KR100778152B1 - Invoice matching and rebate performing method and system - Google Patents

Abstract

A method and a system for processing invoice matching and rebate are provided to process the invoice matching and automatically calculate the rebate according to contract contents by using an invoice matching system linked with a goods management system and an accounting system. An invoice matching server(100) receives a company code/information, and completely processed purchase information and GRN(Goods Received Number) data from the goods management system(20), and generates tax bill data by processing the received purchase information. The invoice matching server transmits the tax bill data to an external EDI(Electronic Data Interchange) agency(40), and receives confirmation information for a tax bill from a company(30) through the EDI agency and issues the tax bill for a matched GRN by processing the invoice matching. A rebate server(200) includes a contract register registering the contents of a contract made with the company and a rebate calculator calculating the rebate according to an amount included in the data received from the goods management system based on the contract contents.

Description

Invoice matching and rebate performing method and system}

1 is a block diagram of a system according to the present invention.

2 and 3 are conceptual diagrams illustrating the operation of invoice matching of the present invention.

4 is a flow chart illustrating the process flow of invoice matching of the present invention.

5 is a process flow diagram of a rebate processing system of the present invention.

The present invention relates to an invoice matching and rebate performing system using computer technology and communication network.

Recently, with the development of computer software, various tasks have been implemented by computer technology. In particular, the spread of short-distance and telecommunication networks contributes to the centralization of these tasks and the improvement of processing efficiency.

In particular, invoice matching and rebate transactions involving taxes on goods and services have been carried out by manual bookkeeping until now. Increasingly, however, trade relationships are becoming increasingly complex, and with the recent advances in computer and software technology, there is a need to effectively carry out these transactions by computer systems. In particular, department stores and general shopping malls are required to introduce computer systems that perform invoicing and rebate operations.

The present invention has been developed to meet such a request. It is an object of the present invention to provide a system comprising an invoice matching server interworking with a commodity management system and an accounting system for processing invoice matching as an automated system and a processing method made in the system.

Another object of the present invention is to provide a system including a rebate processing server for automatically calculating a rebate according to the contract contents in conjunction with the invoice matching server and a processing method made in the system.

The invoice "matching" in the present invention refers to a risk management action that essentially eliminates the risk that may arise from inconsistencies in the flow of funds by matching inflows and outflows of funds by currency and maturity.

In order to achieve the above object, the present invention, by receiving the GRN (goods received number) data from the distribution center (or store) to receive the data from the goods management system for outputting the GRN data and supplier information data invoice Disclosed is a method of performing matching. The method comprises the steps of generating a company code at the request of the product management system, registering the generated company code in the product management system, inputting additional information about the company, and delivering it to the invoice matching server as the company information, The merchandise management system generates a product code in order to generate an order, and sends the order to a distribution center and a company. When the purchase process is completed in the distribution center by the order, the purchase information is transferred to the product management system. In addition, the purchase information is collected and delivered to the invoice matching server by date, and the invoice matching server generates tax invoice data based on the purchase information and transmits it to an external EDI agency, and the tax invoice to the company through the agency. Is sent and the business confirms this information, It is passed from city to invoice matching server includes the step of issuing a tax invoice for the GRN matching is completed on a monthly basis.

According to another feature of the invention, the present invention receives the GRN (goods received number) data from the distribution center (or store) to receive the data from the goods management system for outputting the GRN data and supplier information data invoices A method of performing matching, the method comprising: receiving a company code, company information, purchase information of purchase processing completed and purchase information and GRN data from the product management system, and processing the received purchase information to generate tax invoice data Transmitting to the EDI agency, receiving confirmation information on the tax invoice of the company through the agency, and performing invoicing matching to issue a tax invoice for the matched GRN.

In the above two inventions, the invoice matching server may include registering a contract with a company, and calculating a rebate based on the contract contents registered in the amount of data received from the product management system. Processing steps may further be included.

In addition, the above disclosed methods are actually embodied by a computer program, in which case a computer recording medium containing the program is also included in the technical scope of the present invention.

Meanwhile, according to another aspect of the present invention, the present invention receives data from a goods management system that receives GRN (goods received number) data from a distribution center (or store) and outputs the GRN data and supplier information data. A system for performing invoice matching is disclosed. The system generates a tax invoice data by processing the received purchase information and GRN data, the company code, the company information, the purchase information and purchase processing completed from the product management system, and transmits it to an external EDI agency. Means for receiving the firm's tax invoice information through the agency, and performing invoicing matching to issue a tax invoice for the matched GRN.

In addition to the above, the present invention provides a rebate processing means comprising means for registering a contract content with a company and means for rebating the amount of money included in the data received from the product management system according to the registered contract content. It may further comprise.

An embodiment of a system according to the present invention will now be described with reference to the drawings. 1 is a block diagram of one embodiment of a system according to the present invention.

The system 150 of the present invention consists of an invoice matching server 100 and a rebate server 200. Invoicing matching has been described above, and rebates are discounts on payments made by individual contracts.

In FIG. 1, the system 150 of the present invention receives data from the merchandise management system 20. The merchandise management system 20 receives a GRN from the distribution center (or store) 10 (goods received number). Receive data. The merchandise management system 20 delivers this GRN data and supplier information data to the system 150 of the present invention. GRN data output from the distribution center 10 is generated by the purchase behavior of the company 30 according to the order. The process between each component of FIG. 1 is demonstrated later.

