KR20040104821A - System and method for storing archives automatically using archieves scanner having bar-code reader - Google Patents

Abstract

PURPOSE: A system and a method for automatically storing documents using a document scanner equipped with a barcode reader for reading a barcode or a hologram are provided to automatically classify/store the documents to a computer system connected to the scanner by using an ID code marked on the paper document as the paper document is scanned. CONSTITUTION: A scanning system(10) is equipped with an automatic feeder(12) automatically feeding multiple printing, the barcode reader(14) generating/transferring barcode information by reading the barcode, and the scanner(16) generating/transferring an image file by scanning the printing. The computer system(20) is equipped with an interface(22) receiving the barcode information and the image file, and a hard disk(24). The hard disk includes a processing module(26) generating a folder using the barcode information as a folder name and storing the image file in the generated folder.

Description

Automatic document storage system and method using a document scanner equipped with a barcode reader {SYSTEM AND METHOD FOR STORING ARCHIVES AUTOMATICALLY USING ARCHIEVES SCANNER HAVING BAR-CODE READER}

The present invention relates to an automatic document storage system using a document scanner equipped with a barcode reader, and more particularly to an identifier having information on a classification scheme in a document to be scanned, for example, a barcode, a hologram, etc. The present invention relates to a document automatic storage system and method for recognizing using a document scanner and transmitting recognition information of a scanner to a connected computer system and immediately storing the document according to a classification scheme.

In the early working environment, more than 90% of the intellectual property owned by companies existed as paper documents, and these paper documents were converted into electronic documents due to the inconvenience of archiving. These electronically generated documents (files and data) ) Has evolved into the management of corporate assets and knowledge.

In the past, the specification was created by someone in the office only as needed, and was kept out of simple meaning until the moment it was discarded. However, recent documents have introduced the concept of a life cycle, which has been applied to industrial products in all information derived from documents, from creation to disposal, to develop documents into the meaning of knowledge, not just the meaning of documents. In order to manage such a series of processes and information, the system and application of technology such as network, personal computer, database, etc. became the basis of the electronic document management system. Due to the generalization of the computer environment, the documents themselves are being electronicized, and the management of such electronic documents becomes more effective than the existing paper document management as it is an effective tool for improving the productivity of the company, such as the quick search of information and the sharing of information among users. The system environment has emerged as an inevitable trend.

Even in the office environment, dozens and hundreds of paper documents spill out every day. One means of converting such paper documents into electronicized documents is a scanner. The paper document scanned by the scanner may be converted into electronic data such as pdf format and stored on a computer.

Nowadays, there is a high-speed scanner that can scan a large amount of paper documents at high speed, which facilitates the conversion of electronic documents. However, scanning a paper document and storing it as an electronic document is also unsuitable for human processing due to the continuation of a simple mechanically repeated task, and thus a need for a new technology is emerging.

SUMMARY OF THE INVENTION The present invention is directed to the above-mentioned necessity, a barcode which is automatically classified and stored in a computer system connected to a scanner at the same time as scanning by using an identification number printed or printed on a paper document to be scanned when the paper document is scanned. An object of the present invention is to provide an automatic document storage system using a document scanner equipped with a reader.

In addition, another object of the present invention is to provide a method for automatically storing a document using a document scanner equipped with a barcode reader for automatically classifying and storing scanned images in a computer system using an identification number.

1 is a block diagram of an automatic document storage system using a document scanner equipped with a barcode reader according to the present invention.

Figure 2 is a flow chart for explaining the operation of the automatic document storage system using a document scanner equipped with a barcode reader according to the present invention.

