KR101949805B1 - Outputting method and Outputting system of outputted documents using heterogeneous image forming apparatus - Google Patents

Abstract

The present invention relates to a method of outputting an output and an output system using a heterogeneous image forming apparatus that performs copying / scanning / fax transmission of an output using a heterogeneous image forming apparatus having a composite function of copying, An authentication step of authenticating a user through an authentication terminal provided for each heterogeneous image forming apparatus; A button pressing step of pressing any one of a copy / scan / fax transmission button for performing a copy / scan / fax transmission of the printout; An image forming apparatus comprising: an image file generating step of generating an image file by performing image acquisition (acquisition) on an output; The image forming apparatus comprising: an image file transmitting step of transmitting the image file, the user and information of the image forming apparatus to a relay server; A character reading step of causing the relay server to perform character reading on the image file after storing the image file and information of the user and the image forming apparatus transmitted from the image forming apparatus; An important management information judgment step of judging whether the relay server has important management information for the read character; And an image file output step of, in the important management information determination step, outputting the image file if the read character does not include the important management information.
Thus, even if a plurality of heterogeneous image forming apparatuses (all-in-one apparatuses) having different security systems are managed, the present invention can be integratedly managed through a relay server (and a management server).
In addition, the present invention can constitute an optimal security system in which the output of confidential data such as important documents and drawings is not exposed and leaked to the outside.

Description

BACKGROUND OF THE INVENTION 1. Field of the Invention [0001] The present invention relates to an output method and an output system for outputting images using a heterogeneous image forming apparatus,

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an output method and an output system for outputting an output using an image forming apparatus (hereinafter also referred to as a " multifunction apparatus " (Hereinafter also referred to as "image data") on which image acquisition (acquisition) has been performed without performing copying (printing), scanning, facsimile The present invention relates to an output method and an output system using a heterogeneous image forming apparatus that performs readout and determines whether or not to output the output in accordance with presence or absence of important management information set by a manager in the read character (character data). Here, the heterogeneous multifunction apparatus may refer to a multifunction apparatus having a different manufacturer (or standard).

Generally, the image forming apparatus includes functions such as copying, printing, facsimile (facsimile), or scanning of a manuscript (document or the like), and a box function.

Such a device having a complex function is called a multi function printer (MFP). In other words, the MFP has a function as a scanner for scanning image originals, a digital copy function for printing and copying the image originals scanned and input, as well as functions as a printer for printing data input from a host computer (e.g., a user PC) And a facsimile function of transmitting an image manuscript to a remote location via a communication line.

That is, it is general that a multifunctional terminal integrating terminal devices existing as individual items such as an existing facsimile, a scanner, a printer, a digital copying machine, etc., has a host computer-interface function to be interlocked with a host computer. A plurality of image forming apparatuses (multifunction apparatuses) are often connected through a plurality of image forming apparatuses.

Meanwhile, in recent years, efforts have been made to protect confidential data such as important documents and drawings from theft, leakage and loss, as the working environment changes to a computer, a communication network, and the Internet. For example, in order to establish an optimal security system in a work environment in which a document is printed, various tasks are performed through a communication network, and documents necessary for security are output to a printer connected to the network among the created documents, Security system.

Generally, there is a restriction that the output security system provided by the manufacturer of the image forming apparatus can perform output security only for the image forming apparatus of the manufacturer, but can not perform output security for the image forming apparatus of another manufacturer .

Accordingly, studies are still continuing to perform output security for image forming apparatuses of different models.

Korean Registered Patent No. 10-1221955 (Registered as Registered on March 1, 2013) Korean Patent Publication No. 10-2015-0026130 (Published May 31, 2015)

SUMMARY OF THE INVENTION The present invention has been made in order to solve the above problems, and an object of the present invention is to provide an image processing apparatus, an image processing method, an image processing method, (Image data) on which the acquired (acquired) image data (image data) has been generated, performs character reading on the image file (image data), and determines whether or not there is important management information set by the administrator in the read character (Multifunction apparatus) that determines whether or not the output of the output data is output according to the output of the output apparatus.

The output indicates a document to be copied / scanned / faxed through the system of the present invention, and 'outputting' indicates that the output is to be copied / scanned / faxed. Further, when an image is acquired (acquired) by scanning the output, the acquired (acquired) image is referred to as image data or an image file.

According to an aspect of the present invention, there is provided a multifunction peripheral (image forming apparatus) for performing copying / scanning / facsimile transmission of an output using a heterogeneous multifunction peripheral (image forming apparatus) (S100) for authenticating a user through an authentication terminal provided for each of the different types of MFPs (image forming apparatuses); A button pushing step S110 in which any one of a copy / scan / fax transmission button for performing copy / scan / fax transmission of the printout is pressed; An image file creation step (S120) of causing the multifunction peripheral (image forming apparatus) to perform image acquisition (acquisition) on the output to generate an image file (or image data); (The name of the user, a department name, a rank, a multifunction apparatus (image forming apparatus) address, a facsimile (FAX)) of the image file (or image data) An image file transmission step (S130) of transmitting destination information (fax number, fax receiver information, etc.), a storage location of a scan file (location of a storage medium, etc.) to a relay server; The relay server stores the image file (or image data) transmitted from the multifunctional apparatus (image forming apparatus), information of the user and the multifunctional apparatus (image forming apparatus), and then transmits the image file A character reading step (S140) of performing character reading using an optical character reader (OCR); An important management information judgment step (S150) of judging whether the relay server has important management information set by the manager with respect to the read character; And in the critical management information determination step, if the critical management information is not present in the read character, output is performed to the image file (or image data) (output), that is, copy (print) / scan / And an image file output step (S170).

In the image file output step, the relay server transmits the image file (or image) to the multifunctional apparatus (image forming apparatus) when the copy button is pressed by the user in the button pressing step, (Image data) (image data) transmitted from the relay server is copied (printed) by the multifunctional apparatus (image forming apparatus), and in the button pushing step When the scan button is pressed by the user, the relay server transmits the image file (or image data) to the storage medium of the user in the image file output step, When the transmission button is pressed, in the image file output step, the relay server transmits the image file (Or image data) to a facsimile (fax) destination using a facsimile apparatus.

In another aspect of the present invention, in the image file output step, when the copy button is pressed by the user in the button pressing step, the relay server transmits the image file (or image file) (Or image data) transmitted from the relay server, or in accordance with a copy command, the image data generated in the image file generation step The image file (or image data) (stored in the memory unit of the multifunction apparatus) is printed, and when the user presses the scan button in the button pressing step, in the image file output step, (Or image data) to the image forming apparatus (image forming apparatus) (Image forming apparatus) transfers the image file (or image data) transferred from the relay server to the storage medium of the user, or the multifunction apparatus (image forming apparatus) transfers the scan file (Or image data) stored in the memory unit of the multifunction apparatus (image forming apparatus) to the storage medium of the user according to the command, and when the user presses the fax transmission button in the button pressing step, In the image file output step, the relay server transmits the image file (or image data) to the multifunctional apparatus (image forming apparatus) or transmits a fax transmission command, and thereafter, the multifunctional apparatus (image forming apparatus) (Or image data) transmitted to the FAX destination using the FAX device, or (Image forming apparatus) transmits the image stored in the memory unit of the multifunction apparatus (image forming apparatus) to a destination of a facsimile (FAX) by using the FAX apparatus in accordance with the FAX transmission command.

