KR20020026630A - A business information management method and therein system using of enterprise resource planning, groupware and video conference - Google Patents

Abstract

PURPOSE: A method and a system for the information management of a company using the ERP(Enterprise Resource Planning), a groupware and a video conference are provided to make a company take the company information management service through the integrated company information management system of ASP(Application Service Provider) via the Internet and intranet without constructing a separate system. CONSTITUTION: The manager provides a database server(101) necessary for the sequential company activity such as sales, purchasing, accounting, top manager information and so on, a groupware server(101) managing an e-mail, an electronic bulletin board, an electronic signature, optical document filing, group scheduling, facsimile management and so on, a video conference server(101) directly executing a group work with a remote worker through a network to a customer(102), an accountant(103), a purchasing company(104), a supplier company(105) and a supplier(106) under a security and authentication system. The service is provided by linking with the servers, and partially integrated and selectively provided.

Description

BUSINESS INFORMATION MANAGEMENT METHOD AND THEREIN SYSTEM USING OF ENTERPRISE RESOURCE PLANNING, GROUPWARE AND VIDEO CONFERENCE}

The present invention intends to achieve portal management of information systems between companies through ERP, groupware, and video conferencing. In particular, manufacturers and distributors can use the application program without the need to build a separate information management system development cost and computer equipment. Through the web server of the supporting system, all resources necessary for efficient mutual business activities can be integrated into one system to receive sales management, payment, inventory management, and purchase management as well as management information for predictable management. Alternatively, groupware such as document writing, e-mail, electronic bulletin board, joint schedule management, and electronic payment can be built within a group of medium-sized enterprises. Tax and accounting can also be supported through the enterprise information management system. Integrated management across the enterprise, such as enabling meetings, simply Is to provide a versatile solution that can be solved by combining the intranet.

In many companies including small and medium-sized companies, each business department tends to separate or isolate each business by managing sales, collection, inventory, purchasing, accounting, etc. in each department. There was a problem that caused unnecessary work weighting and disconnection from being impaired and the efficiency of corporate management.

Meanwhile, from the recent spread of computers, in the enterprise, all resources necessary for a series of corporate activities such as production, materials, purchasing sales, human resources, accounting, etc. are integrated into one system, and the company's business processes are advanced. ERP, an integrated information system that enables effective management and smoother work, has emerged.These ERPs include MRP (Material Requirement Planning) in the 1970s, MRP II (Manufacturing Resource Planning), and production management in the 1980s. Has developed from Just In Time (JIT), Total Quality Management (TQM), Management Information Systems (MIS), and Executive Information System (EIS) in the field of management, but excessive R & D costs and computer facilities Due to cost investment, the development is not done and many small and medium size In industry, it is a fact that people cannot benefit from the problem of effectiveness.

In addition, in the e-commerce that has been widely spread with the spread of the Internet in recent years, in business-to-business EC, where both suppliers and consumers of goods are businesses, the efficiency of internal and external business as a part of management innovation (BRP), Efficient supply chain management (SCM), such as reduced delivery time, reduced transaction costs, secure bilateral electronic payments, and efficient linkages with internal information systems. Although it is very important to be able to process purchases in real time, the current e-commerce has not only made it difficult for the purchasing company to manage the information on the goods of a large number of suppliers. In the case of a distribution company, it is required by the purchasing company after receiving information from the supply company. Soy has been a difficult problem to sell the goods.

On the other hand, groupware, an information system that supports and coordinates the activities of an organization, including the decision making of individuals and groups in the company today, includes basic functions such as document creation, application sharing, and interface between people, e-mail, electronic bulletin board, Information distribution functions such as joint schedule management, fax and telephone, decision making functions such as electronic payment, electronic conferencing, and group decision support, flow management functions such as work flow management and automation, database management, professional document search, optical filing, etc. Although it has a function of accumulating information and retrieving information, building a groupware server with virtually all of the above functions is problematic in that many companies including SMEs invest too much R & D and computational equipment costs in terms of efficiency. Remote affiliates within the group share information and work with each other. Performing that it has been very difficult problem.

From this point of view, it is very urgently needed to solve the above problems and to establish an integrated system between companies, companies, affiliates or companies, and between companies, companies, affiliates or companies. In particular, if the collaboration function through video conferencing is directly interworked with the ERP and groupware under the security and authentication system within the remote party, the effectiveness will be very high, and the optimal solution for enterprise information management is provided. It will be said.