*** Explanation of symbols on the main parts of the drawing ***

10: scanning system 12: automatic document feeder

14 Barcode Reader 16: Scanner

20: computer system 22: interface unit

24: hard disk 26: processing module

In order to achieve the above object, the document automatic storage system using a document scanner equipped with a bar code reader according to the present invention, automatically feeds and scans a plurality of prints printed with a bar code at a predetermined position to generate an image file, A document automatic storage system using a document scanner equipped with a bar code reader for classifying and storing image files according to a predetermined classification system, the automatic document feeder for automatically feeding a plurality of printed matters, generating barcode information by reading barcodes, and generating barcode information. A scanning system comprising a barcode reader for transmitting information and a scanner for scanning the printed matter to generate an image file and transmitting the image file; And a hard disk on which a first interface unit for receiving barcode information, a second interface unit for receiving image files, a folder having barcode information as a folder name, and a processing module for storing image files in the generated folder are installed. It characterized in that it comprises a computer system.

Preferably, the bar code reader reads the bar code at least faster than the scanner scans the print.

The hard disk may include a barcode memory for temporarily storing barcode information and an image memory for storing image files.

The processing module, in storing the image file, stores the file as a file name including a folder name and a number according to the received order of the image file.

In addition, each printout is to print a barcode only on the first printout of the printouts to be stored in the same folder, wherein the processing module, the image file received while the barcode information is not received has the same folder name as the recently received barcode information Save it in a folder.

In addition, in order to achieve the above another object, the document automatic storage method using a document scanner equipped with a barcode reader according to the present invention, the image file by automatically feeding and scanning a plurality of prints printed with a bar code at a predetermined position A method of automatically storing a document using a document scanner provided with a barcode reader for generating and classifying and storing image files according to a predetermined classification scheme, the method comprising: a first step of reading a barcode by a barcode reader to generate barcode information; A second step of transmitting a barcode information by the barcode reader; A third step of the document scanner scanning the printed matter to generate an image file; A fourth step of transmitting, by the document scanner, the generated image file; A fifth step of receiving barcode information and generating a folder having the barcode information as a folder name; And a sixth step of receiving the image file and classifying and storing the image file in the created folder, wherein the first and third steps and the fourth and fifth steps are performed regardless of the order. It is done.

Preferably, the sixth step may include a sixth step of storing the image file in a temporary folder when the generation of the folder is not completed when the image file is received; And when the creation of the folder is completed, step 6-2 of moving the image file stored in the temporary folder to the created folder and storing it.

Further, in order to achieve the above another object, another embodiment of the automatic document storage method using a document scanner equipped with a bar code reader according to the present invention, a group in which a bar code representing a predetermined classification scheme is printed only on the first printed matter A method of automatically storing a document using a document scanner equipped with a barcode reader for automatically feeding and scanning a plurality of printed matter consisting of a set of printed matter, generating an image file, and classifying and storing the image file according to a classification system. A first step of the barcode reader reading the barcode to generate and transmit barcode information; A second step of the document scanner sequentially scanning a plurality of printed matters to generate and transmit an image file; Receiving a barcode information, generating a folder having the barcode information as a folder name, and updating the barcode information in a predetermined memory; And a fourth step of receiving an image file for each printed matter and classifying and storing the image file in a folder having the same folder name as the barcode information stored in the memory, wherein the second and third steps are performed in any order. It is characterized by.

Preferably, in the fourth step, the image file is stored as a file name including barcode information stored in the memory and a number indicating the order in which the image file is received.

Hereinafter, with reference to the accompanying drawings will be described in detail the advantages, features and preferred embodiments of the present invention.

1 is a block diagram of an automatic document storage system using a document scanner equipped with a barcode reader according to the present invention. As shown in FIG. 1, the configuration of an automatic document storage system using a document scanner equipped with a barcode reader according to the present invention includes automatic feeding and scanning of a plurality of printed sheets to be scanned and barcodes printed on each sheet. Scanning system 10 for transmitting the image file and the barcode information generated by the scanning by reading each, and receiving the barcode information and the scanned image file from the scanning system to create a folder on the hard disk according to the barcode information And a computer system 20 for classifying and storing the received image files. The scanning system 10 and the computer system 20 are connected by mutual cables to transmit and receive data. For this purpose, the scanning system and the computer system are provided with an interface unit (port). In this case, the cable is used to connect the scanning system and one computer system. When connecting two or more computer systems, that is, a computer system on a local or remote network, the scanning system and the computer system are interconnected by a network. To transmit and receive data. Network is a concept encompassing the Internet or wired and wireless communication network, in this case, the interface unit mounted on the scanning system and the computer system will be a communication means such as a LAN card. Since the connection between the scanning system and the computer system through a network is a known technology, a detailed description thereof will be omitted. Hereinafter, the case where the scanning system and the computer system are connected by a cable will be described.