In addition, the present invention is characterized in that, in the critical management information determination step (S150), if there is the important management information in the read character, the print approval process is performed (S160) (Print) / scan / facsimile transmission, in which an output is performed for the image data (or image data) (output data).

Further, the present invention is characterized in that, in the critical management information determination step (S150), if there is the important management information in the read character, advance notification from the user to the output (image data or image file) (S210) for judging whether or not the important management information is included in the management information (S210). In the preliminary reporting presence / absence determination step (S210), the output (Print) / scan / facsimile transmission is performed when the image file (or image data) (output data) is output when the image data is previously reported.

In the present invention, if it is determined in advance that the output (image data or image file) including the important management information is not previously notified by the user in the advance notification determination step (S210) (Print) / scan / facsimile transmission is performed, when the approval of the approval is made, the image file (or image data) (output data) is output.

Also, the authentication terminal may be provided with an RFID reader, and the employee ID may be provided with an RFID tag including user information. In the authentication step, the RFID reader accesses the authentication terminal from the RFID tag, ; Transmitting, by the authentication terminal, the read user information to the management server; Determining whether the user information transmitted from the authentication terminal matches the user information previously stored in the management server (determining whether the user information is matched); And completing the authentication if the personal information matches the personal information of the corresponding user stored in the management server and the user information transmitted to the management server from the authentication terminal, .

If the critical management information is present in the read character in the critical management information determination step (S150), the relay server sends a settlement request message, which is a message to request a settlement request, to the authentication terminal (A payment request message transmission step) (S310); The user confirms the approval request message through the authentication terminal (approval approval message confirmation step) (S320). (S340) the approval request acceptance information (including the user information and the printout information) according to the acceptance of the approval request of the user is transmitted from the authentication terminal to the relay server; (S160) of performing a approval approval process for the output item, and when the approval of the approval is made, outputting is performed for the image file (or image data) / Fax transmission is performed.

Further, the present invention is characterized in that the approval approval process comprises: a step (approval approval request step) in which the relay server performs a approval approval request to the management server; Requesting approval by the management server of approval of the output of the printout to the user's superior (the billing person); And reviewing the output, that is, reviewing whether there is important management information from the characters in the output, and determining whether or not approval of approval for the output is made. If the approval of approval is made, the image file (Print) / scan / facsimile transmission, in which an output is made to the data (data) (output). In other words, the function (copy (print) / scan / fax transmission) corresponding to the button pressed by the user is performed in the button pressing step.

The above approval approval request to the higher-level person (the billing person) can be made through SMS (Short Message Service) text or E-mail transmission method.

Further, the present invention performs, before outputting (copying / scanning / faxing), outputting an output item between the authentication step (S100) and the button pressing step (S110) And may include a pre-notification step (S400)

The pre-notification step (S400) comprises: displaying (S410) a status window for performing the advance notification to the authentication terminal; A step (S420) of making the advance notification by the user through the status window; And a step (S430) of transmitting the advance notification information (i.e., advance notification contents, user information, multifunctional apparatus (image forming apparatus) information and the like) to the management server by the authentication terminal, (Print / scan / fax transmission) to the image file (or image data) (output) even if the read character has the important management information.

In addition, the present invention may further include a step of displaying, in the authentication terminal, a management target list in which important management information is listed between the authentication step (S100) and the button pressing step (S110) Acquiring the important management information from the management target list; Checking whether the important management information exists in the information included in the output; Proceeding with the advance report if the output information includes the important management information; And transmitting, by the authentication terminal, the advance notification information to the management server. In the important management information determination step, the image file output step (S170) is performed even if the read character includes the important management information .

According to another aspect of the present invention, there is provided a heterogeneous image forming apparatus that performs copying / scanning / fax transmission of an output using a heterogeneous multi-function apparatus (image forming apparatus) having a composite function of copying, An authentication terminal which is provided for each of the different types of multifunctional apparatuses (image forming apparatuses) and performs authentication for a user; A copy / scan / fax transmission button for performing copy / scan / fax transmission of the output is provided, and when any one of the copy / scan / fax transmission buttons is pressed by the user, A multifunctional apparatus (image forming apparatus) for acquiring (acquiring) an image file (or image data); (User's name, department name, rank, image forming apparatus address, facsimile (FAX) destination information (fax number) of the image forming apparatus from the multifunction apparatus (image forming apparatus) , A facsimile receiver information, etc.), a scan file storage location (location of a storage medium), and the like), and the image file (or image data) is read using an optical character reader (OCR) And determines whether there is important management information set by the administrator with respect to the read character, and if there is no important management information in the read character, output is made to the image file (or image data) (output) And a relay server.

The output method and the output system of the output using the heterogeneous image forming apparatus (multifunction apparatus) according to the present invention can be applied to the output method and the output system of the present invention without performing the output (copy (print), scan, facsimile (Image data) subjected to image acquisition (acquisition) is generated, character reading is performed on the image file (image data), and there is no important management information set by the administrator in the read character The output of the corresponding output becomes possible.

Thus, even if a plurality of heterogeneous image forming apparatuses (all-in-one apparatuses) having different security systems are managed, the present invention can be integratedly managed through a relay server (and a management server).

In addition, the present invention can constitute an optimal security system in which the output of confidential data such as important documents and drawings is not exposed and leaked to the outside.

In addition, the present invention can also output the printout that has undergone advance notification before outputting the output. This may be the case if an emergency is required, and further action may be taken by the supervisor or manager of this output.

FIG. 1A and FIG. 1B are output system diagrams of an output product using a heterogeneous image forming apparatus according to the present invention.
2 is a detailed configuration diagram of a multifunctional apparatus (image forming apparatus) according to an embodiment of the present invention.
3 is a block diagram of an authentication terminal according to an embodiment of the present invention.
4 is a block diagram of a relay server according to an embodiment of the present invention.
5 is a block diagram of a management server according to an embodiment of the present invention.
6 is a flowchart showing an output method of output using a heterogeneous image forming apparatus according to Embodiment 1 of the present invention.
7 is a flowchart showing an output method of output using a heterogeneous image forming apparatus according to Embodiment 2 of the present invention.
8 is a flowchart showing an output method of output using a heterogeneous image forming apparatus according to Embodiment 3 of the present invention.
9 is a flowchart showing a method of outputting an output using a heterogeneous image forming apparatus according to Embodiment 4 of the present invention.
10 is a flow chart showing in more detail the pre-notification enforcement step of Fig.

