JPH0962657A - Document preparation device and document version management method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To accurately restore a pertinent document to the state of a specified version by managing the version of correction history of the document. SOLUTION: At the time of editing an original document to be an editing object (A11), correction history information is prepared (A12-A14). Version additional information composed of an original document name and preservation date and time, etc., is added to the correction history information and it is managed by a file name specific to the file as one correction history file (A15-A18). In such a manner, in the process of editing one document, the correction history of the document is managed for respective versions and thereafter, the document of an optional time period is easily restored by using the correction history.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document creation device such as a Japanese word processor, and more particularly to a document creation device and a document version management method capable of version management of revision history of a document. .

[0002]

2. Description of the Related Art Conventionally, in a document creating apparatus such as a Japanese word processor, corrections are often made many times in the process of editing a certain document, and the work of restoring the corrections is often performed. Is.

However, a document creation device such as a word processor or an editor does not have a function of managing the revision history of a document. Therefore, in order to restore the corrected document (the edited document) to a certain state, it is necessary for the user to restore the document by relying on his own memory.

[0004]

As described above, in the past, when many corrections were made in the process of editing a document, when the document was returned to the state of a certain time, the user himself had to make a mistake. It was necessary to perform a troublesome work such as restoring a document based on memory.

In this case, an accurate restored document may not always be obtained because of an erroneous memory or a memory omission, and in the case of a document that has been corrected many times, the document is set to a desired time. There was a problem that it was extremely difficult to restore.

The present invention has been made in view of the above points, and by managing the revision history of a document, the document creation apparatus and the document version capable of accurately restoring the document to the designated version state. The purpose is to provide a management method.

[0007]

[Means for Solving the Problems]

(1) According to the present invention, when original document information to be edited is edited, the edited document information is compared with the original document information, and revision history information is created. Version addition information including an original document name, a storage date and time is added, and this is managed as one correction history file with a file name unique to the file.

Thus, in the process of editing one document, the revision history of the document is managed for each version. Thereafter, by using this correction history, the document at any time can be easily restored.

(2) Further, according to the present invention, when the original document information to be edited is edited, version additional information including the original document name, the storage date and time is added to the edited document information, This is managed as one correction history file with a file name unique to the file.

As a result, in the process of editing one document, the entire document is managed for each version. After that, by reading the document for each version, the document at any time can be easily restored.

[0011]

BEST MODE FOR CARRYING OUT THE INVENTION Embodiments of the present invention will be described below with reference to the drawings. (First Embodiment) FIG. 1 is a block diagram showing the arrangement of a document creation apparatus according to the first embodiment of the present invention. This device includes a CPU 11, a ROM 12, a display unit 13, and an input unit 1.
4, a memory 15, an external storage device 16, and a floppy disk 17.

The CPU 11 controls the entire apparatus, and performs document version management processing and the like in addition to document creation processing. The ROM 12 stores a program for starting the CPU 11, font information necessary for display and printing, a kana-kanji conversion dictionary, and the like.

The display unit 13 is, for example, an LCD (Liquid Cry).
A display device such as a stal display) or a CRT (CathodeRay Tube) is used to display created documents. The input unit 14 is
For example, an input device such as a keyboard and a pen is used to input data and give instructions.

The memory 15 is composed of, for example, a RAM, and is for storing various information necessary for the apparatus, and has a document buffer 15a and a correction history table 15b here. The created document is stored in the document buffer 15a. The correction history information is stored in the correction history table 15b.

The external storage device 16 is, for example, a floppy disk device, and is a medium (floppy disk).
17 is provided, and saves / calls various file information such as created documents according to the file name.

FIG. 2 is a diagram showing a document screen in the first embodiment. A "save version" button 21 is provided at the top of the document screen, and by pressing this button 21 with, for example, a pen or the like, a correction history file (correction history version information) can be saved.

Incidentally, this "save version" button 21
Is used when leaving a version, and is not for instructing normal document storage. Figure 3 is the first
FIG. 6 is a diagram for explaining a procedure when a document is restored using the correction history information in the embodiment of FIG.

For example, the original document “A.TX
It is assumed that correction history information indicating that a character string such as "table of contents" on the first line of "T" and "introduction" on the second line is inserted is set in the correction history table 15b. If the original document is edited according to the correction history information, the document when the correction history information is used as a file can be restored.

FIG. 4 is a diagram for explaining the procedure for saving the revision history information with a version in the first embodiment. The first embodiment is characterized in that the revision history information is saved with a version attached.

