KR100709379B1 - Making method for documents having the form appling the analyzed Meta-file - Google Patents

Abstract

The present invention can be used to create a document form that is synthesized with the data stored in the DB using a general word program or to freely modify the already completed document form by editing the metafile, and the production method can be executed on a computer A recording medium in which a program is stored, comprising: a metafile analysis step of analyzing a metafile accompanying a document file and classifying it into fixed data and variable data; A variable data information storing step of storing variable data information including an output position and a size of the classified variable data; An input variable data checking step of confirming whether the information on the input variable data replacing the variable data and the variable data information match; And a metafile synthesizing step of registering the input variable data corresponding to the variable data information to the variable data position of the metafile.

Description

Making method for documents having the form appling the analyzed Meta-file}

1 is a diagram illustrating a process of a metafile and a metafile process in a method for producing a document form according to the present invention.

2 is a block diagram showing a document production system according to the present invention;

3 is a flowchart of a method for producing a document form according to the present invention,

4 is an example of the present invention,

5 is a conceptual diagram for producing a document form according to the present invention,

6 is a flowchart of another method for producing a document form according to the present invention,

7 is a flowchart showing an embodiment of the form providing step of FIG. 3 or FIG. 6.

The present invention relates to a production method that can create a document form synthesized with the data stored in the DB using a general word program or modify the already completed document form freely through metafile editing.

Companies and public offices use certain forms of documents to formally act on the provision of documents, inquiries, suggestions, applications, etc. internally and externally. In particular, in public offices where issuance of complaint documents is being made, DB for data related to the contents of complaints is established, and if there is a request for complaint, the document form and related data stored in the DB are synthesized and output. .

In general, these forms are programmed according to the user's requirements, and the data to be written on the forms are also customized to the forms through the program so that the documents can be output by synthesizing the data or printed on preprinted forms. The data is adjusted so that the document is printed. Therefore, when the form was changed or data was added or changed, the form had to be modified or replaced according to the change.

In other words, the document form for the conventional document output is produced by a specific program that is common to the general public, and when the document form is changed or the contents of the data are changed, the document is outsourced at a high cost in response to the document form program such as an expensive reporting tool. You had to write a new program that modifies the form or allows the form to be printed for the changed data.

As a result, even small changes in the document format resulted in inconsistency in that a high cost was required to cope with the changes, and the working time was also not short, resulting in inefficient time.

Accordingly, the present invention has been made to solve the above problems, and an object of the present invention is to provide a method for producing a document form that is easy to interwork with a DB for completing and modifying a document form and synthesizing data with the document form thus produced.

In order to achieve the above object, the present invention,

A metafile analysis step of analyzing the metafile accompanying the document file and classifying it into fixed data and variable data;

A variable data information storing step of storing variable data information including an output position and a size of the classified variable data;

An input variable data checking step of confirming whether the information on the input variable data replacing the variable data and the variable data information match;

A metafile synthesizing step of registering input variable data corresponding to the variable data information at a variable data position of the metafile;

Document form production method using the metafile included.

In order to achieve the above object, the present invention, in the document form production method,

In the variable data information storing step, the variable data information further includes font, kerning and alignment;

A variable data information changing step of changing the variable data information is further included.

In order to achieve the above object, the present invention, in the document form production method,

A field table constructing step of constructing a field table of variable data to be included in the document file in a variable data DB for storing variable data included in the document file;

A query constructing step of constructing a query for searching and extracting the variable data corresponding to the variable data information from the field table;

Is more included.

In order to achieve the above object, the present invention, in the document form production method,

A form selection step of searching for and extracting a required document file in a form DB for storing the document file analyzed in the analyzing step;

A form loading step of searching for and extracting the variable data from the variable table DB with the query for the variable data of the document file retrieved and extracted from the form DB;

Is more included.

In order to achieve the above object, the present invention,

A metafile analysis step of analyzing the metafile accompanying the document file and classifying it into fixed data and variable data;

A variable data information storing step of storing variable data information including an output position and a size of the classified variable data;

An input variable data checking step of confirming whether the information on the input variable data replacing the variable data and the variable data information match;

A metafile synthesizing step of registering input variable data corresponding to the variable data information at a variable data position of the metafile;

Is a recording medium in which a program for executing a document form production method using a metafile according to the present invention is executed on a computer.

