JPH11208174A - Literature retrieving system, file used for the system, and movable type storage warehouse for file housing case - Google Patents

Abstract

PROBLEM TO BE SOLVED: To centrally manage cases by a personal computer by filing information regarding the respective cases even from one document. SOLUTION: A bar code and a title are printed on a special purpose tape, and an index label 1 is formed by an index input/output unit A connectible to a personal computer B having a special purpose managing software B1 and a bar code reader C. Simultaneously, data of the index label 1 is input to the previously connected computer B. Data of the index label 1 is retrieved by the computer B as needed, and file 2 laminated with the label 1 is centrally managed based on the retrieved data.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to a document search system for centrally managing a file to which an index label is attached based on the indexed information.

[0002]

2. Description of the Related Art In order to manage a large number of cases, it is important to manage information from a single document, which is the minimum unit of information. When conducting intellectual creative activities, humans take in information visually, examine it, add value, and systematically manage many different projects and the vast amount of information related to them. It becomes important to integrate intellectual creation activities and information management.

[0003] However, in the prior art, a matter drawn on one document is stacked together with another document.
Often buried, even if filed,
In the case of a large number of cases, the user often forgets where the file was stored even in the storage location, and the management of the case was extremely poor.

[0004]

SUMMARY OF THE INVENTION The present invention has been made in view of such problems in the conventional management, and files information on each matter from a single document and stands on a desk. Also, even when placed horizontally, the name of the case can be immediately identified, making it easier to carry out intellectual creation activities.In addition, these cases are centrally managed using a personal computer, and the person in charge, storage place, progress of It is intended to provide a document search system or the like that allows the user to easily check the situation at any time.

[0005]

According to a first aspect of the present invention, there is provided a personal computer and a barcode reader having a function of printing a barcode and a title on a dedicated tape, and having dedicated management software. Index I / O unit that can be connected to each of
The bar code and the title are printed on a dedicated tape to create an index label, and at the same time, the data held by the index label is input to the personal computer connected in advance, and the personal computer holds the data as necessary. A document search system that searches for the data by operating the dedicated management software, and centrally manages the file to which the index label is attached based on the searched data. The storage location and the progress status can be easily checked at any time, and the invention according to claim 2 of the present application is to store, classify and store documents for each individual case in three places corresponding to the gusset part. It is a file with an index label affixed, standing on a desk,
Even if it is placed horizontally, the case name can be immediately identified, and the invention according to claim 3 of the present application can store a plurality of cases in which a plurality of files to which an index label is pasted can be collectively stored as one unit, This is a mobile storage for file storage cases that is configured with casters at the bottom, enabling flexible storage.

[0006]

Embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 is a diagram showing the entire document search system of the present invention. An index input / output unit A for creating an index label 1, a personal computer B equipped with dedicated management software B1 and a server B2,
A barcode reader C or the like that reads barcode and title information input to the index label 1 is provided, and the file 2 to which the index label 1 is attached is applied.

FIG. 2 shows an index label 1 created by the index input / output unit A and a file 2 of the present invention to which the index label 1 is attached.

FIG. 3 shows a file case D containing a large number of files of the present invention shown in FIG. 2 and a file storage case movable storage E for storing a large number of these file cases D so as to be movable. Is shown.

Here, the operation of the document search system shown in FIG. 1 will be described. First, desired information (for example, case name, person in charge, Storage location, progress status, etc.), and input this information into the index input / output device A.
Is transmitted to a dedicated tape printer unit provided in the printer, a bar code and a title are added to the print data, and the information is printed on a dedicated tape.
Is processed by the personal computer B and stored in the server B2. Next, three index labels 1 having information of the same contents created by the dedicated tape printer unit are attached to three places of the gusset part 21 of the file, and the file 2 is created.

The file 2 created in this way is stored in accordance with a predetermined management method. However, if the desired file 2 is urgently needed, or if storage is forgotten, etc.
It is necessary to promptly confirm the case name, the name of the person in charge, the storage location, the progress status, and the like relating to the desired file 2.
For example, when a desired file 2 is urgently required, when predetermined information is input to the personal computer B by a keyboard, the management information of the desired file 2 is transmitted via the server B2 and the dedicated management software B1. It is called on the screen and can be visually checked. When the user forgets to store the data, the index label 1 attached to the file 2 is scanned by the barcode reader C and the index information is read by the index input / output device A. This can be confirmed by a display notifying that the display corresponds to the display unit of the input / output unit A. Although not shown, a number of barcode readers C and a number of personal computers B are connected to the index input / output device A, and a number of personal computers are connected to the server B2 as a host to reduce the usage range. It can be expanded.

Next, the file 2 of the present invention will be described with reference to FIG. 2. The file 2 is an A4-size envelope type file made of a material such as polypropylene or paper, and has a gusset having a thickness of about 5 mm. It becomes an attached envelope, which can store one to several documents, and can store, manage, and carry it. In addition, the management-specific index label 1 created in advance is placed in three places corresponding to the gusset part. It is affixed and can be visually checked even if the file 2 is placed upright or laid down, and the title such as the case name written on the label 1 can be easily confirmed.

Further, a file case D storing a large number of files shown in FIG. 2 and a movable storage E for a file storage case which can store a large number of the file cases D and are movable will be described. The case is made of the same material as the file, and has a box shape with a thickness of about 37 mm. It is a special case for storing about 5 files at a time, which can prevent the file from being scattered. The case movable storage E has a simple structure in which casters F1 are fixed near the four corners of a rectangular flat plate, and a large number of the file storage cases D can be placed thereon. It can be moved and stored.

[0014]

The document search system of the present invention having the above-described configuration employs a configuration in which an index input / output device A for creating an index label 1 is connected to a personal computer B and a barcode reader C. Therefore, it is possible to quickly search and manage the file 2 formed by attaching the index label 1, and the index label 1 is attached to three places of the file 2 to form the index 2. The title of the file label 1 can be immediately confirmed, and a file case D containing a large number of files with an index label and a movable storage E for a file storage case in which a large number of the file cases D are stored and movable. That can achieve excellent effects such as being able to freely move and store files.

[Brief description of the drawings]

FIG. 1 is a diagram showing the entire document search system of the present invention.

FIG. 2 is a perspective view of a file 2 of the present invention formed from an index label 1 and a file 2;

3 is a perspective view of a file case D storing a large number of files of the present invention shown in FIG. 2 and a mobile storage E for file storage cases.

[Explanation of symbols]

 A Index input / output device B Personal computer B1 Dedicated management software B2 Server C Barcode reader D File case E Mobile storage for file storage case 1 Index label 11 Barcode 12 Title 2 File 21 File gusset

Claims (3)

[Claims] 1. A function for printing an index label by printing a barcode and a title on a dedicated tape in a document search using a barcode, and
An index input / output unit that can be connected to each of a personal computer and a barcode reader that has dedicated management software prints barcodes and titles on a dedicated tape to create index labels, The data held by the index label is input to the personal computer, and the dedicated management software held by the personal computer is operated as needed to search for the data. A document search system wherein a file to which the index label is attached is centrally managed based on data. 2. A file characterized in that in order to store, classify and store documents for each individual case, index labels are attached to three places corresponding to gussets. 3. A file storage case to which a file according to claim 2 is applied, wherein a plurality of cases capable of storing a plurality of files as one unit can be stored and a caster is attached to a bottom portion. For mobile storage.