JPH10340262A - Document preraration supporting device - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a document preparation supporting device that can support preporation of a document which is easily understoodable without giving burden on a preparer of the document. SOLUTION: A morpheme analysis part 3 and an unknown word identification part 4 extract a word from the document of a generation supporting object. A reference relation definition part 7 retrieves a sentence part on the word from the document held by a document data base 6. The reference relation definition part 7 adds reference information to a sentence part to the word in the document of the generation supporting object. Thus, reference information to the sentence part on the word can be added to the word in the document of the generation supporting object. Then, a reader of the document can easily understand the word in the document by using added reference information and the reader can easily understand the document.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to a document creation support device for supporting creation of a document (document), and more particularly, to a document creation support device for assisting creation of a document which is easy for a reader to understand.

[0002]

2. Description of the Related Art At present, word processor software has been remarkably popularized, and it has become possible for anyone to create a document using word processor software. Such word processing software can be used to spell check the English word in the created document if the word exists, and to revise the document. Can be checked, and it is becoming possible to create a document that is easy for the reader to understand by reducing mistakes made by the creator of the document.

As an invention for providing an easy-to-understand document to a creator, Japanese Patent Laid-Open Publication No. Hei 7-98708 discloses a document which is reprocessed and displayed according to the intention, level, and situation of the reader, so that the reader can easily understand the document. There is an invention for providing a document, and JP-A-2-277164 discloses that an operator-defined box such as a warning dialog box, an alphanumeric and numeric question dialog box is inserted into a document using a special control symbol. Thus, there is an invention that makes it easier for a reader of a document to know the background and the like.

[0004] Here, creating a document from a completely blank state is a task that requires a considerable amount of effort on the creator. In particular, in a document prepared for a discussion, an agenda, a background, a discussion point, and an opinion are considered. It is necessary to create the reason and the reason in a logical configuration that makes sense. This is remarkable.

[0005] In order to reduce the labor involved in creating such documents, Microsoft Word (Micro
soft is a registered trademark) and the inventions described in JP-A-3-63758 provide a template for a document relating to a standard document such as a facsimile transmission guide, minutes, a catalog, etc., and the creator inserts data into necessary items. With just a few simple tasks, you can create a streamlined document.

[0006]

In order to correctly convey the intention of the created document to the reader, it is necessary that the document is created with a logical configuration that takes a reasonable course.
For example, it is necessary to describe an explanation of a term such as a term newly defined by the creator, or to describe a background to a point in a discussion, a basis of an opinion, and the like.

However, in the prior art, a logic defined in advance by describing necessary items in a fixed-form document such as a minutes of a meeting, or giving advice to check and correct a wording error in a document. By following the structure, it helps to create a document that correctly conveys the author's intentions, so it is recommended that the author give explanations about terms such as newly defined terms, etc. When creating an atypical document such as a document that has been written, it is difficult to examine whether the background of the discussion and the grounds of opinions are explained or not and give advice on correction.

[0008] On the other hand, there is a conventional technique in which a reader is able to interactively ask a prepared question for a sent document to assist the reader's understanding. In, the creator cannot freely create a document because the logical structure and expression of the document are specified, or the creator needs to perform tasks such as assigning keywords and control characters at the time of document creation. There is a problem that a burden is imposed on the creator.

The present invention has been made in view of the above-mentioned conventional circumstances, and provides a document creation support device capable of creating a document that is easy for a reader to understand without putting a burden on a document creator. It is intended to be.

[0010]

In order to achieve the above-mentioned object, a document creation support device according to the present invention is a document creation support device for associating information on a phrase with a phrase in the document. , A word extraction means for extracting a word from a document, a sentence part search means for searching a sentence part related to a word from the document, and information for adding reference information to the sentence part to a word in the document And additional means.

Here, the phrase may be, for example, one word or a plurality of words. Further, the sentence portion related to a phrase may be, for example, a sentence or a paragraph including the phrase, or may be a sentence or a paragraph linked to the phrase by a predetermined term. Also,
The reference information to the sentence portion includes, for example, information for referring to the sentence portion or a document including the sentence portion,
The description itself of the sentence part may be used.

In the above-described document creation support device,
A phrase extracting unit extracts a phrase from a document, a sentence portion searching unit searches a sentence portion related to a phrase from a document stored in a document database, and an information adding unit extracts reference information to the sentence portion for the phrase in the document. Add. Therefore, reference information to a sentence portion related to the phrase can be added to the phrase in the document, and the reader of the document can easily understand the phrase in the document using the reference information.

