KR20100074594A - Method and apparatus for record of expenditure management using goup ware and enterprise resource planning system - Google Patents

Abstract

PURPOSE: A method and an apparatus for a record of expenditure management using group ware and an enterprise resource planning system are provided to link the groupware with each process of the ERP system, thereby improving compatibility of a system and reverse compatibility. CONSTITUTION: A groupware providing unit(110) provides expenditure act writing interface for input of task contents related to expenditure act and electronic payment interface for electronic payment related to the expenditure act. An ERP(Enterprise Resource Planning) system providing unit(120) sets a fund plan related to the expenditure act. The ERP system providing method generates account check according to the fund plan. The ERP system providing method performs fund expenditure linking with the groupware providing method.

Description

METHOD AND APPARATUS FOR RECORD OF EXPENDITURE MANAGEMENT USING GOUP WARE AND ENTERPRISE RESOURCE PLANNING SYSTEM}

TECHNICAL FIELD The present invention relates to payment settlement management, and more particularly, to a method for managing payment settlement and an apparatus for performing the same, in which groupware and enterprise resource management (ENTERPRIS RESOURCE PLANNING, ERP) systems are linked.

In recent years, as the necessity of the spread of the network and the computational management increases, the business management of the enterprise has been shifted to the trend of integrated management through a computerized system, thereby enabling efficient work execution.

In general, work relating to spending resolutions means, for example, the processing of payments / payments / payments / accounting. In order to secure the cost of the transactional activities that occur in each department of the company's organization, a statement of cost is prepared, and the relevant supporting documents are submitted to the accounting department. At this time, the accounting department checks whether the budget meets the budget based on the submitted documents.

Such a series of cost-related tasks, like other tasks, can be performed through a computer system.

For example, an ERP system built on a company of a certain size or more is a system for computerized management of business-critical tasks such as production management, logistics management, and accounting management by unit. Under these systems, document preparation is simplified, The process of transferring documents between departments has been reduced.

As a technology related to accounting, Korean Patent Publication No. 2006-34947 (Accounting Processing System and Accounting Processing Method) is disclosed. Korean Patent Publication No. 2006-34947 discloses that the bill-of-materials data is input from the transaction generating department, the input bills data is requested to the settlement authority, and the bill-of-approval bill data meets the budget of the corresponding item. If approved, an invoice is issued.

Therefore, Korean Patent Publication No. 2006-34947 is an invoice preparation and issuance is performed by the computer system, it is possible to check the budget error before invoice issuance. However, according to Korean Patent Laid-Open Publication No. 2006-34947, it is not possible to immediately reflect the accounting processing related to budget execution, it is difficult to easily apply to the existing ERP system for management of corporate business, and only the budget execution related to the corresponding document is considered. As a result, companies are not considering budget execution based on their overall funding plan.

In addition, Korean Laid-Open Patent Publication No. 2003-56762 (Automatic Accounting Document Generation Method in Accounting Processing System) automatically generates an accounting slip for the brief by using an icon table composed of icons representing the brief on the document. It is open to the public.

However, Korean Patent Laid-Open Publication No. 2003-56762 discloses a single program, rather than a method of generating an accounting document through a network, and does not consider a payment system related to budget execution of a company.

Therefore, the present invention solves the problems of the prior art and at the same time, it is possible to manage the accounting process suitable for each step of the expenditure, and the method of managing the expenditure determination in connection with the groupware and enterprise resource management system excellent in system compatibility and backward compatibility, and performing the same. An apparatus for doing so is provided.

In addition, the present invention is a method for managing the spending decision in connection with the groupware and enterprise resource management system capable of performing the double electronic payment and accounting according to the company's overall funding plan, when the expenditure of the spending decision is necessary, and an apparatus for performing the same. To provide.

In accordance with an embodiment of the present invention, a method for processing a settlement decision in association with a groupware and an ERP system may include: receiving a settlement determination input information including a document date / expiration date / expenditure amount / deposit account information; Comprising a step of completing the first electronic payment for, and, when the first electronic payment is completed, setting a funding plan corresponding to the expenditure determination input information, generating a first accounting document according to the funding plan; And completing the second electronic payment for the settlement of funds according to the set funding plan, and performing the payment of the funds when the second electronic payment is completed, and generating a second accounting document reflecting the spending. .

