KR20190101868A - System for managing expense and method using therewith - Google Patents

Abstract

According to an embodiment of the present invention, a system for managing expense comprises an expense managing apparatus which includes: an input module for receiving expense usage data including attendee information and an expense usage history; a storage module for storing rule data including expense processing rules for determining whether expense usage details are compliant; and a rule compliance check module for determining whether rules are violated in the expense usage history based on the rule data and outputting any violation of the rules.

Description

Expense Management System and Expense Management Method Using Them {SYSTEM FOR MANAGING EXPENSE AND METHOD USING THEREWITH}

Embodiments of the present invention relate to a security management system and a security management method using the same, and more specifically to a security management system that can be observed in compliance with the security and security management method using the same.

In the conventional expense processing method, the user prepares a settlement report, monitors the amount of expenditure, and determines whether or not it is used according to company regulations.

It is cumbersome to identify and monitor compliance violations by visually checking and contrasting expense expenditures and managing expenses for attendees.

Embodiments of the present invention are to provide a cost management system and a cost management method that makes it easy to manage expenses by determining whether the use of expenses regulations.

The expense management system according to an aspect of the present invention includes an input module for receiving expenses usage data including attendee information and expenses usage history, and a expenses processing rule for determining whether the expenses usage history is compliant. A storage module for storing rule data, and based on the rule data, a expense management device including a rule compliance checking module for determining whether or not a violation of the expense usage history and outputting the rule violation; Include.

In addition, the rule compliance inspection module performs data collection and conversion to determine whether there is a violation of regulations from the expense usage data, based on the attendee information, the individual use of the expense amount of the expense usage history is distributed to each participant It may include a pre-processing module for generating a history, and a main inspection module for determining whether to comply with the regulations of the individual usage history or the expense usage history, based on the expense processing rule of the rule data.

The expense usage history included in the expense usage data may be set to belong to at least one category, and the expense processing rule may be set regardless of the category to which the expense usage history of the expense usage data belongs. A first expense processing rule, which is a criterion for determining whether the usage history is in violation, and a criterion for determining whether or not the regulation is in violation of the expense usage history belonging to any one of the plurality of categories, which can be set differently for each category. At least one second expense processing rule.

In addition, the second expense processing rule may be applied prior to the first expense processing rule.

In addition, the expense usage history includes a plurality of expense usage items,

The first expense processing rule is applied to some expense using items among the plurality of expense using items, and the second expense processing rule is applied to at least some expense using items among the plurality of expense using items and the first expense processing. If the expense usage item to which the rule is applied and the expense usage item to which the second expense processing rule is not overlapped, the first expense processing rule and the second expense processing rule are respectively applied to the expense usage item to which the rule is applied. And at least a portion of the expense use item to which the first expense processing rule is applied and the expense use item to which the second expense processing rule is applied are overlapped, the first expense processing item is applied to the overlapping expense use item. Only the expense processing rule of one of the rule and the second expense processing rule may be applied.

In addition, the second expense processing rule may include at least one criterion of the maximum expenditure limit, the expenditure allowance time, the expenditure allowance distance, and whether the expenditure receipt image is attached.

In addition, the rule compliance inspection module calculates a refund amount from the expense usage history determined whether or not the violation of the regulations, and if the amount of money spent in the expense usage history exceeds the maximum amount of money included in the expense processing rule The apparatus may further include a post-processing module in which the refund amount is set as the spending maximum limit amount.

In addition, the expense usage history includes a expense usage item including the expenditure date and time and expenditure amount, wherein the preprocessing module includes at least two of the expense usage item among the expense usage items of any one of the first expense usage history, and a second; When two or more of the expense use items of the expense use items are duplicated, the first expense use history and the second expense use history may be determined to overlap.

In addition, the preprocessing module collects the individual usage history for each participant based on the participant information to generate an attendee data set including at least one individual usage history for any one participant, wherein the participant information and the Based on an expense processing rule, setting an attendee spending limit for the attendee data set, and wherein the main inspection module determines that the total sum of the individual usage details included in the attendee data set is based on the attendee spending limit. Compliance can be determined based on whether or not the attendee spending limit is exceeded.

In addition, the expense management apparatus, the expense management server that stores the rule data; And a user device capable of communicating with the expense management server, wherein the expense management server includes the input module, the storage module, the preprocessing module, the main inspection module, and the postprocessing module. Includes first expenses usage data received from an external server and stored first in the expenses management server and second expenses usage data received from the user device, and the preprocessing module uses the expenses input from the input module. Generate an expense data set including data, and the main inspection module determines whether the expense data set is compliant, based on the expense processing rule of the expense data set and the rule data, and the post-processing module The security data set which has determined the compliance with the external device is provided to an external device. Can.

The expense management apparatus may further include a manager device configured to determine whether to accept the received expense data set, wherein the manager device includes a final approval information or modification to the expense data set received from the expense management server. Generate a modified expense data set into which the request information is input, and transmit the modified expense data set to the expense management server, wherein the expense management server receives the modified expense data set received from the manager device; If the approval information is included, the refund procedure of the refund amount can be performed.

The post-processing module may determine whether to transmit or receive the expense data set to the manager device, determine whether the expense data set is set to the preset category, whether the expense processing rule is violated, whether the corporate card spending limit is exceeded, and The expiration date set in the expense data set may be determined to determine whether to transmit the expense.

The expense management server may further include an OCR module for extracting at least one extracted payment information from the expense receipt image included in the second expense usage data, and stored payment information of the extracted payment information and the first expense usage data. It further comprises a expense usage data matching module for interlocking the expenditure receipt image and the expense usage history is matched, wherein the extracted payment information and the stored payment information, use card number, payment time, card authorization number, card authorization amount It may be at least one of payment provider information.

The user device may be directly connected to the external server to receive the first expense usage data, transmit the first expense usage data received to the expense management server, and the expense receipt image may include the expense management server. In order to be transmitted to, the expense usage history of the first expense usage data previously stored in the expense management server may be linked to the expense receipt image.

Security management method according to another aspect of the present invention, in the security management method using a security management system including a security management device, the security management device receives the expense usage data including the attendee information and the expense usage history A expenses usage data receiving step in which rule data including expenses handling rules for determining whether the expenses of the expenses usage data is violated is stored; And a rule violation checking step of the expense management apparatus determining whether the expense usage history is compliant based on the rule data and outputting the compliance. It includes.

In addition, the rule violation inspection step, the expense management device performs data collection and conversion for determining whether there is a violation of regulations from the expense usage data, and based on the attendee information, the expenditure of the expense usage history for each participant A rule violation determining preprocessing step of generating individual usage details in which the amount is distributed; And a main inspection step of determining whether the expense management device violates a rule of compliance of the individual use history or the expense use history based on the expense processing rule of the rule data.

The expense usage history included in the expense usage data may be set to belong to at least one category, and the expense processing rule may be used regardless of the category to which the expense usage history of the expense usage data belongs. The first expense processing rule, which is a criterion for determining whether the details are compliant or not, may be set differently for each of the categories, and at least the criterion for determining whether the expense usage details belonging to any one of the plurality of categories is in violation of the regulations. It may include one second expense processing rule.

In addition, the second expense processing rule may be applied prior to the first expense processing rule.

In addition, the expense usage history includes a plurality of expense use items, wherein the first expense processing rule is applied to some expense use items of the plurality of expense use items, the second expense processing rule is the plurality of expense use The first expense processing rule is applied to at least some of the expense using items, and the expense using item to which the first expense processing rule applies and the expense using item to which the second expense processing rule is applied do not overlap. And when the second expense processing rule is applied to the expense usage items corresponding to the second expense processing rule, and at least some of the expense usage items to which the first expense processing rule and the second expense processing rule apply are overlapped. Only one expense processing rule of the first expense processing rule and the second expense processing rule may be applied to the expense use item. The.