The scanning system 10 according to the present invention includes an automatic paper feeder 12 for automatically feeding a plurality of printed sheets or photographs (hereinafter referred to as 'prints') to be scanned, and reading barcodes printed on each printed matter. And scanning each printed matter fed by the barcode reader 14 and the automatic paper feeder to transmit the read barcode information to the computer system 20 to generate an image file and to transmit the generated image file to the computer system 20. The scanner 16 is provided.

The automatic paper feeder 12 according to the present invention is mounted on the cover upper surface of the scanner 16 to insert / eject the printed matter contained in the tray into the scanner one by one so that the scanner 16 can scan. Since the configuration and operation of the automatic sheet feeder 12 are already known in a copier or scanner, detailed descriptions thereof will be omitted.

The barcode reader 14 according to the present invention reads the barcode of the printed matter inserted by the automatic sheet feeder 12, and is connected to the computer system 20 via a cable to transmit the read barcode information. The barcode information indicates the folder name where the image file for the printed matter will be stored in the computer system 20. The barcode reader 14 may be mounted on the top of the automatic document feeder 12 or on the bottom of the scanner cover. More specifically, when the automatic sheet feeder 12 is configured to place the printed matter with the printed side facing up, the barcode reader 14 is mounted on the upper portion of the automatic sheet feeder to read the printed barcode. In this case, the automatic document feeder inserts the first printed matter into the scanner. On the other hand, when the automatic feeder 12 is configured to place the print with the printed side facing down, the barcode reader 14 is mounted on the bottom of the cover of the scanner 16 to read the barcode of the inserted print. To help. The mounting position of the bar code reader 14 is a preferred embodiment, and can be freely modified according to the scanning method or the form of the automatic paper feeder 12.

The scanner 16 according to the present invention scans the printed matter inserted through the automatic sheet feeder 12 to generate an image file, and transmits the generated image file to the computer system 20. To this end, the scanner 16 and the computer system are connected by a cable for data transmission and reception. In addition, the scanner 16 may be both a scanner for scanning only one side of the print and a double-sided scanner for scanning both sides of the print.

In the printed matter according to the present invention, a barcode and contents to be scanned are printed. Preferably, the barcode is printed only on the first printed matter among a plurality of printed matters to be stored in the same folder. For example, if there is a printout to be stored in the '20030101001' folder, a printout to be stored in the '20030101002' folder, and a printout to be stored in the '20030101003' folder, only the first sheet of printouts to be stored in each folder has a barcode indicating the folder name. Print it. That is, a barcode indicating '20030101001' is printed only on the first sheet of the plurality of printed matters to be stored in the '20030101001' folder. Thus, the barcode information from the barcode reader 14 and the image file from the scanner 16 are transferred to the computer system 20 for the first chapter on which the barcode is printed, but only the image file for the remaining chapters.

The computer system 20 according to the present invention receives the barcode information from the barcode reader 14 to generate a folder, and receives the scanned image file from the scanner 16 and stores it in the generated folder. The computer system 20 is a general computer system including a central processing unit, a hard disk, an input / output device, and the like, and any type of computer such as a personal computer, a notebook, a workstation, a Macintosh, and the like can be used.

The computer system 20 is connected to the barcode reader 14 and the scanner 16 via a cable, respectively, and an interface unit 22 for receiving data, and generates folders according to barcode information and stores image files. A hard disk 24 is provided, and a processing module 26 (scanner driver) is installed in the hard disk 24 to perform operations such as folder generation and classification storage of image files.