First, the concept of the operation of the invoice matching server 100 will be described with reference to FIGS. 2 and 3. Figure 2 shows the total amount of GRN by company / month. That is, 1.1. ~ 1.31 of a specific supplier. A list of GRN amounts in between is shown. 1,000 won for GRN # 1 from the distribution center, 2,000 won for GRN # 2, 3,000 won for GRN # 3 from Store1, and 4,000 won for GRN # 4 from Store2 (total 10,000 won). Once all matches are completed, a single tax invoice will be issued for each company. Invoicing matching is based on GRN (not SKU matching). On the other hand, Figure 3 illustrates that the corresponding amount is carried over to the next month in the case of the GRN is not matched.

4 shows the process flow between the invoice matching server 100 and related components of the system of the present invention. In FIG. 4, SCS / RDM means a system built in a store and a distribution center, respectively (ie, component 10 in FIG. 1), and an agency refers to an external communication processing company (eg, DACOM). (Ie, component 40 in FIG. 1).

In Fig. 4, first, when a contract with a company is concluded (103) and approved (105), the merchandise management system 20 makes a request to the accounting system 50 to generate a company code 107. The accounting system can be implemented, for example, using Oracle Financials (trade name) of Oracle Corporation. The generated company code interface is registered in the merchandise management system 20 (109) and enters additional information about the company (111) and delivers it to the invoice matching server 100 as the company information (112). On the other hand, the product management system 20 generates a product code in order to generate an order (113) and generates an order (115). The order is delivered to the distribution center 10 and the company 30 (117, 116). When the purchase process is completed in the distribution center 10 by this order (119), it is transmitted to the product management system 20 in real time as purchase information (121). The purchase information is collected and delivered to the invoice matching server 100 by date (123). The invoice matching server 100 generates tax invoice data based on the purchase information 125 and sends the tax invoice data to the agency 40. The data transmitted at this time is EDI tax invoice data for purchase / deduction (126). When the tax invoice is transmitted to the company 30 through the agency 40 (127) and the company 30 confirms it (129), the confirmation information is transferred from the agency 40 to the invoice matching server 100 again and matched. The tax invoice for the completed GRN is sent to the company 30 to have the accounting system 50 issue monthly (133).

The above processor is made between the components shown in FIG. On the other hand, the configuration and operation of the rebate server 200 which is part of the system of the present invention shown in FIG. 1 is as shown in FIG. The rebate server 200 includes a contract register 210, a rebate automatic calculator 220, and an invoice generator 230. The rebate server 200 is interworking with the invoice matching server 100 described above. The rebate server 200 registers the contract details with the company 30 in the contract register 210 and the rebate automatic calculation unit 220 transmits the information to the company. Automatically calculate rebates for The invoice matching server 100 performs the above-described process using the automatically calculated rebate amount as data.

One embodiment of a system according to the present invention has been described above. The invoice matching and rebate processing system according to the present invention is actually executable by a computer program, and the computer recording medium on which the program is recorded is also included in the protection scope of the present invention. Computer record carriers include any type of recording device that stores data that can be read by a computer system. Examples of computer-readable recording media include ROM, RAM, CD-ROM, magnetic tape, floppy disk, optical data storage, and the like, and may also be implemented in the form of a carrier wave (for example, transmission over the Internet). Include. The computer readable recording medium can also be distributed over network coupled computer systems so that the computer readable code is stored and executed in a distributed fashion.

As described above, according to the present invention, it is possible to process invoice matching and rebate with an automated system, thereby enabling accurate and improved efficient management, and reducing management costs and reducing manpower.

Claims (7)

A method of performing invoice matching by receiving data from a merchandise management system that receives GRN (goods received number) data from a distribution center (or store) and outputs the GRN data and supplier information data. Generating a company code at the request of the product management system; Registering the generated business code in the product management system and entering additional information about this company and passing it to the invoice matching server as the business information, In the merchandise management system, generating a product code in order to generate an order, generating an order and delivering it to a distribution center and a company; When the purchase process is completed in the distribution center by the order, the purchase information is delivered to the product management system, and the purchase information is collected and delivered to the invoice matching server by date, The invoice matching server generates tax invoice data based on the purchase information and transmits the tax invoice data to an external EDI agency; When the tax invoice is sent to the company through the agency and the company confirms this, the confirmation information is passed back from the agency to the invoice matching server, the invoice processing method comprising the step of issuing a tax invoice for the matching GRN monthly. The rebate of claim 1, wherein the invoice matching server registers the contract contents with the company and calculates a rebate of the amount of money included in the data received from the product management system according to the registered contract contents. An invoice processing method further comprising a processing step. A method of performing invoice matching by receiving data from a merchandise management system that receives GRN (goods received number) data from a distribution center (or store) and outputs the GRN data and supplier information data. Receiving a company code, company information, purchase information is completed and the purchase process received from the product management system, GRN data, Processing the received purchase information to generate tax invoice data and transmitting it to an external EDI agency; Receiving confirmation information on the tax invoice of the company through the agency, and performing a matching process of the invoice and issuing a tax invoice for the matched GRN, invoice processing method. The method of claim 3, And a rebate calculation step of registering a contract with a company and calculating a rebate of the amount of money included in the data received from the product management system according to the registered contract. A computer recording medium which describes a program for implementing the method according to any one of claims 1 to 4. A system for receiving invoice matching by receiving GRN (goods received number) data from a distribution center (or store) and receiving data from a goods management system that outputs the GRN data and supplier information data. Means for receiving the company code, the company information, the purchase information that has been completed from the purchase process, and the GRN data received from the product management system; Means for processing the received purchase information to generate tax invoice data and to transmit it to an external EDI agency; And means for receiving firm information on the tax invoice of the company through the agency and performing matching processing of the invoice to issue a tax invoice for the matched GRN. The method of claim 6, And a rebate processing means including means for registering a contract content with a company and means for rebating the amount of money included in the data received from the product management system according to the registered contract content.

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