Hereinafter, preferred embodiments of the present invention will be described in detail with reference to the accompanying drawings so that those skilled in the art can easily carry out the present invention. In the following detailed description of the preferred embodiments of the present invention, a detailed description of known functions and configurations incorporated herein will be omitted when it may make the subject matter of the present invention rather unclear. The same or similar reference numerals are used throughout the drawings for portions having similar functions and functions.

Also, to "include" an element means that it may include other elements, rather than excluding other elements, unless specifically stated otherwise.

Hereinafter, preferred embodiments of the present invention will be described in detail with reference to the accompanying drawings.

1A and 1B are output system diagrams of an output product using a heterogeneous multifunction peripheral (image forming apparatus) 50 according to the present invention.

1A and 1B, the output system of the present invention is a copying apparatus for copying output (document and the like) using a heterogeneous multifunctional apparatus (image forming apparatus) 50 having a complex function of copying, scanning or facsimile (Image forming apparatus) 50, an authentication terminal 40, a management server 30, and a relay server 20, which are connected to each other via a communication network 2 Lt; / RTI >

The multifunction apparatus (image forming apparatus) 50 is, as an example, a different type of multifunction apparatus of different manufacturers.

The multifunction apparatus (image forming apparatus) 50 is provided with a copy button, a scan button, and a fax transmission button for performing copy / scan / fax transmission of an output document (document, etc.) The scan function and the fax transmission function are performed.

However, when the output system of the present invention is operated, when any one of the copy / scan / fax transmission buttons of the multifunction apparatus (image forming apparatus) 50 is pressed, the corresponding function, that is, (Or acquisition) operation is performed to generate an image file (also referred to as " image data "). This image file (or image data) is transmitted to the relay server 20 later.

The authentication terminal 40 is provided for each different type of multifunction apparatus (image forming apparatus) 50. That is, the authentication terminal 40 and the different type of multifunctional apparatus (image forming apparatus) 50 are interfaced with each other in hardware and software so that data can be transferred to each other.

In the output system of the present invention, the user is authenticated through the authentication terminal (40). As an example of the authentication, there is an authentication using the RFID employee certificate (1).

2 is a detailed configuration diagram of a multifunctional apparatus (image forming apparatus) 50 according to an embodiment of the present invention.

2, the multifunctional apparatus (image forming apparatus) 50 includes, for example, a CPU 51, a RAM 52, a ROM 53, an input unit 54, a display control unit 55, an external memory I / F (Interface) 56, a communication I / F (Interface) controller 57, a scanning unit 58, and a printing unit 59. These components can be connected to the system bus. The touch panel 61, the display unit 62, and the external memory 63 can be connected through the input unit 54, the display control unit 55, and the external memory I / F 56, respectively. Each unit connected to the system bus can be configured to be able to exchange data with each other via the system bus.

The ROM 53 is a nonvolatile memory, and stores image data (image data), other data, various programs for operating the CPU 51, etc. in predetermined areas. The RAM 52 is a volatile memory and can be used as a temporary storage area for the main memory, work area, and the like of the CPU 51. [ The CPU 51 controls each section of the multifunction apparatus (image forming apparatus) 50 by using the RAM 52 as a work memory in accordance with a program stored in the ROM 53, for example. On the other hand, the program for operating the CPU 51 is not limited to being stored in the ROM 53, and may be stored in an external memory (hard disk, etc.) In addition, the RAM 52 may store various data generated during the operation of the multifunctional apparatus (image forming apparatus) 50.

The input unit 54 accepts an operation from a user (user), generates a control signal in accordance with the operation, and supplies the control signal to the CPU 51. [ For example, the input unit 54 has a character information input device called a keyboard, a pointing device, or the like as an input device for accepting user's operation. On the other hand, the touch panel 61 is, for example, an input device for outputting coordinate information corresponding to the contact position to the input unit 54 configured in a planar manner. The CPU 51 controls the operation of the CPU 51 in accordance with a program based on a control signal generated and supplied by the input unit 54 in response to a user operation performed on the input device .

Thus, the multifunctional apparatus (image forming apparatus) 50 can perform the operation according to the operation of the user. The display control section 55 outputs a display signal for displaying an image to the display section 62. [ For example, the display control unit 55 is supplied with the display control signal generated by the CPU 51 in accordance with the program. The display control section 55 generates a display signal based on the display control signal and outputs the display signal to the display section 62. For example, based on the display control signal generated by the CPU 51, the display control unit 55 causes the display unit 62 to display a GUI screen constituting a GUI (Graphical User Interface). The touch panel 61 is integrally formed with the display section 62. [ For example, the touch panel 61 is configured so that the light transmittance does not interfere with the display of the display unit 62, and is attached to the upper layer of the display screen of the display unit 62. Then, the input coordinates on the touch panel 61 and the display coordinates on the display unit 62 are associated with each other. Thus, a GUI that allows the user to directly manipulate the screen displayed on the display unit 62 can be configured.

An external memory 63 such as a hard disk (HD), an FD, a CD, a DVD, or a memory card can be attached to the external memory I / F 56, for example. Reads data from the loaded external memory 63 and records the data in the external memory 63 based on the control of the CPU 51. [ The communication I / F controller 57 communicates with the communication network 2 such as a LAN, the Internet, a wired network, or a wireless network based on the control of the CPU 51, for example.

The scanning unit 58 optically scans the output when the user presses one of the copy / scan / fax transmission buttons for performing copy / scan / fax transmission of the output, Data (image file) is generated.

The printing unit 59 prints the output image (image data) stored in the RAM 52 or the output image (image data) transmitted from the relay server (or the management server) in a color or mono format under the control of the CPU 51 .

The CPU 51 is connected to the image forming apparatus 50 via the input unit 54, the display control unit 55, the external memory I / F 56, the communication I / F controller, The RAM 52, the ROM 53, the scanning unit 58, the printing unit 59, and the like. For example, the operation and state on the touch panel 61 and controls the display control section 55 and the like.

3 is a block diagram of an authentication terminal 40 in accordance with the present invention.

Referring to FIG. 3, the authentication terminal 40 is configured for each of the multifunctional apparatuses (image forming apparatuses) 50, as described above, and performs authentication for the user. In addition, the authentication terminal 40 displays a status window for performing a status before and after approval of settlement (approval) and a prior notification, and the user can proceed with the advance notification through this status window. Also, before asking a senior person (a bidding person) to approve a payment (briefly, also referred to as a "payment approval request"), an inquiry about whether to make a payment (decision) .

Specifically, the authentication terminal 40 includes an RFID reader 41, a first control unit 42, a first input unit 43, a first output unit 44, a first storage unit 45, and a first transmission / 46).

The employee ID card 1 is provided with an RFID tag 1a including user information.

The user information includes, for example, a user's name, department name, rank, and telephone number.

