KR20020003868A - A method for computer controlled distribution of information over a number of different communication systems and a system for the accomplishment of the method - Google Patents

Abstract

The present invention relates to a method and system for computer controlled distribution of information via a number of different communication systems from a computer based sender system (1) in a correspondence system arranged for the generation of electronic data for controlling a number of printers (8). will be. The control unit 9 is arranged in each transmission line for transmitting the above-mentioned electronic data to the printer 8. Upon activation the control unit receives the data intended for the printer and transmits it to the database 2 arranged for this purpose during the interruption of the transmission to the printer 8. The database is provided with a comprehensive directory 16 of addresses, including electronic addresses available based on the relevant recipient identification transmitted from the sender system 1 via the control unit 9 and, if the address is available, Obtain the appropriate electronic address of the directory after the information has been sent to the address queried via electronic distribution. For recipient identification sent to a database in which an electronic address cannot be obtained, the above mentioned data is sent to each printer 8 for printing of a document that can be sent by mail.

Description

A METHOD FOR COMPUTER CONTROLLED DISTRIBUTION OF INFORMATION OVER A NUMBER OF DIFFERENT COMMUNICATION SYSTEMS AND A SYSTEM FOR THE ACCOMPLISHMENT OF THE METHOD}

For the transmission of document information between different companies or between other entities such as companies and individuals, there are two distribution systems available via letter mail and electronic wireless transmission such as fax or email. Particularly within the business community, we want to reduce the use of letter mail, which causes the use and consumption of much paper for envelopes as well as documents. At the same time, postage is expensive and postal services are relatively slow and sometimes unreliable. By using a fax, paper use is reduced and the information reaches the recipient very quickly. In addition, the sender can obtain confirmation that the information has been reached. Email offers a big advantage. The transmission of information to a certain extent can be completely replaced without the use of paper, and if the information is recorded in a computer memory on the sender's premises and transmitted and read on the recipient's computer monitor, the recipient can store the message electronically. Can be determined, on paper or not stored at all. An inherent advantage of email is that electronically stored information can be used by senders and recipients to send and edit, in whole or in part, for a store or business file so that it can be used for data processing.

Although electronic communications have significant advantages over letter mail, letter mail is still used on a large scale, especially for personal mail as well as outgoing mail from companies with equipment generally available for electronic communication.

Although the equipment is available, there are several reasons for electronic communication to be used in a limited range. There may always be documents that are only suitable for physical transport in original materials such as signed legal documents and in bulky materials such as books and other extended printed materials. However, one reason to be largely eliminated is because at the sender side it is uncertain which means and which assistants have the ease of receiving and processing the information transmitted electronically. On the other hand, virtually every conceivable correspondence has a known postal address, which means that postal services are used to communicate large amounts of communication. For example, authorities such as authorities and banks regularly use postal services for messages, enforcement orders, transaction confirmations, account communications and invoices. Despite all the above advantages, the relatively common use of electronic communications is limited to messages between companies and other entities with close interaction and frequent exchange of information.

The above is the case where great benefits can be made in companies, institutions and authorities if the postal service can be replaced by electronic communication whenever possible. The gain is in that it can be generated by the sender considerably in a more reasonable way than when using a postal service as well as a real service with reasonable and minimal manual operation, especially in digital form before paper documents can be activated. It is in the fact that the payee can be used by direct processing and input to the author when it is to be transmitted manually. This is particularly evident where explanations are considered, as most companies today use computers to generate bookkeeping, ledger input, and financial reports by data processing. Therefore, invoices, bank financial statements, etc. need to be manually entered to be aggregated in data processing.

The present invention relates to a computer controlled method of distributing information over a number of different communication systems and a system for achieving the method.

1 is a block diagram of a system that takes into account the functionality for generation and distribution of information at the sender side.

2 is a corresponding block diagram that takes into account the functionality of the system to receive information.

