JPH1185884A - Document processing system and record medium recorded with program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To prepare a routine document with a routine format at all times, even if the documents of various formats are inputted. SOLUTION: This document processing system is provided with a key word detecting means 27 for detecting each key word coinciding each item of a routine format from text data obtained from an inputted document 11, a unit extracting means 29a extracting each detected key word at text data and each character string as item information following each key word of this respectively as a unit, a key word position detecting means 28 detecting each position within the routine format of each key word detected by a key Word-detecting means, and a unit writing means 29b preparing the routine document by respectively writing each unit which corresponds to each key word at each position detected by the key word position detecting means within the routine format.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a fixed format including a plurality of items and item information corresponding to each item, using each character included in a document having various formats input from the outside. 1. Field of the Invention The present invention relates to a document processing system for creating a fixed document having the fixed format, and a recording medium storing a program for creating a fixed document having the fixed format.

[0002]

2. Description of the Related Art In recent years, a document processing system for creating various documents using a computer system such as a workstation or a personal computer has been developed. As a document created by such a document processing system, there is a fixed document including a plurality of items (necessary items) set in advance and item information corresponding to each item. For example, specific examples of such a fixed form document include a resume and a receipt.

As a method of creating such a standard document, a computer or a word processor on which document creation software is executed is used, as shown in FIG. 6, on a display screen 2a of a display device 2 of a computer 1 to display the standard document. Display the fixed format 3 and display the fixed format 3.
An input area 4 for item information is displayed above. Then, the operator reads the content of the document described on the paper 5 stacked on the side of the computer 1 and inputs item information corresponding to each item into each input area 4 using the keyboard 6.

Further, the sheet 5 is set on an optical character reading device (hereinafter abbreviated as OCR), the item information of each item described on the sheet 5 is directly read, and the read item information is stored in advance. There is a method of writing in the item information area for each item in the fixed format. in this case,
It is necessary to store the format of the paper 5 in the OCR in advance.

[0005]

However, the manual input method by the operator and the method using the optical character reading device (OCR) have the following problems to be solved. That is, in the method in which the operator performs input using a keyboard or a pointing device, the creation efficiency such as the creation efficiency and the occurrence probability of an incorrect item input differs depending on the operator's operation ability.

In the method using the OCR, it is necessary to previously store the format of the paper 5 in the OCR as described above. Therefore, when the format of the paper 5 is changed, such as a change in layout, addition of an item, or deletion of an item, it is necessary to update the format information registered in the OCR at the same time.

[0007] Further, in the OCR which requires format information for each format of the paper 5, for example, a document having no format determined nationwide, such as a resume or a receipt, is fetched and has the same fixed format. In the case of creating a document, it is necessary for the operator to register the format for each document of each sheet 5 in the OCR, and to select and set a format to be applied each time the document of the sheet 5 is read by the OCR. This operation is very complicated and impractical.

The present invention has been made in view of such circumstances, and by detecting a keyword included in a document, even if the format of the input document is not fixed, each character of each document is Can be determined in the fixed format, and from the input document,
It is an object of the present invention to provide a document processing system capable of efficiently and accurately creating a fixed document having a desired fixed format and a recording medium storing a program for creating the fixed document.

[0009]

SUMMARY OF THE INVENTION According to the present invention, there is provided a fixed form comprising a plurality of items and item information corresponding to each item, using each character included in a document having various formats input from the outside. This is a document processing system that creates a standard document having a format.

[0010] Then, a keyword detecting means for detecting each keyword matching each item of the fixed format from the text data obtained from the input document, and each detected keyword in the text data and item information following each keyword. Unit extraction means for extracting each character string as a unit, keyword position detection means for detecting each position in the fixed format of each keyword detected by the keyword detection means, and keyword position detection means in the fixed format Unit writing means for writing a unit corresponding to each keyword in each of the positions thus created to create a standard document.

A description will be given of the principle of operation in which a standard document can be created using the document processing system configured as described above. A fixed form document created by this document processing system is composed of a plurality of items and item information following the items. The standard format indicating the document format includes the position information on the standard document of each item in the standard document and item information following the corresponding item.