[0013]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS A document creation support apparatus according to a first embodiment of the present invention will be described with reference to FIG. This document creation support device includes an input unit 1, a display unit 2,
It includes a morphological analysis unit 3, an unknown phrase identification unit 4, a general term dictionary 5, a creator document database 6, a reference relationship definition unit 7, and a specific information database 8.

The input unit 1 is a device for receiving an input of a text or an image constituting the document from the creator of the document and for receiving various instructions from the creator, such as a keyboard, a mouse, and a touch panel. Etc. The display unit 2 displays characters,
This is a device for displaying figures, messages, and the like, and is configured by, for example, a display device or a printing device such as a printer.

The morphological analysis unit 3 morphologically analyzes the text in the document stored in the creator document database 6 and defines a noun, a verb, an undefined word (eg, a part of speech corresponding to a morphological analysis such as a foreign language). Words that have not been extracted). For the morphological analysis, for example, Japanese language JUMAN of Kyoto University known as a conventional technique can be used.

The unknown phrase identification unit 4 identifies, as an unknown phrase, a phrase that is not registered in the general term dictionary 5 among words extracted from a document to be created and supported by the morphological analysis unit 3. The detailed function of the unknown phrase identification unit 4 will be described later in the operation description.

The general term dictionary 5 is a dictionary for holding commonly used terms as electronic data, and may use, for example, electronic data of Kojien. If the creator of the document and the reader of the document belong to the same organization or team in advance, and have a common database such as a glossary, the common database is included in the general term dictionary. You can also.

The creator document database 6 is a database that holds documents created and collected by the creator as files. If the organization to which the creator belongs has a document such as a report or a minutes list as a common database, the database can be included in the creator document database.

The reference relation definition unit 7 converts the text part describing the content of the unknown word identified by the unknown word identification unit 4 into the explanation / definition related term stored in the specific information database 8. A search is made from the creator document database 6 on the basis of the information, and reference information to the searched text portion is added to an unknown word in the document to be supported for creation. As a method of adding reference information,
For example, html (Hyp
er Text Markup Language) or as a footnote or reference to a document to be created. The detailed function of the reference relationship definition unit 7 will be described later in the operation description.

The specific information database 8 is a database that holds the description / definition-related terms for describing the contents of the unknown word in the document, for example, for specifying a sentence portion such as a sentence or a paragraph. In this embodiment, as shown in FIG. 2, the specific information database 8 includes “definition”, “description”, “meaning”, “positioning”,
Description / definition-related terms such as “purpose”, “related”, “about”, “verb + me”, “to”, and “is” are held. For example, if any of the explanation / definition-related terms appears in the same sentence portion together with an unknown word, it is understood that the sentence portion describes the contents of the unknown word.

Next, the processing operation of the above document creation support apparatus will be described. In this case, the creator uses software such as a word processor to input data from FIG.
In the following, an example will be described in which a document prepared for the preparation of a discussion shown in (1) is created, and an instruction to support creation of the document is issued. First, when the input unit 1 receives a document from a creator and receives an instruction of creation support for the document, the morphological analysis unit 3 performs morphological analysis on the creation support target document received. FIG. 4 shows the result of the morphological analysis of the second sentence in the first paragraph of the document shown in FIG.

Next, the unknown phrase identification unit 4 performs a process of extracting nouns and undefined words from the result of the morphological analysis, extracting words not registered in the general term dictionary 5, and creating an unknown word list. The operation of the unknown phrase list creating process performed by the unknown phrase identification unit 4 will be described in detail with reference to FIG. First, the unknown phrase identification unit 4 extracts a noun, an undefined word, a symbol, and a number from the result of the morphological analysis to create a list (step S1). As a result, the list shown in FIG. 6A is created from the result of the morphological analysis as shown in FIG. FIG. 6A shows a list created from the result of the morphological analysis for the first paragraph of the document shown in FIG.

Then, the unknown phrase identification unit 4 extracts a phrase from the created list (step S2), checks the type of the extracted word, and performs the following processing according to the type of the word.

If the extracted word is a noun, the noun is added to an unknown word candidate list (step S).
3, S4). If the type of the extracted word is a numeral or a symbol, it is further checked whether or not the word following the word as a result of the morphological analysis is a numeral or a symbol (steps S5 and S6). In the case of a numeral or a symbol, a portion where numbers or symbols are consecutive is combined and added to the candidate list (step S7). In other cases, nothing is performed. In step S7 described above, for example, for the symbol “E” in the list of FIG.
It is combined with the numeral "21", and the combined phrase "E21" is registered in the candidate list.