In addition, the second expense processing rule may include at least one criterion of the maximum expenditure limit, the expenditure allowance time, the expenditure allowance distance, and whether the expenditure receipt image is attached.

In addition, in the regulation violation checking step, the expense management device calculates a refund amount from the expense usage history determined whether the regulation violation is determined, and the expense amount of the expense usage history is included in the expense processing rule. If the limit amount is exceeded, it may further include a rule violation determination post-processing step of setting the refund amount to the maximum amount of the spending limit.

In addition, the expense usage history includes a expense usage item including the expenditure date and time and expenditure amount, wherein the rule violation determination preprocessing step, the expense management device, two of the expense usage items of any one of the first expense usage history; When two or more of the expense use item and the expense use item of the second expense use item are duplicated, it may be determined that the first expense use detail and the second expense use detail are overlapped.

In addition, the rule violation determination pre-processing step, the expense management device, the attendant data set including at least one individual usage history for any one participant by collecting the individual usage history for each participant based on the attendee information Generate a participant spending limit for the participant data set based on the participant information and the expense processing rule, and the main inspection step for the violation of the regulations is based on the participant spending limit. As a result, it may be determined whether or not the compliance is based on whether the total sum of the individual usage details included in the participant data set exceeds the participant spending limit.

In addition, the expense management apparatus, the expense management server that stores the rule data; And a user device capable of communicating with the expense management server, wherein the expense management server generates an expense data set for generating an expense data set including the input expense usage data. In the receiving step, the expense usage data includes a first expense usage data and a second expense usage data, wherein the expense management server first stores the first expense usage data received from an external server in the expense management server A first expense usage data transmission step; And transmitting, by the expense management server, the second expense usage data to receive the second expense usage data from the user device. And based on the expense processing rule of the rule data, determining whether the expense data set is compliant or not, and in the rule violation determining post-processing step, the expense management server determines whether the regulation is violated by an external device. You can provide expense data sets.

In addition, the expense management server, the expense data set transmission step for making a request for the final approval information or modification request of the expense data set to the administrator device; and the expense management device, whether the received expense data set is approved And an administrator device for determining a data set transmission step, wherein, in the expense data set transmission step, the administrator device receives the expense data set from the expense management server; Determining whether to use the expense history by the manager device to determine whether to approve and modify the received expense data set; A data set modification step of generating, by the manager device, a modified expense data set in which final approval information or correction request information is input to the expense data set based on the approval and modification; A modified data set transmission step of transmitting, by the manager device, the modified expense data set to the expense management server; Determining, by the expense management server, whether to approve an administrator based on the final approval information of the modified expense data set received from the administrator device; And a refund payment step of performing, by the expense management server, a refund procedure of the refunded amount when the modified expense data set includes final approval information.

In addition, in the rule violation determination post-processing step, the expense management server determines whether or not to transmit and receive the expense data set to the manager device, whether to set the preset category of the expense data set, whether the expense processing rule violated It may be determined whether to exceed the corporate card spending limit, the expiration date set in the expense data set or not.

Further, in the expense usage data receiving step, the expense management server extracts at least one extracted payment information from the expense receipt image included in the second expense usage data, and the extracted payment information and the first expense usage data. The payment receipt image and the expense usage history of the stored payment information is matched, and the extracted payment information and the stored payment information are among the use card number, payment time, card authorization number, card authorization amount and payment operator information. There may be at least one.

In addition, in the expense usage data receiving step, the user device is directly connected to the external server to receive the first expense usage data, and transmits the received first expense usage data to the expense management server, The expense receipt image may be transmitted to the expense management server, such that the expense usage history of the first expense usage data previously stored in the expense management server and the expense receipt image may be linked.

According to the proposed embodiment, the expense management can be facilitated by checking whether the expense is in compliance with the regulations.

1 is a view showing the configuration of a security management system according to an embodiment of the present invention.
2 is a view showing the configuration of the expense management server of FIG.
FIG. 3 is a flowchart illustrating a cost management method using the expense management system of FIG. 1.
FIG. 4 is a view illustrating a security management method using the security management system of FIG. 1.
FIG. 5 is an exemplary diagram of a user interface displayed in a process of inputting expense use data by the expense management method of FIG. 3.
FIG. 6 is an exemplary diagram of a user interface displaying a generated expense data set by the expense management method of FIG. 3.
FIG. 7 is a diagram illustrating a process of managing expenses of attendees to confirm compliance with regulations according to the expense management method of FIG. 3.

Hereinafter, exemplary embodiments of the present invention will be described in detail with reference to the accompanying drawings so that those skilled in the art may easily implement the present invention.

As those skilled in the art would realize, the described embodiments may be modified in various different ways, all without departing from the spirit or scope of the present invention. In the drawings, parts irrelevant to the description are omitted in order to clearly describe the present invention, and like reference numerals designate like elements throughout the specification. In addition, since the size and thickness of each component shown in the drawings are arbitrarily shown for convenience of description, the present invention is not necessarily limited to the illustrated.

In the present invention, "on" means to be located above or below the target member, and does not necessarily mean to be located above the gravity direction. In addition, throughout the specification, when a part is said to "include" a certain component, it means that it may further include other components, without excluding the other components unless otherwise stated.

Hereinafter, exemplary embodiments of the present invention will be described in detail with reference to the accompanying drawings, and the same or corresponding components will be denoted by the same reference numerals, and redundant description thereof will be omitted. .

1 is a view showing the configuration of a security management system according to an embodiment of the present invention, Figure 2 is a view showing the configuration of the security management server of FIG.

1 and 2, the expense management system 1 according to an embodiment of the present invention, an individual who has spent the corporate card usage history or company expenses of the user from the external server 400, which is an example of the card company server Receives expenses usage history, such as card usage history, and manages them in real time.

Meanwhile, in the present embodiment, the external server 400 is exemplarily described as a card company server, but may be a government agency server such as the National Tax Service or a bank server for providing account transaction details. When the external server 400 is an IRS server, the expense management system 1 may receive tax proof data through the IRS server. When the external server 400 is a bank server, the expense management system 1 The bank server may receive data on transaction details of the account.

In more detail, the expense management system 1, the input module 110 for receiving the expense usage data (D _E ) including the attendee information (AI) and the expense usage history (E), compliance with the expense usage history (E) The storage module 120 to determine whether the rule data (D _R ) is stored, and the rule compliance check module 180 that can determine whether the violation of the expense usage history (E) and output whether the violation The expense management apparatus 100, 200, 300 is included.

At this time, the rule compliance inspection module 180 of the expense management device (100,200,300), performs data collection and conversion for determining whether the violation of regulations from the expense use data (D _E ), based on the attendee information (AI), Based on the preprocessing module 130 for generating an individual usage history E _{I in} which the expenditure amount of the expense usage history E is distributed for each participant, and based on the expense processing rule R of the rule data D _R , It includes a main inspection module 140 for determining the compliance of the use history (E _I ) or the expense usage history (E).

In addition, the rule compliance inspection module 180 calculates a refund amount from the expense usage history (E) determined whether or not a violation of regulations, and the expense amount of the expense usage history (E) is included in the expense processing rule (R). And a post-processing module 150 in which the refund amount is set to the spending maximum limit amount when the amount exceeds the maximum spending amount.

