whether the audit regulations of the

For example, the expense manager 200 determines whether the transaction product of the individual purchase details meets the expense use purpose of the expense applicant 100 (eg, travel expenses, etc.), and the place of providing the individual purchase details is the residence of the expense applicant 100 . After auditing whether the information or travel plan is in accordance with the details, if there are no problems, the application for expenses can be approved. Unlike the prior art, since the expense application is made based on individual purchase details, the expense manager 200 determines whether the expense application meets the audit regulations of the company based on the individual purchase details applied for expenses as well as the total amount used by the expense applicant. can judge

In one embodiment, the expense processing unit 35 may transmit a notification of the expense application to the expense manager 200 of the company to which the expense applicant 100 belongs in response to receiving the expense application information from the expense applicant 100 . have. The notification for the expense application may be transmitted in various forms, such as a push notification, a text message, an email, etc., through an application running on the user device 6 (FIG. 1) of the security officer 200, and is not limited to a specific form. does not The expense manager 200 may recognize that there is an expense application history through the received notification, and by accessing the expense processing system 3 using the user device 6 , the expense application received in the expense processing system 3 . You can check the details and perform necessary procedures for approval of cost execution, such as payment for expense processing.

When it is determined whether to approve the expense application by the expense manager 200 , the expense processing unit 35 may store information on whether or not the expense application is approved in the DB 30 ( S24 ). In addition, the expense processing unit 35 may transmit information about the approval or rejection of the expense application to the expense applicant 100 (S25). Similar to the notification transmitted to the expense manager 200, in one embodiment, the expense processing unit 35 transmits information on whether the expense application is approved or not of the notification transmitted to the user device 1 of the expense applicant 100 (FIG. 1). It may also be notified in the form

The operation by the expense processing method according to the embodiments described above may be at least partially implemented as a computer program and recorded in a computer-readable recording medium. A program for implementing the operation by the expense processing method according to the embodiments is recorded and the computer-readable recording medium includes all types of recording devices in which the computer-readable data is stored. Examples of the computer-readable recording medium include ROM, RAM, CD-ROM, magnetic tape, floppy disk, optical data storage device, etc. It also includes those implemented in the form. In addition, the computer-readable recording medium may be distributed in network-connected computer systems, and the computer-readable code may be stored and executed in a distributed manner. In addition, functional programs, codes, and code segments for implementing the present embodiment may be easily understood by those skilled in the art to which the present embodiment belongs.

Although the present invention as described above has been described with reference to the embodiments shown in the drawings, it will be understood that these are merely exemplary, and that various modifications and variations of the embodiments are possible therefrom by those of ordinary skill in the art. However, such modifications should be considered to be within the technical protection scope of the present invention. Accordingly, the true technical protection scope of the present invention should be determined by the technical spirit of the appended claims.

Claims (15)

a communication unit configured to receive payment information for expense processing, and to receive transaction details including one or more individual purchase details from an affiliate store corresponding to the expense destination;
a matching unit configured to determine the transaction detailed information corresponding to the payment information; and
and an expense resolution unit configured to provide, from the expense applicant, the transaction details matched with the payment information, expense application information defined using the purchase individual details and corresponding to the payment information, from the expense applicant; processing system.
According to claim 1,
The payment information includes a card receipt or card payment data,
The communication unit is an expense processing system further configured to receive the payment information from a user device of the expense applicant or a card company server.
According to claim 1,
The communication unit Expense processing system further configured to receive the transaction detailed information in the form of electronic data from the server corresponding to the affiliated store.
According to claim 1,
The individual purchase details include purchase product information and expenditure amount information corresponding to the purchased product,
The expense application information is an expense processing system including selection of at least some of the purchased products included in the transaction detailed information matched with the payment information.
5. The method of claim 4,
The individual purchase details further include tax information corresponding to the purchased product,
The expense determination unit is further configured to provide, to the expense applicant, refund information for a purchased product included in the transaction detailed information matched with the payment information, based on the tax information.
According to claim 1,
The matching unit, Expense processing further configured to match the payment information and the detailed transaction information by detecting a transaction in which at least one of payment method information, transaction date and time, approval number, or amount used is the same in the payment information and the transaction detailed information system.
According to claim 1,
A database further comprising a database configured to store history information of expense processing by one or more users;
The expenditure determination unit, based on the expense processing history information, generates recommendation information for one or more of the use of the expense application information for the individual purchase details, the application amount, the category item, and the VAT refund amount, and the recommendation information an expense processing system further configured to provide to the expense claimant.
receiving, by the expense processing system, payment information for expense processing;
receiving, by the expense processing system, transaction detailed information including one or more individual purchase details from an affiliated store corresponding to the expense destination;
determining, by the expense processing system, the transaction detailed information corresponding to the payment information;
providing, by the expense processing system, the transaction detailed information matched with the payment information to the expense applicant; and
and receiving, by the expense processing system, expense application information that is defined using individual purchase details included in the transaction detailed information and corresponds to the payment information, from the expense applicant.
9. The method of claim 8,
The payment information includes a card receipt or card payment data,
The receiving of the payment information includes, by the expense processing system, receiving the payment information from a user device of the expense applicant or a card company server.
9. The method of claim 8,
The receiving of the detailed transaction information includes, by the expense processing system, receiving the transaction detailed information in the form of electronic data from a server corresponding to the affiliated store.
9. The method of claim 8,
The individual purchase details include purchase product information and expenditure amount information corresponding to the purchased product,
The expense application information includes selection of at least a part of purchase products included in the transaction detailed information matched with the payment information.
12. The method of claim 11,
The individual purchase details further include tax information corresponding to the purchased product,
Before receiving the expense application information, the expense processing system provides, to the expense applicant, refund information on the purchased product included in the transaction detailed information matched with the payment information based on the tax information. A more inclusive way of dealing with expenses.
9. The method of claim 8,
In the step of determining the detailed transaction information corresponding to the payment information, the expense processing system performs the same transaction in the payment information and the transaction detailed information, at least one of payment method information, transaction date and time, approval number, or amount used. and matching the payment information with the transaction details by detecting.
9. The method of claim 8,
Before receiving the expense application information,
storing, by the expense processing system, expense processing history information by one or more users in a database of the expense processing system;
generating, by the expense processing system, recommendation information for one or more of a use of the expense application information for the individual purchase details, an application amount, a category item, and a VAT refund amount based on the expense processing history information; and
The expense processing method further comprising the step of providing, by the expense processing system, the recommendation information to the expense applicant.
A computer program stored in a computer-readable recording medium in combination with hardware to execute the expense processing method according to any one of claims 8 to 14.

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