JPH0276461A - Electronic filling system - Google Patents

Abstract

PURPOSE:To easily retrieve image data by automatically distributing and storing received image data in accordance with the telephone number of a terminating facsimile. CONSTITUTION:At the time of receiving a call from the terminating facsimile, an interruption is inputted to a CPU 9 through a general communication board 12, the termination of the call is detected and the telephone number of the terminating facsimile is fetched. When the reception of data is started, the data are temporarily stored in a memory of a system, and at the end of data reception, a line is disconnected, a terminating facsimile telephone number table is read and compared with the terminating facsimile telephone number. When a coincident telephone number is detected, a binder is retrieved, the received data are written in an unwritten area of an optical disk 18 and the various code data of the received data are also written.

Description

DETAILED DESCRIPTION OF THE INVENTION (Field of Industrial Application) The present invention relates to an electronic file system that electronically processes documents as image data and has a facsimile communication function.

[Conventional technology]

When data is received from a destination facsimile in a conventional electronic file system, the encoded received data is stored in the system, and after the encoded data is decompressed,
It is output from an output device.

[Problem that the invention is trying to solve] However,
When it is desired to file received data, the output paper must be read by a reading device, and an operator on the electronic file side must perform operations according to a certain storage means.

Means for Solving Problem C] According to the present invention, data received from the other party's facsimile machine is imported into the electronic file system, and at the same time the telephone number of the other party's facsimile machine is grasped, and the telephone number of the other party's facsimile machine is registered in the system in advance. - The received data is compared with the list table, and the received data is stored in the corresponding area of the storage means using the corresponding telephone number as a keyword.

(Function) With the above configuration, the data received from the other party's facsimile is directly stored in the storage means of the electronic file system, and at the same time, the data is automatically distributed to each predetermined storage area in the storage means using the telephone number of the other party's facsimile as a key. It is designed to make it easier to search for.

(Example) Fig. 1 is a block diagram showing the configuration of the electronic filing system, in which 1 is a display unit which is a high resolution CRT display, 2 is a video RAM that displays images on the CRT 1, and 3 is a memory. 4 is an interface for a printing device (printer) and a reading device (reader);
5 is a reader, 6 is a printer, 7 is a controller for a storage optical disk device, 8 is an optical disk device, 9 is a CPU that performs main control of the system, 10 is a program memory, 11 is an image memory, and 12 is communication with the outside 13 indicates an adapter that connects data from the communication board to the telephone network. 14 is a companding circuit that compresses and expands image data; 15 is an I10 bus;
, 12.14 is communicated to the CPU. 16 is the telephone network,
17 is a facsimile, 18 is a hard disk, 19 is a keyboard for inputting data such as operation commands, and 20 is a pointing device for indicating coordinates on the CRT.

FIG. 2 shows an optical disc used as an image storage medium in an electronic file system. Usually, one medium is divided into a plurality of parts, each of which is called a binder or the like. The shaded areas in the figure indicate the binders, which are named A and B, respectively.

Figure 3 shows a facsimile destination telephone number list table in the electronic file system, and the binder salt A in the figure
, B is the binder salt A in FIG.

Same as B.

Next, the flow of processing in this embodiment is shown in FIG.

At this time, it is assumed that the optical disk device shown in FIG. 1 is already loaded with optical disk media divided into binders as shown in FIG. 2.

When this system is called by the other party's facsimile machine in FIG. 4, 81, an interrupt is sent to the CPU 9 from the general communication board in FIG. 1, and the incoming call is detected. At the same time as an incoming call is detected, the telephone number of the other party is captured at 32. When this system issues a data transmission request to the other party's facsimile machine, data reception begins in S3. The data received in S3 is stored in a memory within the primary system (S4). When the data reception is completed in S5, the connected line is disconnected. Next, in step 86, a facsimile destination telephone number table previously registered and stored in the hard disk or the like in the system is read, and in step S7, it is compared with the destination facsimile telephone number obtained in step 32. In the branch of S8, if there is a match as a result of the comparison in S7, preparations for writing to the optical disk begin in S9. The optical disc is divided into binders using the telephone number on the facsimile destination telephone number list table as a keyword, and the corresponding binder is first searched. Next, in step 310, an unwritten area is searched in the binder, and if there is an unwritten area, the Sll
The received data is written to the optical disk. At the same time, as a management label for the image data received at 312,
Various code data of the received data (destination ID, reception time 2 communication time 1 number) are also written to the optical disk and hard disk 18, and are used for later retrieval. If the telephone number of the other party's facsimile machine is not found in the facsimile party's telephone number table at S8, the received data is decompressed at S3 and output from the printer at S14. Therefore, the function is the same as that of a normal facsimile.