The present invention relates to a method for computer controlled selection of a distribution path for various types of information generated at the sender's side in such a way that the maximum available distribution path is selected. The invention also relates to a communication and process system for carrying out the method.

The intended information is generated in data form on the sender side and sent in a "distribution exchange" that analyzes the information with respect to the receiving address and type, and selects the best communication path used based on the analysis and then takes charge of the distribution. The method and the system for implementing the method provide both the sender and the recipient a number of opportunities for the high level of rationalization of the generation and additional processing of the information.

Another important advantage of the present invention is that it provides a high level of safety against improper data processing on both the sender and recipient side. Similarly, high security is achieved against the use of information on unauthorized entities and against misaddressing.

An additional and very important advantage is that the system can be delivered and used on the user side without requiring expansion installation work, and much of the work in the form of using the new computer program and inputting the basic data for individual training is provided in the present invention. Can be eliminated by use of the method and system according to the invention.

The method and system of the present invention will be described in more detail with reference to the following drawings.

The following methods and systems are described in application mode to describe the information in account book communications within a company or institution. Listed below are the most important processes and documents involved within the accounting.

I. Debit procedure

1. Create debit data based on recorded mail, work performed, etc.

2. Determination of Debit Data

a) address

b) specification

c) quantity

d) deadline

3. Internal recording of debit data for the purpose of describing

a) circle

b) subsequent payment

c) financial reporting

4. Generate invoices in the form determined by the distribution method (see point 5)

5. Distribute the invoice in any of the following ways

a) postal service

b) by fax

c) by email via the printer on the recipient's side

d) Direct electronic transmission of data to the recipient's data system in accordance with approved addressing.

II. Receive process

1. Reach invoice / invoicing data through

a) postal service

b) fax

c) email via printer

d) Enter data directly into the recipient's data system in accordance with approved addressing.

2. Sort the correspondence by order as follows

a) payment orders such as invoices and billing

b) rearrangement of financial data, taking into account the payments made, the payments received, and the balance;

c) for example, inquiries concerning issued invoices, subpoenas for difficulty of payment, requests for orders, messages;

d) Non-financial correspondence or other correspondence with a fixed deadline for generating actions such as compulsory orders and requests from state agencies.

e) correspondence not related to finance of general and informative nature;

3. Internal distribution of incoming correspondence by classification (II.2 a-e)

Classification according to (2)

a, b) to be recorded as financial data from an internal accounting system estimated on a computer basis

c) to be internally distributed to the department / person in charge of the sector involved in the matter.

d) the deadline is recorded and the communication is distributed to the responsible entity in the sector to which the measure refers.

e) Messages related to current business activities are distributed to the departments / people involved in information and possible actions.

As shown, after alignment, the financial correspondences 2a, b can be recorded in the recipient's computer-based accounting system and generate relatively little manual processing. Other correspondences (2c, d, e) cannot be rationalized to the same extent, but actually require personal consideration and action. However, computer-based tools such as check and memory functions, word processing and the like are used.

III. Process caused by incoming correspondence

1. A payment process after the arrival of an invoice or other payment request is recorded in a computer-based accounting system that can be automatically paid by banking, bank branch or postal branch by corrective programming.

2. Financial reporting on well-developed computer-based accounting systems that can be generated by appropriate computer programs.

3. Subsequent financial reporting after inspection. The can generates redistribution of funds and handles loan payments, reorganization of certain business activities, and other measures that fall into the area generally responsible for management. Computer-based tools can only be used to a limited extent.

4. Letters not related to finance. Computer controlled financial management can be used for any activity with well-formed routines that are frequently used. However, computer-based tools are generally required.

