JPS62284461A - Document formation supporting system - Google Patents

Abstract

PURPOSE:To form a document corresponding to a purpose without using unnecessary labor for the layout of the document by displaying items described by a user in an priority order on the basis of layout structure corresponding to its logical structure. CONSTITUTION:The titled system is constituted of an input part 1 for inputting data such as images, an output part 2 for displaying or printing out necessary information, an internal storage part 3, an external storage part 4, and a control part for controlling respective parts. At the time of formation of a business document, a user inputs only a sentence item to be described and selects layout structure appropriate for the item from the logical structure of the described contents. Then, the described sentence item inputted by the user is converted into layout structure, which is displayed to check whether the use satisfies the layout display or not. When the user does not satisfies the display, similar conversion is applied to the succeeding layout structure and the converted structure is displayed. Thus, the user can select his preferably layout display pattern.

Description

Detailed Description of the Invention 3. Detailed Description of the Invention [Object of the Invention] (Industrial Application Field) The present invention relates to a document creation support system that converts a document into a layout structure suitable for creating and editing a document.

(Prior Art) In conventional vertical editing devices such as word processors, users spend a lot of effort on document layout. Many of the documents created by users are standard or semi-standard documents. In particular, most business documents created in companies and offices consist of semi-standardized documents. For this reason, there are many collections of example sentences mainly for business documents in the world.

Conventional users created documents while referring to collections of such example sentences. In particular, when it comes to document layout, each user is left to do their own layout based on common sense layout methods and with reference to examples. Therefore, users who are not proficient in creating documents will have to spend a lot of time on layout. Also, there are many cases where the layout is bad and you have to proofread it again.

In order to solve this problem, another conventional example often uses a method of proofreading example sentences stored on a floppy disk or the like using a document creation/editing radical to create a desired sentence. However, this requires a lot of input as the draft is created while being revised, and once created, extensive proofreading is required if you want to change to a different layout example.

As described above, the conventional method has the drawback of not being able to save labor in the calibration work.

(Problems to be Solved by the Invention) As described above, the conventional method has the disadvantage that it is not possible to save labor in the calibration work.

The present invention was made in consideration of these circumstances, and its purpose is to allow the user to simply think about and input the contents of each document, thereby eliminating unnecessary effort in document layout. To provide a document creation support system that enables the creation of a target document without any hassle.

[Structure of the invention]

, (Means for Solving the Problems) The present invention provides a means for storing entry item data written by a user for each item in a set of items to be written in a document, and a means for storing entry data written by a user for each item in a set of items to be written in a document, and a means for storing entry item data written by a user for each item in a set of items to be written in a document. A means for storing a structure, a means for associating a plurality of layout structures with the logical structure, a means for determining the priority of the corresponding layout structures, and a means for storing the items written by the user in a layout corresponding to the logical structure. The present invention is characterized in that it has means for converting into a structure in priority order and displaying and outputting it, and a control means for controlling these.

(Function) The present invention allows users to input only the text items to be included when creating business documents such as guide documents, meeting notices, and conference reports, and to create a layout suitable for the logical structure of the written content. By sequentially selecting a structure, converting written text items input by the user into a layout structure and displaying it, it is confirmed whether the user is satisfied with the layout display. If the user is not satisfied, the next layout structure is similarly converted and displayed. This allows the user to select his/her favorite layout display pattern. As a result, the input document is converted into the layout structure selected by the user, and then displayed and output. Users can easily edit the layout of document creation.

(Embodiment) An embodiment of the system of the present invention will be described below with reference to the drawings.

FIG. 1 is a block diagram illustrating an embodiment of the system of the present invention. Here, there is an input section ■ for inputting data such as text, diagrams, images, etc. into the device, an output section ■ for displaying necessary information or printing out, an internal storage section ■ and an external storage. It consists of a section (A) and a control section (2) that controls each of these sections.

The input unit ω is an input device capable of inputting characters, numerical values, position coordinates, commands, etc., and specifically includes a keyboard, a mouse, and the like.

The output unit (2) is a display device such as a CRT, liquid crystal display, or plasma display, and a printing/output device such as a printer.

Also, in the external storage section) each entry entered by the user,
This is an external storage unit for storing descriptions, logical structures between listed items, correspondence tables between logical structures and a plurality of layout structures, and layout structures on each side. (2) is an internal storage section for temporarily holding and processing the contents stored in the external storage section. The control unit (■) controls these.

FIG. 2 specifically shows the configuration of the external storage section. (in the external storage unit) is an entry data storage unit (41) that stores entry item data already input by the user.
, an entry item and logical structure storage section (42) for each example sentence opening, a correspondence table storage section (43) for logical structure and layout structure, and a layout structure storage section (44).

FIG. 3 shows an example of the logical structure of each example sentence stored in the logical structure storage section (42). Here, an example of the logical structure of a guide document is shown. Here, (equivalent) indicates that the logical structure of the invitation document can be either one. Also (parallel)
indicates that there is no logical order of the items in that relationship, and that they are in a parallel relationship. Furthermore, (order) indicates that the corresponding items have a logical order relationship.

FIG. 4 shows an example of entry data stored in the entry data storage section (41). Here, we will show examples of information written in information letters.

