KR101657496B1 - Management system for destruction of electronic document and output document - Google Patents

Management system for destruction of electronic document and output document Download PDF

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KR101657496B1
KR101657496B1 KR1020150141308A KR20150141308A KR101657496B1 KR 101657496 B1 KR101657496 B1 KR 101657496B1 KR 1020150141308 A KR1020150141308 A KR 1020150141308A KR 20150141308 A KR20150141308 A KR 20150141308A KR 101657496 B1 KR101657496 B1 KR 101657496B1
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document
information
destruction
management server
version
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윤태규
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(주)와우소프트
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    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
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    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F21/00—Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06K—GRAPHICAL DATA READING; PRESENTATION OF DATA; RECORD CARRIERS; HANDLING RECORD CARRIERS
    • G06K17/00—Methods or arrangements for effecting co-operative working between equipments covered by two or more of main groups G06K1/00 - G06K15/00, e.g. automatic card files incorporating conveying and reading operations
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
    • G06Q10/10—Office automation; Time management

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Abstract

The present invention provides an agent comprising: an agent; Management server; And an all-in-one apparatus, wherein when the user prints the electronic document using the all-in-one apparatus and when copying, scanning or faxing the paper document, the agent transmits the print log information And transmits the unique information and the recognition code corresponding to the electronic document to the management server, and the multifunction device transmits the multifunction device log information including the image of the paper document to be copied, scanned, or faxed to the management server, And a document management system for managing the document version by using the print log information, the unique information, the identification code, and the MFP log information, will be.

Description

TECHNICAL FIELD [0001] The present invention relates to a system and method for managing an electronic document and an output document,

The present invention relates to a system for managing destruction of an electronic document and an output document in order to prevent security information in an enterprise from being leaked to the outside by considering all kinds of information processing tasks of company employees.

A document version in the form of an electronic document file, a printed matter, or an image file respectively generated through information processing such as generation of an electronic document, printing of an electronic document, copying of a paper document, or scanning of a paper document, Or the subsequent document versions generated by scanning are collectively managed so that the security information is not leaked to the outside.

In addition, when the electronic document containing the security information is directly faxed from the device or when the paper document is faxed from the multifunction device, the fax transmission information is made into one document version, so that the external sharing status of the security information can be managed .

In addition, according to the security rights policy of the enterprise, each document version is generated through an approval procedure, thereby preventing the leakage of security information.

In addition, according to the management policy of the document version, each document version can be discarded within a predetermined period, thereby preventing the security information from being leaked to the outside.

In addition, at the time of destruction of each document version, destruction information is reflected in the document version management so that document versions can be collectively managed.

Recently, the use of electronic documents in the enterprise has been generalized. However, it is difficult to review the data on the monitor screen or data that should be immediately paid, such as design drawings, conference materials or payment materials, Have no choice but to.

However, in a company where the printing frequency of electronic documents is high and the circulation in the form of paper documents is frequent, there is a high risk of information leakage accidents due to loss or theft of paper documents.

In particular, the presence of a paper document means that the paper document can not be unmanageably printed such as reprinting the document, scanning the document, copying the document, copying the reprinted document, scanning the re-printed document, ≪ / RTI > may be present.

Furthermore, it is also unclear whether the document was faxed out, and it is also difficult to manage whether the various versions of the document were destroyed.

In addition, in the Internet information society such as e-commerce and financial transactions, the company is dealing with electronic documents including personal information of the public, and the subsequent version management of the paper document printed with the personal information is not performed properly If you do not, you can cause a big problem in the privacy laws.

Therefore, a system for destroying electronic documents and output documents is urgently needed in order to prevent the leakage of security information inside the company by considering all the various information processing tasks of company members.

Hereinafter, the prior art related to the present invention will be described. Japanese Laid-Open Patent Publication No. 10-1443330 discloses an " output document management system and method ".

