JPS63250268A - Electronic filing system - Google Patents

Abstract

PURPOSE:To attain a facsimile communication without storing a read original image in an image storage means by making transmission possible by a communication means before storing the image read from a reading means in the storage means. CONSTITUTION:Just after an original is read from a reader and stored in an image memory 11, it is displayed on a CRT 1. And an operator inputs a key word necessary for retrieval with a keyboard 19 so as to start registering in an optical disk 8. In case of directly executing a facsimile transfer as for the image displayed on the CRT 1, a FAX Adapter 13 informs the size of picture data which can be received on an opposite side and a process part minimizes the image displayed on the CRT 1 in need to be suitable for the opposite side. Encoding for GIII facsimile is executed to the minimized data and the data after compressed is stored in a hard disk 18. After this, if a facsimile transmission instruction is issued to a General Communication board 12 and the Fax Adapter 13, the picture data is read out from the hard disk and the transmission is started.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to an electronic filing system that electronically processes documents as image data and has a facsimile communication function.

[Conventional technology]

In conventional electronic filing systems, facsimile transmission involves searching image data registered in advance in a storage device according to instructions from a processing unit, and then transmitting the search results to a facsimile. In other words, a facsimile was used as the output light for images of search results. Therefore, in order to transfer a document by facsimile using an electronic filing system, it is necessary to register the document once, search it, and then transfer the document by facsimile.

〔the purpose〕

The present invention has been made in view of the above points, and an object of the present invention is to provide an electronic filing system capable of facsimile communication without storing the read original image in an image storage means.

〔Example〕

FIG. 1 is a block diagram showing the configuration of the electronic filing system, where l is a display section which is a high-resolution CRT display, 2 is a video RAM for displaying images on the CRT, and 3 is a memory and other parts. BMU controls data transfer between devices; 4 is an interface for a printing device (printer) and a reading device (reader);
5 is a reader, 6 is a printer, 7 is a controller for a storage optical disk device, 8 is an optical disk device, and 9 is a CPU that performs main control of the system.

10 is program memory, 11 is image memory,
12 is a general communication board that communicates with the outside; 13 is an adapter that connects data from the communication boat to the telephone network; 14 is a companding circuit that compresses and expands image data; and 15 is an I10 bus that connects the
, 3, 4, 7, 10, 11, 12.14 are communicated to the CPU. 16 is a telephone network, 17 is a facsimile, 18 is a hard disk, 19 is a keyboard for inputting data such as operation commands, and 20 is a pointing device for indicating coordinates on the CRTl.

Normally, in this type of electronic filing system, when registering an image on the optical disc 8, the data read by the reader 8 is temporarily stored in the image memory 11. When this image memory 11 is used as an intermediate buffer for image editing, etc. before writing to the optical disk 8, the image data in this image memory must be maintained until the next image is read.

When transmitting image data to a facsimile machine, the image data must be reduced in advance to match the paper size of the destination facsimile machine and then subjected to MH encoding. In this embodiment, the image memory is used as an intermediate buffer for this purpose. 11 is not used. A hard disk 18 is used that stores keywords and the like for searching images stored on the optical disk 8.

Since data is transferred to the facsimile from the hard disk 18, the original data of the image being displayed on the display section is stored in the image memory 11.

Next, image registration processing in the electronic filing system in this embodiment will be explained using FIGS. 2 and 3. First, a file on the hard disk (usually called a cabinet) that stores the keywords of images to be registered in S21.
Open. Next, in step 322, the optical disc on which the image is to be recorded is ovend.

Immediately after the document is read by the reader in S23 and stored in the image memory 11, it is displayed on the CRT1 in S23. In the branch of S25, if the operator looks at the image displayed on the CRT and determines that the reading condition is good, the process proceeds to S27. In S27, keywords required for later search are input using the keyboard 19. When the input of keywords for the search is completed, registration to the optical disc is started at 328. Note that the image read at this time may be edited and then registered on the optical disc.

