JPH10283406A - Visitor management system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a visitor management system in which visitor information can be exactly captured, and a secret can be observed against the other party to which the transfer of the visitor information is not desired. SOLUTION: When visitor information is transferred to an ID tag 13, the code of a booth to which the transfer of the visitor information is not desired is transferred together. The ID tag 13 receives the code from a terminal equipment 12(12-1 to 12-8), and when the code is made coincident with a code stored in an incorporated memory, the transfer of the visitor information is not operated. Then, an enterprise information data base 16 provided at the terminal equipment 12-1 can be retrieved, and the detail information of an enterprise to which a visitor is belonging can be captured by each terminal equipment 12-1 to 12-4. Also, a visitor file 15 provided at a main device 11 can be referred to. Then, the retrieval of the enterprise data base 16 provided at the terminal equipment 12-5 can be attained by each terminal equipment 12-6 to 12-8.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a visitor management system for managing visitor information at an exhibition hall such as a trade fair.

[0002]

2. Description of the Related Art Conventionally, in an exhibition hall such as a product trade fair, a visitor gives his / her business card to an exhibiting company when he / she wants a material such as a catalog or a detailed explanation. The company that receives the business card creates a file by inputting the company name, affiliation, name, etc. written on the business card to a personal computer or the like after the exhibition, and then creates an address sticker or the like from the file.

FIG. 8 shows a process from receiving a business card to inputting it to a personal computer. The visitor 1 gives his business card 3 to the person in charge 4 at the booth 2 where he wants materials such as catalogs and detailed explanations. The person in charge 4 hands over materials such as catalogs and gives detailed explanations. Then, after the exhibition, the contents of the business card 3 are input to the personal computer 5 and a material sending applicant file 6 is created.

In recent years, electronic business cards have been proposed in order to reduce the cost required for business card exchange. For example, Japanese Patent Application Laid-Open No. 1-115689 discloses a card body provided with a storage means, a display means, and a data communication means in a card body having substantially the same shape as a conventional business card. In this case, the storage means stores business card information such as company name, affiliation, and name, and the display means displays data stored in the storage means. The data communication means exchanges data with another same card.

A business card management system using an electronic business card is disclosed, for example, in Japanese Patent Application Laid-Open No. 63-279366. This is an IC memory card that stores business card information such as company name, affiliation, and name.
An IC memory card input / output device for reading data from or writing data to a memory card;
It is provided with an electronic computer system that processes, stores, searches, displays, prints, etc. data read by the memory card input / output device, and writes new data to an IC memory card.

[0006] By digitizing a business card, it is only necessary to have one of them, and when there is a change in affiliation, telephone number, title, etc., it is only necessary to change the data. There is no hassle of having to create it, and it is economical in the long run. Further, since the business card information is managed as data, there is an advantage that search and organization are facilitated.

[0007] Then, if this digitized business card can be handled in an exhibition hall such as a product trade fair,
It is possible to improve the efficiency of inputting business card information to a personal computer when sending materials such as catalogs.

[0008]

However, even if the business card is digitized, the visitor information can only be obtained from the contents of the business card, so that it cannot be fully utilized for business activities or the affiliation or position of the visitor. Information could not be provided appropriately. The same applies to conventional business cards, but it is difficult to hand over business cards at competitors' booths, so it was difficult to request materials such as catalogs and detailed explanations.

The present invention has been made in view of the above circumstances, and has as its object to provide a visitor management system capable of accurately grasping visitor information and observing confidentiality with a partner who does not want to know the visitor. I have.

[0010]

A visitor management system according to the present invention for achieving the above object is formed in a portable form, transmits and receives information, stores received information, and further stores the stored information. An ID tag for reading and transmitting the ID information, a main device for writing the visitor information to the ID tag, and an ID tag to which unique identification information is assigned, and the assigned identification information is transmitted and the visitor information is written. And a plurality of terminal devices for receiving and storing visitor information transmitted from the terminal device, wherein the main device prohibits transmission of visitor information among the plurality of terminal devices. In response to the input for designating the terminal device, the identification information of the terminal device is written in the ID tag together with the visitor information, and the ID tag of the terminal device for which transmission of the visitor information is prohibited. It is to transmit information indicating not to send visitors information when receiving the different information.

According to this configuration, the identification information of the terminal device that does not want to transfer the visitor information is written in the ID tag, so that the transfer of the visitor information is not performed to the terminal device. Thus, for example, it is possible to request materials such as catalogs and detailed explanations without letting a competitor know the visit at the exhibition hall.

A company information database storing company information is provided for each common group of the plurality of terminal devices, and each of the terminal devices of each group is provided with a company information database of a group to which the terminal belongs based on visitor information. , And the search result and the visitor information may be stored.