As shown by the above list, the debit write procedure I can be reasonably formed by computer-based data processing. The first prerequisite for this is that the sender has access to a computer-based accounting system and a computer program for the requesting processes. This is the case with increasing scope for large companies and small companies, and for companies and institutions with extended financial management tasks such as banks, insurance companies and certain state agencies. However, the distribution of invoices and other payment requests (I. 5) is not entirely reasonable because it depends on the recipient's ability to receive and the sender's knowledge of the above. There is a similar dependence on the communication medium used by the sender for the received letter II, and the sender will not use the maximum rational distribution because of the uncertainty of considering the available means of distribution. This of course means that the type of correspondence received is determined by the uncertainty. If the distribution is replaced by an unreasonable method that is not based on the electronic method, it also has the adverse effect of rationalizing the alignment (II.2), and computer-based accounting systems (II.3, a, b) affects the record. When recording of the accounting system has been performed, subsequent accounting means III.1, 2 can be reasonably implemented when designed for this. Accounting within companies and institutions is inherently well suited to the computer aid rationalization shown by the fact that rationality is derived relatively quickly and extensively within the financial sector. As indicated above, a major obstacle to optimal rationalization is the lack of rationality in the distribution of financial correspondence. Another obstacle associated with smaller companies is the lack of investment funds and setup time for well-developed accounting systems.

Although accounting is mentioned as an area that is well suited to the use of the present invention, this does not exclude that there are other areas where repeated routines occur. An example of such an area is to book a ticket and order an item.

Other transmit and receive correspondences that are not based on the set repeatable routine related to accounting do not provide reasonableness and require an operation that requires a considerable degree of personal decision. In the rationalization process, there continues to be a great need to be satisfied with available tools such as computer-based information systems, computer-based management tools, and the like. However, an important rationalization factor here may be the fact that rational distribution is used. This is done to an increased range by fax and email. However, it is not known what the receiving option the recipient has, and for that reason the limitations arising from the fact that expensive and slow postal services should be used apply.

A method related thereto for the execution of the following system and debit writing procedure according to the present invention will be described. Reference is first made to the block diagram of FIG. 1.

The block diagram of FIG. 1 shows the subsystem 1 of the transmitting entity (left side of the dashed line in the figure and above), the external service unit (right side of the dashed line), referred to below as the database 2 and the recipient's subsystem 3 ( Three main parts). The subsystem 1 comprises the following: a computer 4 for correspondence and distribution thereof, a scanner 5, a server 6 comprising a request memory unit, an accounting system 7, a printer 8, control One or more units of the unit 9. Within the sender's subsystem 1, there may be several units. Certain units may be omitted and other types of units for data processing and storage may be included. However, there is a need for units for inputting electronic data to the control unit 9 and at least one printer 8 connected thereto. Considering the accounting system 7, this can be represented as a function within the system and need not be considered as separate hardware and can be integrated into the rest of the data processing system. In this case the function includes financial data, the function of inputting, storing and processing the data, and the output of data generated from the data input by the data processing.

The database 2 is intended to include service units that can be used by various subsystems 1 on the company and institution side. The database is connected to a control unit of the connected subsystem via a connection 15 which can be a cable link or a wireless connection and preferably via any available data network.

The database 2 includes a data register 16 with an improved search function for searching and extracting data from large amounts of stored data. The connection unit 17 is connected to the incoming connection 15 and the data register 16 and the outgoing connection 18, 19, 20 in the subsystem 1. In addition the connection unit is assumed to be connected to one or more computers 21 having a monitor and keyboard for the human interface.

The sender's subsystem 1 and the database are designed for communication to a number of recipients, represented as subsystem 3 in the figure. The recipient system may have other equipment for receipt of the letter. Other receiving units that may occur are indicated in FIG. 1 by the following definition. Incoming mailbox 25 for mail correspondence, fax machine 26, printer 27 connected to a computer for receiving e-mail and data storage and data processing unit for receiving data according to specific addressing and activation sex cultures ( 28). Other payee systems thus range from larger or smaller to the case where it is only possible to use a postal service for registered document-based communication, up to where there is a widely developed system with specific addressing and activation functions of the unit 28. Have An example of such a function is that a coded remote message is sent between accounts of different banks that triggers a transaction with the accounting entry and subsequent confirmation operations. That is why a different range of subsystems 3 on each future recipient side takes account of the above mentioned uncertainties by the distribution that can be used by the user.