For example, the original document “A.TX
If there is an edited document in which “A.TXT” is edited on May 24, and the edited state is saved, the correction history information indicating the correction points from the two documents Is created and set in the correction history table 15b. Then, the revision history version information including the original document name, the storage date and time, etc. is added to the revision history information, and this is saved in the FD or the like as one revision history file.

In this case, the file name is "AT.
XT "and was edited on May 24th, so" A
0524. TXT ”. The correction history file (correction history version information) is managed by this file name.

Thereafter, a desired revision history file is read by the file name, and the document when the revision history information is filed based on the revision history information and version addition information therein by the method described in FIG. Can be restored.

Next, the operation of the first embodiment will be described.
FIG. 5 is a flowchart showing the operation of the saving processing of the correction history file in the first embodiment. Now memory 1
It is assumed that the original document to be edited is stored in the No. 5 document buffer 15a.

When this original document is read out, displayed on the display unit 13, and edited through the input unit 14 (step A1
1) The CPU 11 compares the edited document with the original document, creates revision history information indicating the revision point (step A12), and stores this in the revision history table 15b (step A13).

If the user presses the "save version" button 21 shown in FIG. 2 to instruct to save the correction history file (Yes in step A14), the CPU 11 inputs the original document name, the save date and time, and the user's input. Version additional information is created using a message or the like (step A15).

Next, the CPU 11 causes the correction history table 15
The revision history information currently stored in b is read and the revision history version information is created by adding the version addition information thereto (step A16).

When the revision history version information is created,
The CPU 11 creates a file name using the original document name and the save date and time (step A17), and manages the above-mentioned revision history version information as one revision history file in the external storage device 16 with this filename (step A18).

Thus, in the process of editing one document, the revision history of the document is managed for each version. Thereafter, by using this correction history, the document at any time can be easily restored. The operation of the restoration process will be described below.

FIG. 6 is a flow chart showing the operation of the document restoration process in the first embodiment. Upon restoration, C
The PU 11 displays a file name list of currently managed correction history files on the display unit 13 through the external storage device 16 (step B11).

When a file name desired by the user is designated from this file name list (step B12), the CPU 1
1 reads the revision history file according to the designated file name (step B13), and restores the document when the revision history was filed (step B14).

In this case, since the revision history file is composed of revision history information and version addition information, at the time of restoration, first, the original document is read from the original document name of the version addition information, and the original document is revised according to the revision history information. (See FIG. 3). Thereby, the document at the time when the correction history is filed can be restored.

As described above, it is possible to easily restore a document at an arbitrary time (that is, a desired version document) by using the version-controlled revision history. (Second Embodiment) Next, a second embodiment of the present invention will be described.

FIG. 7 is a diagram for explaining the procedure for attaching a version to the entire edited document and saving it in the second embodiment. In the above-described first embodiment, the revision history information is attached with a version and saved, but here, the entire edited document is attached with a version and saved.

For example, the original document "A.TX
“A.TXT” exists, and there is an edited document in which this “A.TXT” has been modified on May 24. If the edited state is to be saved, the original document name and save are applied to the entire edited document. Version addition information including date and time is added, and this is stored in the FD or the like as one correction history file.

In this case, the file name is "AT.
XT "and was edited on May 24th, so" A
0524. TXT ”. The correction history file (correction history version information) is managed by this file name.

FIG. 8 is a diagram for explaining a procedure for displaying a list of file names from a plurality of files in which versions are saved for the entire edited document in the second embodiment.

For example, the original document “A.TX
"A0520.TXT", which has the contents when the file was edited on May 20,
It is assumed that there is a correction history file “A0524.TXT” having the contents edited on the 24th of the month, and a correction history file “B0522.TXT” having the contents edited as “B.TXT” is also present. A. When displaying a list of TXTs, a search is performed by file name and the list is created.

After that, if a desired file name is designated in this file name list, the edited history document in the file is displayed as the document when the revision history information is filed by the corresponding revision history file. The version additional information is used when confirming the difference (correction) from the original document.

Next, the operation of the second embodiment will be described.
FIG. 9 is a flowchart showing the operation of the saving processing of the correction history file in the second embodiment. Now memory 1
It is assumed that the original document to be edited is stored in the No. 5 document buffer 15a.

When this original document is read out, displayed on the display unit 13 and edited through the input unit 14 (step C1
1), the CPU 11 stores the edited document in the document buffer 1
It is held in another area of 5a.