On the other hand, although the format of a document input to the document processing system is not fixed, the position of each item necessary for creating a standard document and the item information following the corresponding item is not specified. Is always present. Therefore, the position of the keyword in the fixed format can be detected by using an independent block of character strings matching each item from the input document as the keyword.

On the other hand, since a character string following a keyword in an input document can be regarded as item information, the keyword and a character string following this keyword are defined as one unit, and this unit is extracted from the input document. do it,
If the extracted unit is written at the detected position in the standard format, one item and item information in the standard document can be created.

By performing the above-described processing on all keywords that can be regarded as items in the input document, a complete fixed document is created from a document whose input format is unspecified.

In the document processing system according to the second aspect,
The above-described document processing system is obtained by adding image conversion means for converting an input document into image data and character recognition means for converting the image data converted by the image conversion means into text data.

In the document processing system configured as described above, even if the input document is a document created by a word processor or spreadsheet software or a document printed or handwritten on paper, The converted document is converted into image data and then into text data.

Accordingly, a complete fixed form document is created from a document having an unspecified format input in a processing procedure similar to that of the above-described document processing system of the invention. Further, in the document processing system according to the third aspect, the unit extracting means in the document processing system according to the invention described above includes a unit having one or more keywords belonging to a certain keyword and each character string as item information following the keyword. Is to be extracted.

With this configuration, the items in the fixed format do not completely match the items included in the input document. For example, a plurality of items in the input document correspond to one item in the fixed format. In a case where it has a meaning or the like, one item information is added to the two consecutive items.

Therefore, in this case, it is appropriate to process a plurality of continuous keywords and item information following these keywords as one unit, and a standard document can be created from an input document more reliably.

Further, in the document processing system according to the present invention, when a keyword for all items in the fixed format is not detected by the keyword detecting means in the document processing system of the present invention, the keyword input and operated is used. To create units.

With this configuration, if an item corresponding to the item in the fixed format is not found in the input document and only the item information of the item exists, the operator inputs a keyword corresponding to the item. By doing so, a unit is formed, and a standard document is created using this unit.

The invention according to claim 5 has a fixed format including a plurality of items and item information corresponding to the respective items, using each character included in a document having various formats input from the outside. This is a recording medium on which a computer-readable program for creating a standard document is recorded.

The program recorded on the recording medium causes the computer to detect each keyword corresponding to each item of the fixed format from the text data obtained from the input document, and to detect each keyword in the text data. Each keyword and each character string as item information subsequent to each keyword are extracted as a unit, each position of each detected keyword in the fixed format is detected, and each detected position in the fixed format is assigned to each position. The fixed form document is created by writing each unit corresponding to the keyword.

By using a recording medium on which the program configured as described above is recorded, even a general document processing system not having the above-described functions can be easily input by incorporating this recording medium. A standard document can be automatically created from a document whose format is unspecified.

[0025]

DESCRIPTION OF THE PREFERRED EMBODIMENTS One embodiment of the present invention will be described below with reference to the drawings. FIG. 1 is a block diagram showing a schematic configuration of a document processing system according to an embodiment of the present invention. This document processing system is composed of a kind of information processing device such as a computer.

A sheet 12 on which documents 11 of various formats input from the outside are described is set on an image scanner 13 as image conversion means. The document 11 described on the paper 12 is converted into image data for one sheet and sent to the input unit 14, and the character recognition unit 15
Sent to The character recognizing unit 15 performs the shape (pattern) of each character included in the input image data of one sheet.
Is recognized, converted into text data for one sheet, and transmitted to the input unit 14.

The input unit 14 stores the input image data for one sheet in the image data memory 16 and stores the input text data for one sheet in the text data memory 17. Further, various data and operation commands input by the user (operator) from the operation unit 18 such as a keyboard and a mouse are input to the input unit 14.

In the main storage device of the document processing system, a fixed format for storing each item in the fixed document to be finally created and each position on one fixed document in the item information following this item is stored. A format memory 19, an item (keyword) memory 20 for storing each item (keyword) included in the applicable fixed format or final fixed document, and a fixed document data memory 21 for temporarily storing the created fixed document in a text data format. Is formed.