The expenses management apparatus 100, 200, 300 includes a expenses management server 100 in which rule data D _R is stored, a user device 200 that can communicate with the expenses management server 100, and a received expenses data set D _S ) includes a manager device 300 that determines whether to approve. The expense management server 100, the user device 200, the external server 400, and the manager device 300 are connected to each other so as to be able to communicate with each other. The network may be, for example, a wired communication network such as LAN, ISDN, or a local area wireless communication network such as WiFi, Bluetooth, Zigbee, or the like, or a mobile wireless communication network such as CDMA, LTE, and the like.

The expense management server 100 receives the expense usage data D _E from the external server 400, and the expense usage history _{E of the} expense usage data D _E stored first, and the expense usage data D _E. Expense expense data (D _I ) that is input after the storage of the expenditure receipt data (D _I ) and expense usage data (D _E ) including the expense usage history (E) linked to the expense receipt image (D _I ) and expenditure receipt image (D _I ). May be provided to the user device 200.

In addition, the user device 200 receives the expense usage data D _E directly from the external server 400, the expense usage history _{E of the} expense usage data D _E stored first, and the expense usage data D by linking the expenditure receipt image _(I D) which is input after the saving of _E), it is possible to produce an interlocking guard using data (D _E). In this case, the expenditure receipt image D _I may be an image of a transaction document such as a card receipt, a tax invoice, a cash receipt, a transaction confirmation or a transfer confirmation.

The expense management server 100 may receive the expense usage data D _E from the external server 400 in real time while being connected to the external server 400 by a scraping method.

The expense management server 100 includes an input module 110, a storage module 120, a rule compliance inspection module 180, an OCR module 160, and a expense usage data matching module 170.

First, the input module 110 may receive the expense usage data D _E including the participant information AI and the expense usage history E from the external devices 200 and 300.

In this case, the expense usage details E may include a plurality of expense usage items E _L such as expenditure amount, expenditure place, expenditure date and time.

In addition, the expense usage history (E) may be set to belong to at least one category (C).

The storage module 120 may store rule data D _R for determining whether the expense usage data D _E is violated. In addition, the guard using data received from a plurality of devices, such as the user device 200 and external server 400 expense using the data received to the monitoring of the works and (D _E) (D _E) may be stored.

The storage module 120 _selects a keyword in which the data set transmission rule R _SS and the expense usage data D _E , which are criteria for automatically transmitting the expense data set D _S to the manager device 300, are preset. If included, data set generation rule data (D _SR ) is stored that includes an expense collection rule (R _SC ), which is a basis for which expense usage data (D _E ) is automatically included in the preset expense data set (D _S ). Can be.

In this case, the data set transmission rule R _SS and the expense collection rule R _SC may be set from the external devices 200 and 300.

At this time, the data set transmission rule (R _SS ) may be a condition of the transmission period to be automatically transmitted, and the transmission time, the expenditure collection rule (R _SC ) is a predetermined keyword, the expense usage data (D) including the keyword _E may belong to the first expense processing rule (R ₁ ), category (C), expense data set (D _S ) and whether the refund can be set.

The storage module 120 may be a nonvolatile memory such as a flash memory or a storage device of a memory type such as a volatile memory such as DRAM or SRAM, or a storage device such as a hard disk. 120 may be a separate storage server connected to the expense management server 100 through a communication network.

The rule compliance inspection module 180 includes a preprocessing module 130, a main inspection module 140, and a postprocessing module 150.

The rule compliance checking module 180 may determine whether the expense usage history E is in violation of the rule, based on the rule data D _R , and output whether the rule is in violation.

The output of the violation may be output in the form of data, text, or signal for notifying the user of the violation.

Based on the expense processing rule (R) of the rule data (D _R ), it may be determined whether or not to comply with the regulations of the individual use history (E _I ) or the expense use history (E) to be described later.

At this time, the rule data D _R includes the expense processing rule R, and the expense processing rule R is related to the category C to which the expense usage details _{E of the} expense usage data D _E belong. It is possible to set differently for each of the first expense processing rule (R ₁ ) and category (C), which is a criterion for determining whether the expense usage history (E) is in violation, and any one of the plurality of categories (C) It may include a second expense processing rule (R ₂ ) which is a criterion for determining whether the expense usage history (E) belonging to the violation.

Further, the first expense processing rule (R ₁ ) is applied to some of the expense use items of the plurality of expense use items, the second expense processing rule (R ₂ ) is applied to at least some expense use items of the plurality of expense use items. and, when the first guard processing rules (R ₁₎ a guard used item and the second guard processing rules (R ₂₎ a guard used topics do not overlap to be applied is applied, the first guard processing rules (R ₁₎ and the 2 Expense processing rules (R ₂ ) are applied to the corresponding expense usage items, respectively, the expense usage items to which the first expense processing rule (R ₁ ) applies and the expense usage items to which the second expense processing rule (R ₂ ) is applied. If at least some of the overlapping, only the expense processing rule (R) of one of the first expense processing rule (R ₁ ) and the second expense processing rule (R ₂ ) may be applied to the overlapping expense use items.

The first expense processing rule (R ₁ ) may be an expenditure provision for a company's policy, or a policy within a group, and the second expense processing rule (R ₂ ) is a first stored setting such as rent, transportation, travel, food, etc. The expenditure provision may be for a stored expenditure purpose or a category (C) generated from the user.

The preprocessing module 130 may perform data collection and conversion to determine whether the regulation is in violation from the expense usage data D _E.

In detail, the preprocessing module 130 may use two or more expenses using items of the expense using items E _L1 of any one of the first expenses using history E ₁ and expenses using the second expenses using history E ₂ . When two or more expense use items of the item E _L2 are duplicated, the first expense use history E ₁ and the second expense use history E ₂ may be determined to be duplicates.

In addition, based on the participant information (AI) included in the expense usage data (D _E ), it is possible to generate an individual usage history (E _I ) in which the expenditure amount of the expense usage history (E) for each participant is distributed.

For example, if the spend user's expense history (E) spend is $ 30,000 and the attendee information (AI) includes three attendees, including the spend user, each of the three attendees is set to $ 10,000. An individual usage history E _I may be generated for the attendee based on the spending amount. The preprocessing module 130 collects individual usage history E _{I for} each participant based on the attendee information AI and includes at least one individual usage history E _I for any one participant. (DS _A ), and based on the participant information (AI) and the expense processing rule (R), the participant spending limit (AL) for the participant data set (DS _A ) can be set.

In addition, based on the participant information (AI) and the expense processing rule (R), it is possible to set the participant individual spending limit (EL) for each individual usage history (E _I ) collected.

For example, if the participant included in the participant information (AI) belongs to the 'public institution', the first stored rule data (D _R ) is the attendance data set (DS _A). ), The user can check the participant spending limit (AL) according to the participant's corresponding affiliation to manage the amount of money spent for the participant.

At this time, the participant spending limit (AL) can be set for each period, it is easy to manage the expenditure amount according to the belonging of the attendee.

In addition, the attendee individual spending limit (EL) is set for the attendee's individual usage history (E _I ), so that the user can check the individual spending limit (EL) corresponding to each attendee to spend each expense usage history (E). Money management is possible.

In conclusion, by collecting attendee individual usage history (E _I ) and generating attendee data set (DS _A ), the attendee spending limit (AL) and individual expenses can be easily checked. By setting the item (EL), there is an advantage that the user can monitor the available amount of spending and compliance with the spending regulations.

The preprocessing module 130 may receive the expense usage data D _E from the input module 110 and generate the expenses data set D _S including the expenses usage data D _E.

In this case, the expense data set (D _S ) is a expense previously generated based on at least one or more of a data set generation rule (R _SS ) or an expense collection rule (R _SC ) included in the data set generation rule data (D _SR ). The data set D _S may be collected or automatically generated, or may be generated by receiving a data set generation signal S _DS of the external device 200 or 300.

