JPS59200557A - Electronic mail and calendar device - Google Patents

Abstract

PURPOSE:To omit unnecessary operation by uniting an electronic mail and a calendar system together and offering a user them. CONSTITUTION:When mail is inputted to a mail reception part 60 and then inputted to an extraction part 602, whether the mail should be registered in a calendar or not is detected and matters to be registered in the calendar are extracted.Storage in a mail storege part 604, memorandum storage in a memorandum storage part 605, recording of informaton on the calendar on a calendar recording part 606, and display of the calendar, mail, memorandum, etc., on display input parts 607 and 608 are performed on the basis of information extracted by a control part 603. Therefore, information on previous arrangements of the electronic mail is made clear by looking at the calendar system.

Description

[Detailed Description of the Invention] [Technical Field of the Invention] The present invention provides a system for electronically sending documents created using a word processor or the like via a network (ii) electronically registering an e-mail system and a personal calendar. An integrated system that integrates and utilizes both electronic calendar systems and reference systems.

[Technical background of the invention and its problems]

E-mails can be used for simple memos or notifications of meetings.

Sending of reports, etc. C: Used. On the other hand, a calendar system for electronically storing and displaying an individual's calendar has also been developed and is being used as a convenient tool.

However, conventional e-mail and calendar systems exist independently, and when a user receives a meeting notification e-mail, they display it, confirm the content, and then enter the calendar system. It was necessary to register the matter. For this reason, the calendar and e-mail are operated independently, leading to the following problems.

When users check their schedules, they have to check the calendar system and see if there are any meeting notifications or meeting notifications received by e-mail, which necessitates unnecessary correspondence with the machine.

In addition, when a meeting notification or meeting request is sent by e-mail, it is necessary to re-register the calendar (2), so although each standalone system is convenient, users who use both (2) This method had the disadvantage of requiring manipulation.

[Purpose of the invention]

In view of the above, the present invention provides a fusion of e-mail and calendar systems to users (Secondly, User C: displaying necessary and sufficient information without requiring unnecessary operations). The purpose is to provide appropriate support for users' decision-making.

[Summary of the invention]

The present invention provides an environment in which e-mail and calendar systems are integrated and used by users (--meeting notifications, meeting notifications, meeting requests, document submission requests, etc.).

Calendar such as report request (2) When receiving an email that should be registered, it automatically extracts the items to be registered in the calendar, registers them in the form of preliminary registration, and can view them in the calendar. (2) You can confirm your schedule by checking the contents of the received email on the calendar and registering.

In addition, even if you register, the notifications that come later will be displayed as preliminary registrations (2. You can easily change your own schedule. On the other hand, when you display the received mail list in e-mail, If it is a meeting notification, you can check the calendar's preliminary registration number and whether or not there are other official registrations at that time.

Also, a function is provided to register the contents of the e-mail in the calendar as soon as the user sees the contents of the e-mail.

〔Effect of the invention〕

According to the present invention (-), there is no need to double check the email reception mail list and one's own calendar9, and information such as meeting notifications received by email can be found by looking at the calendar system. For the user, unnecessary operations are omitted. Also, the number of mistakes caused by forgetting to register in the calendar is reduced.

[Embodiments of the invention]

The details of the embodiments of the invention will be explained below. Figure 1 is a display example of a calendar schedule displayed on the display input device. Calendar = Each registered schedule is ) and preliminary registration (dotted line). KIOl here.

K105 is a calendar number. For this registration, the title and memo number will be displayed. During preliminary registration, the title and email number will be displayed.

FIG. 2 is an example of arriving mail. In this example, it is a meeting notification email. FIG. 3 is a display example of a received mail list displayed on the display input device after receiving (-). Here, if there is another main registration with conflicting calendar pre-registration period, the memo will be displayed. Display number.

Figure 4 shows the contents of the memo attached to the calendar (when two calendars are registered).

Figure 5 shows the structure of the mail storage section (2).For each person, the mail number, calendar number conflicting book registration, mail header, and mail body are stored as units.Here, the calendar The number will contain the calendar number of the email for which the calendar preliminary registration was made. Also, if there is a conflicting official registration, the memo number of that main registration will be entered.