The RFID reader 41 of the authentication terminal 40 reads the user information from the RFID tag 1a in the employee ID card 1 as the employee ID card 1 approaches the authentication terminal 40. [ The user information is transmitted to the management server 30 through the first transmission / reception unit 46 under the control of the first control unit 42 of the authentication terminal 40. The management server 30 compares the user information stored in the third storage unit 35 of the management server with the user information transmitted from the authentication terminal 40. As a result of comparison, if the user information stored in the third storage unit 35 of the management server matches the user information transmitted from the authentication terminal 40, the user completes the authentication process.

The user can know the progress status of the output system of the present invention, that is, before and after approval of approval through the first output unit 44. [ The first output unit 44 is implemented in a touch manner as an example, and a settlement situation and the like are displayed.

The first input unit 43 is configured by a keyboard or a touch method and receives a user's input.

The first storage unit 45 stores a program necessary for operating the authentication terminal 40 and data transmitted and received through the first transmission and reception unit 46 and the respective units of the authentication terminal 40, Various data (process and result data) generated during the operation of the first input unit 43, the first output unit 44, the first control unit 42, and the like are stored.

The first control unit 42 is connected to each of the angular units constituting the authentication terminal 40, that is, the RFID reader 41, the first input unit 43, the first output unit 44, the first storage unit 45, And controls the first transmission / reception unit 46 and the like.

4 is a block diagram of a relay server 20 according to the present invention.

4, the relay server 20 includes a second transmission / reception unit 22, a second control unit 21, a character reading unit 24, an important management information detection unit 23, a second storage unit 25, A second input section 26 and a second output section 27.

The relay server 20 receives the image file (or image data) from the multifunction apparatus (image forming apparatus) 50 via the second sending and receiving unit 22 and then transmits the image file (Or image data) to the image forming apparatus (image forming apparatus) 50, the user PC 72, and the facsimile (fax) destination 71. As an example, image data is printed through a multifunctional apparatus (image forming apparatus) 50, and an image file (or image data) is transferred to and stored in a user PC 72. As a facsimile Image data is faxed.

The character reading section 24 performs character reading on the image file (or image data) transmitted from the multifunction apparatus (image forming apparatus) As an example, character reading from image data is performed by an optical character reader (OCR).

The important management information detecting unit 23 detects important management information set by the administrator from the character (character data) read by the character reading unit 24. [ Herein, the important management information is information that should not be leaked to the outside or information that should not be handled by others. For example, there are a resident registration number, an authorized certificate number, a password, and the like. The classification into the important management information can be changed (set) by the administrator. In other words, the resident registration number may be classified into important management information in some cases, and may be classified as permission information (also referred to as prior permission information) even if it is handled by a person who has been leaked to the outside or is handled by another person. The important management information is listed in the management target list, and the permission information is listed in the preliminary permission list.

The second input unit 26 and the second output unit 27 may be implemented in a touch manner as an example.

The second storage unit 25 stores a program necessary for operating the relay server 20 and data transmitted and received through the second transmission and reception unit 22 and data stored in the respective units of the relay server 20, Various processes (process and result data) generated during the operation of the main control information detecting unit 23, the second control unit 21, the second input unit 26, and the second output unit 27 are stored.

The second control unit 21 is connected to the main unit 20 constituting the relay server 20, that is, the character reading unit 24, the important management information detecting unit 23, the second storing unit 25, the second inputting unit 26, The second output unit 27, the second transmission / reception unit 22, and the like.

5 is a block diagram of the management server 30 according to the present invention.

The management server 30 performs authentication for the user in association with the authentication terminal 40 and performs settlement processing for the corresponding output (document, etc.) in association with the relay server 20, A preliminary permission list and a management target list are set.

Specifically, the management server 30 of the present invention includes an authentication processing unit 36, a history management unit 34, a third transmission / reception unit 32, a multifunction device status management unit 33, a third storage unit 35, / Output unit 36 and a third control unit 31. [

The authentication processing unit 36, in association with the authentication terminal 40, processes the authentication for the user. The authentication is performed in the description section of FIG. 3 and will not be described here.

The history management unit 34 manages the history between the management server 30 and devices associated with the management server 30 (i.e., the relay server, the authentication terminal 40, the multifunction apparatus 50, etc.) And is stored in the storage unit 35.

The multifunction apparatus status management unit 33 frequently checks the status of the multifunction apparatus (image forming apparatus) 50 (e.g., power ON / OFF, in use, (Image forming apparatus) 50, and the state information of the multifunction apparatus (image forming apparatus) 50 is stored in the third storing unit 35. [

In the management server 30, a management target list and a prior permission list are set by an administrator, and these lists are stored in the third storage unit 35. [ As described above, important management information is listed in the management target list, and permission information (or pre-permission information) is listed in the pre-permission list. Important management information is information that should not be leaked or handled by others. For example, there are a resident registration number, an authorized certificate number, and a password. Also, the permission information (or the prior permission information) is information that may be leaked to the outside or handled by another person. For example, there is a user name, an address, a telephone number, and the like. The classification into the important management information or the classification into the permission information can be changed (set) by the administrator. In other words, depending on the case, the resident registration number may be classified as important management information and classified as permission information.

The third storage unit 35 stores a program necessary for operating the management server 30 and data transmitted and received through the third transmission and reception unit 32 and various units of the management server 30, Output unit 36, and the third control unit 31, and the like, which are generated during the operation of the history management unit 34, the third transmission / reception unit 32, the MFD state management unit 33, the third input / output unit 36, Data) is stored.

The third control unit 31 is a control unit that controls each of the components constituting the management server 30, that is, the authentication processing unit 36, the history management unit 34, the third transceiver unit 32, the multifunction device status management unit 33, The storage unit 35, the third input / output unit 36, and the like.

The third input / output unit 36 may be implemented in a touch manner as an example.

Hereinafter, a method of outputting output using the heterogeneous multi-function peripheral (image forming apparatus) 50 according to the present invention will be described with reference to the embodiments.

[Embodiment 1]

6 is a flowchart showing an output method of output using a different type multifunctional apparatus (image forming apparatus) 50 according to the first embodiment of the present invention.

Referring to FIG. 6, the present invention can be applied to a heterogeneous multifunction peripheral (image forming apparatus) that performs copy / scan / fax transmission of an output using a heterogeneous multifunctional apparatus (image forming apparatus) Device) 50. Fig.

First, in the present invention, an authentication step S100 is performed.

That is, authentication is performed for the user through the authentication terminal 40 provided for each different type of multifunctional apparatus (image forming apparatus) 50.

As an example of the authentication, the RFID employee certificate (1) is used. Specifically, when the employee ID 1 is approached to the authentication terminal 40, the RFID reader 41 of the authentication terminal 40 reads the user information from the RFID tag 1a in the employee ID 1, And is transmitted from the terminal 40 to the management server 30. Then, the management server 30 compares the user information transmitted from the authentication terminal 40 with the user information stored in the third storage unit 35 of the management server 30, and as a result of the comparison, The user will complete the authentication.