In detail, the preprocessing module 130 automatically sends the expense usage data D _E to the manager device 300 according to at least one criterion of a preset transmission period and transmission time included in the data set generation rule R _SS . to send, collect and expense data set using data costs (D _E) is not included in the (D _S) can produce cost data set (D _S).

In addition, the pre-processing module 130, spent collection rule (R _SC) based the guard using the data (D _E), the external device if they contain keyword (200 300) is set, the guard using the data (D _E containing the keyword in the ) Can be collected and included in the preset expense data set (D _S ) or generated expense data set (D _S ).

For example, set up an expense collection rule (R _SC ) to include the keyword "restaurant" in the expense data set (D _S ), which is a "meal report," and use the expense with the keyword for "OO restaurant." When receiving the data (D _E ), the preprocessing module 130 based on the expenditure collection rule (R _SC ), the expense data set (D _S ) corresponding to the expense usage data (D _E ) 'meal report' This allows the preprocessing module 130 to automatically collect the expense usage data D _E into the expense data set D _S based on the expense collection rule R _SC , thereby recursively. There is an advantage that the management of the expense usage data (D _E ) used can be performed more efficiently.

By grouping the at least one expense usage data (D _E ) by creating an expense data set (D _S ), the user can determine the cost usage history (E) included in the at least one expense usage data (D _E ). You can monitor the information (date of expenditure, trade name, category, expenditure, expense reimbursement amount, expenditure method, attendees, location of expenditure) and total expenditures, total reimbursement amount, and whether the expense was violated. .

In addition, the preprocessing module 130 is based on the reference exchange rate of the individual usage history (E _I ) or the expense usage history (E) based on the reference exchange rate and the rule rate data (D _R ) set in the expense data set (D _S ). You can convert the amount of money into

In addition, the preprocessing module 130 is automatically generated so that the expense data set (D _S ) can be transmitted to the administrator device 300 based on the data set generation rule (R _SS ), thereby periodically generating expense usage data (D _E ). This has the advantage of thorough monitoring and management.

The main inspection module 140 may determine whether the compliance of the individual usage details E _I or the expense usage details E is based on the expense processing rule _{R of the} rule data D _R.

The items in the individual usage history (E _I ) or expense history (E) are based on one or more of the first expense processing rule (R ₁ ) or the second expense processing rule (R ₂ ) of the rule data (D _R ). In this case, compliance with regulations can be determined.

The first expense processing rule R ₁ may include at least one criterion of expenditure maximum limit or whether to attach an expense receipt image, and the second expense processing rule R ₂ may include a maximum expense limit, an expense allowance time, It may include at least one criterion of the expenditure allowance distance, whether the expenditure receipt image attached.

At this time, whether the expenditure receipt image is attached, whether the expenditure receipt image (D _I ) and the expense usage history (E) of the interlocking or not, or the expenditure amount of the expense usage history (E) of the expense usage data (D _E ) When the user exceeds the minimum amount entered in the rule data (D _R ) may be a criterion of linking the expenditure receipt image (D _I ) and the expense usage history (E).

The second expense processing rule R ₂ may be applied in preference to the first expense processing rule R ₁ . For example, the spending amount of the individual use history E _I is 10,000 won, the maximum limit of the spending of the first expense processing rule R ₁ is 5,000 won, and the predetermined expense of the second expense processing rule R ₂ is set. If the maximum limit is 20,000 won, the main inspection module 140 first applies the second expense processing rule (R ₂ ) to apply the maximum spending limit of 20,000 won and thus 10,000 won of the amount spent. It can be confirmed that the provisions of (E _I ) or the expense statement (E) are followed.

On the other hand, the main inspection module 140, based on the participant information (AI) and the expense processing rule (R), the individual spending limit (EL) of each participant generated and the individual usage history (E _I ) to which the expenditure amount is distributed This can be used to determine if a spending rule for attendees has been violated.

For example, each participant's individual spending limit (EL) may be set differently by industry, position, or project, or by a user-specified spending limit, such as the attendee's individual spending limit (EL) and the attendee's individual usage history. (E _I ) can be compared to determine if a spending rule is violated.

By way of example, if the generated individual spending limit (EL) of each participant is set to 5,000 and 8,000 won, and the spending amount is 10,000 won, which is the spending amount of the individual usage history of the participant in which the attendant is distributed, the main inspection module 140 In this case, it may be determined that the attendee's individual spending limit (EL) has been exceeded.

In addition, the main inspection module 140 determines whether the total sum of the individual usage details E _I included in the participant data set DS _A exceeds the participant spending limit AL based on the participant spending limit AL. You can determine whether you are compliant.

In addition, the main inspection module 140, based on the expense processing rule (R) of the expense data set (D _S ) and the rule data (D _R ) when the expense data set (D _S ) is generated from the preprocessing module (130). Thus, it may be determined whether the expense data set (D _S ) is in compliance.

In this case, when the expense data set (D _S ) violates the regulations, the data containing the violation is included in the expense data set (D _S ), so that the user can check whether the violation is in the form of an icon or a letter. .

The post-processing module 150 calculates a refund amount from the expense usage details (E) determined whether the rule is violated, and the maximum amount of expenses included in the expense processing rules (R) is included in the expense processing rule (R). If the amount exceeds, the refund amount may be set to the maximum amount of the expenditure.

In addition, the post-processing module 150, when the participant information (AI) includes the attendees, the expenditure amount and the number of attendees of the individual use history (E _I ) in which the expenditure amount of the expense usage history (E) is distributed for each attendee The refund amount may be determined by multiplying, and optionally, the refund amount may be determined based on the previously set rule data D _R.

After the processing module 150 may provide a guard data set _(S D), it is determined whether, expense violations to the external device (200 300).

Speaking in detail, the post-processing module 150, receives the expenses data set transmitted signal requests from the external device (200 300), transmitting the guard data set (D _S) as the administrator device 300, or storage module 120 guard data set _(S D) on the basis of the stored data set generation rule data (D _SR) of the data set transfer rules (R _SS) to be automatically transmitted.

Illustratively, the guard data set to determine (D _S) is, whether there is a violation could be electronic form displayed.

After processing module 150, to determine the compliance, cost data set (D _S) if it is determined that the compliance, the cost data set to determine whether or not the compliance by the external device (200,300) (D _S ) may be provided.

In detail, the post-processing module 150 determines whether to transmit / receive the expense data set D _S to the manager device 300, and determines whether to set the preset category of the expense data set D _S or the expense processing rule violation. Whether or not to exceed the corporate card spending limit, the expiration expiration date set in the expense data set (D _S ) can be determined to determine whether to transmit.

At this time, the post-processing module 150, a guard data set _(S D), even if the violation of some guard processing rule (R), can selectively transmit the guard data set _(S D) to the external device (200 300).

The OCR module 160 extracts at least one extracted payment information from the expenditure receipt image D _I. The OCR module 160 may be an optical character reading module, and extracts the extracted payment information, which is character information, from the expenditure receipt image D _I. In this case, the extracted payment information may be at least one of a use card number, a payment time, a card approval number, and a card approval amount.

The input module 110 may receive the first expense usage data D _E1 from the external server 400 in a scraping manner and store it in the storage 120.

The expense usage data matching module 170 links the expense usage details E of the expense usage data D _E with the expense receipt image D _I , respectively. Expense usage data matching module 170, the expenditure receipt image (D _I ) and the expense usage history (matching the extracted payment information extracted from the OCR module 160 and the stored payment information of the expense usage history (E) ( E) is interlocked.