As mentioned, the database is in turn connected to a control unit 9 which is connected for reception of data generated in the data system of the user system and arranged to control the printer 8. The control unit 9 is thus arranged to transmit the received information to the control unit 17 of the database 2 via line 15 while transmitting the data to the printer. The transmission to the database initiates the search process of the register unit 16. It is arranged to search the correspondence for address identification included in the data obtained from the control unit 9, and to search for the information if they do not contain relevant electronic address information.

The described process may occur from the identification data obtained from the control unit 9 or from a relevant electronic address where the search is carried out or by which the data is not searched. If there is an electronic address, the database takes the place of sending electronically via addressable data system 28, email 27 or fax 26 in order of priority. If the electronic address is not found, the received data is returned to the control unit 9 and sent to the printer 8 which is activated to print the corresponding document for sending by mail.

Directory information in the database is generally available in digital form and may be obtained from a number of media, such as telephone directories, fax directories, e-mail directories, official directories, often available via CD-ROM. Each address as far as possible is supplemented with an electronic addressing unit 28 having a code, email address or fax number for electronic communication.

If no available electronic address is found, the distribution to the destination mailbox 25 should normally be replaced from the printer 8 of the sender's system via the postal service. In other words, the inquiry letter should be printed using the printer 8 and sent to the recipient by mail as a letter. Other communications to the former payee are sent as mentioned through the database 2. The illustrated fax 26 is thus connected via a printer-computer 27 by line 19 to a connection unit 17 of the database by line 18 and to a computer system addressable by line 20. . Similar to connection 15, the connections can be made via cable or wireless and preferably via any formed data network.

In function for the intended debit writing procedure the control unit 9 constitutes a key element for the execution of the method according to the invention. The control unit 9 is connected to the server 6 for the reception of data in a form capable of controlling the printer 8 for printing a document. The documents here are presumed to be an invoice or other payment request generated at the sender's subsystem 1. The generation can be carried out by manual entry of data via the computer 4, by scanning the document of the scanner 5 and / or by obtaining from the accounting system 7 as follows. Sources of data input from the accounting system may in turn be recorded in a form suitable for input and may be of various types, such as delivery notes, business reports and incoming debits from subfeeders, which may be generated by a computer or scanner, for example. have. In addition, the control unit 9 is connected to the printer 8 for the generation of documents in a form that can be sent by mail. As mentioned, the control unit is connected to the database 2 and to the connection unit 17 by means of the connection 15.

The following operations are performed for the debit procedure.

Data input from the server to the control unit 9 is transferred via the connection 15 to the database 2 during the temporary disconnection of the connection from the control unit 9 to the printer 8. After input, the addressing data, which is generated and incorporated into the transmitted data amount, is sent to the data register 16 to activate the search function. The data retrieved in the register includes name and address information for a circle of addresses in the area covered by the service authorized through the database 2. If any electronic addressing capability is found for the addressee of the question during the search, it is via the addressable unit 28 and is then selected as the priority of the connection via email and finally fax. If any of the above capabilities are available, the database 2 generates an invoice for the electronic distribution determined from the amount of data received from the control unit 9. The above mentioned data is supplemented by the data already input from the sender to print the complete invoice with the sender's logo and the like. In addition, it is assumed that text is included so that the communication matches the transmission of the original invoice and provides information about the effect of no postal delivery.

A prerequisite for the operation that can be performed is that the electronic address for the inquired recipient is found by searching. In such a case, the electronically sent invoice replaces the postal service, and the control unit prevents the data from being supplied to the printer 8 so that postal service does not occur. However, if the electronic address is not found by the search, the data amount is returned to the control unit for delivery to the printer 8. Thus, the generated document is processed in the usual way for mail delivery. Finally, a report is sent from the database to the sender's accounting system 7 stating that the invoice was served and the communication medium was used.