If the extracted word is an undefined word, it is further checked whether the word following the undefined word is an undefined word, a numeral, or a symbol (step S).
8, S9), when the following word is an undefined word, a numeral, or a symbol, a part in which the undefined word, the numeral, or the symbol is continuous is combined and added to the candidate list (step S10). If the following word is other than the above, the undefined word is directly added to the candidate list (step S11).

For example, "new" in the list of FIG.
For, since words in foreign languages regarded as undefined words such as "work" and "style" are continuous, the word "new work style" combining these words is added to the candidate list in step S10 described above. You. Also,
As for the undefined word “NWS” in the list of FIG. 6A, the next word “no” is not an undefined word, a numeral, or a symbol, so the undefined word “NWS” in step S11 described above. Is added to the candidate list.

The above processing (steps S2 to S11) is repeated for all the words in the list created in step S1 (step S12). By the processing described above, the candidate list becomes as shown in FIG. When the above-mentioned processing is completed for all the words, it is searched whether or not each word in the candidate list is registered in the general term dictionary 5, and if not, the general term dictionary 5 is used. Since the content cannot be grasped, the word is added to the unknown word list as an unknown word (step S13). Thus, the unknown word list shown in FIG. 6C is obtained from the candidate list shown in FIG. 6B.

Next, a sentence portion describing the contents of the unknown word included in the unknown word list is extracted from the document, and reference information to the above-mentioned sentence portion is added to the unknown word in the document to be created and supported. Will be described with reference to FIG.

First, the reference relation definition unit 7 extracts an unknown word from the unknown word list created by the unknown word identification unit 4 (step S21), and the unknown word and the specific information are held in the specific information database 8 from the creation support target document. Sentence that contains the description / definition-related term, that is, a sentence describing the contents of the unknown phrase (hereinafter referred to as a content description sentence).
Is attempted (steps S22 and S23). For example,
The content description sentence of the unknown word “E21” in FIG. 6C has an unknown word “E21” and a part “consideration” that matches the explanation / definition conjunction term “verb + me”. The first sentence in the document shown in Fig. 3 "To thoroughly consider what our company image (vision) should be in a 21st century knowledge society,
One project is launched, and "is extracted.

If the content description sentence of the unknown word can be extracted, the reference relationship definition unit 7 extracts all paragraphs in the document to be created that include the same unknown word from the document (step S24). It is detected whether there is an explanation / definition-related term in the specified paragraph (step S2).
5) If there is no explanation / definition related term in the extracted paragraph, it means that there is no content description sentence for the unknown term in the paragraph, and The information referring to the content description is defined (added) and displayed on the display unit 2 (step S26). On the other hand, if there is an explanation / definition related term in the paragraph, nothing is done.

Here, as the definition of the information for referring to the content description sentence from the unknown word, for example, a hyperlink structure for referring to the content description sentence may be defined for the unknown word. A footnote may be added, the page position of the content description sentence may be defined in the footnote portion, or a content description sentence enclosed in parentheses may be added following the unknown word. Next, the input unit 1 receives a determination from the document creator whether the definition of the reference information displayed on the display unit 2 is appropriate (step S2).
7).

On the other hand, if the content description sentence of the unknown word cannot be extracted from the creation support target document, the reference relationship definition unit 7 sets the unknown word and the description / An attempt is made to extract a document that includes both consecutive terms (steps S28 and S29). For example, in the case of the unknown phrase “NWS” in FIG. 6C, a document including a title such as “about NWS” is extracted.

When a document containing both an unknown word and a description / definition linking term in the title can be extracted, the reference relationship definition unit 7 can extract the unknown word in the creation support target document. Information for referencing the document is defined and displayed on the display unit 2 (step S
30). Here, as the definition of the reference information, a hyperlink that refers to the document extracted from the unknown word may be defined, or the name of the document may be defined as a footnote. In addition, the creator may be allowed to select a necessary sentence portion from the extracted documents, and a hyperlink referred to from an unknown word may be newly defined for the sentence portion. Alternatively, a page or the like of a sentence portion may be defined. Next, the input unit 1 receives from the creator of the document a determination as to whether the definition of the reference information displayed on the display unit 2 is appropriate (step S27).

When the input unit 1 receives a determination input from the creator of the document that the defined reference information is appropriate, the reference information definition unit 7 generates a document for which creation is to be supported, including the defined reference information. On the other hand, if the determination input that is not appropriate is received (step S31), the definition of the reference information is canceled (step S31).
32), the processing from step S22 described above is further performed.