In this case, the stored payment information compared with the extracted payment information may be at least one of a use card number, a payment time, a card approval number, a card approval amount, and payment operator information.

The user device 200 receives the expense usage data D _E from the expense management server 100 and displays the expense usage details _{E of the} expense usage data D _E to the user, whereby the user at the present time. Make sure you know your expense history (E). In addition, the user device 200, so that the expense image (D _R ) is transmitted to the expense management server 100, the expense usage history (E) of the expense use data (D _E ) previously stored in the expense management server 100 And spending image (D _R ) are linked.

For example, the user device 200 may be a smart phone or tablet PC including a display device, such as a liquid crystal display device or an organic light emitting diode display device. PC), a mobile terminal such as a laptop PC (Laptop PC), or a device such as a desktop PC, and is not limited to the devices described above by way of example.

User device 200 to aim at the physical receipt, and then may transmit the expenditure image (D _R) to produce spent image (D _R) as a guard management server (100). In addition, the user device 200 may receive the expenditure image (D _R ) for the physical receipt from another device and transmit the received expenditure image (D _R ) to the expense management server 100.

On the other hand, the administrator device 300, generates a guard data set (D _S), modifying the expenses data set (D _SR) where the final approval information or modification request information entered in the received from the Security Management Server 100, and modified The cost data set D _SR may be transmitted to the expense management server 100.

The manager device 300 may be, for example, a device such as a mobile terminal or a desktop PC such as a smart phone, a tablet PC, a laptop PC, and the like. It is not limited to apparatus.

Administrator device 300 has the edit rights of rule data (D _R) that is stored in the user's expense management server 100 using the user device 200.

FIG. 3 is a flowchart illustrating a cost management method using the expense management system of FIG. 1.

Referring to FIG. 3, first, expense management apparatuses 100, 200, and 300 of the expense management system 1 input expense usage data D _E including attendee information (AI) and expense usage details (E). Receiving, the expense usage data receiving step (S100) in which the rule data (D _R ) for determining whether or not the violation of the expense usage data (D _E ) is stored is performed.

At this time, in the expense usage data receiving step (S100), the expense management server 100 extracts at least one of the extracted payment information from the expenditure receipt image (D _I ) included in the second expense usage data (D _E2 ). The payment receipt image D _I and the expense usage history E in which the extracted payment information and the stored payment information of the first expense usage data D _E1 are matched may be linked to each other.

In this case, the extracted payment information and the stored payment information may be at least one of a use card number, payment time, card authorization number, card authorization amount, payment provider information.

In addition, in the expense usage data receiving step (S100), the user device 200 is directly connected to the external server 400 receives the first expense usage data (D _E1 ), the first expense usage data (D) received _E1 ) is transmitted to the expense management server 100, so that the expenditure receipt image (D _I ) is transmitted to the expense management server 100, the first expense usage data (D _E1 ) previously stored in the expense management server 100 Expenses of use (E) and the expenditure receipt image (D _I ) can be linked.

Next, an expense data set generation step S200 of generating an expense data set D _S that includes at least one input expense usage data D _E is performed. The expense management apparatus 100, 200, 300 is then performed. Based on the rule data (D _R ), a rule violation inspection step (S300) of determining whether the expense usage history (E) is in compliance with the regulations and outputting the compliance is performed.

Then, the expense data set transmission step (S400) for receiving a refund, approval, correction from the administrator of the expense data set (D _S ) is performed.

FIG. 4 is a view illustrating a security management method using the security management system of FIG. 1.

The expense management method according to an embodiment of the present invention may be performed based on Software as a Service (SaaS), but is not limited thereto, and may be performed by various methods such as infrastructure as asa service, or platform as as service. Can be performed.

Referring to FIG. 4, first, the expense usage data receiving step S100 is performed, and the expense usage data receiving step S100 is performed by the first expense usage data transmitting step S110 and the second expense usage data transmitting step S120. It includes.

First, the first expense usage data transmission step (S110) in which the expense management server 100 firstly stores the first expense usage data D _E1 received from the external server 400 in the expenses management server 100 is performed. do.

Thereafter, the expense management server 100 receives a second expense use data transmission step S120 of receiving the second expense use data D _E2 from the user device 200.

Next, the expense data set generation step S200 including a data generation request step S205, a data set generation determination step S210, and a data set generation step S220 is performed.

First, a data generation request step S205 in which the expense management server 100 receives a data set generation signal S _DS from the user device 200 is performed.

In this case, the data set generation signal S _DS is the number of signals that the user device 200 requests to generate the expense data set D _S in order to include the expense usage data D _E input from the external devices 200 and 300. have.

In addition, the data set generation signal S _DS may cause the external device 200 or 300 to change at least one or more of a data set generation rule R _SS or an expense collection rule R _SC of the data set generation rule data D _SR . It may be a signal for.

Then, the expense management server 100, based on the set data set generation rule data (D _SR ) and the data set generation signal (S _DS ) of the expense usage data (D _E ), of the expense data set (D _S ) A data set generation determination step (S210) of determining whether to generate and collect is performed.

In this case, the expense management server 100 based on at least one or more of the data set generation rule (R _SS ) or the expense collection rule (R _SC ) included in the data set generation rule data (D _SR ), the expense data set Whether to generate (D _S ) or to include the expense usage data (D _E ) in the previously generated expense data set (D _S ), or receive the data set generation signal (S _DS ) of the external device (200,300) for inclusion in the data set guard data set _(S D) of the generated or expenses using data (D _E) of (D _S) it is determined.

Next, a data set generation step S220 is performed in which the expense management server 100 generates an expense data set DS including the input expense usage data D _E.

Specifically, based on the determination in the data set generation determination step (S210), after the expense management server 100 generates the expense data set (D _S ), including the expense usage data (D _E ) or previously stored expenses The expense set data D _E may be included in the data set D _S.

At this time, the data set generation step (S220) may be performed before the expense usage data receiving step (S100), and may include at least one or more input expense usage data (D _E ) after the expense data set (D _S ) is generated. have.

Then, a rule violation check preprocessing step S310, a rule violation check main step S320, and a rule violation check postprocessing step S330 including a rule violation check step S300 are performed.

First, the expense management apparatus (100, 200, 300) performs data collection and conversion to determine whether there is a violation of the regulations from the expense usage data (D _E ), and based on the attendee information (AI), of the expense usage history (E) for each attendee The rule violation determination preprocessing step S310 is performed to generate individual usage details E _{I from} which the expenditure amount is distributed.

At this time, in the rule violation determination preprocessing step (S310), the expense management apparatus (100, 200, 300) may include at least two of the expense use items (E _L1 ) among the expense use items (E _L1 ) of any one of the first expense use history (E), and 2 If two or more of the expense usage items E _{L2 in the} expense usage details E2 are duplicated, it is determined that the first expense usage details E1 and the second expense usage details E2 are duplicated. Can be.

In addition, in the rule violation determination preprocessing step (S310), the expense management apparatus (100, 200, 300) collects individual use history (E _I ) for each participant based on the participant information (AI), and at least one participant for any one participant. Create an attendee data set (DS _A ) that includes an individual usage history (E _I ), and based on attendee information (AI) and expense processing rules (R), the attendee spending limit for attendee data set (DS _A ) ( AL) can be set.

Then, the regulation for determining whether the expense management device (100,200,300) is in compliance with the regulations of the individual use history (E _I ) or the expense usage history (E), based on the expense processing rule (R) of the rule data (D _R ) Violation main inspection step (S320) is performed.