Claim 1 of the present invention provides an output document management system comprising: an output document management system for receiving an output request of a target electronic document; an output document management system for issuing output document identification information corresponding to the output request; Wherein the output document management system is configured to control the output document to be printed in response to the output request by mapping at least one of the information on the output request and the output request information to the output document identification information, Wherein the output document management system stores destruction information of the output document in the database when a destruction signal indicating that the output document has been destroyed is received from a predetermined document destruction device that detects a digital pattern printed on the output document And the output document management system comprises: And outputting a warning signal when the destroy signal is not received within a predetermined period of time, wherein the step of controlling the output document to be printed includes the steps of: outputting a digital pattern in which the output document to be printed is determined by the output document identification information; And controlling to include the content of the target electronic document. "

In summary, the prior art only manages printed paper documents, and management functions for various versions, such as when copying, scanning or faxing a paper document, and when copying or scanning a copied paper document, .

In addition, since the prior art controls the output from the server, the flexibility of the output document management may be insufficient, and there is a problem that the output is not controlled in the PC stage because the rights policy of each target administrator is lacking.

In addition, there is no function to further strengthen management when detecting personal information or security keywords.

Also, in Patent Document 10-1190105, "Document management system and method of electronic document storage and management server" is described.

According to a fourth aspect of the present invention, there is provided a method for outputting a paper document among a paper document management method of an electronic document storage and management server connected to a plurality of user servers via a network, the method comprising: (a) When a request for a shipment is received, it is judged whether the user requesting shipment of the paper document is authorized for shipment of the document. (B) If the request is authorized for shipment of the paper document, it is judged whether or not the shipment is approved paper document (C) a list of the document to be issued is created and sent to the paper document management system together with a paper document issuance approval code; (d) after the bar code matching is performed on the received list, Determining whether the document is a document, and (e) generating and storing a proof record for the document output with reference to the document issuance approval code, Document management method, characterized by: "This is described.

In summary, the prior art describes techniques for issuing and managing paper documents for electronic documents, such as when copying, scanning, or faxing a paper document, or when copying or scanning a copied paper document, There is no management function.

In addition, since the prior art controls the output from the server, the flexibility of the output document management may be insufficient, and there is a problem that the output is not controlled in the PC stage because the rights policy of each target administrator is lacking.

In addition, there is no function to further strengthen management when detecting personal information or security keywords.

Patent Registration No. 10-1443330 (Bulletin of Sep. 26, 2014) Patent Registration No. 10-1190105 (issued October 11, 2012)

The technical solution of the present invention is to prevent security information in the enterprise from being leaked to the outside by taking into consideration various information processing tasks of company members.

In addition, a document version in the form of an electronic document file, a printed matter, or an image file and a subsequent document version generated by reprinting, copying, scanning, or faxing the version are collectively managed so that security information is not leaked to the outside.

In addition, each document version is generated through an approval procedure according to a security rights policy of an enterprise, and each document version is destroyed within a predetermined period according to a document version management policy, thereby preventing external leakage of security information.

In addition, in the case of destroying each document version, destruction information is reflected in the document version management so that the document versions can be collectively managed.

It is also intended to enhance output document management by controlling output through administrator's rights policy.

In addition, when the personal information or the security keyword is detected, the information is added to the recognition code to further strengthen the management.

The present invention provides an agent comprising: an agent; Management server; And an all-in-one device,

When a user prints an electronic document using the all-in-one device and when copying, scanning or faxing a paper document,

The agent generates the print log information, the unique information corresponding to the electronic document, and the recognition code and transmits them to the management server,

The multifunction apparatus transmits the multifunction apparatus log information including the image of the paper document to be copied, scanned, or faxed to the management server,

Wherein the management server manages the document version by using the print log information, the unique information, the identification code, and the multifunction apparatus log information so that the identification code is included and printed. System to solve the technical problem.

The present invention has the effect of preventing security information in the enterprise from being leaked to the outside by considering all the various information processing tasks of the corporate members.

In addition, it has an effect that security information is not leaked to the outside by collectively managing a document version in the form of an electronic document file, a printed matter, or an image file, and a subsequent document version generated by reprinting, copying, have.

In addition, each document version is generated through an approval procedure according to the security rights policy of the company, and each document version is destroyed within a predetermined period according to the document version management policy, thereby preventing the leakage of security information .