Figure 5 shows the correspondence table storage unit for logical structure and layout structure (
43) shows a correspondence table between the logical structure and the layout structure stored in FIG.

FIG. 6 is a diagram showing the format of the layout structure of the document.

FIG. 7 shows an example of the relationship between layout structure and layout display.

FIG. 8 (Qυ(C)H) shows an example of a display layout that is converted into a layout structure and displayed sequentially.

FIG. 9 is a flowchart of the processing of the control section (2) of the document creation support device in one embodiment of the present invention.

Hereinafter, the operation of this embodiment will be explained with reference to FIGS. 1, 2, 3, 8, and 9. Here, in order to make the explanation easier to understand, an example of document creation support for a guide document will be explained.

Further, it is assumed that the user has already inputted each written content of the guide document (FIG. 4). Of course, each entry item may be entered sequentially, but this will not be discussed here because it does not affect the gist of the present invention.

First, assume that the user wants to output and print the layout of the guide law text S. At this time, document creation support is started (step jo2 in FIG. 9) in response to a user's request (step 901 in FIG. 9), and the user is asked for the name of the document to be laid out. The user then selects the data to be included in the invitation that has already been input and saved (step 903 in Figure 9).
. Therefore, the logical structure corresponding to the entry in entry sentence 4 is searched from entry item data record part 1 (41) and entry item and logical structure storage section (42) of the example document, and is stored in the internal storage section (■). Step 905 in Figure 9).

For the logical structure obtained in this way (in this example, the logical structure of the guide), a plurality of corresponding layout structure groups are obtained from the correspondence table of logical structure and layout structure (Fig. 5) (Fig. 9). Step 905 in the figure). In this embodiment, the layout structure groups [Guide R01], [Guide R, 2], [Guide R03], [Guide R03],
... is obtained.

Next, the priority order among the plurality of searched layout structures is determined from the correspondence table shown in FIG. 5 (step 906 in FIG. 9).
. Here, it is assumed that the rankings are given in the order of [Guide R, 2], [Guide R, 3], [Guide R, 1], and [Guide R04]. Next, it is checked whether there is any unselected layout structure (step 907 in FIG. 9). If it exists, the first unselected layout structure is selected (step 908 in FIG. 9).

After that, the contents of the guide that the user wants to layout are converted into the selected layout structure (Step 909 in Figure 9) and displayed on the output section (Step 910 in Figure 9).
).

In this embodiment, guide R, 2 (see FIG. 8) is first displayed. Next, the user can confirm whether this is OK (step 911 in FIG. 9). If the user approves the displayed layout display, the displayed document is corrected if necessary by the user (step 912 in FIG. 9), and then printed or saved (step 913 in FIG. 9). ). Then, the processing of the document creation support system ends (step 915 in FIG. 10).

Also, when the user does not like the displayed layout (first
Figure 0 step 912). According to the user's request (next candidate), the next unselected layout structure is selected, and conversion 1 and display are performed in the same manner as above (steps 907 to 10 in Figure 10).
91G). As a result, guides R and 3 in FIG. 8 υ are displayed deviated. Similarly, the guide R11 and the 8th guide in FIG. 8(C)
Guides R, 4, . . . in FIG. (2) are sequentially displayed as necessary. If there is no layout structure that is no longer selected (step 907 in FIG. 10), a message indicating that there are no layout candidates is displayed (step 914 in FIG. 10), and the processing of the document creation support system ends.

Note that the method of the present invention is not limited to the above embodiment. For example, instead of using the correspondence table shown in FIG. 5, an inference rule may be used to search for a layout structure that corresponds to a logical structure. Modifications may be made without changing the spirit of the invention.

〔Effect of the invention〕

According to the present invention, when creating business documents such as guide documents, meeting notices, and meeting reports, the user only needs to write each necessary item, and there is no need to put unnecessary effort into layout representation. In addition, the user can easily edit the layout of document creation. As a result, documents of uniform quality can be efficiently created. Therefore, there are great practical effects such as a significant increase in the user's work efficiency.

[Brief explanation of the drawing]

FIG. 1 is a diagram showing a configuration block diagram and a table of an embodiment of the present invention, FIG. 6 is a diagram showing a format for expressing the layout structure of a document, and FIG. 7 is an example of the relationship between the layout structure and layout display. 8 is an example of a layout that is converted into a layout structure and displayed sequentially, and FIG. 9 is a flowchart of the processing of the control unit in an embodiment of the present invention. 1... Input section 2... Output section 3...
Internal storage unit 4...External storage unit 5...Control unit Fig. 1 Fig. 2 Fig. 8 Fig. 6 Fig. 7 (a) Fig. 8 (b) Fig. 8 (C) Fig. 8 ( d) Figure 8 Figure 9 Procedure Amendment (Method) 1986! 9.1 notification date

Claims (1)

[Claims] means for storing each item to be entered by a user and the logical structure between the entry items; means for associating a plurality of layout structures with this logical structure; means for determining the priority order of the corresponding layout structures; What is claimed is: 1. A document creation support system comprising means for converting written items written by a person into a layout structure corresponding to the logical structure in priority order and outputting the converted items.