In addition, the expenditure determination management apparatus incorporating the groupware and the enterprise resource management system according to an embodiment of the present invention, an expenditure determination writing interface for inputting the work content related to the expenditure resolution, and an electronic settlement related to the expenditure resolution A groupware providing means for providing an electronic payment interface, and an ERP system providing means for setting a funding plan related to the spending agreement, generating an accounting document according to the funding plan, and performing a funding expenditure in connection with the groupware providing means. .

According to the present invention, it is possible to solve the problems of the prior art, and at the same time, it is possible to account for each step of the spending decision. In addition, by linking the processes performed in each groupware and ERP system, the system compatibility and backward compatibility is excellent.

In addition, according to the present invention, in the case where it is necessary to pay for the spending decision, it is possible to process the account according to the double electronic payment and the company's overall funding plan.

 BEST MODE FOR CARRYING OUT THE INVENTION Hereinafter, embodiments of the present invention will be described with reference to the accompanying drawings. In describing the present invention, when it is determined that detailed descriptions of related known functions or configurations may unnecessarily obscure the subject matter of the present invention, the detailed description thereof will be omitted. Terminology used herein is a term used to properly express a preferred embodiment of the present invention, which may vary according to a user, an operator's intention, or a custom in the field to which the present invention belongs. Therefore, the definitions of the terms should be made based on the contents throughout the specification.

1 shows a schematic configuration of an entire system including an apparatus for managing settlement of expenditure according to an embodiment of the present invention.

Referring to FIG. 1, the payment settlement management apparatus 100 may be connected to a plurality of client terminals 140, 150, and 160 provided in an enterprise through a network.

The expenditure determination management apparatus 100 includes a groupware providing means 110, an ERP system providing means 120, and a database 130.

The groupware providing means 110 may provide an expense determination interface for inputting business content related to the expense determination and an electronic settlement interface for performing the electronic settlement related to the expense determination.

At this time, the business content related to the spending resolution narrowly means processing the expenses incurred by the trading department, but broadly includes a concept that includes all the business related to the expenses of the company.

For example, the company's expenses related to the expenditure can be registered in the payment of customs clearance and settlement of the payment of payments / preparation of import payments / payment of accounts receivables / application and payment of withdrawals / payment of withholding taxes / bill settlement / payment of payments / severance payments It can be a payment of goods / regular expenses.

In this case, the groupware provided by the groupware providing means 110 refers to software used by companies, organizations, and members of organizations to cooperate with each other in a workplace connected by a computer to increase work efficiency.

The ERP system providing unit 120 may set a funding plan related to the expenditure resolution, generate an accounting document according to the funding plan, and perform the expenditure in connection with the groupware providing unit 110.

The database 130 may store all data related to the determination of expenses, accounting related data such as employee information, accounting slips, personnel records, and the like, and all data related to enterprise resource management.

The plurality of client terminals 140, 150, and 160 refer to a means by which an in-company practitioner, a settlement right holder, or the like may access the expense settlement management apparatus 100.

2 shows a configuration of a groupware providing means according to an embodiment of the present invention.

The groupware providing means 200 may be applied to the groupware providing means 110 of FIG. 1.

Referring to FIG. 2, the groupware providing means 200 includes an expense settlement management module 210, an electronic settlement management module 220, an spending settlement determination request module 230, and a groupware communication module 240.

The expenditure resolution management module 210 provides an expenditure resolution writing interface for inputting the business content related to the expenditure resolution and performs a function of storing the business content related to the expense resolution received through the expenditure resolution writing interface in a database. can do.

In this case, the expense determination writing interface may be configured as shown in FIGS. 7 to 9.

The electronic payment management module 220 stores an electronic payment request of the business content related to the payment resolution and an approval result for the electronic payment request in a database, and an electronic payment interface for electronic payment of the business content related to the payment resolution. It can perform the function to provide.

In this case, as shown in FIG. 9 or FIG. 10, the electronic payment interface may be integrated with the expense determination writing interface or may be provided through a separate pop-up or tab.

When the payment settlement request request module 230 completes the electronic payment for the electronic payment request of the work content related to the spending resolution, and performs the function of transmitting the request for determining the payment decision to the ERP system through the groupware communication module. can do.

The groupware communication module 240 may be responsible for transmitting and receiving data generated on the groupware providing means 200 and transmitting and receiving data with the outside.