In addition, when the document versions are destroyed, the destruction information is reflected in the document version management, so that the document versions can be collectively managed.

Also, it has the effect of strengthening the output document management by controlling the output through the administrator's authority policy.

In addition, it has an effect of further enhancing management when personal information or a security keyword is detected.

BRIEF DESCRIPTION OF THE DRAWINGS Fig. 1 is a conceptual illustration of a relationship between a patented invention of the present applicant and the present invention. Fig.
Fig. 2 is a view schematically showing a flow of main functions of an electronic document and an output document destruction management system according to the present invention.
3 is a diagram showing the main components of an agent included in a system for managing destruction of an electronic document and an output document according to the present invention.
4 is a diagram showing the main components of a management server included in a system for managing destruction of an electronic document and an output document according to the present invention.
5 is a diagram showing the main components of the multifunction apparatus included in the system for managing destruction of an electronic document and an output document according to the present invention.
6 is a diagram showing the main components of a destruction apparatus included in a destruction management system for an electronic document and an output document according to the present invention.

The terms and words used in the present specification and claims should not be construed as limited to ordinary or dictionary meanings and the inventor can properly define the concept of the term to describe its invention in the best possible way And should be construed in accordance with the principles and meanings and concepts consistent with the technical idea of the present invention.

As used herein, the term "document" refers to an electronic or physical format containing security information that deviates from the dictionary meaning of " document ", and specifically includes an electronic document file authored by various authoring applications, A copy of a print, a scanned image file of a copy, a scanned image file of a copy, a printout of a copy, a fax transmission information of an electronic document file, a fax transmission information of a printout, a fax transmission of a copy, , And versions that reprint, copy, scan, or fax the versions.

As used herein, "destruction" includes, but is not limited to, causing the user to dispose of it, destroying an electronic document file or image file, ' crushing & Is used to mean 'discarding' the document to the destruction device attached to the destruction device in order to hand it over to the shredding company.

Therefore, the embodiments described in the present specification and the configurations shown in the drawings are merely the most preferred embodiments of the present invention and are not intended to represent all of the technical ideas of the present invention. Therefore, various equivalents And variations are possible.

Before describing the present invention with reference to the accompanying drawings, it should be noted that the present invention is not described or specifically described with respect to a known configuration that can be easily added by a person skilled in the art, Let the sound be revealed.

BRIEF DESCRIPTION OF THE DRAWINGS Fig. 1 is a conceptual illustration of a relationship between a patented invention of the present applicant and the present invention. Fig.

First, the present applicant has incorporated a file I / O framework control module in a user's computer to store an electronic document through all the applications installed in the computer, as described in Patent No. 10-0943301 (server-based data security / management system) And a system for performing server-based data security by transmitting the document and history information to the server when the modification is detected.

In addition, the present applicant has proposed a printing framework control module for controlling the printing framework of an operating system (OS) as described in Japanese Patent No. 10-0906628 (printer output monitoring system) And transferring and monitoring the image file of the printed document.

In addition, the present applicant has proposed a printing framework control module for controlling the printing framework as described in Patent No. 10-1183575 (Personal Information Security System), by detecting personal information and blocking printing, and printing a document containing personal information The system has been implemented to maintain the privacy of personal information by allowing the output approval and disposal management to be carried out together.

The concept of a digital document management system for digital documents and output documents according to the present invention can be roughly summarized as follows.

(1) Utilizing the patent technology possessed by the present applicant, a file I / O frame network control module, a printing framework control module, and a personal information / security keyword detection and approval processing module are mainly adopted.

② Some of duplicated functions are removed from each of the above modules, and each module is interlocked, and the design is changed in accordance with the purpose of the present invention.

(3) The information processing task of company members includes an electronic document creation, printing, copying, scanning and / or fax transmission, and thus a multifunction apparatus capable of handling such information is employed.

④ All the information processing tasks performed by the MFP should be managed in a batch manner through approval / cancellation procedures.

⑤ The document version is destroyed through the approval / destruction process of the electronic approval format, so that the responsibility is clarified and the system is configured so that the security can be maintained without the destruction device.

