KR20120041612A

KR20120041612A - Fax data management practice and system

Info

Publication number: KR20120041612A
Application number: KR1020100103135A
Authority: KR
Inventors: 임황용
Original assignee: 주식회사 에스.제이테크
Priority date: 2010-10-21
Filing date: 2010-10-21
Publication date: 2012-05-02

Abstract

According to the present invention, a fax terminal server connected to an external network receives a communication signal transmitted externally through a fax receiver, and decodes the fax data into fax data, and the fax terminal server scans the decoded fax data as an image data. And a step of converting and storing the converted image data by the fax terminal server in a data management unit. The present invention relates to a fax data management method and a system capable of efficiently managing an externally received document.

Description

Fax data management method and system

The present invention relates to a fax data management method and system capable of efficiently managing fax data transmitted and received from the outside.

A fax machine is a pattern recognition system that converts image data through a public switched telephone network, converts and decodes the data, and is generally used as a transmission means for documents and drawings in a corporate office. It was widely used in each home as well as in the office.

Recently used fax machines can receive fax data and print it out through wet and dry printing operations, and have a complex function that combines functions such as a scanner for scanning and a copying machine for copying documents. A complex fax machine was used.

The fax apparatus as described above has the advantage of conveniently receiving a document received from the outside, but there is a problem that there is no function or method that can block the transmission of the document of unnecessary content. In other words, the advertisement or public relations company randomly extracts the fax number and frequently transmits the promotional content. The office or home receiving the promotional fax not only wastes a lot of paper for receiving the promotional fax but also frequently sends the fax paper. There was a problem that the need to replace the inconvenience and the resulting work efficiency and difficult to manage systematic documents.

In addition, since all the fax data transmitted from the outside is printed out, all the unnecessary fax data is outputted, so that consumables such as ink, toner, printing paper, etc. used in the fax machine are quickly consumed and have to be replaced frequently.

In addition, all documents received from the outside are output regardless of the user's intention, and the confidential parts are printed without filtration and exposed to many people or lost to the outside, which greatly affects the business. There was a difficult problem in management.

The present invention has been made to solve the above problems, by decoding the communication signal received from the outside into the fax data, by converting and storing the decrypted fax data to the image data, efficient document management is possible, access is approved It is an object of the present invention to provide a fax data management method and a system capable of improving the security of document management by allowing access of stored image data only to the user who has been stored.

In order to achieve the above object, the present invention is a fax terminal server connected to an external network network receiving a communication signal transmitted from the outside through the fax receiver to decode the fax data and the fax terminal server scanning the decrypted fax data The present invention proposes a method and a system for managing fax data, comprising a step of converting the image data by scanning in the unit, and storing the converted image data in the data management unit.

As described above, the present invention can store the fax data transmitted and received from the outside and selectively print according to the user's choice, so that the document can be efficiently managed and the loss can be prevented, and the necessary documents according to the user's choice Only the selective printing can be used, and thus the usefulness of the document can be determined and the selective printing can be used to prevent unnecessary printing of documents such as spam documents and waste of printing paper. In addition, the document to be stored can be classified and stored according to the user's convenience, so that efficient document management is possible.

On the other hand, by allowing a user who is granted access to the stored document, it is possible to prevent important documents from being viewed indiscriminately and outflow.

1 is a block diagram of a fax data management system according to the present invention;
2 is a detailed configuration diagram of a fax data management system according to the present invention;
3 is a flowchart showing changes and storage of fax data according to the present invention;
4 is a flow chart showing management of fax data according to the present invention.

Hereinafter, a method and a system for managing fax data according to the present invention will be described in detail with reference to the accompanying drawings.

1 is a configuration diagram of a fax data management system according to the present invention, FIG. 2 is a detailed configuration diagram of a fax data management system according to the present invention, FIG. 3 is a flowchart showing changes and storage of fax data according to the present invention. 4 is a flowchart showing management of fax data according to the present invention.

As shown in FIG. 1, the present invention provides an external device for transmitting a series of documents from the outside and a document from the fax terminal server 200 and the fax terminal server 200 for processing documents received from the external fax terminal device. It consists of a user terminal 300 to receive and check.

The external terminal 100 is installed at any position and can be sent by any sender to operate the document, and has the same function as a general fax apparatus for sending a document.