Since specific embodiments of the rule data D _R have been described through the embodiment of FIG. 2 with respect to the expense processing system, detailed description thereof will be omitted. Although some overlapping descriptions are omitted in the present specification, when the subjects are the same, the embodiment of the expense processing system may be understood to be equally applicable to the expense processing method.

Meanwhile, in the main inspection step (S320) of violation of regulations, the expense management server (100) is based on the expense processing rule (R) of the expense data set (D _S ) and the rule data (D _R ). _S ) compliance can be determined.

In addition, the expense management apparatus (100, 200, 300), the total sum of the individual use history (E _I ) contained in the attendee data set (DS _A ) based on the attendee spending limit (AL) exceeds the attendee spending limit (AL) You can determine whether you are compliant.

In addition, the expense management server 100 determines whether or not the compliance of the expense data set (D _S ) based on the expense processing rule (R) of the expense data set (D _S ) and the rule data (D _R ),

Then, the expense management device (100, 200, 300) calculates a refund amount from the expense usage history (E) determined whether the violation of the regulations, and the expense amount of the expense usage history (E) is included in the expense processing rule (R). If the maximum amount of the expenditure is exceeded, a rule violation determination post-processing step (S330) in which the refund amount is set to the maximum amount of expenditure is performed.

At this time, the cost management server 100 can provide cost data set _(S D), it is determined whether the violation, to the external device (200 300).

In addition, the expense management server 100 determines whether or not the transmission and reception of the expense data set (D _S ) to the manager device 300, whether the preset category setting of the expense data set (D _S ), whether the violation of the expense processing rule It is possible to determine whether or not to transfer, by determining whether the expiration limit of the corporate card spending limit, expiration expiration date set in the expense data set (D _S ).

Next, expense usage history approval request step (S405), data set transmission step (S410), expense usage history approval decision step (S420), data set modification step (S430), modified data set transmission step (S440), The expense data set transmission step (S400) including a manager approval determination step (S450) and a refund amount payment step (S460) is performed.

First, the user device 200, the guard usage authorization request step (S405) of transmitting an approval request signal for requesting the approval of the guard data set _(S D) with the administrative device 300 is performed.

Then, the administrator device 300 expense management server 100, guard data set _(S D) a received data set transmission step (S410) is carried out from the receiving.

In the data set transmission step (S410), when the expense management server 100 receives the approval request signal for the expense data set D _S from the user device 200, the expense management server 100 receives the expense data set ( D _S ) may be sent to the manager device 300.

At this time, the cost management server 100 without transmitting the guard data set _(S D) directly to the administrator device 300 may send only the notification signal. In this case, the manager device 300 receives the notification signal, and then sends a request signal for the transmission of the expense data set (D _S ) to the expense management server 100, the expense management server 100 from the expense you can receive a set of data (D _S).

Then, the administrator device 300 is received cost data set _(S D) expense whether subscription authorization determining step (S420) for determining whether to approve and modification are performed.

In this case, the administrator device 300, the approval status of the expenses data set (D _S), the receiving receives the authorization request information or signals from the individual authorization request information included in the guard data set (D _S) for approval and modifications You can judge.

Next, the data set for the manager device 300 to generate a modified expense data set (D _SR ) in which final approval information or correction request information is input into the expense data set (D _S ) based on the approval and modification. A modification step S430 is performed.

Next, a modified data set transmission step S440 is performed in which the manager device 300 transmits the modified data set D _SR to the expense management server 100.

Thereafter, the administrator's approval decision step (S450) of the expense management server 100 to determine whether the administrator approval based on the final approval information of the modified data set (D _SR ) received from the manager device 300 is Is performed.

Then, when the expense management server 100 is modified data set (D _SR ) includes the final approval information, the refund amount step (S460) to perform the refund procedure of the refund amount is performed.

In the refund payment step (S460), the expense management server 100 determines the existence of the refundable expenditure in the modified data set (D _SR ) and, if there is no refundable expenditure, approves without performing the refund procedure of the refunded amount. If there is a refund target expenditure, a refund procedure of the refund amount is performed. The refund procedure is a procedure of the refund status of the refund amount requested by the user device 200 to the manager device 300, and the refund procedure is performed. When the manager device 300 is completed, the manager device 300 transmits a refund completion signal to the security management server 100, and the security management server 100 transmits a notification signal indicating that the refund and approval procedure is completed, the user device 200 and the manager device. 300 can be sent.

FIG. 5 is an exemplary diagram of a user interface displayed in a process of inputting expense use data by the expense management method of FIG. 3.

First, referring to FIG. 5, the expense data input screen 500 is displayed on the user device 200. The expense usage data input screen 500 includes a expenses usage history input area 510 for inputting an expenditure amount, a expenses place, and an expense date and time, and a project input area for designating any one of a plurality of projects of expense usage details. 520), a category input area 525 in which the expense usage history E can be set to belong to any one category C of a plurality of categories, the expenditure method in which the card expenses or cash expenses of the expense usage history E are inputted. Input area 530, attendee input areas 540 and 550 into which participant information AI is input, expense data set input area 560 set to be included in the plurality of expense data sets D _S , and expense usage data ( D _E) alphanumeric text information that includes memo input area (570), a guard using the data (D _E) expense reimbursement input area (580) image receipts and expenditure (D _I) to establish whether or not a refund of the attachment that the Input area 590 may be displayed, and a guard-enabled data (D _E) generated through an input value from an input area to which the display.

In addition, the expense usage data D _E may be generated through values input from a distance expenditure input area (not shown) for receiving distance information and a time expenditure input area (not shown) for receiving time information.

FIG. 6 is an exemplary diagram of a user interface displaying a generated expense data set by the expense management method of FIG. 3.

First, referring to FIG. 6, an expense data set screen 600 is displayed on an administrator or user device 200 or 300. Expense data set screen 600 includes the total expenditure amount (610), total refund amount (620), expense use history (630), refund amount (640) by expense usage details, category setting details for expense usage details (E) (650), attendees by expense history (660), icons indicating whether there is a violation of regulations by expense history (670), individual description of violations of regulations by expense history (671), the expense data set (D _S ) noncompliance information 672, authentication information (692) of the guard data sets (D _S) spending receipt image (680), guard data sets (D _S) approved the progress information (690), guard data sets (D _S) of And submission rule 691 belonging to expense data set D _S.

The manager device 300 receives the expense data set (D _S ) from the expense management server, inputs the final approval information or the modification request information, generates a modified expense data set, and the modified expense data set (D _SR ). It may be transmitted to the expense management server 100.

The expense management server 100 may perform a refund procedure of the refund amount included in the modified expense data set D _SR when the modified expense data set received from the manager device 300 includes final approval information. Can be.

In addition, user device 200 may monitor the guard data set to determine the (D _S), guard data set (D _S) approved expense history (E) included in the progress status and guard data set (D _S) of, You can check for violations and refunds.

FIG. 7 is a diagram illustrating a process of managing an expense history of attendees to confirm compliance with regulations according to the expense management method of FIG. 3.

Referring to FIG. 7, the expense management server 100 receives A user expense usage data 710 from the first user device 201 and B user expense usage data 720 from the second user device 202. Is entered. The expense management server 100 then generates individual usage details 741, 742, 743 in which the expenditure amount of each expense usage detail 711, 712, 713, 721, 722, 723 of the expense usage data 710, 720 for each user is distributed. Next, the individual usage history 741, 742, 743 may be collected for each participant based on the attendee information AI to generate an attendee data set 731, 732, 733, 740 that includes at least one individual usage history 741, 742, 743 for any one participant. have. In conclusion, by configuring the plurality of participant data sets 730, it is possible to conveniently monitor the number of expenses and the amount of expenses of the attendees, thereby effectively managing the expenses for the attendees.