Further, a visitor file for storing visitor information is provided in the main device, and each of the terminal devices in each group is provided with:
The visitor file of the main device may be referred to, and the reference result and the visitor information may be stored.

[0014] By doing so, the exhibitor can accurately grasp the visitor information, so that it is possible to acquire information that cannot be understood only by business cards or questionnaires, and to conduct more detailed sales activities. be able to. In addition, since it is possible to roughly understand from what position and what kind of work is performed by visitors who have requested materials such as catalogs and detailed explanations, appropriate information can be provided on the spot.

[0015]

Embodiments of the present invention will be described below with reference to the drawings.

<Structure of Visitor Management System> FIG. 1 is a block diagram showing the structure of an embodiment of a visitor management system according to the present invention.

A visitor management system 10 according to this embodiment
Is a main device 11 and a plurality of terminal devices 12 connected to the main device 11 via a network and capable of two-way communication.
-1, 12-2, 12-3,..., 12-8, and an ID tag 13 to be lent to each visitor.

The main unit 11 is arranged at the general reception of the exhibition hall, and at least one terminal unit 12-1, 12-2, 12-3,..., 12-8 is arranged in each booth. In this case, the terminal device 12-1 and the terminal device 12-5 are arranged at the reception of each booth.

The main unit 11 is a scanner (not shown) for reading the contents of the visitor's business card 3 and the contents of the questionnaire form 7.
And an interrogator 14 for transferring the contents of the business card and the questionnaire sheet read by the scanner to the ID tag 13.
And a visitor file 15 for storing the contents of the business card 3 and the questionnaire form 7.

The interrogator 14 of the main unit 11 transmits the contents of the business card 3 and the questionnaire form 7 using radio waves and transfers the contents to the ID tag 13. The questionnaire form 7 contains the following information: "Boot code (identification information) for which you do not want to know your visit by company name, business type, name, age, department, charge, company location, telephone number, facsimile number, job title, competing manufacturer" The ID tag 13 includes the following items: "Company name, business type, name, department, department in charge, company location, job title, code (only if necessary)" (hereinafter, visitor information and Say) is transferred.

The ID tag 13 is provided to the interrogator 14 of the main unit 11.
An operating power source is generated by an electromotive force induced by an electromagnetic field transmitted from the terminal device and an electromagnetic field induced by a radio wave transmitted from an interrogator 18 of the terminal device 12, which will be described later. The visitor information is written, and the visitor information stored in the memory is transmitted. In the state where the booth code is included in the visitor information, when the booth code is transferred from the interrogator 18 at the reception of each booth, the ID tag 13 stores the code in the built-in memory. It is determined whether or not it is the same as the code, and when it is determined that the code is the same, information indicating that the visitor information is protected is transferred to the interrogator 18. Thereafter, the visitor number transferred from the interrogator 18 is stored in a built-in memory.

After transferring the information indicating that the visitor information is protected, the ID tag 13 does not transfer the visitor information even if a code is transferred from another interrogator 18 in the same booth. For example, as shown in FIG. 4, when the code “001” is set in the ID tag 13, a visit to the interrogator 18 of each of the terminal devices 12-2 to 12-4 of the booth A of A Corporation Do not transfer user information.

If the booth code is not included in the visitor information, the ID tag 13 indicates that the
8 when the code is transferred, the visitor information stored in the built-in memory is transferred to the interrogator 18, and thereafter,
The visitor number transferred from the interrogator 18 at the reception is stored in the memory. Also, other interrogators 18 in the same booth 18
Also transfer the visitor information.

Each of the terminal devices 12-1 to 12-8 has an interrogator 18 for reading the visitor information stored in the ID tag 13. Each interrogator 18 transmits a code using radio waves, and also transmits a code (for example, a radius of 5
0 cm) from the ID tag 13 is received. In this case, when the visitor information is transferred, the visitor information is supplied to the corresponding terminal device 12. In particular, each of the terminal devices 12-1 and 12-5 at the reception of each booth receives the information when the visitor information is transferred and the ID tag 13.
When the information indicating that the visitor information is protected is transferred from, the visitor number is transferred to the ID tag 13.

When the visitor information is transferred from the ID tag 13, each of the terminal devices 12-1 to 12-8 stores the visitor information (not shown). When the visitor number is entered by the operator, the company information database 16 is searched based on the company name and location of the visitor information, and the result is displayed on a display device (for example, a CRT display).
Display above. In this case, if there is no company information in the company information database 16, the main device 11 of the comprehensive reception is accessed, and the result is displayed on the display device with reference to the visitor file 15. The company information database 16 is provided in the reception terminal devices 12-1 and 12-5 of each booth.