Further, a display device 23 is provided in the main storage device.
Image area 24a to be displayed as a window with respect to
Display memory 2 in which an input image area 24b is formed
4. An output buffer 22 for outputting the standard document stored in the standard document data memory 21 to the display device 23 or the printer 25 is formed.

The display device 23 displays and outputs the prepared standard document, and the printer 25 displays the prepared standard document on a sheet 26.
Print out to Further, in the document processing system constituted by the information processing apparatus, a keyword detection unit 27, a keyword position detection unit 28, and a keyword detection unit 28 each formed as a unit program module on an application program recorded on a recording medium such as an HDD. Unit extractor 2
9a and a unit writing section 29b are provided. Also,
The keyword detection unit 27 includes a temporary keyword setting unit 27a and a keyword determination unit 27b.

Here, the input document 11 is a resume written in various formats, and an example will be described in which the document 11 of the resume is created as a fixed document having a predetermined fixed format. I do.

In the fixed format memory 19, FIG.
As shown in the figure, the name, address, phone number, date of birth,
Multiple items 30 such as family, relationship, name, etc. living together, and Nippon Taro following each item 30, Setagaya-ku, Tokyo ..., 555-1234
Each position of the frame 31a for writing the actual item information 31 consisting of a character string such as "."

As shown in FIG. 2, the item (keyword) memory 20 includes items 30 such as a name, an address, a telephone number, a date of birth, and a family member who live together in the above-mentioned fixed-form document or fixed-form format memory 19. It is remembered.

The fixed image area 24a of the display memory 24
Stores an item 30 of a fixed format and a frame 31a for inputting item information, and an input easy area 24b stores image data of the input document 11 stored in the image data memory 16. Then, the image data of each image area 24a, 24b of the display memory 24 is simultaneously displayed on the display screen of the display device 23. Then, for example, when a fixed-form document is not automatically created due to, for example, a case where a keyword (item) is not searched, a user (operator) operates the operation unit 18 to manually set a keyword, Used to specify the writing position on the fixed format of the unit.

In such a configuration, the operations of the image scanner 13, the character recognition unit 15, the keyword detection unit 27, the keyword position detection unit 28, the unit extraction unit 29a, and the unit writing unit 29b are shown in FIGS. This will be described with reference to a flowchart.

In the flowchart of FIG. 4, a user (operator) sets a sheet 12 on which a document 11 is described on the image scanner 3. The image scanner 3 converts the document 11 described on the paper 12 into image data, sends the image data to the character recognition unit 15, and sends it to the input unit 14 (step S1). The input unit 14 writes image data into the image data memory 16.

The character recognizing unit 15 receives one input sheet (1
A character recognition process is performed on the image data of (page) to convert the image data into text data and send it to the input unit 14 (S
2). The input section 14 blocks the input text data for each frame of the ruled line and temporarily
Write to Therefore, this text data memory 17
As shown in FIG. 2, there are a plurality of items 3 included in the document 11 such as “name” and “address”.
A plurality of blocked character strings such as 0 and item information 31 following each item 30 such as “Nihon Jiro”, “Setagaya-ku, Tokyo...” Are stored in a state where they are converted into character codes.

Next, the provisional keyword setting section 27a of the keyword search section 27 is activated, and each of the plurality of block character strings in the text data is defined as a provisional keyword (S3).

Next, the input image data of the document 11 in the image data memory 16 is displayed in the display memory 24.
Is displayed in a window on the display screen of the display device 23 (S4).

Next, the keyword deciding section 27b is activated and takes out one temporary keyword from the plurality of temporary keywords indicating each block defined previously (S4a). Then, the process of determining a regular keyword for one extracted temporary keyword, that is, item 3 included in the standard document
A process for searching for a keyword corresponding to 0 is performed (S
5).

In this keyword search process, FIG.
First, it is determined whether the number of characters of the temporary keyword is larger or smaller than the item (keyword) having the largest number of characters (referred to as the keyword MAX character number) among the items (keywords) stored in the item (keyword) memory 29. (S2
0). If the temporary keyword is larger than the number of characters of the keyword MAX, there is no possibility that the temporary keyword is a keyword (item). Therefore, the process of determining the keyword for this temporary keyword is terminated, and the process returns to S4a to return to the next temporary keyword. Is read.