The interface unit 22 according to the present invention is a port connected to the barcode reader 14 and the scanner 16 via a cable, and a USB port, an RS232C port, and a SCSI may be used. Preferably, the barcode reader 14 is connected to the RS232C port and the scanner 16 is connected to the SCSI.

The hard disk 24 according to the present invention has a memory (barcode buffer) for temporarily storing the received barcode information and a memory for storing the image file.

The processing module 26 according to the present invention is a module installed and driven on the hard disk 24 and may be included in a driver of the scanner or installed as a separate application. The processing module 26 generates a folder using the barcode information received from the barcode reader 14 to the interface unit 22 as a folder name, and stores the image file received from the scanner 16 into the interface unit in the generated folder. do. In addition, if a folder is not yet created at the time of receiving the image file, the image file is stored in a temporary folder, and when the folder generation is completed, the image file of the temporary folder is moved to the created folder and stored. Image files received after folder creation will be saved directly to the created folder. Therefore, unlike the conventional method in which the user creates a folder separately and names the image file and stores it directly, the processing module automatically creates a folder and classifies and stores the image file, thereby significantly improving work processing speed and working. Significantly reduce personnel and costs.

The operation of the processing module will be described in more detail with reference to FIG. 2.

Figure 2 is a flow chart for explaining the operation of the automatic document storage system using a document scanner equipped with a barcode reader according to the present invention. Referring to Figure 2 describes the operation of the automatic document storage system using a document scanner equipped with a bar code reader according to the present invention.

When the operation button is pressed after placing the printed matter on the automatic feeder 12 of the scanning system 10, the automatic feeder inserts the printed matter into the scanner 16 one by one. At this time, the barcode reader 14 scans the barcode in the printed matter and transmits the scanned barcode information to the computer system 20 (ST200 to ST210). In addition, the scanner 16 scans the printed matter inserted by the automatic sheet feeder 12 to generate an image file and transmits the generated file to the computer system 20 (ST215 and ST220). In this case, the barcode reader 14 should scan the barcode at the moment the printed matter is moved by the automatic paper feeder, so that the barcode reader 14 should be capable of high speed scanning. In addition, since the computer system 20 creates a folder according to the barcode information and stores the image file in the generated folder, the barcode information should be generated and transmitted at least faster than the image file. To this end, the scanning speed of the barcode reader is at least faster than the scanning speed of the scanner. In addition, as described above, since the barcode is printed only on the first sheet of the printed matter to be stored in the same folder, the barcode information and the image file are transmitted when the first sheet is supplied, but only the image file when the remaining sheets are supplied. Will be sent.

The computer system 20 receives the barcode information transmitted from the barcode reader 14 via the interface unit 22, and the processing module 26 creates a folder having the same name as the barcode information. In addition, when the image file is transmitted from the scanner 16, the interface unit 22 receives it (ST225 to ST240). As described above, the RS232C port is used as the interface unit 22 for connecting to the barcode reader 14, and SCSI is used as the interface unit 22 for connecting with the scanner 16. In addition, the received barcode information is stored in a barcode buffer (memory) of the hard disk 24, and a folder is created in the image memory. The barcode information stored in the barcode buffer is updated with the new barcode information when new barcode information is received.

The processing module 26 determines whether the folder has been created and stores the received image file in the created folder if the folder creation is completed, and stores the received image file in the temporary folder if the folder is not yet created (ST245 to ST255). As described above, the name of the generated folder is the same as the bar code information, and the name of the image file to be stored includes the folder name (bar code information) and the number according to the received order. In addition, the image file is to be stored in a predetermined format (for example, TIF, JPG, GIF, etc.). For example, if the barcode information is '20030101001', after creating a folder called '20030101001', the first received image file is named '20030101001_001' and the second received image file is named '20030101001_002'. At this time, the folder name ('20030101001') can be obtained by extracting the barcode information stored in the barcode buffer (memory), and the number according to the reception order of the image file is provided with a separate counter or the number of image files stored in the folder. Available through

First, in the case of having a counter, when the barcode information is received, the counter is initialized to '0' and the counter is incremented by '1' each time an image file is received. Thus, the value of the counter becomes the number (order) of the image file currently received. In addition, when the barcode information (new barcode information) is received later, the counter is initialized to '0'.