When each of the terminal devices 12-1 and 12-5 receives the visitor information or the information indicating that the visitor information is not transmitted from the ID tag 13, the terminal devices 12-1 and 12-5 transmit the visitor number and the transmitted visitor information. The user number. ID tag 13
After receiving the visitor number, the visitor number is transmitted together with the visitor information.

<Operation of Visitor Control System> Next, the operation of the portable visitor control system 10 of this embodiment will be described with reference to flowcharts shown in FIGS. 2, 3, and 5 to 7.

<< Operation of Main Device 11 >> (a) Main Flow FIG. 2 is a main flow showing the operation of the main device 11.

In this main flow, it is determined whether or not to read a business card and a questionnaire sheet, whether or not to refer to a visitor file, and whether or not other processing is performed. Then, a business card and questionnaire reading process is executed (step S100,
102), if it is determined that the reference is to the visitor file 15, a visitor file reference process is executed (step S20).
0, 202), if it is determined that the process is another process, another process is executed (steps S300, 302). In this case, in the visitor file reference process, each of the terminal devices 12-1 to 12-1 to
From 12-8, it is determined whether there is a request to refer to the visitor file 15, and if there is a reference request, reference to the visitor file 15 is permitted. As a result, the terminal device 12 which has issued the visitor file reference request refers to the visitor file 15.

(B) Business Card and Questionnaire Reading Processing FIG. 3 is a flowchart showing business card and questionnaire reading processing.

When the business card 3 is set in the scanner, the “business name, affiliation, name, etc.” written on the business card 3 is read and stored in the visitor file 15. Next, when the questionnaire sheet 7 is set in the scanner, the "company name, business type, name, age, department, department in charge, business location, telephone number, facsimile number, post, code ( (Only when necessary)) is read and the visitor file 15 is duplicated with the contents of the business card 3.
To save. After reading the contents of the questionnaire form 7, visitor information from the visitor file 15 (“Company name, business type, name, department, department in charge, company location, job title, code (only if necessary)”) Is transferred to the interrogator 14. After transferring the visitor information to the interrogator 14, the ID tag 13 is issued (steps S10 to S18).

<< Operation of Terminal Device 12 >> FIG.
6 is a flowchart showing the operation of No. 2.

First, it is determined whether or not there has been input of visitor information, that is, whether or not visitor information has been supplied from the interrogator 18, and if there has been input of visitor information, the information is written into the storage device ( Steps S30 and S32). On the other hand, if there is no input of visitor information, whether or not there is a visitor number,
That is, it is determined whether or not the visitor number has been supplied from the interrogator 18. If the visitor number has not been input, no processing is performed, and the process returns to step S30. The company information database 16 is searched based on the name and the location (steps S34, S36). When the information indicating that the visitor information is protected is transmitted from the ID tag 13, only the process of transferring the visitor number to the ID tag 13 is executed.

After searching the company information database 16,
It is determined whether there is target company information in the company information database 16, and if there is target company information, the company information is displayed on the display device, and the process returns to step S30. On the other hand, if there is no target company information, the main unit 11
To access the visitor file 15. Then, the reference result of the visitor file 15 is displayed on the display device, and the process returns to step S30 (steps S38 to S30).
44).

<< Operation of ID Tag 13 >> FIG.
6 is a flowchart showing the operation of No. 3.

First, it is determined whether or not the booth code has been received, and if so, it is determined whether or not the visitor information stored in the memory has the booth code. If there is a booth code in the visitor information, it is determined whether or not the code matches the received code. If it is determined that the code matches, the information indicating that the visitor information is protected has been transferred to the interrogator 18. Is determined (step S50 to step S56). If the information indicating that the visitor information is protected has been transferred to the interrogator 18, no processing is performed and the process returns to step S50. If not, the information is transferred to the interrogator 18 and the process returns to step S50. It returns (step S58).

If it is determined in step S52 that there is no booth code in the visitor information, or if the booth code does not match the received code, in step S60 the visitor information is sent to the interrogator. Transfer to 18.

On the other hand, if it is determined in step S50 that the booth code has not been received, step S50 is executed.
At 62, it is determined whether or not the visitor number has been received. If the visitor number has been received, the visitor number is written into a built-in memory, and the process returns to step S50 (step S64). On the other hand, if the visitor number has not been received, no processing is performed and the process returns to step S50.

<< Operation of Interrogator 18 >> FIG. 7 is a flowchart showing the operation of the interrogator 18.