Accordingly, the present invention has been made in view of the above-described problems, and in order to enable mutual sharing of information between companies and companies, affiliates in groups, and in-company information under a security and authentication system, each company may use ERP, groupware and The present invention provides the ERP server and the groupware server so that all of the above enterprise management technologies can be interlocked and integrated or selected by utilizing the video conferencing server without investing excessive costs in research and development or building a separate computing equipment. And a method and system for receiving a corporate information management service through the Internet or an intranet through an integrated enterprise information management system of an application service provider including a video conference server.

The present invention for achieving the above object, the supplier (e.g., manufacturers and distributors) to the ERP and video conferencing access using a browser; Buying companies (distributors, etc.) who use ERP and video conferencing access through the browser can interoperate and selectively or selectively support the administrator's web server and web video service's database, groupware and video conferencing through a network such as the Internet or intranet. The above problems have been solved, and furthermore, the present invention seeks to achieve optimal corporate information management by supporting management accounting and financial accounting through the accountants registered in the enterprise information management system. This is the problem to be solved.

In particular, the present invention is a sales management sector, such as sales planning, order shipment, revenue collection, product payment of the distribution industry among users; Purchasing management; Accounting management such as bill management, on-demand payments, and periodic payments; Chief Information Officer; And to solve the above problems by supporting integrated corporate information management such as e-mail, electronic bulletin board, electronic payment, optical filing, group schedule, fax management and the like with video conferencing.

1 is a block diagram of a system according to the present invention provided for performing integrated corporate information management.

2 is a flowchart of a procedure for performing integrated corporate information management of a distributor according to the present invention.

Hereinafter, the present invention will be described in detail with reference to the accompanying drawings. The accompanying drawings are only an embodiment of the present invention, and do not specify the scope of the present invention.

The configuration of the enterprise information management method and the system according to an embodiment of the present invention, as shown in the accompanying drawings, Figure 1, a purchasing company 104, including a consumer 102, an accountant 103, a distributor, etc. as a user Supplier, 105 and supplier 106, including manufacturers and distributors, are supported by the administrator's database server, groupware server, video conferencing server, etc. (101) through a communication network such as the Internet or an intranet. The goal is to achieve optimal corporate information management without having to build a corporate information management system.

In particular, the present invention is to support the enterprise information management of the enterprise, preferably the distribution company and accountant, as shown in the accompanying drawings, Figure 2, the flow of the enterprise information management system according to the present invention is purchased After requesting a quotation or order from the company through the Internet or intranet, confirming the order, and ordering it, establish a purchase plan to specify and produce the goods to be purchased in the case of conventional products, or start the product development for new products. Sales section (A) that manages the collection and receipt of goods, such as sales management, collection management and bill expiration from the shipment and shipment information of the goods ordered by the purchasing company; A purchase section (B) for establishing the purchase plan, processing orders, and instructing purchase to receive products from a supply company (purchasing customer); Companies that perform financial management of the company by performing performance management from the revenue collection information and performance information and the purchase performance, and perform tax management on the basis of details such as cost of sales information, or quality management after the quality management and new product development of the purchase target. Characterized in that the general management section (C).

In more detail, the configuration of the company information management system of the present invention, first, through the database server of the manager, in the sales sector, in order to increase sales and make more accurate sales forecasts, the purchase direction of the source of purchase is converted into VAN (Value Added Network) or manual input. Analyze sales results from the previous year to establish, collect and adjust monthly sales plans for one year to establish annual sales plans, and to minimize changes in sales plans and change purchase plans through demand management. A business planning process that includes establishing a three-month business plan that reflects recent developments and, more closely, a weekly business plan;

For the purpose of requesting the purchase and promptly reflecting the inventory, the entire process from the purchase of the source of purchase or the order of the company to be reflected in the purchase plan, and the process of receiving orders on the Internet from the source of demand, to provide information to the customer regardless of time and place. When a customer requests a quotation using the Internet, a quotation request process is received and answered and paid by the head office, and dispatch management work on the dispatch request, release management, transportation cost, and equipment for minimizing logistics costs through optimal shipment management. Shipping management process that enables the user to check the status of order processing on the Internet directly from the cost calculation and payment request tasks such as loading and loading, and the customer. State that includes the process of handling the goods, the transfer of goods to the warehouse Door-to-door process;