On the other hand, if it is not possible to extract a document containing both an unknown word and a description / definition link term in the title, the reference relation definition unit 7 further sends the title of the figure or table from the creator document database 6. To determine if there is an unknown word in the title or figure or table, and if there is an unknown word in the title of the figure or table, add information related to the unknown word to the figure or table of the title. Since the possibility of illustration, illustration, etc. is high, the title and the name of the document are extracted and added to the reference candidate list (step S33).

Next, the documents in the creator document database 6 are subjected to morphological analysis to determine unknown words and explanations.
An attempt is made to extract a document that includes the definition-related term in the same sentence. If extraction is successful, the document is added to the reference candidate list (step S34). Then, the reference relationship definition unit 7
Causes the display unit 2 to display the reference candidate list, and the input unit 1 accepts selection of satisfactory reference information from the creator (step S35).

When the creator receives a selection input of satisfactory reference information (step S36), the reference information is defined in the document and the document is saved (step S31), while the creator is satisfied. If an input indicating that there is no reference information is received, a message such as "I recommend defining and explaining an unknown phrase" is presented on the display means 2 to call the creator's attention (step S37). .

As described above, when the definition of the reference information for one unknown word is stored in the document (step S31), or when the message is presented because the creator is not satisfied with the reference information for the unknown word. In (Step S37), the above-described processing (Steps S21 to S37) is repeatedly performed on other unknown phrases in the unknown phrase list (Step S38).

Therefore, a sentence related to the unknown word or reference information to a document containing the sentence can be added to the unknown word in the document to be created and supported. When reading a document whose reference information is defined as a hyperdocument by the above-described processing, the user designates “NWS” in the document shown in FIG. The user can easily refer to the document shown in FIG. 8B which describes the contents of "NWS", and can understand the contents of "NWS".

When reading a document whose reference information is defined as a reference in a footnote at the end of the sentence, as shown in FIG. 9, a document describing the contents of "NWS" is easily grasped from the reference in the footnote. Can be
If you want to know the contents, you can easily obtain them by referring to the documents described as references.

Next, a document creation support apparatus according to a second embodiment of the present invention will be described with reference to FIG. In addition,
The same parts as those of the document creation support device shown in FIG. 1 described above are denoted by the same reference numerals, and redundant description will be omitted. This document creation support device includes an input unit 1, a display unit 2
Morphological analysis unit 3, unknown phrase identification unit 4, general term dictionary 5, creator document database 6, reference relationship definition unit 7, specific information database 8, reference relationship database 9, reference search unit 10 is provided.

The reference relation database 9 is a database that holds reference information added to unknown words and phrases by the reference relation definition unit 7 in the past. In the present embodiment, as shown in FIG. 11, an unknown word, a document including a sentence portion added to the unknown word, an added sentence portion, and a document to which reference information is added are stored in, for example, a relational database or the like. Holding in shape. Note that a plurality of pieces of reference information may be held for the same term like “NWS” shown in FIG.

The reference retrieving unit 10 detects reference information corresponding to an unknown word in the document to be created and supported from the reference relation database 9 and adds the detected reference information to the unknown word in the document. The relation definition unit 7 has a function of registering reference information added to the unknown phrase in the reference relation database 9. The detailed description of the function will be made in the operation description described later.

The processing operation of the document creation support apparatus according to the second embodiment will be described with reference to the drawings. The process up to the process of creating an unknown phrase list by the unknown phrase identification unit 4 is the same as in the first embodiment, and a description thereof will be omitted.
A process of adding reference information to a text portion describing the content of an unknown word in the unknown word in the creation support target document will be described with reference to FIG. Note that the same parts as those in the processing operation of the first embodiment shown in FIG. 7 are denoted by the same reference numerals, and redundant description will be omitted.

First, the reference search unit 10 determines whether the unknown phrase identification unit 4
An unknown word is extracted from the unknown word list created by (step S40), and an attempt is made to search whether reference information corresponding to the unknown word is registered in the reference relation database 9 (steps S41 and S42).

If the search is successful, the reference search unit 10 displays the search result as a reference candidate list on the display unit 2 (step S43), and the input means 1 accepts the creator's selection input for the preferred reference information. (Step S44).
Then, when there is a selection input of the preferred reference information,
The item of the reference relation database 9 is updated (step S4).
5) The selected reference information is defined as an unknown word of the creation support target document, and the document is stored (step S46). This makes it possible to use the previously added reference information for the non-phrase phrase to which the reference information has been added before, and it is not necessary to perform a process of searching for the reference information from the document, thereby improving the processing efficiency. it can.