The use of the method using the control unit and database is given as an example of use for debit. However, there is no reason why it cannot be used in other letters, such as follow-up measures for debit letters such as dunning letters and dunning letters. However, the sender may be used for other correspondence that cannot immediately find out which distribution path is available and which electronic transmission is desirable for the postal service.

Within the scope of the present invention, the control unit 9 can be extended to include additional functions. An example of such a function is to have a programming of a particular function. For example, the printer 8 may be used temporarily for some function, for example invoicing, or otherwise available for more general purpose. In this regard, a program operated so that the above-mentioned function of the control unit can be performed to selectively generate a printed or electronic communication via the database 2 is useful. When the program is not activated, the printer is directly connected to the server or other unit of the sender's subsystem for a general printer application. However, if the above-mentioned program is executed, it also forms a document in the above case when it is desirable to send a company logo or other information printed by a printer instead of using preprinted generated paper or forms. May include the aforementioned supplemental data. As mentioned, it is conceivable that such supplementary data may be stored in a database, but can also be found in a data program for driving the printer by the control unit. The control unit also means that the reporting and updating functions of the accounting system 7 mentioned above are maintained in case of invoices and other accounting calculations.

The operation of the program intended for use in the subsystem of the sender can of course be carried out, for example, via a computer 4 or a keyboard directly connected to the control unit. Another way is to connect from the diskette containing the program or from a CD-ROM. A further possibility to be considered is to provide a card reader to the control unit or a unit connected thereto. Using a card that can be read from a program or activated from memory, the required function can be guaranteed by reading the associated card. The cards are clearly marked so that no significant errors occur, especially with regard to accounting. Cards can only be dispensed to authorized individuals, and thus misuse, such as fraudulent claims, can be prevented.

2 shows in detail how the received correspondence can be adjusted according to the method of the subsystem 35 in the premises of the recipient (between the dashed lines and to the left of the dashed line). Above the upper dashed line, a distribution method 25-28 as shown in FIG. 1 is shown here symbolizing the path to the letter to the subsystem 35. Below the lower dotted lines is the same as the distribution method 25-28, but here symbolizes the path to the outgoing letter, which is caused by each incoming letter. The right side of the vertical dotted line is the database 2. Subsystem 1 for outgoing correspondence is indicated by a box with a dashed outline. It is contemplated that most users of the method and system can both send and receive letters. Although separate systems are described for these functions here, it can be expected that in practice these functions will be integrated with each other to form a complete letter that can be represented as (1,35).

Units integrated into the subsystem 35 may be defined as an alignment station 36 to which the mail correspondence 25, the fax message 26 and the e-mail 27 are directed. Incoming items are sorted, which can be assumed to be done manually, and the mail 37 to be processed by some employees and the containing data can enter the server 38 for data storage for processing internally, for example, via a computer. Are sorted by mail. Such data may for example be information from an incoming invoice recorded manually. Such data may also reach server 38 from an employee (box 37).

It is assumed that the electronically addressable data (box 28) enters directly for data processing without passing through the sorting station 36. As indicated by arrow 40, it is assumed to be connected to subsystem 1 for the production and dispatch of correspondence (see FIG. 1). Therefore, it is possible that the server functions 6 and 38 are processed and stored in the same unit.

What has been described so far is purely about internal control. However, if the database 2 is also used to adjust incoming data, the sorting station 36 is connected to the database 2 directly or via a scanner 41. At least to some extent an addressable message is thereby conveyed via the distribution path 28 to the database 2 for transmission to the server via it. The employees (box 37) are also connected to the database 2 either directly or via a scanner. The database 2 is preferably arranged for such data processing so that at least to some extent scanner messages can be analyzed for the occurrence of sender identification, for example for further automatic data processing (OCR function). When such data is generated, it is sent to the correspondence system 1,35 for registration.