In order to secure mutual transparency between customers and prevent bad debts in advance, it manages account ledgers to check each other's transaction history for one month, discounts to minimize bad debts, and issuing tax invoices on an occasional or monthly basis. To manage the accounts receivable, the sales management process, which manages the export performance, and the accounts receivable by the type of supply and demand. When the expiration date of the collected notes arrives for accurate management of the accounts receivable, the collection management process, which is the task of adding or subtracting the balance of accounts receivable according to the collection form of cash, embroidery papers, and the draft papers. Deferred account balance is settled by settlement or default Receipt collection process including the bill handling process of the bill;

In order to eliminate the cause of the return through thorough return cause analysis, request the return from the return collection department to the quality control department, and the quality control department examines the return cause by analyzing the return cause, and then checks the current inventory level at all times. In order to minimize logistics costs through optimized shipment management, this is a task of managing goods that are moved between departments or warehouses within the company. When goods are released from the warehouse, they are registered at the warehouse and goods are received at the warehouse. To manage goods, goods, and parts, four times a year, the inventory management table is prepared based on the inventory of goods. After the inventory, the inventory is prepared and the error amount is processed according to company regulations and then returned to inventory. In order to eliminate the cause of defects through the repair and reconciliation process, the defective product management process includes collecting defects and returning them to the relevant departments, and managing the defective items through the restocking process. ,

Second, in the purchasing area, in order to minimize inventory and reduce inventory maintenance costs due to the decrease of inventory levels and maintain the same-day settlement, the purchased goods are stored in the warehouse until shipment and the collection and delivery of goods are managed in detail. In order to maintain proper inventory by establishing monthly purchasing plan, purchase planning process by ordering and processing order by each customer to maintain proper inventory, shorten order time Products delivered by the goods supplier to improve the quality of the product through the order processing process and supplier management by establishing an ordering plan for each customer and item to secure high quality stock at a planned and stable order and at low cost. Payment management process that pays for the quantity passed and returns in case of defect Consists of a purchase management process that includes,

Third, in the accounting sector, the discount endorsement of expired notes and the endorsement of the endorsement of expiration notes and expedited balances of maturity notes are included in the account book. In order to grasp the expiration notes and expiration notes, the bank records the expiration notes and the expiration status when the expiration of notes arrives in the account book, and collects the notes to the bank to identify the expiration balance of the bank notes. Bank deposit management process and deposit of the amount of banknotes, which are the post-management of bank notes and the status of bankruptcy by recording the bankruptcy slip and the default status when the bankruptcy occurs, the bank statement and the status of bankruptcy in case of default bills A bill management process, including a bank deposit process, which is a post-management of the default slip and account book;

In order to identify the balance by each occurrence of debt, the payment slip is a task to determine the payment date and amount of payment for each debt incurred for the debt now, and to process the batch documents by the payment date and the case after the payment is made. Periodic payment subject processing, which is the task of determining the payment date and payment amount for each occurrence of debt for the processing process, payment of the debt, and the payment amount by the payment date and the customer after the payment of the periodic payment target for the batch slip processing. Periodic payment history reconciliation process, which registers employees, and periodical payment slip processing process for processing batch documents by payment date and customer after reconciliation of periodical payment history in order to identify the balance of each occurrence of debts Status, VAT report, VAT payment history, summary table by submitter, tax breakdown statement, It consists of the occasional or periodic payment process including the management of the VAT report, which is a post-management of the tax invoice by each customer, the tax rate statement, the cash register statement, the tax receipt statement for the purchase tax deduction, the purchase tax summary for the purchaser, and the total bill for each purchaser. It is.

Fourth, in the chief executives' department, in order to grasp the company's sales results quickly and accurately, it is possible to quickly and accurately grasp the year, monthly sales target comparison process, and sales performance by customer in order to implement the results as a graph. Year to implement the results as a graph, sales process of major customers by month, and year to month to show the results of sales by each employee to quickly and accurately grasp the sales performance by sales employee, process of sales to the major customers by month and balance by account Check the balance status process to check the company's accounts receivable and account purchase status in order to quickly and accurately understand the current status, the bill status processing process to analyze the bills received and bills to facilitate the financial planning, and the current inventory status. Understand the inventory status of the entire company to easily establish purchase and sales plans It consists of the CEO information process, including the process of inquiry Availability.

Group and bulletin boards can be created and managed for efficient use of e-mail and shared information, a system that allows users (suppliers and purchasing companies) connected to the network to send and receive documents and messages through the groupware server of the administrator. Optical filing system, which is a system that allows electronic drafting and payment processing on individual PCs through computerization of electronic bulletin boards and work flows, and keeps completed documents and uses them for work by systematic management and search. In addition to daily, weekly and monthly schedule management of individual and work groups, and account and network information management functions, group schedule management and system users can increase productivity of individual and work group units. Send and receive fax documents from your personal computer screen without a separate modem Consists of a configuration that includes the fax management, such as a system that can be immediately referred to the electronic payment.