On the other hand, the data generated on the groupware providing means 200 may be stored in the database of the spending settlement management apparatus, and if necessary, it should be transmitted to the corresponding client terminal, the groupware communication module 240 is responsible for communication with the client terminal. can do.

Figure 3 shows the configuration of the ERP system providing means according to an embodiment of the present invention.

ERP system providing means 300 may be applied to the ERP system providing means 120 of FIG.

Referring to FIG. 3, the ERP system providing means 300 includes a settlement management module 310, an accounting statement generation module 320, a fund planning generation module 330, a payment settlement management module 340, and an accounting processing. The management module 360, the fund settlement completion management module 360 and the ERP communication module 370.

The settlement decision management module 310 manages whether or not to approve the request for the determination of the spending decision.

That is, when the payment settlement management module 310 receives a signal of "determination of spending determination" (for example, click of the corresponding button) from the client terminal of the practitioner, it determines that the request for spending settlement determination is approved and stores it in the database. A second electronic payment process (ie, an electronic payment process for disbursement of funds) will be carried out.

Here, the second electronic payment process means an electronic payment process after the electronic payment of the work content related to the spending resolution.

 The accounting document generation module 320 performs a function of generating an accounting document corresponding to the request for determining the payment decision and storing it in a database when the request for determining the payment decision is approved.

In addition, the accounting slip generation module 320 may generate a second accounting slip according to the completion of the funding expenditure after the second electronic payment is approved and the expenditure of the funds is completed.

Therefore, the management of the expense determination according to the embodiment of the present invention can generate and manage an accounting slip for each step that requires accounting.

The fund plan generation module 330 generates a fund plan corresponding to the request for determining the expenditure resolution and stores the data in the database.

In this case, the financial plan means setting up a payment plan according to a predetermined method for each date / expenditure item / expenditure amount for which the corresponding money expenditure should be performed.

The fund settlement management module 340 performs an electronic settlement request (ie, a second electronic settlement process) for the fund settlement request according to the fund plan stored in the database. For example, the fund settlement management module 340 may perform a function of automatically transmitting the second electronic settlement to the settlement right holder when a fund expenditure is scheduled on a specific date.

 If the electronic payment for the payment request for money is approved, the accounting management module 360 may arrange an accounting gain and loss corresponding to the request for payment of money.

The fund settlement completion management module 360 may perform a function of completing the payment of funds according to the fund settlement request in association with the CMS of the bank.

The ERP communication module 370 is responsible for transmitting and receiving data generated on the ERP system providing means 300 and data transmission and reception with the outside.

On the other hand, since the data generated on the ERP system providing means 300 can be stored in the database of the spending settlement management apparatus, and should be transmitted to the corresponding client terminal if necessary, the ERP communication module 370 communicates with the client terminal. I can be in charge.

4 is a flowchart illustrating a method for processing spending settlement in association with groupware and an ERP system according to an embodiment of the present invention.

Referring to FIG. 4, in the method for processing a payment decision in association with the groupware and the ERP system, the method may include receiving a payment decision input information including a proof date / expiration date / expenditure amount / deposit account information (S410); Comprising the first electronic payment for the input information is completed (S420), and when the first electronic payment is completed, a fund plan corresponding to the expenditure determination input information is set, and the first accounting document according to the fund plan Generating step (S430), the step 440 of completing the second electronic payment for the payment of funds in accordance with the set funds plan, and when the second electronic payment is completed, and performs a fund expenditure (S460), the funds Generating a second accounting document reflecting the expenses (S450).

In addition, according to the embodiment, the method of processing the payment settlement in connection with the groupware and the ERP system, first generates a second accounting document reflecting the funds expenditure (S450), and then linked to the CMS of the bank and automatically transferred to the deposit account. It may also be performed (S460).

Step S410 may be performed by the expense determination management module 210.

In this case, the expenditure resolution input information may further include information on the expiration date of the expenditure resolution / account subject / expiration date / proof classification / payment method information.

At this time, the work content related to the expenditure resolution may be any one of information related to the import resolution preparation / application for equipment and settlement of travel expenses / expenditure resolution / preparation of forwarding payment and settlement payment / salary payment.

Step S420 may be performed by the expense report management module 210 and the electronic payment management module 220.