On the other hand, if the reference relation database 9 could not be retrieved, or if the reference information preferred by the creator could not be retrieved from the reference relation database, the reference relation definition unit 7 executes the same processing as in the first embodiment. Processing (Step S23)
To S30 and S32 to S36), and new reference information for the unknown phrase is presented to the creator. Then, when the input indicating that the presented reference information is satisfied from the creator is received (steps S27 and S36), the reference search unit 10 determines the unknown word, the document name defined for the unknown word, and the definition. The set of the sentence part and the name of the document to be supported are added as a set to the reference relation database 9, and reference information is added to the document to be supported and stored (step S46).

On the other hand, after the creator is not satisfied with the new reference information and presents advice to the creator to define the reference information (step S36), the creator adds a footnote or a hyperlink to the unknown word. It is determined whether new reference information has been defined for the unknown phrase based on whether the setting operation has been performed (step S47). If new reference information has been defined, the new reference information is determined. Is added to the reference relation database 9 (step S48).

As described above, in the document creation support apparatus according to the second embodiment, in addition to the effects of the first embodiment,
Further, the reference information for the previously used unknown phrase can be effectively used. Also, reference information uniquely added by the creator can be used thereafter. In addition, since reference information used in the past is retained, it is possible to prevent the same unknown word from being defined with new reference information different from the previous one, and confusion for readers of the document. This can be prevented.

In the first and second embodiments described above,
For words not registered in the general term dictionary 5,
As a reference information addition target, while improving the processing efficiency of the reference information addition processing and suppressing the data size of the document to which the reference information is added, the reference information addition target phrase is Is not limited to this, and may be any word. For example, all words can be targeted.

Each of the above-mentioned functional means is constituted by a processor executing a control program (previously stored in a ROM, a RAM or the like). In the present invention, these functional means are constituted as independent hardware circuits. May be. In addition, the present invention allows the control program to be grasped as a computer-readable storage medium such as a floppy disk or a CD-ROM, and reads the control program from the storage medium and causes a processor to execute the control program. Such processing can also be executed.

[0052]

As described above, in the document creation support apparatus according to the present invention, reference information to a sentence portion relating to the word is added to the word of the document. It is possible to create a document that is easy for the reader to understand without putting a burden.

[Brief description of the drawings]

FIG. 1 is a configuration diagram of a document creation support device according to a first embodiment of the present invention.

FIG. 2 is an example of explanation / definition related terms held in a specific information database according to the present invention.

FIG. 3 is an example of a creation support target document.

FIG. 4 is a result of morphological analysis of a part of a document to be supported for creation.

FIG. 5 is a flowchart illustrating an unknown phrase list creation process according to the present invention.

FIG. 6 is a list of phrases extracted from a document to be created and supported.

FIG. 7 is a flowchart illustrating a reference information adding process according to the first embodiment of the present invention.

FIG. 8 is a first display example of a document to which reference information is added.

FIG. 9 is a second display example of a document to which reference information is added.

FIG. 10 is a configuration diagram of a document creation support device according to a second embodiment of the present invention.

FIG. 11 is a diagram illustrating a reference relation database according to a second example of the present invention.

FIG. 12 is a flowchart illustrating a reference information adding process according to a second embodiment of the present invention.

[Explanation of symbols]

1. Input part, 2. Display part, 3.
Morphological analysis part, 4. Unknown word identification part, 5
・ ・ General term dictionary, 6 ・ ・ Author document database, 7 ・ Reference relationship definition section,
8. Specific information database, 9 Reference relation database, 10 Reference search unit.

Continued on the front page (51) Int.Cl. ⁶ Identification code FI G06F 15/419 320

Claims (3)

[Claims] 1. A document creation supporting apparatus for associating information related to a phrase with a phrase in a document, comprising: a document database for storing the document; a phrase extracting means for extracting the phrase from the document; A document creation support device, comprising: a sentence portion search means for searching for a sentence portion; and information adding means for adding reference information to a sentence portion to a word in a document. 2. The document creation support device according to claim 1, further comprising: a reference relation database for storing a phrase and reference information to a sentence portion in association with each other; A document creation support apparatus characterized by adding reference information to a sentence portion corresponding to a phrase stored in a document to the same phrase in a document. 3. The document creation support device according to claim 1, wherein said sentence portion searching means holds information for identifying a sentence portion describing the contents of a phrase. And a document search support device for searching a document for a sentence related to a phrase based on the information in the specific information database.