Further, in the present invention, after performing the authentication step S100, the button pushing step S110 is performed.

That is, after performing the authentication step S100, the user selects one of a copy / scan / fax (FAX) button for performing copy / scan / fax transmission of the output document A button pressing step (S110) for pressing a button is performed. Specifically, in the button pressing step S110, the user places the output article (document or the like) on a scanning section (such as a transparent window (not shown)) of the different type multifunction apparatus (image forming apparatus) / FAX transmission button is pressed.

Also, in the present invention, after the button pressing step S110 is performed, an image file creating step S120 is performed.

That is, if the user presses one of the copy / scan / fax (FAX) buttons in the button pressing step S110, the corresponding copy function / scan function / Only the image acquisition (acquisition) function is performed in the present invention. In other words, even if the user presses any of the copy / scan / fax transmission buttons, only the corresponding output (document, etc.) is scanned. An image file (image data) of the corresponding output is generated through such a scanning operation.

Also, in the present invention, after the image file creation step (S120), the image file transmission step (S130) is performed.

That is, the image file (image data) generated in the image file creation step S120, the user associated with the image file, and information of the multifunction apparatus (image forming apparatus) 50 are relayed from the multifunction apparatus (image forming apparatus) And transmitted to the server 20.

The information of the user and the multifunction apparatus (image forming apparatus) 50 includes, for example, a user name, a department name, a rank, a multifunction apparatus (image forming apparatus) address, FAX destination information (fax number, Storage location (location of the storage medium), and the like.

Further, in the present invention, after the image file transmission step (S130) is performed, the character reading step (S140) is performed.

That is, the relay server 20 stores the image file transmitted from the multifunctional apparatus (image forming apparatus) 50, the user and the information of the multifunctional apparatus (image forming apparatus) 50 in the second storage unit 25, Character reading is performed on the image file (image data).

As an example of character reading, an optical character reader (OCR) is used. Characters include numbers, symbols, and so on.

Further, in the present invention, after the character reading step (S140) is performed, important management information determining step (S150) is performed.

That is, the relay server 20 judges whether there is important management information set by the administrator for the character (character data) read in the character reading step S140.

Important management information is information that should not be leaked or handled by others. For example, there are a resident registration number, an authorized certificate number, and a password. The classification into the important management information can be changed (set) by the administrator. In other words, in some cases, the resident registration number may be classified as important management information, or may be classified as non-important information (permission information). The important management information is listed in the management target list, and the permission information (or the prior permission information) is listed in the preauthorization list.

According to the present invention, in the step of determining important management information (S150), if there is no important management information in the read character (character data), an image file output step (S170) is performed.

That is, if there is no important management information set by the administrator in the image file transmitted from the multifunctional apparatus (image forming apparatus) 50, the relay server 20 transmits the output (image file (or image data ) (Document, etc.)) is carried out.

As an example, assume that the user pressed the copy button in the button push step S110. Then, in the image file creation step S120, the multifunctional apparatus (image forming apparatus) 50 does not perform the copying function for the printout, that is, the content of the printout (document or the like) (Acquisition) operation to image the output (document or the like). This creates an image file (or image data) for the output. Character reading is performed on the image file (or image data) in the character reading step (S140). In the important management information determining step (S150), it is determined whether there is important management information set by the administrator for the read character. In the image file output step S170, the relay server 20 transmits an image file (or image data) to the multifunctional apparatus (image forming apparatus) 50, and thereafter the multifunctional apparatus (image forming apparatus) (Or an image file) transmitted from the image forming apparatus 20.

As another example, assume that the user pressed the scan button in the button push step S110. Then, in the image file creation step S120, the multifunctional apparatus (image forming apparatus) 50 images (obtains) the output image, and images the output (document or the like). This creates an image file (or image data) for the output. In the image file output step S170, the relay server 20 transmits the image file (or image data) to the user's personal computer (PC) (storage medium)

As another example, assume that the user pressed the FAX button in the button pressing step S110. Then, in the image file creation step S120, the multifunctional apparatus (image forming apparatus) 50 performs an image acquisition (acquisition) operation without performing a facsimile (FAX) function on the output, Image. This creates an image file (or image data) for the output. In the image file output step S170, the relay server 20 transmits the image file (or the image data) to the FAX destination 71 using the FAX machine 75. [

On the other hand, if the read character has important management information in the critical management information determination step (S150), the approval process (S160) is performed for the printout. If the approval of the printout is made, the image file output step (S170) is performed. That is, output (copy (print) / scan / fax transmission) is performed for the image file (or image data) (output).

Next, the approval process (S160) will be described.

That is, whether or not the output (copy / scan / fax transmission) of the output (document or the like) submitted by the user is checked by a correlation having authority to decide (hereinafter referred to as a superior or a settlement member) If it is judged that the printout of the printout is possible as a result of the examination, it is regarded as approval of the approval and the output for the printout is made.

More specifically, the approval approval process is a step in which the relay server 20 performs a approval approval request to the management server 30 and a step in which the management server 30 notifies the superior of the user Requesting approval of the printout, and reviewing the printout (reviewing the printout for important management information from characters in the printout) and determining whether the printout is approved for printing. In addition, when the approval is determined, the output is output to the output. If the approval is determined to be unauthorized, the output is not output to the output.

The authorization approval request from the management server 30 to a senior person (a billing person) can be made through SMS (Short Message Service) characters or an E-mail transmission method.

[Modification of Embodiment 1]

In the first embodiment, when the user presses a scan button or a facsimile (FAX) button in the button pressing step S110, the relay server 20 transmits the image file To the personal computer (PC) (storage medium) 72 of the user or to the facsimile (FAX) destination 71 by using the facsimile machine 75. However, it is not limited thereto.

In other words, in the first modification of the first embodiment, when the user presses a scan button or a facsimile (FAX) button at the button pressing step S110, the relay server 20 (Image forming apparatus) 50 transfers the image file (or image data) to the user's personal computer (PC) 50 after the image file (or image data) (Storage medium) 72 or by using a facsimile apparatus 75 connected to the multifunction apparatus (image forming apparatus) 50 or a facsimile transmission destination 71 ).

In the second modification of the first embodiment, the image file (or image data) generated in the image file creation step S120 is stored in the memory unit (RAM) 52 of the multifunction apparatus (image forming apparatus) In the image file output step S170, the relay server 20 transmits an instruction to copy / scan / transmit the image file (or image data) to the multifunctional apparatus (image forming apparatus) 50, The multifunction apparatus 50 may be configured to copy / print / scan / fax the image file stored in the memory unit (RAM) 52 of the multifunction apparatus (image forming apparatus)

Further, in the third modification of the first embodiment, after the authentication step (S100), additional authentication for the user can be performed.

[Embodiment 2]

7 is a flowchart showing an output method of output using a different type multifunctional apparatus (image forming apparatus) 50 according to the second embodiment of the present invention.