⑥ When the document version of the paper document format is destroyed by additionally including the destruction device, the destruction log information is used to confirm the destruction of the paper document to enhance the security.

FIG. 2 is a view schematically showing the flow of main functions of an electronic document and output document destruction management system according to the present invention, and FIGS. 3 to 6 are included in a destruction management system of an electronic document and an output document according to the present invention And Fig.

The destruction management system of the electronic document and the output document according to the present invention is designed to be linked with the electronic approval system, electronic document system, or customer management system already existing in the enterprise.

The destruction management system of the electronic document and the output document according to the present invention is configured to include the agent 100, the management server 200 and the multifunction apparatus 300. [ In addition, the destruction device 400 may be configured to be included.

Depending on the design conditions, the components included in the agent 100, the management server 200, the multifunction apparatus 300, or the destruction apparatus 400 may be configured to be included in different configurations. In addition, components overlapping with other systems in the enterprise may be excluded unless they are the main components for realizing the object of the present invention.

First, referring to FIG. 2, the functions of the main configuration according to the present invention will be described.

The agent 100 is installed in a user's device (computer, smart phone, tablet PC, etc.) and includes a file I / O frame network control module, a printing framework control module, a personal information / security keyword Detection and approval processing module.

The agent 100 mainly performs electronic document business monitoring, print monitoring, unique number generation, approval processing, and personal information / security keyword processing functions.

Electronic document business monitoring: When the user generates / stores an electronic document, it transmits log information (user information, electronic document file, device IP, etc.) to the management server 200.

- Print Monitoring: When a user prints an electronic document, it transmits log information (user information, print data, electronic document image, etc.) to the management server 200 and sends a print approval request to a superior in accordance with the rights policy. Depending on the design conditions, the same can be applied to the case of faxing an electronic document directly from a user device.

- Generation of unique information: When a user prints an electronic document through an approval procedure, unique information is generated and transmitted to the management server 200.

Approval Process: When the superior approves the print, copy, scan, and fax transmission, approval information is transmitted to the management server 200, and the management server 200 performs print, copy, scan, and fax transmission . Depending on the design conditions, the approval information of the superior may also be transmitted to the multifunction apparatus 300 so as to perform related tasks.

-Personal Information / Security Keyword Processing: When the user prints the electronic document, it is detected whether the personal information and the security keyword are included, so that it can be printed through the approval processing and the masking processing.

Here, the information included in the 'log information' is described as an example, and additional information may be included according to design conditions. In addition, 'personal information' refers to information that directly or indirectly identifies each individual in the information related to the individual, and can be used to identify individuals through resident registration number, telephone number, card number, home address, or e-mail It means.

The management server 200 mainly performs log information management, code printing, document version management, and MFP management.

- Log Information Management: Management of log information and print log information for electronic document creation / storage transmitted from the agent (100), multifunction apparatus log information transmitted from the multifunction apparatus (300), and destruction log information transmitted from the destruction apparatus (400) do. It also manages the approval information of the superior.

- Code printing: Using the unique information transmitted from the agent 100, a recognition code is generated and transmitted to the multifunction apparatus 300 so that a recognition code is printed together when a paper document is printed. Depending on the design conditions, the agent 100 may generate the unique information and the recognition code together and transmit the unique information and the recognition code to the management server 200.

- Document Version Management: Collectively manages the document version based on log information of the agent 100, the multifunction apparatus 300, and the destruction apparatus 400, and approval information of the superior. That is, the MFP log information transmitted from the MFP 300 includes an image of a paper document to be copied, scanned, and faxed, and the management server 200 extracts the unique information after recognizing the code in the image, Management.

- MFP management: The MFP 300 receives the MFP log information and controls the MFP 300 to perform the approval process to the superior in the rights policy. In addition, when the approval procedure is completed, the management server 200 causes the multifunction apparatus 300 to perform printing, copying, scanning, and fax transmission. Depending on the design conditions, the approval information may also be transmitted to the multifunction apparatus 300 so that the multifunction apparatus 300 can perform the related function without the control of the management server 200. [

The multifunction apparatus 300 mainly performs functions of printing, copying, scanning and faxing, requesting approval, and transmitting the multifunction apparatus log information.