See bottom box 25-28 for the distribution path for outgoing correspondences, which is where the one mentioned with the description of FIG. 1 applies. As in the previous example, it is assumed that a letter through the postal service is prepared internally in the company through the combination of the control unit 9 and the printer 8. In addition, a fax device 26 is available, capable of sending e-mail (27) and address delivery (28). It can be expected that the employee (box 37) sends the letter via one of the distribution paths mentioned above without using the database. However, if one wishes to use the database in the manner mentioned above for the selection of the distribution path, this requires a direct connection to the database or a connection through a scanner. The server 38 is also suitably assumed to have a bidirectional connection with the database 2 as in the first example via a control unit such as the control unit 9.

The data can reach the database 2 from various sources, ie from the system 28 for addressable electronic messages, from the sorting station 36 directly or via a scanner, from the server 38 directly or via a control unit. have. For data arriving through the control unit from the sorting station 36 and / or employee or from the server 38, the role of the data performs the described search operation and implements the distribution in the manner described with FIG. It is.

Several advantages can be obtained by the method and system according to the invention. We pointed out that the most advantageous distribution path can be selected in a simple way by using an automated process controlled by a separate database with the ability to search for addresses already in a comprehensive address directory. This adjustment can be expected to provide maneuverability to the user's network contacts to change to electronic communication, thereby generating a much larger circle in which this rational communication means is regularly used.

The use of a database for both internally initiated distributions and distributions initiated by incoming letters may constitute the reason for delivering additional services to the database. With established communication channels, it may be convenient to carry out bookkeeping by the organization of the database, especially for smaller companies, with lower regulation costs, greater safety and reduced personal needs than the corresponding internal financial controls. .

The above description is based on the fact that the printer 8 for outputting documents to be sent by mail is located in connection with the transmission system 1, not in close proximity to the database 2. The control unit 9 can thereby operate in such a way that the database only adjusts the electronic distribution of the computerized information, while the information to be sent by mail is controlled by the printer 8 of the transmission system, so that the transmission system A document is generated that can be delivered to the postal service of part of. This is a suitable embodiment of the present invention, especially when there is a large amount of transmission in the same way as delivery by courier to which documents or electronic addressing by mail are not applicable. For example, addresses of interest should not have fax or e-mail addresses, and consignments may be largely related to the original document.

Within the scope of the present invention, a system procedure indicates that one or more printers can be connected to a database, and that a control unit or other control function connected to the database indicates that there is no address for electronic distribution available by searching in the address directory of the database. Run connected printers to print documents. The document can be processed for delivery as a service in the database.

This is the most appropriate embodiment if you want to handle some document consignment in the delivery system.

Of course, data for document consignment that will not be processed within the user system should be reported to the same relevant functional address.

Claims (10)