In addition, when using the number of image files already stored in the storage folder of the image file, when the image file is received, the processing module 26 extracts the barcode information of the barcode buffer to specify the storage folder of the image file. Next, the number of image files stored in the storage folder is counted, and the number of the image file is determined by adding '1' to the counted number. For example, if there is no image file in the folder, the image file will be numbered '1'.

In addition, as described above, since the barcode is printed only on the first sheet of prints to be stored in the same folder, when the barcode information is received for the first sheet, the barcode is created and then the received image file is stored in the created folder. Save as a name including the name and number, and if only the image file is transferred without transmitting the barcode information, it should be saved as a name including the folder name and number in the previously created folder. In this case, the processing module 26 may specify a folder in which the image file is to be stored through the barcode information stored in the barcode buffer. In addition, since the barcode buffer is updated with the new barcode information when new barcode information is received, the image file received thereafter is stored in a folder generated according to the new barcode information.

For example, when the barcode information '20030101001' is received by the interface unit 22, the processing module 26 creates a '20030101001' folder, and when the first image file is received by the interface unit, the processing module 26 stores it as '20030101001_001'. At this time, since the barcode information '20030101001' is stored in the barcode buffer, the image file received while the barcode information is not transmitted is stored as '20030101001_002', '20030101001_003', ... in the '20030101001' folder. The number of image files is obtained through the number of image files stored in a counter or a storage folder as described above. Meanwhile, when the barcode information '20030101002' is received, the barcode buffer value is changed to the new barcode information '20030101002', so the processing module 26 creates the '20030101002' folder and refers to the barcode buffer for the image file received thereafter. Therefore, it is stored as '20030101002_001', '20030101002_002', ... in the '20030101002' folder.

In addition, when the image file is stored in the temporary folder, when the folder generation is completed, a signal corresponding thereto is transmitted to the processing module 26, and the processing module moves the image file of the temporary folder to the generated folder and stores it ( ST260, ST265). At this time, the image file of the temporary folder is moved to a folder having the same folder name as the barcode information stored in the barcode buffer, and even if two folders are created due to the difference between the transmission speed of the barcode information and the creation speed of the folder. Contains the name of the folder to be saved, so you can move each image file to the correct folder.

Variant

The automatic document storage system using a document scanner equipped with a barcode reader according to the present invention may use various types of identifiers in addition to a barcode to indicate a folder name in which image files for each printed matter are classified and stored. That is, a three-dimensional barcode or a hologram may be used as an identifier indicating a folder name. In this case, a recognition means for recognizing each identifier may be used instead of a barcode reader.

In addition, the identifier of the barcode may include the path of the folder together with the name of the folder to be generated. For example, if the folder to be created is '20030101001' and the path of the folder is 'C: \ SCANDATA', the identifier may include the path information and the folder name together as 'C: \ SCANDATAAN20030101001'.

As described above, the automatic document storage system using a document scanner equipped with a bar code reader according to the present invention can perform a task of scanning and storing a large number of prints in a computer system, thereby improving the processing speed of the work. Rather, it has a significant effect on reducing manpower and costs.

In other words, the automatic document storage system using a document scanner equipped with a barcode reader according to the present invention,

First, it automatically feeds a plurality of printed matters, scans and sends them, and reads and sends barcodes printed on printed matters, automatically creates folders according to barcode information, and automatically saves image files, thereby improving work processing speed and processing personnel. Can be significantly reduced,

Secondly, since the scanning speed of the barcode reader is at least faster than the scanning speed of the scanner, it is possible to prevent the scanned image file from being stored in the wrong folder, thereby improving the accuracy of the operation.

Third, it is easy to apply and easy to use because it is possible to print only a barcode on a conventional general printed matter and to print a barcode only on the first sheet of prints to be stored in the same folder without printing the barcode on the entire printed matter.