The number of characters of the temporary keyword is the keyword MAX.
If it is smaller than the number of characters, the leading character string of the temporary keyword is extracted (S21), and it is determined whether or not the leading character is the same as the item (keyword) having the same leading character in the item (keyword) memory 29. Check (S22, S2
3).

If the temporary keyword does not match the keyword, a search is made for a candidate for the next keyword (item) in the item (keyword) memory 29 (S25), and if there is no next candidate, S22 and S23 are repeated until there is no next candidate. .

When the provisional keyword matches the item (keyword) read from the item (keyword) memory 29,
The temporary keyword on the text data is set as a keyword (S24) and stored in a memory (S27).

If there is no next candidate, the temporary keyword is set as item information 31 following the keyword (item) (S26). That is, as shown in the text data memory 17 of FIG. 2, the text data set as keywords from the temporary keyword-converted text data are “name”, “address”, “telephone number”, “birth date”, and “to live together”. It is each character string of "family". In FIG. 2, although not keywordized, “family” and “name” in the lower part of the text data are not the main keywords, but “father”.
From the item information 31 of "Nihon Ichiro", it can be regarded as a keyword (item). In such a case, a function may be provided such that a parent-child relationship is established between keywords, with “family living together” as a main keyword and “sequence” and “name” following the main keyword as sub-keywords.

Next, the keyword position detecting section 28 is activated, and returns to S6 in FIG. 4, and determines the position on the fixed format to which the set keyword (item) corresponds.

A case where all the items necessary to determine the desired position on the fixed format are completed is determined (S
8), and proceeds to the next unitization process in S13. In order to determine the desired position on the fixed format, it is not enough to use only this keyword, but if there are no other position candidates, that is, if keywords for all items of the fixed format are not detected, The user inputs a missing keyword (item) and item information 31 from the displayed image data using the operation unit 18. Then, the process proceeds to the unitization process in S13.

"Cannot be determined" when there are a plurality of candidates for the desired position on the fixed format but one cannot be determined.
In this case, the user performs a re-input operation on the image scanner 13 of the document 11 or selects a position and inputs item information using the operation unit 18 (S11, S9).
12).

When the process of detecting the position of one keyword in the fixed format is completed, the unit extraction unit 29a is activated to store the relevant keyword of the text data in the text data memory 17 and item information consisting of a character string following this keyword. This unit is defined as one unit, and this unit is extracted (S13). This process is called unitization,
The unitized text data is stored and held as a unit in a parent-child relationship.

The unit writing section 29b writes the extracted unit in the keyword position (item) of the unit in the standard format, and writes it in the standard document data memory 21 (14). Further, the data is sent to the output buffer 22.

Further, the unit writing section 29b stores the output buffer 2 in the fixed image area 24a of the display memory 24.
The image data corresponding to the unit data stored in the storage device 2 is developed and displayed in a window on the display device 23 (S
15).

As described above, the writing process of one keyword and the item information 31 following the keyword (item 30) to the standard document is completed. If there is an unread keyword in the image data of the read document 11 (S16). , S4
Returning to a, the reading process of the next temporary keyword is started.

As described above, by repeating the processing from S4a to S15, each item 30 (keyword) extracted from the input document 11 having various formats and each item information 31 following the corresponding item are obtained. It can be automatically written at the position of each applicable item in the fixed format.

Thus, each item 3 of the input document 11
0 and item information 31 and a unit can be written in each position of the fixed format, and as a result, a desired fixed document can be created.

The standard document developed in the standard image area 24a can be printed out by the printer 25 in response to a user request. In addition, the created standard document is stored in a file device, and can be displayed or printed out by calling it as needed. Note that S1
5, the standard document format and item 30, item information 31
Is displayed in a window, but is not limited to this.
Alternatively, the display may be performed when the writing position is determined in S8.

The present invention is not limited to the embodiment described above. In the embodiment system, the input document 11 is input while being printed or handwritten on the paper 12. However, it is also possible to input a document created by, for example, a word processor or computer software, that is, a text data format. In this case, the image scanner 13 and the character recognition unit 15 in FIG. 1 are unnecessary, and the text data of the input document is directly written into the text data memory 17 via the input unit 14.