In addition, the user terminal 300 is connected to the fax terminal server 200 through a network, and receives and outputs document information included in the fax terminal server 200 or prints the document information. You can ask. The user terminal 300 which implements the above functions is capable of two-way communication through a network such as a personal computer, a smart phone, a template PC, and the like, which are widely used in recent years. Commands, devices that can display data are applied.

The fax terminal server 200 converts a still picture such as a text, a table, or a picture into pixels and transmits it to an electric signal, or receives the electric signal and receives a document and a fax function to output a still picture. The all-in-one with a printable printer function is used. Fax terminal server 200 having the above function is typically composed of a control panel 202, a fax receiver 210, a printing unit 204, the control unit 206, the operation panel 202 is a plurality It is an interface for the user to manually operate the function of transmitting and receiving documents, printing, etc. by the operation button of the, the fax receiving unit 210 is connected to the external terminal 100 through a network and converted into a communication signal fax Receiving and decoding data or converting fax data into a communication signal and transmitting. At this time, the network for facilitating communication between the fax terminal server 200 and the external terminal 100 includes both wired and wireless communication networks such as a public telephone network and a wireless communication network. In addition, the printing unit 204 of the fax terminal server 200 performs an operation of printing the fax data converted by the fax receiving unit 210, the control unit 206 of the fax terminal server 200 To control all operations.

Meanwhile, as illustrated in FIG. 2, the fax terminal server 200 of the present invention converts the fax data converted by the fax receiver 210 into image data and the scanning unit 220 and the scanning unit 220. Data management unit 230 for storing the image data and classify according to a series of categories and the data DB (232) for storing the classified image data and the data stored in the user request and the data transmitted to the user terminal (300) After confirming the reception of the transmission unit 240 and the fax data is configured to further include a confirmation unit 250 for informing the user terminal 300 of the received information.

The scanning unit 220 reprocesses the fax data decoded by the fax receiving unit 210 as image data, and the image data is a picture file in a format such as JPG, GIF, TIF, or editable format of the decoded fax data. Is made of files. In this case, the image data preferably includes data information such as a sender, a sender's address, a contact's contact information, a reception date and time.

The data manager 230 stores the converted image data through the scanning unit 220, and the data manager 230 includes a data DB in which the converted image data is stored. In this case, the data manager 230 classifies the image data according to a series of categories and stores the data in the data DB 232 so that the user can easily manage the category. The category applied to the image data classification is the image data. It is preferable that the information is stored in a category such as a sender's name, a sender's address, a contact's contact number, a reception date and time, and the like. Therefore, the user can easily find and search after checking the category to search for the image data classified and stored in the data DB 232. In this case, the data DB 232 is made of a storage medium such as a memory chip that is integrally formed inside the data management unit 230 or a memory card in which a separate memory chip that can be attached to or detached from the fax terminal server 200 is stored. , A compact disk, a floppy disk, a magnetic tape, a memory stick, a smart card, etc., may be made of a storage medium, and a type suitable for a user depending on the location, use, operation method, etc., where the fax terminal server 200 is used. It is preferable that it consists of.

On the other hand, the fax terminal server 200 is configured to receive a receipt confirmation unit 250 to notify the user terminal 300 when receiving the fax data. In this case, the reception confirmation unit 250 includes the brief information that the fax data includes when receiving the fax data, that is, the sender information including the sender, the address, the contact information, and the like, and the brief document information such as the reception date and time. 300 to allow the user to determine the usefulness of the received document.

In addition, the fax terminal server 200 is configured with a receipt confirmation unit 250 for generating and assigning a plurality of registered accounts, the receipt confirmation unit 250 generates a plurality of arbitrary registration accounts and the registration account The fax terminal server 200 allocates one account among a plurality of accounts created to a user who wants to use, and registers account allocation information. When the account assigned with the document view request is input from the user terminal 300, the user is allowed to view the document when the input account is matched with the account assigned to the user.

At this time, the account assigned to each user may be assigned by the acknowledgment unit 250, but by allowing the user to register the desired account from the user terminal 300, thereby improving user convenience. .

Hereinafter, an embodiment according to the execution of the fax terminal server 200 having the above configuration will be described in detail with reference to the accompanying drawings.