FIG. 6 shows an example of the configuration of an e-mail/calendar system. Here, the e-mail sending side (two are omitted; (601) is the e-mail receiving part, and (602) is the extracting part that detects whether the e-mail should be registered in the calendar and extracts the items that should be registered. , (603) is a calendar (preliminary registration and mail storage) according to the extracted information, a user's request (- and a control unit for main registration). a mail storage section (605) consisting of a mailbox; a memo storage section (605) for storing notes (documents) related to schedules registered in the calendar;
(606) is a calendar recording unit that records information regarding the calendar, and (607) and (608) are display input devices that display calendars, emails, memos, etc., and are used by the user to input.

FIG. 7 is a diagram showing one example of the configuration of the extraction section. Here (7
01) is a calendar pre-registration detector, (702) is a subject extraction unit, (703) is a due date extraction unit, (704) is a development time extraction unit, (705) is an end time extraction unit, and (706) is detection data. The storage unit (707) is a calendar preliminary registration determination unit.

1 Figure 8 shows the configuration of the memo recording section. FIG. 9 shows the data structure of the calendar in the calendar recording section.

FIG. 10 is a flowchart of the processing performed by the control unit during preliminary registration of received mail in the calendar. FIG. 11 is a flowchart of the process when changing the pre-registered calendar schedule to the main registration C2. Figure 12 shows the calendar schedule that has been pre-registered at the time when the received email is displayed.
2 is a flowchart of processing at the time of second change.

The present invention includes the calendar shown in Fig. 1, the system configuration shown in Fig. 6, and the system configuration shown in Fig. 1.
The following description will focus on the flowcharts of the processing of the control unit shown in FIGS. 0 to 12. First, when an email arrives, it enters the email receiving section, and then enters the extraction section (Figure 7) (-. Here, the email is sent to a meeting notification, meeting request, lecture request, etc. Detects whether the email should be registered.

This detection can be done using the email header information (there are two methods), or it can be detected from the title information at the beginning of the document. It can also be detected from the target part. In any case, this is done by comparing and identifying data centered on the words and phrases listed in the detected data storage unit C in advance for detection.When it is detected that the words should be registered in the calendar, Subject 1 due date.

The start time and end time are extracted. For example, in FIG. 2, [Sales Meeting] after the meeting notification is extracted as the title.

Also, 3 [month] 8 mark] is extracted from the line after the date and time, PMI is used as the start time, and (PM) is used as the end time.
capital) is extracted. It may also come as an email in a different document format. For example, date and time: March 8th (Friday) 11:00 a.m. to 2:00 p.m. Topic: Sales conference date and time: March 8th, 8:30 a.m. to 11:30 p.m. There are nine possible formats, but each of these patterns is possible. is stored in advance in the detection data storage section and compared with it to extract necessary items.

After these data are extracted, the calendar pre-registration determination unit checks whether the extracted information is complete and determines whether calendar (--pre-registration) is to be performed.

Note that the extraction method (if duplicated, the extraction method cannot be used without taking this Example After that, the control unit performs the preliminary registration process as shown in Figure 1.
The process is performed according to the flowchart of the process at the time of mail preliminary registration of 0. For example, in the case of the meeting notification shown in FIG. 2, it is necessary to register the mail in the calendar after storing it, and a preliminary registration procedure is performed. First, search for March 8th in the calendar data structure of the calendar recording section. Search the calendar list for March 8th and check whether there is a duplicate book registration schedule (1:00 pm to 2:30 pm). If there is a duplicate, it will be posted in the mail storage section. Enter the numerical order value (memo number) of the main registration in the "Competing main registration" section of the accumulated email.In the example in Figure 2, there is no overlapping main registration, so there is no need to perform this process, and the next (2) Add a new schedule item to be pre-registered at the end of the calendar list for that day. Add a new calendar number (K104) to this item, and set the start time (PMI) and end time (2:30 PM).
) and set the registration identification flag to 0 "reserve". Then enter the title (sales meeting). Finally, the calendar numbers are entered in the order of the calendar numbers of the corresponding emails in the email storage section.

This completes the preliminary registration.

The calendar thus pre-registered is displayed, and at that point the user's request is confirmed and the calendar is registered.

This is performed by the control unit according to the process flowchart (2) shown in FIG. 11 for changing the official registration of the calendar.