Here, in the present invention, 329 branches are provided in the registration processing flow shown in FIG. In other words, it is determined whether or not the image displayed on the CRT should be directly transferred by facsimile for the upcoming climb. When facsimile transfer is selected here, the process of 330 in FIG. 2 is shown in FIG. First, input the telephone number of the other party's facsimile machine from the display section CRT. With this input, the FAX in Figure 1 13
The Adapter makes a call to the other party (341 in Figure 3)
. This FAX Adapter is a modem that supports the recommended communication method for personal computer communication devices announced by the Ministry of Posts and Telecommunications, but in this embodiment, among the recommended methods, the GI facsimile standard is used. FAX Ad
When the apter successfully connects with the other party's facsimile machine, the other party's receiver notifies the size of the image data that can be retrieved (
34.2). According to the contents, the processing section is currently using CRT.
The image displayed in 1 is reduced to fit the other party's size as necessary (343). Since the result of this reduction is developed in an unused portion of the image memory, the image being displayed on the CRT is guaranteed. Next, the reduced data is subjected to GIII facsimile encoding (MH compression) (S44). For this compression, the MH conversion means of the MMR/RL board shown in FIG. 14 is used. Also, the data after compression is shown in Fig. 18.
stored on the hard disk. In other words, the original picture (
The image data is stored in the image memory in its original form.

After this, General Community in Figure 1 12
cation board and Fax Ada in Figure 1 13
When a facsimile transmission command is issued to pter, image data is read from the hard disk and transmission begins.

When the transmission is completed, the process returns to the branch at 325 in FIG.
After that, you can select whether to register the displayed image on the optical disk or transfer it to another facsimile machine. Furthermore, if the process is interrupted at this point, the registration on the optical disc will not be performed, the electronic filing system will return to the initial screen, and only the facsimile transmission of the original will be performed.

In the above embodiment, facsimile transfer in the registration process has been described, but it is also possible to handle facsimile transfer independently in the electronic filing system. In an electronic filing system, the main functions are the above-mentioned registration processing, search processing, etc., and by treating these and facsimile transfer functions equally, a facsimile local mode can be set. FIG. 4 shows the facsimile local mode. At 351 in FIG. 4, the original to be sent is set on the scanner. At S52, read attributes of the scanner such as resolution, density, paper size, etc. are indicated, and read scanning is started. Next, in step 353, the read image is stored in the image memory and simultaneously displayed on the CRT. In the branch of S54, the operator looks at the image displayed on the CRT and determines whether the read image is good or not. In S55, image editing is performed if necessary.

The steps from S56 onward are the same as the flow in FIG. 3.

As explained above, according to the present invention, when it is desired to transfer a document by facsimile using an electronic filing system, it is now possible to transfer the document without registering it to an optical disk. Therefore, the electronic filing system can now be used as a workstation with editing functions for facsimile transmission.

[Brief explanation of drawings]

Figure 1 is a block diagram of an electronic filing system to which the present invention is applied; Figure 2 is a flowchart of registration processing in the electronic filing system; Figure 3 is a flowchart of image data transmission by facsimile; Figure 4 is a flowchart of the electronic filing system. 3 is a flowchart showing processing in facsimile local mode. 1 is a CRT, 8 is an optical disk, ll is an image memory,
13 is a facsimile adapter, and 18 is a hard disk.

Claims (2)

[Claims] (1) In an electronic filing system having means for reading an original image, means capable of storing a plurality of images, and means for transmitting the read images by facsimile, the image read by the reading means is sent to the storage means. An electronic filing system characterized in that it can be transmitted by the above communication means before being stored. (2) Claim 1 further includes a memory for temporarily storing an image read by the reading means, and a storage means for storing data for managing the image stored in the storage means. An electronic filing system characterized in that the image transmitted by the communication means is stored in the storage means.