As shown in FIG. 3, the fax terminal server 200 receives a communication signal transmitted from the external terminal 100 through the fax receiver 210 and converts the received communication signal into fax data (S301), and scans the fax data. The conversion unit 220 converts the image data into a picture file of a format such as JPG, GIF, TIF, or the like in an editable format. (S302) The converted image data is sent from the data management unit 230. According to the category, such as the source address, the caller's contact, the reception date and time (S303) is stored in the data DB (232) (S304).

In order to view the image data stored in the fax terminal server 200, as shown in FIG. 4, first, a plurality of registered accounts are generated in the reception acknowledgment unit 250 (S401), and a unique account for each user is assigned to the user. After transmission to the terminal 300 is stored (S402). Subsequently, when a request for viewing image data stored in the user terminal 300 (S403) is received, the acknowledgment unit 250 receives an account from the user terminal 300 (S404) and inputs an account and a user. After comparing the assigned and registered account (S405) and if the input account and the registered account is matched (S406), the user approves the reading and extracts the desired image data from the data DB (232) (S407) to transmit the data. Through the unit 240 is transmitted to the user terminal 300 (S408).

At this time, the user receives the image data from the fax terminal server 200 and confirms that the image data is requested by the fax terminal server 200 for printing, or the printer having a printing function with the user terminal 300. It is also possible to print the transmitted image data by connecting a peripheral device such as.

As described above, the present invention can store the received fax data and selectively print it according to the user's choice, so that the fax document can be managed efficiently and the loss can be prevented. Since it is possible to print the document, it is possible to determine the usefulness of the fax document and to selectively print, thereby preventing unnecessary printing of documents such as spam documents and waste of printing paper. In addition, the stored fax document can be classified and stored according to user convenience, so that efficient document management is possible.

In addition, by allowing the user who is authorized to access the stored fax document, it is possible to prevent important documents from being viewed indiscriminately and outflow.

100: external terminal 200: fax terminal server
210: fax receiving unit 220: scanning unit
230: data management unit 240: data transmission unit
250: acknowledgment unit

Claims

Receiving, by the fax terminal server 200 connected to the external network, a communication signal transmitted from the outside through the fax receiver 210 and decoding the received fax data into fax data;
The fax terminal server 200 scanning the decoded fax data by the scanning unit 220 and converting the decoded fax data into image data;
The fax terminal server 200, characterized in that configured to store the converted image data in the data management unit 230.

The method of claim 1,
The fax terminal server 200 stores the image data converted through the scanning unit 220 in a data management unit 230, characterized in that for storing.

The method of claim 2,
The data manager 230 classifies the stored image data and stores the data in the data DB (232).

The method of claim 3, wherein
The data DB (232) is classified and stored in the category of the sender's name, the source address, the source contact, the date and time of reception.

The method of claim 1,
The fax terminal server 200 is characterized in that for transmitting the image data to the user terminal 300 through a data transmission unit 240, fax data management method.

The method of claim 1,
The fax terminal server 200 is connected to the user terminal 300 through a network network, and the fax data, characterized in that notifying the user terminal 300 whether the reception of the fax data via the acknowledgment unit 250 How to manage.

The method of claim 6,
The acknowledgment unit 250 generates a plurality of accounts, assigns a unique account for each user, transmits and registers the user terminal 300, and compares an account input from the user terminal 300 with a pre-registered account. Fax data management method characterized in that it allows viewing of the stored image data if they match.

A fax terminal server 200 receiving a communication signal transmitted from the outside through an external network;
Consisting of the user terminal 300 connected to the fax terminal server 200 to check received fax data;
The fax terminal server 200 includes a fax receiver 210 for receiving and decoding a communication signal transmitted from the outside and converting it into fax data and a scanning unit 220 for scanning and converting the fax data into image data. Characterized by a fax data management system.

The method of claim 8,
The fax terminal server (200) is a fax data management system, characterized in that it further comprises a data management unit 230 including a data DB (232) for storing the image data converted through the scanning unit (220).

The method of claim 8,
The fax terminal server (200) is a fax data management system, characterized in that it further comprises a data transmission unit 240 for transmitting the converted image data to the user terminal (300).

The method of claim 8,
The fax terminal server 200 notifies the user terminal 300 of receiving fax data, creates a plurality of registered accounts, assigns an account for each user, and inputs an account input from the user terminal 300. Fax data management system characterized in that it further comprises a confirmation unit 250 for determining whether to allow the comparison of the image data by comparing the pre-registered account.