In addition, through the video conference server of the administrator, the system is used to facilitate the purpose through smooth transactions and meetings even when the person in charge is not in the same place between the company and the company or in the groupware area. The video conferencing service is configured in conjunction with the ERP and groupware in order to transmit images, video, voice, and other various information through an intranet, and to easily make a decision without restriction of time and place.

Therefore, the present invention can achieve the management of the company in a variety of ways, efficiently without having to build a separate expensive enterprise information management system by supporting the server through the communication network, such as the Internet or intranet of the server, do not separately build a server Not only is the computer management staff following unnecessary, it also enables integrated information sharing, sectoral information sharing and selective information sharing among all the companies subscribed to according to the service product, and simple training even if the company does not have specialized knowledge in the field of business management. An integrated corporate information management system that can process and process data for easy use by everyone, not only to achieve a close and organic cooperative system among business departments, but also to receive information from the top management level from time to time for management strategy. To provide subscribers The features.

As described above, the present invention can reduce the investment cost because the user (supplier and purchaser, etc.) do not need to establish a separate enterprise information management system R & D and computing equipment, anyone without professional knowledge Not only does it require extra manpower because it can be easily provided with the desired information, and conventional companies can easily adjust the purchasing plan by establishing a purchase plan in consideration of product inventory, purchase status, etc. In addition, it is possible to establish a rapid supply and demand plan through inventory management linked with the purchase plan, and the system can be used regardless of time and region. Therefore, the field data can be directly processed in the field, minimizing manual work and managing by paper. Not only can it be excluded, it can also be used for input, output, inquiry and payment between remote locations. It can save time, money and increase work efficiency.

In addition, it is possible to implement a paperless office environment with an automatic payment system, and the company-wide information sharing enables the sharing of company-wide information because one of the purchasing company and the purchasing company does not monopolize the commerce. Information reliability is also improved by sharing with, and the effect of improving the reliability of the company by checking the order information of the customer.

Claims (3)

In the information management method between the company-to-company, each subsidiary in the group, or each company, the manager may include: a database server 101 necessary for a series of corporate activities such as sales, purchasing, accounting, and chief executive information; A groupware server 101 such as e-mail, electronic bulletin board, electronic payment, optical filing, group schedule management, and fax management; The customer 102, accountant 103, and purchasing company 104, which is a user via the Internet or an intranet under a security and authentication system, has a video conferencing server 101 for allowing a remote party to directly collaborate through the network. ), To establish a separate corporate information management system by interworking, divisionally integrating or selectively providing the server to the supplying company 105 and the supplier 106, between the company and the company, each affiliate in the group, or within each company. Corporate information management method characterized in that the comprehensive corporate information management can be achieved without having to. The method of claim 1, further comprising: a database server provided by an administrator for managing company information between a company and a company, between each affiliate in a group, or each company; Groupware server; Corporate information management system comprising a video conferencing server (101). 3. The system of claim 2, further comprising: an administrator's database server; Groupware server; Year or month sales plan management in the sales department (A) of the distribution company, preferably through the database server of the manager in interworking, departmental integration or optionally providing the user with the video conference server 101; Sequential order shipment management of receipt of orders, request for quotation, shipment control and handling of goods from purchasing company; Revenue collection processing of sales management, collection management, bill expiration processing; Providing a product payment management solution for return management, other goods issue, payment adjustment and defective product management, and providing a purchase management solution for inventory management, purchase planning, order management and payment management in the purchasing sector (B), and accounting division (C Discounted endorsement, processing of maturity notes, storage of notes received, bankruptcy bills, bill management of bank deposits; Provide on-the-fly or periodic payment management solutions for occasional payment subject processing, occasional payment slips, periodic payment target processing, periodic payment history adjustment, periodic payment slip processing, and VAT return management, and compared to sales targets in the Chief Executive Division (C), Provides major customer sales, balances, bills, and inventory management solutions, and manages e-mails, electronic bulletin boards, electronic payments, optical filings, and group schedules between corporate-to-company and intra-corporate companies through the groupware server of the manager. And a fax management solution, the enterprise information management system characterized in that it provides a solution that can be directly performed by the collaboration between the personnel through the video conferencing server 101 of the administrator.