In this case, as shown in FIG. 5, step S420 is received from the first communication terminal that the input of the expenditure determination input information is completed (S510), and the second electronic payment of the business content related to the expenditure determination is second. The request may be made to the communication terminal (S520), and the first electronic payment request of the work content related to the payment determination may be approved by the second communication terminal (S530).

On the other hand, in step S420, the payment settlement management method, if the first electronic payment is completed, proceeds to step S430, and if the first electronic payment is returned, it is stored in a database and the corresponding matters are returned. Allow practitioners to check.

Step S430 may be performed by the settlement decision management module 310, the accounting document generation module 320, and the fund planning generation module 330.

In this case, as described above, the funding plan is set based on the expected expenditure date and the expenditure amount, and in this case, the second electronic settlement for the payment of the funds may include all the fund settlement items scheduled on the expected expiration date. .

Step S440 may be performed by the electronic payment management module 220 and the fund payment management module 340.

In this case, as shown in FIG. 6, when payment of funds according to the funding plan is requested (S610), a second electronic payment request is generated for the fund payment request (S620). As the second electronic payment request for the request is approved (S630), the second electronic payment may be completed.

On the other hand, in step S440, the payment settlement management method proceeds to step S450 when the second electronic payment is completed, and if the second electronic payment is rejected, stores it in a database and returns the corresponding matters. Allow practitioners to check.

Completion confirmation step (S420, S440) of the first electronic payment or the second electronic payment has been described as returning to the previous step if the payment is not completed, but substantially waits until the completion of payment, or if returned to the database It may be implemented to notify the storage or the person in charge of the terminal.

Step S450 may be performed by the accounting processing management module 350 and the fund settlement completion management module 360.

7-16 illustrate display examples of interfaces in accordance with an embodiment of the present invention.

Referring to FIG. 7, the expenditure resolution initial screen indicates that new expenditure resolution information may be input through the decision management (expenditure resolution management) in the work management item of the user menu.

Referring to FIG. 8, the spending determination information input window may provide a basic information input portion 810 for spending determination and a portion 820 for inputting detailed information of the spending determination.

Referring to FIG. 9, the electronic payment request screen may provide the expenditure determination information 910 and the related document attachment portion 920.

As shown in each drawing, each interface may include functions for user convenience, such as 'Request for payment', 'Save', 'Print', 'Copy' and the like.

10 is a display example for confirming the details of payment request processing, and may include a payment line information 1010.

11 is an example of a screen displayed after payment completion (or approval of payment), and may include a payment progress history 1110.

12 shows an example of an accounting settlement process for an expenditure determination that can be checked on the web by the groupware providing means. In this case, the spending determination input content 1220 and the accounting target content 1210 may be displayed together.

13 shows a display example of the above first accounting slip. In this case, the document item 1310 including the account code / account subject name / management item / debit amount / credit amount may be displayed together.

14 is an example in which the actual funds are created after the accounting process and the state in which the money expenses are accounted for is displayed.

15 illustrates a display example of the payment screen for the second electronic payment. In this case, the payment information may be displayed together or in a popup form 1510.

16 shows an example of the display of the second accounting slip generated when the funds are executed. In this case, the slip item 1610 indicating the money expenditure information may be displayed together.

The method according to the present invention can be embodied in the form of program instructions that can be executed by various computer means and recorded on a computer readable medium. The computer readable medium may include program instructions, data files, data structures, etc. alone or in combination.

As described above, the present invention has been described by way of limited embodiments and drawings, but the present invention is not limited to the above embodiments, and those skilled in the art to which the present invention pertains various modifications and variations from such descriptions. This is possible.

For example, by allowing the groupware providing means to be independently associated with other ERP system providing means, it is possible to provide compatibility with other systems and backward compatibility with the conventional ERP system.

Therefore, the scope of the present invention should not be limited to the described embodiments, but should be determined not only by the claims below but also by the equivalents of the claims.

1 shows a schematic configuration of an entire system including an apparatus for managing settlement of expenditure according to an embodiment of the present invention.

2 shows a configuration of a groupware providing means according to an embodiment of the present invention.

Figure 3 shows the configuration of the ERP system providing means according to an embodiment of the present invention.

4 is a flowchart illustrating a method for processing spending settlement in association with groupware and an ERP system according to an embodiment of the present invention.

FIG. 5 shows a detailed process of the steps shown in FIG. 4.