Hereinafter, the present invention will be described in detail with reference to the accompanying drawings.

1 is a diagram illustrating a conventional metafile process and a metafile process in a document style production method according to the present invention.

Method for producing a document form using a metafile according to the present invention, as shown in Figure (b) of Figure 1 is generated / managed / executed in an application program, in particular, a general-purpose word program 10, such as HWP, MS-WORD, etc. Through the metafile included in the document file 11, not only the editing of the document form but also the contents to be recorded in the document form can be easily changed and modified.

The document file 11 includes text data (D) containing the contents of the document, and a meta file (M) containing information on the font, size, shape, tracking, character count, location information, etc. of the text data (D). It consists of. Of course, the metafile (M) includes not only information about the text data (D) but also information about a document form, that is, column information about a vertical column and a horizontal column constituting the document form, and information on the types of lines constituting the cell.

Therefore, as shown in (a), the document file 11 generated / managed / executed by the word program 10 is a user of the metafile M while the parameters of the metafile M are transmitted to a graphics device interface (GDI). Is output by the monitor 1, the printer 2, or the like so as to be visible.

In the present invention, after analyzing the metafile (M) and has a document production system 100 for separating the fixed data and the variable data of the information contained in the metafile (M), even a user outside the document production, the conventional document format can be easily Make / Edit and use.

Here, the fixed data is meta information about a portion of the document file which does not change, and the variable data is meta information which is changed according to a DB or a content input separately.

For example, if the document file is a `` transcript, '' the meta data about the table divided into a plurality of spaces and the name / average score / seat of each subject recorded in the corresponding location of each space is fixed data, and varies depending on the student The score of each subject, the average score of the student, and the student's ranking, etc. may be variable data.

Figure 2 is a block diagram showing a document production system according to the present invention, Figure 3 is a flowchart of the document form production method according to the present invention will be described in more detail with reference to this.

The document production system 100 may include an analysis module 111 and a synthesis module 112, and may further include a display module 113 or a correction module 114 as necessary.

The document form production method according to the present invention will be described along with the description of each component of the document production system 100 presented.

1) a metafile analysis step (S20) of analyzing the metafile accompanying the document file and classifying it into fixed data and variable data;

As described above, the document file 11 includes a meta file having meta information for outputting the contents of the document file 11 in a state visible to the public through the monitor 1 or the printer 2 or the like ( M) is included. Since the metafile (M) is utilized for output through the monitor 1 or the printer 2 in a computer using a Window ™ OS, the type of the word program 10 as well as the type of the printer 2 may be used. If no document file 11 is generated, it is generated along with it.

Therefore, when the user creates an arbitrary document file 11 using the word program 10, the document file 11 includes a meta file M, and the analysis module 111 of the document production system 100 is used. ) Reads and analyzes the metafile (M) of the document file (11).

The metafile (M) is a machine language that humans cannot read or understand. Therefore, the viewer can be produced so that the user can see and understand the metafile (M) in the machine language. However, the structure of the viewer is not only very complicated but also known in the art, and the description of the viewer itself is not directly related to the present invention, and thus the description thereof will be omitted. The viewer of the metafile M will correspond to the display module 113 in the present invention.

Subsequently, when the metafile M is analyzed through the display module 113, the metafile M is output as characters that the user can read and understand. In this output character, the user separates the fixed data and the variable data of the metafile (M). However, the metafile (M) is converted through the display module 113, and the amount of the output characters is massive. Therefore, when creating the document file 11 using the word program 10, it is preferable that the user places a promised mark on a specific part to be variable data.

Figure 4 is an example of the present invention, the metafile of the document file is a fixed data of "name", "date of birth", "resident number" sequentially written in the column and left column of the format 2 * 3, respectively, in the right column It is classified into the variable data described. At this time, "$" is displayed at the start point and the end point of the variable data at the position of the variable data so that the variable data among the characters output through the display module 113 can be easily found.