- Printing, copying, scanning and fax transmission: When the approval procedure is completed, the multifunction apparatus 300 performs printing, copying, scanning, and fax transmission.

When the user performs copying, scanning, and faxing in the multifunction apparatus 300 using the paper document, the multifunction apparatus 300 transmits the multifunction apparatus log information to the management server 200, and the management server 200 And causes the multifunction apparatus 300 to request approval from the superior in the rights policy. Accordingly, the multifunction apparatus 300 transmits an approval request signal to the superior. Depending on the design conditions, the multifunction apparatus 300 may directly detect the unique information in the recognition code and send an approval request to a superior.

- MFP log information transmission: When printing, copying, scanning, and faxing are performed, the MFP log information including images is transmitted to the management server 200.

The destruction device 400 mainly transmits recognition code recognition and destruction log information.

- Recognition of recognition code: When a paper document is input, the recognition code recognition unit 410 detects the recognition code.

- Destroy log information transmission: transmits destruction log information including the detected recognition code to the management server 200.

Hereinafter, the main components included in the main configuration of the present invention will be described with reference to FIG. 3 to FIG. It should be noted that the portions overlapping with those described above are briefly described.

The agent 100 includes a user authentication module 110, a print approval request module 120, a unique information generation module 130, a print inquiry module 140, a termination alarm module 150, a destruction approval request module 160, And an approval processing module (advanced person).

The user authentication module 110 performs a function of the user to log into the management server 200 with his / her ID / PW, and the users are managed using the security level classified according to the department or rank and the security level according to the rights policy.

The print approval request module 120 may function as a file attachment method or a real time approval request method.

The file attaching method can be configured such that a user attaches a file to be printed and sets an expiration date and issues an approval request. The real-time approval request method may be configured such that when a user prints a document loaded on the screen, an interface for providing a button for requesting print approval of the document is configured. Depending on the design conditions, the user may be configured to automatically send an approval request to the superior if the user wishes to print.

For example, when a user desires to print a '2014 settlement document', the document file can be attached through a file attachment interface and the expiration date can be set and sent to a superior. It is acceptable to approve it by accepting or resetting the expiration date.

In addition, when a real-time approval request or an automatic approval request is sent, it may be designed so that the expiration date is automatically set or the advanced person sets the expiration date.

A personal information / security keyword detection and approval processing module may be added to the agent 100. Here, a pattern or a keyword may be used as a method of detecting personal information and a security keyword.

The pattern or keyword can be directly set by the user, and when the personal information / security keyword is detected through the pattern or the keyword, the personal information and the security keyword information are added to the recognition code so that approval can be requested.

In addition, the module may be configured to perform a function of masking personal information / security keywords so that a document in a state in which the personal information / security keyword is masked may be requested for approval.

For example, if a 13-digit number, such as a social security number, is used contiguously, including the hyphen (-), it is considered a personal information pattern and the number after the hyphen may be displayed as * If the same local name is used, it is assumed to be a security keyword and the number of the street name followed by the street number * may be displayed.

Here, the personal information and the security keyword subjected to the masking process may be added with the masking-processed personal information, the original of the security keyword information, and the number of the masked information in the recognition code.

The unique information generation module 130 functions to generate unique information corresponding to the electronic document that has been subjected to the approval process. Depending on the design conditions, a recognition code including unique information may also be generated.

Here, the unique information (UNIQUE NUMBER) may be set to a random number and managed by the management server 200, and the recognition code may recognize the corresponding document in the multifunction apparatus 300 and the destruction apparatus 400, such as a barcode or a QR code Any means of doing so can be adopted.

The print inquiry module 140 may be configured to interface with the multifunction apparatus 300 so as to inquire the printed information. For example, if the user wishes to inquire about the details of '2014 settlement of accounts', he can click the search button and find the name of the document or the unique information of the document. That is, if the unique information of the document is '00021361', '00021361' can be inputted into the search window to inquire the output document file, the output manager, the output requester, and the output date and time. In accordance with the design conditions, the print inquiry module 140 can also be configured in the management server 200, and can be configured to display the prints of all the members.