As shown in the figure, the second embodiment of the present invention differs from the first embodiment (Fig. 6) of the present invention in that, between the management information determination step (S150) and the approval approval step (S160) (S210) is further provided. Hereinafter, the same constituent parts as those of the first embodiment will be denoted by the same reference numerals and the description thereof will be omitted as appropriate.

7, the method of outputting output using the different type multifunctional apparatus (image forming apparatus) 50 according to the second embodiment of the present invention includes an authentication step S100, a button pressing step S110, an image file creating step S120 The image file transfer step S130, the text reading step S140, the important management information determination step S150, the advance notice existence determination step S210, the approval approval process S160, and the image file output step S170 .

The preliminary report presence / absence judgment step (S210) added to the first embodiment will be mainly described.

If there is important management information in the read character in the critical management information determination step (S150), the preliminary report presence / absence judgment step (S210) judges whether or not the output (image data or image file) It is a step of judging whether or not advance notification has been made (by the user). Here, the advance notification is performed by the user, and the presence / absence of the advance report is determined by the management server (or relay server, correlation, etc.) as an example.

Specifically, the preliminary report indicates that there is important management information designated (set) by the user for an output (document, etc.) to be output (copy / scan / fax transmission) It says to report. Preferably, the advance notification may be configured to be performed after the authentication is completed.

If it is determined in advance that the output (image data or image file) including the important management information has been previously reported by the user, the image file (or image data) (output) is output (Copying (printing) / scanning / faxing) (step S170). The detailed description of this image file output step S170 has been made in the first embodiment and its modification, and therefore will not be described.

If it is determined that the output (image data or image file) including the important management information has not been previously notified by the user, the approval approval process (S160) is performed for the output If the approval of the approval is made, an image file output step (S170) is performed. A detailed description of this approval approval process (S160) is made in Embodiment 1 and will not be described here.

[Embodiment 3]

8 is a flowchart showing an output method of output using a different type multifunctional apparatus (image forming apparatus) 50 according to Embodiment 3 of the present invention.

As shown in the figure, the third embodiment of the present invention is similar to the first embodiment (Fig. 6) of the present invention in that the authentication step S100 to the character reading step S140 are the same, Do. Hereinafter, the same constituent parts as those of the first embodiment will be denoted by the same reference numerals and the description thereof will be omitted as appropriate.

8, the method of outputting output using the different type multifunctional apparatus (image forming apparatus) 50 according to the third embodiment of the present invention includes an authentication step S100, a button pressing step S110, an image file creating step S120 The image file transfer step S130, the text reading step S140, the important management information determination step S150, the approval request message transmission step S310, the approval request message confirmation step S320, and the relay server 20 (Step S360), a step S160 for passing a approval approval process, and an image file output step S170.

The detailed description of the authentication step (S100) to the character reading step (S140) which are the same as those in the first embodiment will be omitted.

In the important management information determination step (S150), if there is no important management information in the read character, the image file (or the image file) in which the output (copy (print) / scan / Output step S170 is performed.

If there is important management information in the read character in the critical management information determination step (S150), the relay server 20 transmits a settlement request message to the authentication terminal 40, (S310). ≪ / RTI >

Thereafter, the user confirms the approval request message through the authentication terminal 40. (Approval Approval Message Confirmation Step) (S320)

When the user accepts the approval request in the approval request message confirmation step S320, the approval request acceptance information is transmitted to the relay server 20 from the authentication terminal 40 (S340). In addition to this approval request acceptance information, , And output information are also transmitted.

Thereafter, the present invention goes through the approval process (S160) for the printout.

An image file output step (S170) of outputting (copying (printing) / scanning / faxing) the image file (or image data) (output data) upon approval of the approval.

The detailed description of the approval approval process S160 and the image file output step S170 is omitted in the first embodiment.

[Embodiment 4]

FIG. 9 is a flowchart showing an output method of an output product using the different type multi-function apparatus (image forming apparatus) 50 according to the fourth embodiment of the present invention, FIG. 10 is a flow chart showing in detail the pre- to be.

As shown in the figure, the fourth embodiment of the present invention differs from the second embodiment (Fig. 7) of the present invention in that a pre-notification step S400 is performed between the authentication step S100 and the button pressing step S110 And is further equipped.

In the fourth embodiment of the present invention, since the output (image data or image file) containing the important management information is previously reported by the user in the advance notice determination step S210, the approval approval process S160 The image file output step (S170) is performed.

Hereinafter, the same constituent parts as those of the second embodiment are denoted by the same reference numerals, and a description thereof will be omitted as appropriate.

9, the method of outputting output using the different type multifunctional apparatus (image forming apparatus) 50 according to the fourth embodiment of the present invention includes an authentication step S100, a pre-notification step S400, a button pressing step S110, An image file generation step S120, an image file transmission step S130, a character reading step S140, a critical management information determination step S150, a prior notification existence determination step S210, and an image file output step S170. .

In the present invention, a pre-notification step (S400) is further performed between the authentication step (S100) and the button pressing step (S110).

The pre-notification step (S400) includes a step performed before the output of the printout (copy / scan / fax transmission), that is, before the button pushing step (S110), is performed by the user that important management information is present in the output to be.

Specifically, the advance notification step S400 includes a step S410 of displaying a status window for performing advance notification (progress) to the authentication terminal 40, as shown in Fig. 10, (S420); and the step S430 of the authentication terminal (40) transmitting the advance notification information to the management server (30).

The display of the advance notification status window is performed by a user operation in the authentication terminal 40. [

In step S420, the information written by the user in the advance notification includes information on the output (image data), for example, the output (document) number, the owner information of the output (document), the user information of the output .

In step S430, the advance notification information transmitted from the authentication terminal 40 to the management server 30 includes information on the output (image data), information of the user outputting the output, (Image forming apparatus) 50 that performs the output of the image forming apparatus 100, and the like.

The management server 30 stores such advance notification information in the third storage unit 35 of the management server 30. [

After the step S430 is performed, the button pressing step S110, the image file creating step S120, the image file transmitting step S130, the character reading step S140, the important management information determining step S150, (S210) are sequentially performed.

In the advance notice determination step S210, it is determined whether or not the output (image data or image file) containing the important management information has been previously reported by the user (by the user).

In the present embodiment, since the user has previously performed (progressed) the output (image data or image file) through the advance notification step (S400), the image file output step (S170) is performed. At this time, it is a matter of course that a manager or an advanced person (a correlator) judges whether or not to report the output (image data or image file) in advance through the management server (or the relay server).

[Embodiment 5]

As mentioned above, it is assumed that important management information is information that should not be leaked to the outside or should not be handled by others. For example, assume that there is a resident registration number, a certificate number, and a password.

It should be noted that the permission information (or the prior permission information) is information that may be leaked to the outside or handled by another person. For example, assume that there is a user name, an address, and a telephone number.

The classification into the important management information or the classification into the permission information can be changed (set) by the administrator. In other words, although the resident registration number is classified as important management information in the above example, it may be classified as permission information in some cases. This can be changed (set) by the administrator according to the circumstances (rules, etc.) within the company or group.