First, it is determined whether or not there is a response from the ID tag 13, and if there is a response, it is determined whether or not information indicating that the visitor information is protected has been transferred (step S70, Step S72). When information indicating that the visitor information is protected is transferred from the ID tag 13, it is determined whether or not the transfer source of the information is the booth reception terminal device 12, and the booth reception terminal is determined. If it is the device 12, the visitor number is transferred to the ID tag 13, and if it is not the booth reception terminal device 12, no processing is performed and the process returns to step S70 (step S74, step S76).

On the other hand, if it is determined in step S72 that the visitor information is not protected, the visitor information transferred from the ID tag 13 is fetched, supplied to the terminal device, and the process returns to step S70. (Step S78, Step S80).

As described above, in the visitor management system 10 of the present embodiment, the visitor enters the code of the competitor in the questionnaire form in advance, so that the visitor can enter the terminal device 12 of the booth of the competitor. Information is not transferred and reference to the visitor file 15 of the terminal device 12 is prohibited, so that materials such as catalogs and detailed explanations can be requested without the competitor knowing the visit.

Further, the company of each booth can search for the company information of the visitor in the unique company information database 16 and can refer to the visitor file 15 of the main unit 11, so that the information which cannot be understood only by the business card or the questionnaire can be obtained. Can be acquired and more detailed business activities can be conducted. In addition, since it is possible to roughly understand from what position and what kind of work is performed by visitors who have requested materials such as catalogs and detailed explanations, appropriate information can be provided on the spot.

In the above-described embodiment, the visitor information of the ID tag 13 is transmitted using radio waves.
Of course, it is also possible to transfer using light or sound in addition to radio waves. Further, the interrogator 18 may be electrically connected to the interrogator 18 using a connector, or the interrogator 18 may be provided with a magnetic head and read magnetically.

In the above embodiment, only one main device 11 is provided, but the number is not limited. Furthermore, the number of terminals and interrogators in each booth is not limited.

[0046]

As described above, according to the visitor management system of the present invention, the identification information of the terminal device that does not want to transfer the visitor information is written in the ID tag, so that the visitor can enter the terminal device. Since the information is not transferred, it is possible to request materials such as catalogs and detailed explanations, for example, without informing competitors of the visit at the exhibition hall.

Further, since the visitor information can be accurately grasped, it is possible to acquire information that cannot be understood only by a business card or a questionnaire, and to conduct more detailed business activities. In addition, since it is possible to roughly understand from what position and what kind of work is performed by visitors who have requested materials such as catalogs and detailed explanations, appropriate information can be provided on the spot.

[Brief description of the drawings]

FIG. 1 is a diagram showing a configuration of an embodiment of a visitor management system according to the present invention.

FIG. 2 is a flowchart showing an operation of the visitor management system of the embodiment.

FIG. 3 is a flowchart showing an operation of the visitor management system of the embodiment.

FIG. 4 is a diagram for explaining an operation of the visitor management system of the embodiment.

FIG. 5 is a flowchart showing an operation of the visitor management system of the embodiment.

FIG. 6 is a flowchart showing an operation of the visitor management system of the embodiment.

FIG. 7 is a flowchart showing an operation of the visitor management system of the embodiment.

FIG. 8 is a diagram for explaining a conventional procedure of visitor management.

[Explanation of symbols]

 3 Business card 7 Questionnaire 10 Visitor management system 11 Main device 12-1, 12-2, 12-3, ..., 12-8 Terminal device 13 ID tag 14, 18 Interrogator 15 Visitor file 16 Corporate information database

Claims (4)

[Claims] 1. An ID tag which is formed in a portable shape, transmits and receives information, stores received information, reads out stored information and transmits the information, and a main device which writes visitor information to the ID tag. A plurality of terminal devices each assigned unique identification information, transmitting the assigned identification information, and receiving and storing the visitor information transmitted from the ID tag in which the visitor information is written. The main device, the main device, together with the visitor information identification information of the terminal device in response to an input that specifies a terminal device for which the transmission of visitor information of the plurality of terminal devices is prohibited Writing to the ID tag, the ID tag transmits information indicating that the visitor information is not transmitted when receiving the identification information of the terminal device that prohibits the transmission of the visitor information. Visitor management system, characterized in that. 2. The visitor management system according to claim 1, wherein the main device includes, as visitor information, the content written on a business card of the visitor and the content of a questionnaire filled out by the visitor as the visitor information. Visitor management system characterized by writing. 3. The visitor management system according to claim 1, further comprising: a company information database storing company information for each common group of the plurality of terminal devices; A visitor management system characterized in that each of them searches the corporate information database of the group to which they belong based on the visitor information, and saves the search results and the visitor information. 4. The visitor management system according to claim 1, wherein the main device has a visitor file for storing visitor information, and each of the terminal devices in each of the groups includes: A visitor management system characterized by referring to a visitor file of the main device and storing a reference result and visitor information.