Therefore, by registering the telephone number of the person with whom you usually communicate in the facsimile telephone number list table using the keyboard 19, images from the person you are receiving will be printed out for the first time.

In the above embodiment, if the facsimile telephone number list table does not include the telephone number of the receiving party, it is printed out, but even in that case, the received image data may be stored on the optical disk. The control operation in that case is shown in FIG.

Note that 5101 to 5112 in FIG. 5 correspond to 31 to S1 in FIG.
Since this is the same process as 2, the explanation will be omitted. When the telephone numbers do not match in 5108, it is determined in 8113 whether it is a new telephone number or whether the telephone number is not registered in the facsimile of the other party and the telephone number of the other party is not known. If you don't know the other party's phone number, select "Other"
If there is no "Other" binder, a new one is created), and the received data is stored (S114). Also, if it is a new phone number, set a new binder for that phone number and add it to the list table (5115).
, stores the received data on an optical disk.

Note that if it is not desirable to add a binder for each new telephone number due to disk capacity, the information may be stored in an "other" binder.

In addition, if the phone number sent from the recipient's fax machine has a space inserted, for example r03 123 4567J, and the phone number registered in advance in the hard disk list table does not have a space, such as r031234567J, omit the space. to compare phone numbers. Also, when adding a new telephone number to the list table in step 5115, the space is omitted when registering.

When reading the received data stored on the optical disk as described above, set the search mode using the keyboard 19,
Enter the phone number (or "other") as the keyword. Then, the management data is read from the hard disk, and a list of received data for the same telephone number is displayed on the CRT1 in chronological order. The operator selects the date from the displayed list.

Desired received data is selected from the data such as reception time 9 communication time 9 number of sheets using the keyboard. Then, the corresponding received data is read from the optical disk and stored in the image memory 11.
The first page is stored in the CRTI and displayed on the CRTI. When printing is required, a print command is input from the keyboard, and the image data is sent from the image memory 11 to the printer 6 and printed out.

Although the explanation was given using an optical disc as an example of a recording medium,
A magneto-optical disk or other medium may also be used.

Further, although the case where an image received by facsimile is registered has been described, it is also possible to register an image read in the copy mode of the facsimile to an optical disc. In this case, the facsimile's own telephone number becomes the keyword.

〔Effect of the invention〕

As explained above, according to the present invention, image data received in an electronic file system capable of facsimile reception is automatically distributed and stored in a predetermined area of a storage medium such as an optical disk, and can be easily searched. It became like that.

Furthermore, facsimiles can now be used as image manual means in electronic file systems.

[Brief explanation of the drawing]

FIG. 1 is a block diagram showing the configuration of an electronic file system implementing the present invention. FIG. 2 is a diagram showing an optical disk and a binder within the optical disk. FIG. ", FIG. 4 is a flowchart showing image registration processing of received facsimile data on an optical disk, and FIG. 5 is a flowchart showing another embodiment.
FIG. 6 is a diagram showing a display list when searching for received data. 8 is an optical disk, 16 is a public line, 17 is a destination facsimile, and 18 is a hard disk.

Claims (1)

[Claims] In an electronic file system having storage means capable of storing a plurality of images, means for searching images stored in the storage means, and communication means for transmitting and receiving images by facsimile, an image received by facsimile by the communication means is An electronic file system characterized in that the facsimile is automatically sorted and stored in a storage means according to the telephone number of the other party's facsimile.