In this case, it is necessary for the user to check (check) beforehand the important management information among the information included in the printout to be outputted.

This check (review) is possible through the authentication terminal 40. [

For example, the user performs the authentication (S100), and then displays the management target list through the authentication terminal 40. [

Then, the user confirms the important management information through the management target list.

Thereafter, the user checks whether the important management information exists in the information included in the output.

If there is the important management information in the output, the user can perform advance notification. The accident report process and subsequent processes are described in Embodiment 4 and will not be described here.

Meanwhile, although the embodiment of the present invention has been described mainly with respect to the different type multifunction apparatus (image forming apparatus) 50, the present invention is not limited thereto. In other words, it may be a similar multifunction apparatus (image forming apparatus).

In addition, although the functions of the relay server 20 and the management server 30 are distinguished in the embodiment of the present invention, the present invention is not limited thereto. That is, the relay server 20 and the management server 30 may be integrated into one device.

It is also assumed that data to be transmitted and received via the communication networks 2 between the devices such as the multifunctional apparatus (image forming apparatus) 50, the management server 30, the relay server 20 and the authentication terminal 40 The generated various data (process and result data) and data necessary for operating each device can also be stored in the storage 73 and / or the database DB 74.

In the present invention, the storage 73 and the DB 74 may be integrated.

In the embodiment of the present invention, the authentication terminal 40 is formed for each multifunction apparatus (image forming apparatus) 50, but is not limited thereto. For example, a group of multifunctional apparatuses (image forming apparatuses) for grouping a plurality of multifunctional apparatuses (image forming apparatuses) 50 into one group may be formed and the authentication terminal 40 may be configured for each multifunctional apparatus (image forming apparatus) group .

Further, in the present invention, the position of the outputting multifunctional apparatus (image forming apparatus) 50 may be changed. For example, when a large number of loads or spooling are hanged in a multi-function apparatus (image forming apparatus) 50 designated by the user, a load or a spool is not output to the multi-function apparatus (image forming apparatus) The image forming apparatus may be configured so as not to output spooling or to output the image to a small-sized multifunction peripheral (image forming apparatus) 50. In this case, the user is informed of the position of the multifunction apparatus (image forming apparatus) 50 through the authentication terminal 40 or a predetermined terminal (e.g., personal portable terminal).

Further, the present invention can be confirmed (reviewed) by a manager or a superior person at a later stage of the outputting of the output product subjected to the pre-notification execution step (S400) and the user outputting the output, and can take predetermined measures. Such an action may be, for example, calling or disciplinary action.

The foregoing description is merely illustrative of the technical idea of the present invention, and various changes and modifications may be made by those skilled in the art without departing from the essential characteristics of the present invention. Therefore, the embodiments disclosed in the present invention are intended to illustrate rather than limit the scope of the present invention, and the scope of the technical idea of the present invention is not limited by these embodiments. The scope of protection of the present invention should be construed according to the following claims, and all technical ideas within the scope of equivalents should be construed as falling within the scope of the present invention.

1: employee identity
1a: RFID tag
2: Network
20: Relay server
21:
22: second transmission /
23: Critical management information detector
24:
25: second storage section
26:
26: second output section
30: Management server
31:
32: Third transmission /
33: MFP status management unit
34:
35: Third storage section
36: Third input / output section
37:
40: authentication terminal
41: RFID reader
42:
43:
44: first output section
45: First storage unit
46: first transmission /
50: MFP (image forming apparatus)
51: CPU
52: RAM
53: ROM
54:
55:
56: External memory I / F
57: Communication I / F controller
58: Scanning section
59: Printing section
61: Touch panel
62:
63: External memory
71: Fax (FAX) Destination
72: User PC
73: Storage
74: DB
75: Fax machine

Claims (19)