Although the embodiments have been described by the limited embodiments and the drawings as described above, various modifications and variations are possible to those skilled in the art from the above description. For example, the described techniques may be performed in a different order than the described method, and / or components of the described systems, structures, devices, circuits, etc. may be combined or combined in a different form than the described method, or other components. Or even if replaced or substituted by equivalents, an appropriate result can be achieved.

Therefore, other implementations, other embodiments, and equivalents to the claims are within the scope of the claims that follow.

The system or apparatus described above may be implemented with hardware components, software components, and / or combinations of hardware components and software components. For example, the systems, devices, and components described in the embodiments may include, for example, processors, controllers, arithmetic logic units (ALUs), digital signal processors, microcomputers, field programmable arrays (FPAs). Can be implemented using one or more general purpose or special purpose computers, such as a programmable logic unit (PLU), a microprocessor, or any other device capable of executing and responding to instructions. The management device may run an operating system (OS) and one or more software applications running on the operating system. The management device may also access, store, manipulate, manage, and generate data in response to the execution of the software. For the sake of convenience, a management device may be described as one being used, but a person skilled in the art may understand that the management device includes a plurality of management elements and / or a plurality of types of management elements. It can be seen that it may include. For example, the management device may include a plurality of processors or one processor and one controller. In addition, other processing configurations are possible, such as parallel processors.

The software may include a computer program, code, instructions, or a combination of one or more of these, and configure the management device to operate as desired, or manage independently or collectively. You can command the device. Software and / or data may be any type of machine, component, physical device, virtual equipment, computer storage medium or device in order to be interpreted by or to provide instructions or data to the management device. Or may be permanently or temporarily embodied in a signal wave to be transmitted. The software may be distributed over networked computer systems so that they may be stored or executed in a distributed manner. Software and data may be stored on one or more computer readable recording media.

The method according to the embodiments may be embodied in the form of program instructions that may be executed by various computer means and recorded on a computer readable medium. The computer readable medium may include program instructions, data, data structures, etc. alone or in combination. The program instructions recorded on the media may be those specially designed and constructed for the purposes of the embodiments, or they may be of the kind well-known and available to those having skill in the computer software arts. Examples of computer-readable recording media include magnetic media such as hard disks, floppy disks, and magnetic tape, optical media such as CD-ROMs, DVDs, and magnetic disks, such as floppy disks. Magneto-optical media, and hardware devices specially configured to store and execute program instructions such as ROM, RAM, flash memory, and the like. Examples of program instructions include not only machine code generated by a compiler, but also high-level language code that can be executed by a computer using an interpreter or the like. The hardware device described above may be configured to operate as one or more software modules to perform the operations of the embodiments, and vice versa.

On the other hand, in the specification of the present invention (particularly in the claims), the use of the term 'above' and the similar indicating term may correspond to both the singular and the plural. In addition, in the present invention, when the range is described, it includes the invention to which the individual values belonging to the range are applied (if not stated to the contrary), and each individual value constituting the range is described in the detailed description of the invention. Same as

If the steps constituting the method according to the invention are not explicitly stated or contrary to the steps, the steps may be performed in a suitable order. The present invention is not necessarily limited to the description order of the above steps. The use of all examples or exemplary terms (eg, etc.) in the present invention is merely for the purpose of describing the present invention in detail, and the scope of the present invention is limited by the examples or exemplary terms unless defined by the claims. It doesn't happen. In addition, one of ordinary skill in the art appreciates that various modifications, combinations and changes can be made depending on design conditions and factors within the scope of the appended claims or equivalents thereof.

In the present specification, the present invention has been described with reference to limited embodiments, but various embodiments are possible within the scope of the present invention. In addition, although not described, equivalent means will also be referred to as incorporated in the present invention. Therefore, the true scope of the present invention will be defined by the claims below.

1: expense management system 200: user device
100: expense management server 300: administrator device
400: external server 110: input module
120: storage module 130: preprocessing module
140: main inspection module 150: post-processing module
160: OCR module 170: expense use data matching module
180: rule compliance inspection module S100: expense use data receiving step
S200: Expense data set generation step S300: Regulation violation check step
S400: Expense data set transfer step

Claims (28)