If the user presses the "save version" button 21 shown in FIG. 2 to instruct to save the correction history file (Yes in step C12), the CPU 11 inputs the original document name, the save date and time, and the user's input. Version additional information is created using a message or the like (step C13).

Next, the CPU 11 reads the edited document at the current stage from the document buffer 15a and adds the version addition information to this to create revision history version information (step C14).

When the revision history version information is created,
The CPU 11 creates a file name using the original document name and the save date and time (step C15), and manages the above-mentioned revision history version information as one revision history file in the external storage device 16 with this filename (step C16).

Thus, in the process of editing one document, the entire document is managed for each version. After that, by reading the document for each version, the document at any time can be easily restored.
The operation of the restoration process will be described below.

FIG. 10 is a flow chart showing the operation of the document restoration process in the second embodiment. When restoring
The CPU 11 displays a file name list of currently managed correction history files via the external storage device 16 on the display unit 13.
(Step D11).

When a file name desired by the user is designated from this file name list (step D12), the CPU 1
1 reads the revision history file according to the designated file name (step D13), and restores the document when the revision history was filed (step D14).

In this case, since the correction history file is composed of the edited document and the version addition information, at the time of restoration,
Read the document after editing. Thereby, the document at the time when the correction history is filed can be restored.
The version additional information is used when confirming the difference (correction) from the original document. In this way, it is possible to easily restore a document at any time (that is, a desired version document) using the version-controlled edited document.

[0048]

As described above, according to the present invention, since the revision history of a document is managed for each version in the process of editing one document, it is possible to arbitrarily use the revision history. You can easily restore documents from the period.

In the process of editing one document,
Since the entire document is managed for each version, by reading the document for each version, the document at any time can be easily restored.

[Brief description of drawings]

FIG. 1 is a block diagram showing the configuration of a document creation device according to a first embodiment of the present invention.

FIG. 2 is a diagram showing a document screen according to the first embodiment.

FIG. 3 is a diagram for explaining a procedure when a document is restored using correction history information in the first embodiment.

FIG. 4 is a diagram for explaining a procedure when a revision history information is attached with a version and stored in the first embodiment.

FIG. 5 is a flowchart showing an operation of saving processing of a correction history file according to the first embodiment.

FIG. 6 is a flowchart showing the operation of a document restoration process according to the first embodiment.

FIG. 7 is a diagram for explaining a procedure when a version is added to the entire edited document and the document is saved in the second embodiment.

FIG. 8 is a diagram for explaining a procedure for displaying a list of file names from a plurality of files in which versions are added to the entire edited document and stored in the second embodiment.

FIG. 9 is a flowchart showing an operation of saving processing of a correction history file according to the second embodiment.

FIG. 10 is a flowchart showing the operation of document restoration processing according to the second embodiment.

[Explanation of symbols]

 11 ... CPU, 12 ... ROM, 13 ... Display unit, 14 ... Input unit, 15 ... Memory, 15a ... Document buffer, 15b ... Correction history table 16 ... External storage device, 17 ... Floppy disk.

Claims (6)

[Claims] 1. A document storage unit that stores original document information to be edited, an editing unit that edits the original document information stored in the document storage unit, and a correction according to the contents edited by the editing unit. Modification history creating means for creating history information, and version history information created by this modification history creating means with version addition information such as original document name and save date and time added as one modification history file. And a management unit that manages the file with a unique file name. 2. The document restoring device according to claim 1, further comprising a document restoring unit that restores the document information when the revision history was filed by reading the revision history file based on the file name. Document creation device. 3. A document storage means for storing original document information to be edited, an editing means for editing the original document information stored in this document storage means, and an edited document edited by this editing means. Document creation characterized by including management means for adding version additional information such as an original document name and a storage date and time to the document information, and managing this as one revision history file with a file name unique to the file. apparatus. 4. The document restoration means for restoring the document information when the revision history is filed by reading the revision history version information based on the file name. Document creation device. 5. When the original document information to be edited is edited, the edited document information is compared with the original document information to create correction history information, and the original document is added to the correction history information. A document version management method characterized in that by adding version additional information such as a name and a storage date and time, this is managed as a single revision history file with a file name unique to the file. 6. When the original document information to be edited is edited, by adding version addition information such as the original document name and the save date and time to the edited document information A document version management method characterized in that a file is managed as a file with a unique file name.