The cancellation alarm module 150 performs a function of displaying a notification window including the document version and the date of the cancellation due to the signal transmitted from the cancellation notification creation module 230 of the management server 200.

The destruction approval request module 160 may perform a function of requesting permission to destroy the document before the user destroys the document.

Here, it is possible to clarify the responsibility for the document without performing the destruction device 400 by performing the destruction of the document version with the destruction period set through the destruction time alarm module 150 and the destruction approval request module 160, . ≪ / RTI >

The management server 200 includes an authentication processing module 210, a version management module 220, a destruction notification generation module 230, a document version DB 240, and a destruction management module 250.

The authentication processing module 210 can perform a function of accepting a connection after authentication when a user requests a connection from the agent 100, and can manage the personal information of users in a comprehensive manner.

The version management module 220 collectively manages the document versions based on log information of the agent 100, the multifunction apparatus 300, and the destruction apparatus 400, and approval information of the superior. A document version in the form of an electronic document file, a printed matter, or an image file, which is generated through information processing such as printing of an electronic document, copying of a paper document, or scanning of a paper document based on unique information corresponding to the electronic document, And collectively manages the subsequent document versions generated by reprinting, copying, or scanning the version.

That is, after detecting the recognition code in the image included in the MFP log information, the unique version information included in the code is extracted to manage the document version, the recognition code detected by the digesting device 400 is received to extract unique information, .

Table 1 below shows an example of a document version managed by the version management module 200, and other information may be included according to the design conditions.

version Document user Processing date and time Storage Unique number Destruction period Security period One Electronic document Yoon XX '15 .07.01 server 0001 '17 .07.01 2 years 2 prints Yoon XX '15 .07.01 Yoon XX 0001 '15.07.08 7 days 3 Scanned image Yoon XX '15 .07.05 Yoon XX, Server 0001 '15.07.07 2 days 4 fax Yoon XX '15 .07.06 Transfer to company A 0001 '15 .07.13 7 days

The document version DB 240 is a database for the document version managed by the version management module 220. [ That is, all the information transmitted from the agent 100, the management server 200, the multifunction apparatus 300 and the destruction apparatus 400 can be stored. The log information, the image, the recognition code information, And the like.

The destruction notification generation module 230 sends a signal to the termination alarm module 150 of the agent 100 when the destruction date set by the user or the automatically set destruction date arrives and allows the user and the superior to perform destruction of the document version And performs a function of providing an expiration alarm. Depending on the design conditions, when the expiration date has passed, a signal can be sent to the expiration alarm module 150 to display a warning window indicating that the expiration date of the device of the user and the superior has expired.

The multifunction apparatus 300 is configured to include a printing module 310, a copying module 320, a faxing module 330, a scanning module 340, and an approval and log processing module 350.

The management server 200 transmits the log information and the unique information or the log information, the unique information, and the identification code to the management server 200 through the print approval to print the electronic document, 310 are operated.

When the user performs copying, scanning, and faxing in the multifunction apparatus 300 using the paper document, the approval and log processing module 350 of the multifunction apparatus 300 transmits the multifunction apparatus log information to the management server 200 , The management server 200 causes the multifunction apparatus 300 to request approval from the superior in the rights policy. Accordingly, the approval and log processing module 350 of the multifunction apparatus 300 transmits an approval request signal to the superior. Depending on the design conditions, the multifunction apparatus 300 may directly detect the unique information in the recognition code and send an approval request to a superior.

Here, the composite log information includes an image, a processing date and time, and a fax transmission number.

When the approval process is completed, the management server 200 causes the multifunction apparatus 300 to perform printing, copying, scanning, and fax transmission, and the printing module 310, the copy module 320, the fax module 330, Lt; RTI ID = 0.0 > 340 < / RTI > Depending on the design conditions, the approval information may also be transmitted to the multifunction apparatus 300 so that the multifunction apparatus 300 can perform the related function without the control of the management server 200. [

The destruction apparatus 400 includes a recognition code recognition unit 410, a document destruction unit 420 and a destruction log information transmission module 430.