In the expense management system,
An input module for receiving expenses usage data including attendee information and expenses usage history, a storage module for storing rule data including expenses processing rules for determining compliance with the expenses usage history, based on the rule data And an expense management device, comprising: a rule compliance inspection module configured to determine whether or not a violation of the expense usage history is violated and output whether the regulation is in violation. The method of claim 1,
The rule compliance inspection module,
Perform data collection and conversion to determine whether there is a violation of regulations from the expense usage data;
A preprocessing module for generating an individual usage history in which the expenditure amount of the expense usage history is distributed for each participant based on the attendee information, and the individual usage history or the expense usage history based on the expense processing rule of the rule data; Expense management system, characterized in that it comprises a main inspection module for determining compliance with. The method of claim 2,
The expense usage history included in the expense usage data may be set to belong to at least one category,
The expense processing rule,
Regardless of the category to which the expense usage history of the expense usage data belongs, the first expense processing rule, which is a criterion for determining whether the expense usage history is violated, can be set differently for each category, and among the plurality of categories. And at least one second expense processing rule which is a criterion for determining whether the expense usage details belonging to any one of the categories are violated. The method of claim 3, wherein
And said second expense processing rule is applied in preference to said first expense processing rule. The method of claim 3, wherein
The expense usage history includes a plurality of expense usage items,
The first expense processing rule is applied to some expense use items of the plurality of expense use items, and the second expense processing rule is applied to at least some expense use items of the plurality of expense use items,
When the expense use item to which the first expense processing rule is applied does not overlap with the expense use item to which the second expense processing rule is applied, the first expense processing rule and the second expense processing rule are respectively applied. Applicable to the above expenses used items,
When at least a portion of the expense use item to which the first expense processing rule is applied and the expense use item to which the second expense processing rule is applied overlap, the first expense processing rule and the first expense processing item are overlapped. Expense management system, characterized in that only one of the expense processing rules of the second expense processing rule is applied. The method of claim 4, wherein
The second expense processing rule,
And at least one criterion of expenditure maximum limit, expenditure allowance time, expenditure allowance distance and expenditure receipt image attached. The method of claim 4, wherein
The rule compliance inspection module,
A refund amount is calculated from the expense usage history determined to be in violation of the regulation, and if the expense amount of the expense usage history exceeds the maximum expense amount included in the expense processing rule, the refund is returned to the maximum expense amount. Expense management system, characterized in that further comprises a post-processing module is set amount. The method of claim 4, wherein
The expense usage details include expense usage items, including expense date and time, and
The preprocessing module, when two or more of the expense use items of any one of the expense usage items of the first expense usage history, and two or more of the expense use items of the expense usage items of the second expense usage history, the first, The expense management system and the expense history of the second expense management system, characterized in that it is determined to be a duplicate. The method of claim 7, wherein
The pretreatment module,
Collecting the individual usage history for each participant based on the participant information, generating an attendee data set including at least one individual usage history for any one participant, and based on the participant information and the expense processing rule, Set an attendee spending limit for the attendee data set,
The main inspection module,
And determining compliance according to whether the total sum of the individual usage details included in the participant data set exceeds the participant spending limit based on the participant spending limit. The method of claim 9,
The expense management device,
An expense management server for storing the rule data; And a user device capable of communicating with the expense management server.
The expense management server,
The input module, the storage module, the preprocessing module, the main inspection module, and the postprocessing module,
The expense usage data may include first expenses usage data first received from an external server and stored in the expenses management server, and second expenses usage data received from the user device.
The preprocessing module generates a expense data set including the expense usage data input from the input module,
The main inspection module determines whether the expense data set is compliant based on the expense data set and the expense processing rule of the rule data.
The post-processing module, the expense management system, characterized in that for providing an expense to the external device to determine the compliance of the regulation data set. The method of claim 10,
The expense management device,
And a manager device for determining whether to approve the received expense data set.
The manager device generates a modified expense data set in which final approval information or correction request information is input to the expense data set received from the expense management server, and transmits the modified expense data set to the expense management server. ,
And the expense management server, if the corrected expense data set received from the manager device includes the final approval information, performs a refund procedure of the refund amount. The method of claim 11,
The post-processing module,
It is determined whether the expense data set is transmitted and received to the manager device, whether the expense data set is set to the preset category, whether the expense processing rule is violated, whether the corporate card spending limit is exceeded, and the expiration expiration date set in the expense data set. Expense management system, characterized in that for determining whether or not to transmit. The method of claim 11,
The expense management server,
An OCR module for extracting at least one extracted payment information from the expenditure receipt image included in the second expense usage data, and the expenditure receipt image in which the extracted payment information and the stored payment information of the first expense usage data match; Further comprising a expense usage data matching module for interlocking the expense usage history,
And the extracted payment information and the stored payment information are at least one of a use card number, a payment time, a card approval number, a card approval amount, and a payment operator information. The method of claim 13,
The user device,
Direct access to the external server to receive the first expense usage data, to transmit the first expense usage data received to the expense management server, and to send the expense receipt image to the expense management server, the expense The expense management system, characterized in that the expense usage history and the expense receipt image of the first expense usage data previously stored in the management server. In the expenses management method using a expenses management system including a expenses management apparatus,
The expense management device receives the expense usage data including the attendee information and the expense usage history, and the expense usage data receiving step in which the rule data including the expense processing rule for determining whether the expense usage data is in violation of the expense usage data is stored; ; And
A rule violation checking step of the expense management device determining whether the expense usage history is compliant based on the rule data and outputting the compliance; Expense management method comprising a. The method of claim 15,
The violation check step above,
The expense management apparatus performs data collection and conversion to determine whether there is a violation of regulations from the expense usage data, and generates an individual usage history in which the expenditure amount of the expense usage history is distributed to each participant based on the attendee information. A pre-treatment step for determining violation of regulations; And
And a rule inspection step in which the expense management device violates a rule for determining whether to comply with the regulation of the individual use history or the expense use history based on the expense processing rule of the rule data. Way. The method of claim 16,
The expense usage history included in the expense usage data may be set to belong to at least one category,
The expense processing rule may be differently set for each of the categories and the first expense processing rule, which is a criterion for determining whether the expense usage details are compliant regardless of the category to which the expense usage details belong to. And at least one second expense processing rule which is a criterion for determining whether the expense usage history belonging to the category of any one of the categories is in violation. The method of claim 17,
And the second expense processing rule is applied in preference to the first expense processing rule. The method of claim 17,
The expense usage history includes a plurality of expense usage items,
The first expense processing rule is applied to some expense use items of the plurality of expense use items, and the second expense processing rule is applied to at least some expense use items of the plurality of expense use items,
When the expense use item to which the first expense processing rule is applied does not overlap with the expense use item to which the second expense processing rule is applied, the first expense processing rule and the second expense processing rule are respectively applied. Applicable to the above expenses used items,
When at least some of the expense use items to which the first expense processing rule and the second expense processing rule apply are overlapped, the overlapping expense use item includes one of the first expense processing rule and the second expense processing rule. Expense management method characterized in that only the expense processing rules of the. The method of claim 19,
The second expense processing rule comprises at least one criterion of expenditure maximum limit, expenditure allowance time, expenditure allowance distance and expenditure receipt image attached. The method of claim 20,
The violation check step above,
If the expense management device calculates a refund amount from the expense usage history determined whether or not the rule is violated, and the expenditure amount of the expense usage history exceeds the maximum amount of expenditure included in the expense processing rule, the expense And a post-processing step for determining a violation of regulations in which the refund amount is set to a maximum limit amount. The method of claim 21,
The expense usage details include expense usage items, including expense date and time, and
The rule violation determination preprocessing step,
When the expense management device is duplicated in at least two of the expense use items of any one of the first expense usage history and at least two of the expense use items of the second expense usage history, 1 expense usage history and the second expense usage history is characterized in that the duplicated expense management method. The method of claim 22,
The rule violation determination preprocessing step,
The expense management apparatus collects the individual usage history for each participant based on the participant information to generate an attendee data set including at least one individual usage history for any one participant, wherein the participant information and the expense Based on processing rules, set an attendee spending limit for the attendee data set,
The main inspection step for violation of the above regulations,
The expense management apparatus, characterized in that for determining the compliance according to whether the total sum of the individual usage history included in the participant data set exceeds the participant spending limit based on the participant spending limit How to manage. The method of claim 23, wherein
The expense management device,
An expense management server for storing the rule data; And a user device capable of communicating with the expense management server.
And an expense data set generation step of generating, by the expense management server, an expense data set including the input expense usage data.
In the expense usage data receiving step,
The expense usage data includes a first expense usage data and a second expenses usage data, wherein the expenses management server first stores the first expenses usage data received from an external server in the expenses management server first; Data transmission step; And transmitting, by the expense management server, the second expense usage data to receive the second expense usage data from the user device.
The main inspection step for violation of the above regulations,
The expense management server determines whether the expense data set is compliant based on the expense data set and the expense processing rule of the rule data,
The rule violation determination post-processing step,
The expense management server, the expense management method characterized in that for providing to the external device the expense data set for determining whether the violation. The method of claim 24,
And transmitting, by the expense management server, an expense data set for requesting a final approval information or modification request of the expense data set to an administrator device.
The expense management device,
And a manager device for determining whether to approve the received expense data set.
In the expense data set transmission step,
A data set transmission step of receiving, by the manager device, the expense data set from the expense management server; Determining whether to use the expense history by the manager device to determine whether to approve and modify the received expense data set; A data set modification step of generating, by the administrator device, a modified expense data set in which final approval information or correction request information is input to the expense data set based on the approval and modification; A modified data set transmission step of transmitting, by the manager device, the modified expense data set to the expense management server;
Determining, by the expense management server, whether to approve an administrator based on the final approval information of the modified expense data set received from the administrator device; And a refund payment step of the expense management server performing a refund procedure of the refunded amount when the modified expense data set includes the final approval information. The method of claim 25,
The rule violation determination post-processing step,
The expense management server determines whether the expense data set is transmitted and received to the manager device, and whether or not to set the predetermined category of the expense data set, whether the expense processing rule violation, corporate card spending limit exceeded, expense data set The expense management system, characterized in that for determining whether to transmit by determining the expiration date set in the expenditure. The method of claim 26,
In the expense usage data receiving step,
The expense management server extracts at least one extracted payment information from the expenditure receipt image included in the second expense usage data, and the expense receipt in which the extracted payment information and the stored payment information of the first expense usage data match. An image and the expense usage history are linked to each other, wherein the extracted payment information and the stored payment information are at least one of a usage card number, a payment time, a card approval number, a card authorization amount, and payment operator information. . The method of claim 27,
In the expense usage data receiving step,
The user device directly connects to the external server to receive the first expense usage data, transmits the first expense usage data received to the expense management server, and the expense receipt image is transmitted to the expense management server. The expense management method characterized in that the expense usage history of the first expense usage data previously stored in the expense management server and the expense receipt image.

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