Also, as shown in the example, a character that is arbitrarily written between “$” located at the start point and “$” located at the end point is matched with a font, size, shape, kerning, number of characters, and the like. Allow the properties of to be formed into metafiles. Therefore, the analysis module 111 finds "$" while checking the characters converted through the display module 113, and can easily classify the variable data in the massive metafile.

2) a variable data information storage step (S40) of storing variable data information including the output position and size of the classified variable data;

The variable data classified in the analysis step (S20) stores position information on the output position located in the document form and information on the size of the variable data that can be described in the corresponding column.

Figure 5 is a conceptual diagram for producing a document form according to the present invention will be described with reference.

The document a is created using the word program 10. The prepared document (a) is classified into the document form (b) which is fixed data and the variable data information (c) for the variable data while going through the analysis step (S20). In this case, the variable data information (c) is a reference for identifying the variable data input by the variable data DB 121 or other methods and composing it with the corresponding document form (b).

A method of loading variable data to be synthesized in the document form from the variable data DB 121 will be described in more detail below.

3) an input variable data checking step (S70) of checking whether or not the information on the input variable data replacing the variable data and the variable data information are identical;

In the document file 11 completed by the operation of the word program 10, the metafile (M) is classified into fixed data and variable data through the analysis step (S20) and the variable data information storage step (S40). Input variable data d, which is new data to replace the variable data, is input.

In the present embodiment, it is assumed that the corresponding variable data is input from the variable data DB 121. This means that the variable data information (c) stored in the variable data information storage step (S40) is a metafile even if the input variable data (d) is input through any medium when the input variable data (d) corresponding to the information thereof is input. The desired output document (e, e ', e ") can be synthesized in (M), but in general, it is rather difficult to input necessary input variable data in accordance with the standard of the variable data information (c) in daily life. In the case of receiving the input variable data d from the variable data DB 121, the necessary variable data is generated according to the condition of the variable data information c. ) It can be easily configured by creating a dedicated table.

The synthesizing module 112 checks whether the information of the input variable data d matches the criteria of the variable data information c.

4) a metafile synthesizing step (S80) of registering input variable data corresponding to the variable data information at a variable data position of the metafile;

When it is confirmed in step S70 that the information of the input variable data d and the variable data information c match through the synthesis module 112, the corresponding input variable data d is received and the corresponding metafile M is received. Register). That is, the new metafile M is completed by pasting new input variable data into the existing variable data position of the metafile M.

When the completed new metafile M is transmitted to the monitor 1 or the printer 2, the monitor 1 or the printer 2 receives the new metafile M and outputs a new document in which the variable data has been changed. )

In addition, if there is a change in the existing document form, the document is produced according to the changed new document form using the word program 10, and when a metafile is formed upon completion of the document, the document is analyzed and classified into fixed data and variable data. You can keep the variable data as it is or replace, add, or delete it with new variable data.

As a result, the document format can be easily changed and changed accordingly using a general-purpose word program without the unnecessary waste of time, materials, and manpower for the document format change in response to changes in the document format used internally and externally. Data entry can also be easily replaced, added or deleted.

On the other hand, another embodiment of the method for producing a document form according to the present invention will be described.

6 is a flowchart of another method for producing a document form according to the present invention, and FIG. 7 is a flowchart showing an embodiment of the form providing step of FIG. 3 or 6.

1) a variable data information changing step (S30) of changing the variable data information;

The variable data information (c) may be modified by the user as needed. In this case, the modified data will be the font, size, shape, kerning, number of characters, and location information of the variable data. To this end, the document production system 100 according to the present invention further includes a modification module 114. The modification module 114 modifies the variable data information in the metafile through a user's selection and manipulation, and receives the input variable data d received from the outside and registers it in the metafile. A document according to the included and modified variable data information can be output.

Subsequently, a method of producing a document form using a metafile according to the present invention, which is performed when the input variable data d is provided from a DB, will be described.

1) a field table construction step (S50) of constructing a field table of variable data to be included in the document file in a variable data DB storing variable data included in the document file;

When the variable data to be described in the produced document form is provided from the variable data DB 121, a field table for input variable data satisfying the variable data information (c) is configured.