6 shows a detailed process of the steps shown in FIG.

7-16 illustrate display examples of interfaces in accordance with an embodiment of the present invention.

Claims (11)

Receiving expenditure resolution input information including document date / expiration date / expenditure amount / deposit account information; Completing a first electronic payment for the payment determination input information; When the first electronic payment is completed, setting a funding plan corresponding to the expenditure determination input information and generating a first accounting document according to the funding plan; Completing the second electronic payment for the payment of money according to the set money plan; And  And when the second electronic payment is completed, performing a payment and generating a second accounting document reflecting the spending, and the groupware and the ERP system. The method of claim 1, wherein the first electronic payment for the expense determination input information is completed: Received from the first communication terminal that the input of the payment decision input information is completed, Requesting a first electronic payment of the business content related to the payment resolution to the second communication terminal, And a first electronic payment request for the work content related to the payment decision is approved by the second communication terminal. According to claim 1, The step of completing the second electronic payment for the payment of funds in accordance with the set funds plan, When a payment of funds according to the funding plan is requested, a second electronic payment request is generated for the request for payment of funds; The second electronic payment request is approved by the second electronic payment request for the fund payment request, characterized in that the second electronic payment is completed, the payment method in conjunction with the groupware and ERP system. The method of claim 1, The method of claim 1, wherein the payment is performed in association with the bank's CMS to perform the automatic transfer to the deposit account. The method of claim 1, wherein the expense determination input information is Expenditure resolution processing method incorporating groupware and ERP system, characterized in that it further includes the information on the date of expenditure resolution / account subject / expiration date / proof classification / payment method information. The method of claim 1, wherein the business content related to the spending resolution is: Method of processing payment resolution in connection with groupware and ERP system, characterized in that it is any one of the information related to the preparation of import resolutions, application of equipment and settlement of travel expenses, payment expenditures, payment of down payments and settlement of payments / payments. The method of claim 1, The funding plan is set based on the expected date of expenditure and the amount of the expenditure, wherein the second electronic payment for the payment of the funds includes all the items of payment of payments scheduled on the expected date of expenditure. How to handle expenditure resolution. A computer-readable recording medium in which a program for executing the method of any one of claims 1 to 7 is recorded. A groupware providing means for providing an expenditure determination writing interface for inputting work contents related to the expenditure resolution and an electronic settlement interface for performing an electronic settlement related to the expenditure resolution; And Apparatus for managing settlement of expenditures in connection with groupware and ERP system, including an ERP system providing means for setting up a funding plan related to the expenditure resolution, generating an accounting document according to the funding plan, and performing the expenditure in connection with the groupware providing means. . The method of claim 7, wherein the groupware providing means, An expenditure resolution management module for providing an expenditure resolution writing interface for inputting a business content related to an expenditure resolution, and storing a business content related to the expense resolution written through the expense resolution writing interface in a database; An electronic payment management module for storing an electronic payment request of the business content related to the payment resolution and an approval result of the electronic payment request in a database, and providing an electronic payment interface for electronic payment of the business content related to the payment resolution; An expenditure resolution confirmation request module for transmitting the expenditure resolution confirmation request to an ERP system providing means through a groupware communication module when an electronic payment for the electronic payment request of the business content related to the payment resolution is completed; And And an apparatus for determining settlement of expenses in association with a groupware and an ERP system including a groupware communication module for transmitting and receiving data generated on the groupware providing means and for transmitting and receiving data to and from the outside. According to claim 7, The ERP system providing means, An expenditure resolution confirmation management module for managing whether to approve an expenditure resolution confirmation request; An accounting document generating module for generating an accounting document corresponding to the requesting spending confirmation request when the request for determining the payment decision is approved; A fund plan generation module for generating a fund plan corresponding to the request for confirming the spending decision when the request for confirming the spending decision is approved; A fund settlement management module for performing an electronic settlement request for a fund settlement request according to the fund planning; An accounting processing management module for arranging an accounting profit and loss corresponding to the request for payment of funds, when the electronic payment for the request for payment of funds is approved; A fund settlement completion management module for completing a payment of funds according to the fund settlement request in association with a CMS of a bank; And And an apparatus for managing settlement of costs in connection with groupware and an ERP system including an ERP communication module for transmitting and receiving data generated on the ERP system providing means and data transmission and reception with the outside.

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