From the computer-based user system 1 in the communication system 1,35 arranged to generate the electronic data for controlling the plurality of printers 8, it is generated using the information corresponding to the electronic data through a number of different communication systems. A computer controlled method of distributing information by means of a document, The control unit 9 is arranged in the transmission line for electronic data in each printer 8, and when the control unit is activated, it receives the printer data and transmits it to the printer 8 at the break time during data transmission. Transfer to the deployed database (2), A database provided with an extensive directory of addresses 16 containing available electronic addresses is provided to the sender system via the control unit 9 if the address can be used after the information has been transferred to the address in question by electronic distribution. Search for a suitable electronic address in the address directory based on the corresponding recipient identifier sent from (1), and For data associated with a recipient identifier sent to a database where no electronic address is found, the data for each printer (8) is sent to a printer for printing a document that can be sent by mail. The database (2) according to claim 1, wherein the database (2), which is distributedly connected to the system (1, 35) in this manner, transmits data related to the transmission of information to the system (1, 35) for further data processing. Characterized in that the method. The system (1, 35) according to claim 1 or 2, wherein said system (1,35) in said subsystem (35) for receiving data carries out the classification of input data for information suitable for automatic data processing, which is used for data processing. Transmitting to a database (2) to complement the electronic address generated from the directory (16). A computer controlled distribution of information through a number of different communication systems from a computer based sender system 1 arranged to generate electronic data associated with the information, from which a data information carrier is generated for the distribution, The data is sent to a database 2 arranged for this purpose, A database provided with an extensive directory of addresses 16 containing available electronic addresses is provided to the sender system via the control unit 9 if the address can be used after the information has been transferred to the address in question by electronic distribution. Search for a suitable electronic address in the address directory based on the corresponding recipient identifier sent from (1), and For data associated with a recipient identifier sent to a database where no electronic address is found, the data for each printer (8) is sent to a printer for printing a document that can be sent by mail. Method according to claim 4, characterized in that the distributedly connected database (2) transmits data relating to the transmission of information to a communication system (1,35) for further data processing. A system according to claim 4 or 5, wherein the corresponding systems (1,35) in the subsystem (35) for receiving data carry out the classification of input data for information suitable for automatic data processing, which is then used for data processing. Transmitting to a database (2) to complement the electronic address generated from the directory (16). A system for computer controlled distribution of information through a number of different communication systems using a method according to any of claims 1 to 3, wherein The communication system (1, 35) is a computer-based sender system (1) arranged for the generation of electronic data, a plurality of printers (8) arranged for the generation of documents using the information corresponding to the electronic data, the printer ( A database 2 provided with a control unit 9 and an extensive address directory 16 arranged in the transmission line for electronic data for 8), The control unit 9 is arranged in the transmission line for electronic data in each printer 8, and when the control unit is activated, it receives the printer data and transmits it to the printer 8 at the break time during data transmission. Transfer to the deployed database (2), A database provided with an extensive directory of addresses 16 containing available electronic addresses is provided to the sender system via the control unit 9 if the address can be used after the information has been transferred to the address in question by electronic distribution. Search for a suitable electronic address in the address directory based on the corresponding recipient identifier sent from (1), and For data associated with a recipient identifier sent to a database where no electronic address is found, the data for each printer (8) is sent to a printer for printing a document that can be sent by mail. 8. A communication system as claimed in claim 7, wherein said communication system (1,35) comprises a subsystem (35) for data reception, said subsystem receiving data and automatically via distribution channels (25, 26, 27, 28). A demarcation station 36 arranged to delimit data suitable for data processing, the electronic address being supplemented by the delimitation station 36, and the data processing and communication to the communication system 1,35 for registration and further processing. And a data link is arranged for the transfer of data relating to the data for return to the database (2). A system for distributing information by a number of different communication systems using a method according to any one of claims 4 to 6, The communication system (1,35) is arranged to generate electronic data associated with the information from which a computer-based sender system (1) in which a data information carrier is generated for the distribution, an extensive address directory including available electronic addresses ( A database (2) provided, and at least one printer (8) connected to the database (2) for documents, The database provided with the extensive directory 16 is a corresponding recipient sent from the sender system 1 via the control unit 9 if the address is available after the information has been sent to the address in question by electronic distribution. Based on the identifier, retrieve the appropriate electronic address from the address directory, and For data associated with a recipient identifier sent to a database where no electronic address is found, the data for each printer (8) is sent to a printer for printing a document that can be sent by mail. 10. The communication system (1) of claim 9, wherein the communication system (1,35) comprises a subsystem (35) for data reception, the subsystem receiving and automatically receiving data via distribution channels (25, 26, 27, 28). A demarcation station 36 arranged to delimit data suitable for data processing, the electronic address being supplemented by the delimitation station 36, and the data processing and communication to the communication system 1,35 for registration and further processing. And a data link is arranged for the transfer of data relating to the data for return to the database (2).