In the case of relational databases, DB files can be easily created and edited using SQL, SAP, or Oracle-based DBMSs, and the necessary input variable data applied to document forms produced from variable data DB 121 is used. You can complete the field table for.

2) a query constructing step (S60) for constructing a query for searching and extracting the corresponding variable data corresponding to the variable data information from the field table;

A query for searching and extracting the variable data registered in the metafile of the document style is constructed from the field table completed in the field table construction step S50. In this case, the query may select necessary tables and fields, and may further include details on conditions desired by the user as needed.

Subsequently, a plurality of document forms are stored in the variable data DB 121, and each of the plurality of field tables linked with the document forms may be further included in the document producing system 100 according to the present invention.

1) a form selection step (S11) of searching and extracting a required document file in a form DB for storing the document file analyzed in the analysis step;

There are various processes in which the document form is provided to the document production system 100. One of them is to create a document file directly by using the word program 10 as described above, and in the present embodiment, a case in which the document file already made through the word program 10 is provided from the form DB 122 is described. It starts.

In the form selection step S11, the user selects one of a plurality of document files previously stored in the form DB 122 to prepare for synthesis with the variable data.

2) a form loading step (S12) of searching and extracting the variable data from the variable table DB by the query for the variable data of the document file retrieved and extracted from the form DB;

The existence of the document file in the form DB 122 indicates that the metafile M is classified into the fixed data and the variable data by the analysis module 111, and the document production system 100 according to the present invention is provided. On the premise that the input variable data is provided in conjunction with the variable data DB 121, it may be considered that the data is passed through the field table constructing step S50 and the query constructing step S60.

Therefore, there will be a field table and a query for the input variable data according to the document form.

When the document file is selected from the form DB 122, a field table including variable data related thereto is searched, and a query is generated accordingly to synthesize and complete the required document file, and then monitor the file 1 or the printer ( 2) can be printed.

For example, a variety of document files such as a "report card" and a "resident name book" are stored in the form DB 122, and the variable data DB 121 is composed of a field table. If there is a document to be output by the user, the form DB 122 selects the required document form and retrieves the necessary variable data through the corresponding query.

The query changes the condition through the query construction step (S60) so that only the variable data required by the user can be retrieved and synthesized with the corresponding document form.

According to the present invention as described above, by analyzing the meta-file including the information of the document file in order to output the document file in a printer, etc. classified into fixed data and variable data, it is easy to change the variable data according to the user's selection By easily changing the document form itself using a general-purpose word program and automatically outputting the selected variable data at the corresponding position, the document can be easily processed without using an expensive application program that automatically synthesizes the conventional variable data to complete the document. Can be made and edited.

Claims (5)

Producing an unstructured document file created through a general general-purpose word program, and inserting a symbol at a start point (start point) and an end point (end point) at a position where variable data is inserted; A metafile analysis step of analyzing the metafile accompanying the document file and classifying the fixed data without the symbol and the variable data with the symbol; A variable data information storage step of storing variable data information including an output position and a size of the variable data in a variable data DB; A field table constructing step of constructing a field table of variable data to be included in the document file in the variable data DB; A query construction step of constructing a query for searching and extracting the variable data from the field table; An input variable data checking step of checking whether the variable data DB matches information on the input variable data replacing the variable data included in the document file and the variable data information; And A metafile synthesizing step of retrieving and extracting the input variable data corresponding to the variable data information from the variable data DB as the query and registering the same in the variable data position of the metafile; Document form production method using a metafile, characterized in that it comprises a. The method of claim 1, In the variable data information storing step, the variable data information further includes font, kerning and alignment; A variable data information changing step of changing the variable data information is further included; Document form production method using a metafile characterized in that. delete The method according to claim 1 or 2, A form selection step of searching for and extracting a required document file in a form DB for storing the document file analyzed in the analyzing step; A form loading step of searching for and extracting the variable data from the variable table DB with the query for the variable data of the document file retrieved and extracted from the form DB; Document form production method using a metafile characterized in that it further comprises. delete

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