The recognition code recognizing unit 410 includes a recognition code such as a barcode or a QR code included in the output document in destruction log information recognized by the code recognizer.

The document destruction unit 420 recognizes the recognition code of the document through the recognition code recognition unit 410 and performs a function of discarding the document if the management server 200 confirms that the document is a paper document approved for destruction.

Here, a method of destroying a paper document may be exemplified by a shredding apparatus or a document shredding apparatus. In case of destroying a document by a shredding apparatus, the document may be shredded and processed immediately, At the time of writing, the documents are stored in the archive and can be forwarded to a later specialist.

The destruction log information transmission module 430 transmits the destruction log information including the recognition code, the destruction date, and the like to the management server 200.

1 to 6 are merely the main points of the present invention. As various designs can be made within the technical scope of the present invention, the present invention is limited to the configurations of Figs. 1 to 6 It is self-evident.

100: agent 110: user authentication module
120: print approval request module 130: unique information generation module
140: print inquiry module 150: expiration notification module
160: Destruction approval request module 170: Approval processing module (advanced person)
200: management server 210: authentication processing module
220: version management module 230: destruction notification generation module
240: Document version DB
300: MFP 310: Printing module
320: copy module 330: fax module
340: scan module 350: authorization and log processing module
400: Destruction apparatus 410: Identification code recognition unit
420: document digging unit 430: destruction log information transmission module

Claims (13)

agent; Multifunction machine; Management server; And a destruction device, the destruction management system of an electronic document and an output document,
When a user creates an electronic document and then prints the electronic document using the multifunction apparatus, and (2) when the printed paper document is copied, scanned, or faxed,
The agent,
(a1) generating print log information, unique information corresponding to the electronic document and recognition code, and transmitting the unique information and the recognition code to the management server, wherein unique information is generated as a random number and the recognition code is generated as a code To the management server,
(a2) It is possible to detect whether the electronic document includes personal information and security keywords when printing,
(a3) adding personal information and secure keyword information to the recognition code when detecting personal information and security keywords,
(a4) requesting approval of a document in which the personal information and the security keyword are masked,
The multi-
(b1) transmitting to the management server an image of a paper document to be copied, scanned, or faxed, and all-in-one log information including a recognition code of the recognized paper document,
The management server,
(c1) the recognition code is included and printed,
(c2) The document version is managed by version including the electronic document to be printed, the printed paper document, and the document to which the printed paper document is copied, scanned or faxed, but the print log information, unique information, Manage the document version using information and destruction log information,
(c3) the management version of the document version is based on unique information corresponding to the initially generated electronic document, further using the unique information and the identification code extracted from the compound log information,
(c4) Document version includes version number, document type, user, print, copy, scan, or fax processing date, storage, unique information, expiration date, security period, recognition code, print log information, Log information, personal information, secure keyword information, and images,
(c5) If the paper document is not destroyed within the expiration period, a signal is sent to the agent to provide an alarm to the user and the superior,
In the approval operation,
(d1) the agent or multifunction apparatus transmits an approval request for printing, copying, scanning, or faxing to the user's superior agent,
(d2) when the supervisor agent approves, the approval information is transmitted to the management server or the MFD, and printing, copying, scanning, or faxing is performed on the MFD on the basis of the authorization information,
With regard to the setting of the expiration date,
(e1) a user sets the expiration date for the printed, copied, scanned or faxed document version using the agent, or the management server automatically sets the expiration date,
The digester,
(f1) an input port into which a paper document is input, a recognition code detecting section, a shredding device, and a document disposal box,
(f2) sending, to the management server, destruction log information including a recognition code detected when destroying a paper document, to the management server.
delete delete delete delete delete delete delete delete delete delete The multifunctional machine according to claim 1,
The destruction apparatus according to claim 1,
KR1020150141308A 2015-10-08 2015-10-08 Management system for destruction of electronic document and output document KR101657496B1 (en)

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