Note that the method described in the above-described embodiment includes, as programs that can be executed by a computer, for example, a magnetic disk (floppy disk, hard disk, etc.), an optical disk (CD-ROM,
It can be applied to various devices by writing to a recording medium such as a DVD or a semiconductor memory, or can be transmitted to a communication medium and applied to various devices. A computer that realizes the present apparatus reads a program recorded on a recording medium,
The above-described processing is executed by controlling the operation by the program.

[0058]

As described above in detail, according to the present invention, a keyword corresponding to each item included in a document having various formats is detected, and this keyword and item information following the keyword are defined as a unit. Then, this unit is written in the determined keyword position in the fixed format.

Therefore, even if the format of the input document is not constant, it is possible to determine where each character of each document is to be written in the fixed format, and to determine the desired fixed format from the input document. A standard document having a format can be created efficiently and with high accuracy. Also,
There is no need to manage the format information of the input document, and only the fixed format needs to be managed. Therefore, the format management of the document is simplified.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a schematic configuration of a document management system according to an embodiment of the present invention.

FIG. 2 is a diagram showing storage contents of respective memories in the document management system.

FIG. 3 is a diagram showing storage contents of a display memory in the document management system.

FIG. 4 is a flowchart showing the overall operation of the document management system.

FIG. 5 is a flowchart showing a keyword search operation of the document management system.

FIG. 6 is a schematic diagram for explaining a conventional method of creating a fixed form document.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 11 ... Document 12 ... Paper 13 ... Image scanner 14 ... Input part 15 ... Character recognition part 16 ... Image data memory 17 ... Text data memory 18 ... Operation part 19 ... Standard format memory 20 ... Item (keyword) memory 22 ... Output buffer 23 ... Display device 24 ... Display memory 24a ... Standard image area 24b ... Input image area 27 ... Keyword search unit 27a ... Temporary keyword setting unit 27b ... Keyword determination unit 28 ... Keyword position detection unit 29a ... Unit extraction unit 29b ... Unit writing unit 30 ... item 31 ... item information

Claims (5)

[Claims] 1. A standard document having a standard format including a plurality of items and item information corresponding to each item is created using each character included in a document having various formats input from the outside. A document processing system, comprising: keyword detection means for detecting each keyword that matches each item of the fixed format from text data obtained from the input document; and each of the detected keywords in the text data. A unit extraction unit that extracts each character string as the item information following the keyword as a unit, a keyword position detection unit that detects each position in the fixed format of each keyword detected by the keyword detection unit, The keyword position detection in the fixed format The document processing system comprising a unit writing means for creating the fixed text by the fact that each unit corresponding to each keyword writing each document to each position detected by means. 2. Using a character included in a document having various formats input from the outside, a fixed document having a fixed format including a plurality of items and item information corresponding to each item is created. A document processing system, comprising: image conversion means for converting the input document into image data; character recognition means for converting the image data converted by the image conversion means into text data; and conversion by the character recognition means. Keyword detection means for detecting each keyword that matches each item of the fixed format from the extracted text data; and each of the detected keywords in the text data and each character string as the item information following each keyword. Unit extraction means for extracting as a unit, and detection by the keyword detection means Keyword position detecting means for detecting each position of each of the keywords in the fixed format, and writing each unit corresponding to each keyword at each position detected by the keyword position detecting means in the fixed format. And a unit writing means for creating the standard document. 3. The unit extraction unit according to claim 1, wherein the unit extraction unit extracts one or more keywords belonging to a certain keyword and a unit having each character string as the item information following the keywords. Document processing system as described. 4. The unit according to claim 1 or 2, wherein when the keyword detecting means does not detect a keyword for all items of the fixed format, the unit is created by using a keyword input and operated. Document processing system as described. 5. A standard document having a standard format including a plurality of items and item information corresponding to each item is created using each character included in a document having various formats input from the outside. A recording medium on which a computer-readable program is recorded, wherein the program causes a computer to detect each keyword matching each item of the fixed format from text data obtained from the input document; Extracting each of the detected keywords in the data and each of the character strings as the item information following each of the keywords as a unit, detecting each of the positions of the detected keywords in the fixed format, the fixed format; Each key at each detected position in the Recording medium for recording a program for causing create the standard document by the units corresponding to the over de writing each document.