There is provided a method of outputting an output using a heterogeneous image forming apparatus that performs copying / scanning / fax transmission of an output using a heterogeneous image forming apparatus having a composite function of copying, scanning, or faxing,
An authentication step of authenticating a user through an authentication terminal provided for each of the heterogeneous image forming apparatuses;
A button pressing step of pressing any one of a copy / scan / fax transmission button for performing copy / scan / fax transmission of the printout;
The image forming apparatus comprising: an image file generating step of generating an image file by performing image acquisition (acquisition) on the output;
The image forming apparatus comprising: an image file transmitting step of transmitting the image file, the user and information of the image forming apparatus to a relay server;
A character reading step of causing the relay server to perform character reading on the image file after storing the image file and information of the user and the image forming apparatus transmitted from the image forming apparatus;
An important management information judgment step of judging whether the relay server has important management information for the read character; And
And an image file output step of outputting the image file in the critical management information determination step if the read character does not include the important management information,
Between the authentication step and the button pushing step,
Further comprising a pre-notification step of performing, by the user, the important management information on the output before the output of the output.
There is provided a method of outputting an output using a heterogeneous image forming apparatus that performs copying / scanning / fax transmission of an output using a heterogeneous image forming apparatus having a composite function of copying, scanning, or faxing,
An authentication step of authenticating a user through an authentication terminal provided for each of the heterogeneous image forming apparatuses;
A button pressing step of pressing any one of a copy / scan / fax transmission button for performing copy / scan / fax transmission of the printout;
The image forming apparatus comprising: an image file generating step of generating an image file by performing image acquisition (acquisition) on the output;
The image forming apparatus comprising: an image file transmitting step of transmitting the image file, the user and information of the image forming apparatus to a relay server;
A character reading step of causing the relay server to perform character reading on the image file after storing the image file and information of the user and the image forming apparatus transmitted from the image forming apparatus;
An important management information judgment step of judging whether the relay server has important management information for the read character; And
And an image file output step of outputting the image file in the critical management information determination step if the read character does not include the important management information,
Between the authentication step and the button pushing step,
Displaying a management target list in which important management information is listed in the authentication terminal;
Acquiring the important management information from the management target list;
Checking whether the important management information exists in the information included in the output;
Proceeding with the advance report if the output information includes the important management information; And
Further comprising the step of the authentication terminal transmitting to the management server the advance notification information generated in accordance with the advance notification progress,
Wherein the step of outputting the image file includes the step of outputting the image file even if the important management information is included in the read character.
3. The method according to claim 1 or 2,
When the copy button is pressed by the user in the button pushing step, in the image file output step, the relay server transmits the image file to the image forming apparatus, and thereafter, the image forming apparatus sends the image file from the relay server Printing the transferred image file,
When the scan button is pressed by the user in the button pushing step, in the image file output step, the relay server transmits the image file to the user's storage medium,
Wherein the relay server transmits the image file to the FAX destination using the FAX device in the image file output step when the FAX transmission button is pressed by the user in the button pushing step A method of outputting an output product using an image forming apparatus.
3. The method according to claim 1 or 2,
When the copy button is pressed by the user in the button pushing step, in the image file output step, the relay server transmits the image file to the image forming apparatus, and then the image forming apparatus sends the image file from the relay server Printing the transferred image file,
When the user presses the scan button in the button pressing step, the relay server transmits the image file to the image forming apparatus in the image file output step, and thereafter, the image forming apparatus sends the image file from the relay server Transmitting the image file to the storage medium of the user,
Wherein the relay server transmits the image file to the image forming apparatus when the fax transmission button is pressed by the user in the button pushing step and then the image forming apparatus transmits the image file to the relay server And the image file transmitted from the image forming apparatus is transmitted to a destination of a facsimile using a facsimile apparatus.
3. The method according to claim 1 or 2,
Wherein if the important management information is present in the read character, then in the critical management information determination step,
And outputting the image file when the payment approval is made.
3. The method according to claim 1 or 2,
Further comprising the step of determining whether or not the output item containing the important management information is pre-reported by the user in the important management information determining step, if the read character includes the important management information ,
Wherein the outputting is performed on the image file when the output including the important management information is previously reported by the user in the preliminary report presence / absence determination step.
The method according to claim 6,
If it is determined in advance that the output including the important management information has not been previously notified by the user,
And outputting the image file when the payment approval is made.
3. The method according to claim 1 or 2,
The authentication terminal includes an RFID reader,
The employee ID is provided with an RFID tag including user information,
Wherein the authentication step comprises:
Reading the user information from the RFID tag by accessing the employee ID to the authentication terminal;
Transmitting, by the authentication terminal, the read user information to a management server;
Determining whether or not the management server matches user information transmitted from the authentication terminal and corresponding user information previously stored in the management server; And
And completing the authentication if the user information transmitted from the authentication terminal to the management server matches the information of the user previously stored in the management server as a result of the matching of the user information A method of outputting an output using a heterogeneous image forming apparatus.
3. The method according to claim 1 or 2,
If the important management information is included in the read character in the critical management information determination step,
A payment request message transmission step in which the relay server transmits a payment request message to the authentication terminal, the payment request message being a payment request to the payment server;
A payment confirmation message confirmation step in which the user confirms the approval request message through the authentication terminal;
The approval request accepting information according to acceptance of the approval request of the user is transmitted from the authentication terminal to the relay server; And
Further comprising the step of performing a approval approval process with respect to the output,
And outputting the image file when the payment approval is made.
6. The method of claim 5,
In the approval approval process,
A payment approval request step in which the relay server performs a payment approval request to the management server;
The management server requesting a superior of the user to approve approval of the output of the output item; And
The superior manager examines whether or not important management information is present from characters in the output and determines whether approval of approval of the output is made,
And outputting the image file when the payment approval is made.
11. The method of claim 10,
Wherein the approval request to the superior is made through SMS (Short Message Service) text or E-mail transmission method.
The method according to claim 1,
The pre-
The status window for performing the advance notification is displayed on the authentication terminal;
Performing the advance notification by the user through the status window; And
And the authentication terminal transmitting the advance notification information to the management server,
Wherein the output of the output is performed for the image file even if the important management information is included in the read character in the critical management information determination step.
10. The method of claim 9,
In the approval approval process,
A payment approval request step in which the relay server performs a payment approval request to the management server;
The management server requesting a superior of the user to approve approval of the output of the output item; And
The superior manager examines whether or not important management information is present from characters in the output and determines whether approval of approval of the output is made,
And outputting the image file when the payment approval is made.
A system for outputting an output using a heterogeneous image forming apparatus that performs copying / scanning / fax transmission of an output using a heterogeneous image forming apparatus having a composite function of copying, scanning, or faxing,
An authentication terminal provided for each of the heterogeneous image forming apparatuses and performing authentication for a user;
A copy / scan / fax transmission button for performing copy / scan / fax transmission of the output is provided, and when any one of the copy / scan / fax transmission buttons is pressed by the user, An image forming apparatus for acquiring (acquiring) an image file to generate an image file; And
Wherein the image forming apparatus receives and stores information of the user and the image forming apparatus along with the image file, performs character reading on the image file, determines whether important management information exists for the read character And a relay server for outputting to the image file if the read character does not have the important management information,
After authentication of the user at the authentication terminal is performed and before any one of the copy / scan / fax transmission buttons by the user in the image forming apparatus is pressed,
Wherein the pre-notification is performed by the user in advance of the output of the output indicating that important management information is present in the output.
A system for outputting an output using a heterogeneous image forming apparatus that performs copying / scanning / fax transmission of an output using a heterogeneous image forming apparatus having a composite function of copying, scanning, or faxing,
An authentication terminal provided for each of the heterogeneous image forming apparatuses and performing authentication for a user;
A copy / scan / fax transmission button for performing copy / scan / fax transmission of the output is provided, and when any one of the copy / scan / fax transmission buttons is pressed by the user, An image forming apparatus for acquiring (acquiring) an image file to generate an image file; And
Wherein the image forming apparatus receives and stores information of the user and the image forming apparatus along with the image file, performs character reading on the image file, determines whether important management information exists for the read character And a relay server for outputting to the image file if the read character does not have the important management information,
After authentication of the user at the authentication terminal is performed and before any one of the copy / scan / fax transmission buttons by the user in the image forming apparatus is pressed,
A management target list in which important management information is listed is displayed on the authentication terminal,
Acquires the important management information from the management target list,
Checking whether the important management information exists in the information included in the output,
If there is the important management information in the output,
The authentication terminal transmits to the management server the advance report information generated in advance of the advance report,
Wherein the outputting means outputs the image file even if the read character has the important management information.
16. The method according to claim 14 or 15,
When the copy button of the image forming apparatus is pressed by the user, the relay server transmits the image file to the image forming apparatus, and thereafter, the image forming apparatus transmits the image file sent from the relay server Printing,
When the scan button of the image forming apparatus is pressed by the user, the relay server transmits the image file to the user's storage medium,
Wherein when the user presses the FAX transmission button of the image forming apparatus, the relay server transmits the image file to a FAX destination using the FAX apparatus. Output system.
16. The method according to claim 14 or 15,
And if there is the important management information in the read character,
And outputting the image file when the payment approval is made.
16. The method according to claim 14 or 15,
If the read character includes the important management information, judges whether or not the output containing the important management information is previously notified from the user,
And outputting the image file containing the important management information if the user has previously reported the output containing the important management information.
16. The method according to claim 14 or 15,
The authentication terminal includes an RFID reader,
The employee ID is provided with an RFID tag including user information,
In the authentication,
The RFID reader reads the user information from the RFID tag as the employee ID is accessed to the authentication terminal,
The authentication terminal transmits the read user information to the management server,
The management server determines whether the user information transmitted from the authentication terminal matches the user information previously stored in the management server,
Wherein the authentication unit completes the authentication if the user information transmitted from the authentication terminal to the management server matches the information of the user previously stored in the management server as a result of the matching of the user information, Output system using output.

Images