Fourthly, when using a high-performance barcode reader, the barcode can be read regardless of the position of the barcode on the print or the direction of the barcode (horizontal or vertical), so that it is easy to apply to various types of prints.

Finally, the position of the barcode reader can be freely modified according to the feeding method of the automatic paper feeder or the scanning method of the scanner, and various identifiers such as 3D barcodes or holograms can be used in addition to the general barcodes, so that the application is wide.

While the preferred embodiments of the present invention have been described using specific terms, such descriptions are for illustrative purposes only, and it is understood that various changes and modifications may be made without departing from the spirit and scope of the following claims. Should be done.

Claims (9)

An automatic document storage system using a document scanner equipped with a barcode reader which automatically feeds and scans a plurality of prints printed with a bar code at a predetermined position to generate an image file, and classifies and stores the image file according to a predetermined classification system. , An automatic paper feeder for automatically feeding the plurality of printed matters, the barcode reader to generate the barcode information by reading the barcode, and the barcode reader to transmit the barcode information, and to generate the image file by scanning the printed matter, and to transmit the image file. A scanning system having a scanner; And The first interface unit for receiving the bar code information, the second interface unit for receiving the image file and a processing module for generating a folder with the barcode information as a folder name and storing the image file in the generated folder are installed. Automatic document storage system using a document scanner equipped with a bar code reader, characterized in that it comprises a computer system having a hard disk. The method of claim 1, And the speed at which the barcode reader reads the barcode is at least faster than the scanner scans the printed matter. The method of claim 1, The hard disk, A barcode memory for temporarily storing the barcode information; And Automatic image storage system using a document scanner equipped with a barcode reader characterized in that it comprises an image memory for storing the image file. The method of claim 1, The processing module, And storing the image file as a file name including the folder name and a number according to the received order of the image file. The method of claim 1, Each printed matter above, The barcode is printed only on the first printed matter to be stored in the same folder. The processing module, And the image file received while the bar code information is not received is stored in a folder having the same folder name as the recently received bar code information. An automatic document storage method using a document scanner equipped with a barcode reader for automatically feeding and scanning a plurality of prints printed with a bar code at a predetermined position to generate an image file, and classifying and storing the image file according to a predetermined classification scheme. , A first step of the barcode reader reading the barcode to generate barcode information; A second step of the barcode reader transmitting the barcode information; A third step of the document scanner scanning the printed matter to generate an image file; A fourth step of transmitting, by the document scanner, the generated image file; A fifth step of receiving the barcode information and generating a folder having the barcode information as a folder name; And A sixth step of receiving the image file and classifying and storing the image file in the created folder; The first step and the third step, and the fourth step and the fifth step are performed regardless of the order of the document automatic storage method using a document scanner equipped with a barcode reader. The method of claim 6, The sixth step, If the generation of the folder is not completed when the image file is received, step 6-1 of storing the image file in a temporary folder; And When the creation of the folder is completed, step 6-2 of moving the image file stored in the temporary folder to the created folder and storing the document automatically using a document scanner equipped with a barcode reader Way. For a plurality of printed matters consisting of a group of prints in which a bar code representing a predetermined classification system is printed only on the first printed matter, the printed matter is automatically fed and scanned to generate an image file, and the image file is classified according to the classification system. An automatic document storage method using a document scanner equipped with a bar code reader to store, A first step of the barcode reader reading the barcode to generate and transmit barcode information; A second step of the document scanner sequentially scanning the plurality of printed matters to generate and transmit an image file; A third step of receiving the barcode information, generating a folder having the barcode information as a folder name, and updating the barcode information in a predetermined memory; And A fourth step of receiving the image file for each printed matter and classifying and storing the image file in a folder having the same folder name as the barcode information stored in the memory; And the second step and the third step are performed irrespective of the order. The method of claim 8, In the fourth step, And storing the image file as a file name including the bar code information stored in the memory and a number indicating the order in which the image file is received.