The calendar is displayed, for example, on the display input device (two displays) as shown in FIG. When the official registration is designated, the mail storage section is checked for "competing official registration." If there is an official registration, the content of the competing official registration is retrieved from the memo storage section and displayed on the display input device. If you want to change the official registration here, delete the official registration of the calendar, delete the corresponding memo, and move the main text of the email to be officially registered from the mail storage section to the memo storage section.Then, add a memo number,
Change the registration identification flag of the corresponding list of the calendar to 16" (-), and change the number order to the memo number (:. are equivalent.

The flowchart of the processing of the control unit when displaying mail reception (when performing regular calendar registration is shown in Figure 12). First, the received mail list is displayed on the display input device. Figure 3 is an example of the display. If you select a registered email, the contents of the email and calendar will be displayed as necessary (2).If you register the calendar as a regular registration, check if there is a "competing regular registration", and if there is. , If you want to change the main registration, delete the main registration of the calendar and the corresponding memo. Then, move the mail from the mail storage section to the memo storage section (add a new memo number. Also, set the registration identification flag of the corresponding list of the calendar. 1"iE・Register"
Change to Then enter the memo numbers in numerical order. If there is no conflicting official registration, the same applies except for the deletion part.

Above, one embodiment of the present invention has been described.

[Modified example of the invention]

The present invention is based on the above embodiments (not limited to two examples, for example,
If the display input device is capable of multi-window, the calendar display screen and the received mail screen may be displayed at the same time (
It becomes possible to display the data. In this case, the principle of non-invention remains unchanged (2) the display of the user's screen.

You can also change the input method.

[Brief explanation of drawings]

Figure 1 is a diagram showing an example of displaying a calendar schedule, Figure 2 is a diagram showing an example of an email, Figure 3 is a diagram showing an example of a received email list, and Figure 4 is a diagram showing a calendar (two registered (2) Figure 5 shows the contents of the accompanying memo.
Figure 6 shows the 4 e-mails stored in the e-mail storage section.
FIG. 7 is a diagram showing an example of the configuration of an e-mail calendar system, FIG. 7 is a diagram showing an example of the extraction section, FIG. 8 is a diagram showing the configuration of the memo recording section, and FIG. Fig. 10 is a flowchart of the processing of both parts during preliminary registration (Iσ1 in 2), and Fig. 11 is a diagram showing the data #l structure of the calendar of the section.
Fig. 12 is a flowchart of the process when a pre-registered calendar schedule is changed to main registration (2 Aishi) when a pre-registered calendar schedule is officially registered. .601...Mail reception section 602...Extraction section 603
... Control i 604 ... Mail storage section 60
5... Memo storage section 606... Calendar recording section 6
07-608...Display input device 701...Calendar preliminary registration detection unit 702...Title extraction unit 703...Date extraction unit 7
04...Start time extraction unit 705...End time extraction unit 706...Detection data storage unit 707...Calendar preliminary registration determination unit Agent Patent attorney Nori Chika Atsuke (and 1 other person) No. 8 Figure 5 Figure 4 Figure 6 Figure 7 Figure 8 Figure 19 Figure 10 Figure 11

Claims (4)

[Claims] (1) A mail receiving section that receives mail via a network or public communication network, a mail storage section that stores messages, a control section 9 display input device, and a calendar recording section;
An e-mail/calendar device comprising a calendar memo storage section, an extraction section for detecting whether an arrived mail should be registered in the calendar and extracting matters to be performed by the calendar system. (2) The calendar recording unit has a means for identifying and registering the calendar number, preliminary registration or main registration, and has a means for identifying and registering the calendar number and whether it is preliminary registration or main registration, and has a means for identifying and registering the calendar number and whether it is preliminary registration or main registration. 2. An e-mail/calendar device according to claim 1, further comprising means for automatically performing the above steps. (3) When displaying the calendar (2) The e-mail/calendar device according to claim 1, which has means for viewing the contents of pre-registered e-mails and means for officially registering them. (4) When displaying a received email, a means to check whether the email has been pre-registered in the calendar or whether there is already a registered email at the corresponding time, and a memo of the actual registration, if any. 2. The e-mail calendar device according to claim 1, having means for viewing the contents and means for actually registering the pre-registered e-mail at that time.