JPH0869451A - Document preparing device and method therefor - Google Patents

Abstract

PURPOSE: To improve the operability of date handling and improve the operation efficiency by extracting information matching expression form information from document information and displaying a discrepant part between information regarding a date extracted from the information and date information. CONSTITUTION: An external storage device 3 stores created document information, etc., and a RAM 5 stores inputted character information, data in program execution, etc. A CPU 6 accesses the external storage device 3 and RAM 5 to extract the information matching the date information and information on the expression form of a date stored in a ROM 4, and cuts the information regarding the date out of the extracted information. Then, when the cut information does not match the date information stored in the ROM 4, the discrepant part is displayed on a display device 1. At this time, the cut information is rewritten into or replaced with desired proper information. Consequently, the date in free expression form in a document can easily and speedily be corrected and rewritten.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document creating apparatus and a document creating method for creating a document containing date information.

[0002]

2. Description of the Related Art Conventionally, in a document creating apparatus in which a date input format and a representation format are limited, date error detection and the like have been realized. However, in the conventional document creating apparatus of this type, it is impossible to detect an error in the date in a free expression format as in the case of creating an ordinary document.
Therefore, it is necessary for the operator to perform the work of extracting the date from the document or correcting the date, which causes a heavy operational burden on the operator and causes a decrease in work efficiency.

[0003]

As described above, the date error detection mechanism has been realized in the past, but the date error detection in the free expression format is not performed as in normal document creation. Was not there. Therefore, it is necessary for the operator to perform the work of extracting the date from the document or correcting the date. Therefore, the operator is forced to perform a very troublesome operation, which causes a reduction in work efficiency.

The present invention has been made in consideration of the above circumstances, and provides a document preparation apparatus and a document preparation method which are excellent in operability when handling dates in a document and improve work efficiency. The purpose is to do.

[0005]

In order to achieve the above-mentioned object, the present invention is a document creating apparatus capable of creating document information including information such as date and the like, and date information and date representation format information. From the information extracted by the extracting means, the date information storing means for storing the information, the extracting means for extracting the information matching the expression format information stored in the date information storing means from the created document information. And a means for cutting out information on a date and comparing it with the date information in the date information storage means, and a means for displaying and outputting the inconsistent portion when the information cut out by this means does not match the date information. Is characterized by.

In order to achieve the above-mentioned object, the present invention is, in the above-mentioned document creating apparatus, cuts out information relating to the date from the information extracted by the extraction means and compares it with the date information in the date information storage means. When the cut out information does not match, it is possible to rewrite / replace with desired and appropriate information.

Further, in order to achieve the above-mentioned object, the present invention is a document creating apparatus capable of creating document information including information such as date, and stores the date information and the information of the expression format of the date in advance. , Information that matches the stored expression format information is extracted from the created document information, information regarding the date is cut out from the extracted information, and the cut-out information and the date information are compared. If the comparison result is a mismatch, the document creating method is characterized by displaying and outputting the mismatched portion.

Further, in order to achieve the above-mentioned object, the present invention is, in the above-mentioned document creating method, cut out information related to the date from the extracted information and compares it with the date information, and the cut out information does not match. In this case, it is characterized by a document creation method that allows rewriting / replacement with desired and appropriate information.

[0009]

According to the present invention, information regarding a date is cut out from the extracted information, and when the cut out information does not match the date information, the mismatched portion is displayed and output. By having such a function, it is possible to easily and quickly correct or rewrite the date in a free expression format in the document, so work with excellent operability when handling the date in the document The efficiency can be improved.

[0010]

Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a block diagram showing the schematic arrangement of the document creating apparatus according to this embodiment. In the document creation device shown in FIG. 1, the display device 1, the input device 2, the memory such as the external storage device 3, the ROM 4 and the RAM 5 and the control unit (CP).
U) 6 are provided.

The display device 1 displays various information such as a date part in a document, a candidate for rewriting, an input screen and a selection screen of an expression format, a system message, and the like. The display device 1 is composed of a display control unit and a display unit having a liquid crystal display device (LCD) as a display screen, and under the control of the CPU 6, data subjected to control processing and various control processing. The information and the like are output and displayed on a display screen (LCD) via the display control unit.

The input device 2 is for inputting an expression format, inputting a candidate designation, etc., and controls input from a keyboard, pen, mouse, etc. (not shown) to control the CPU.
6 and the input signal to the RAM 5.

The external storage device 3 stores the created document information and the like in a floppy disk (FDD) or a hard disk (HDD). The ROM 4 stores program information and date information for creating / correcting a document, and predetermined program information and fixed data for the CPU 6.

The RAM 5 stores input character information, data during program execution, various data, various program information, and the like. The CPU 6 is a ROM 4 or RA
The predetermined program information stored in the M5 controls various controls of the entire system and the control shown in FIGS. 2 and 3 described later based on the predetermined control information stored in the memory.

In the document creating apparatus configured as described above, the CPU 6 controls the date correction control process as shown in FIG. 2 based on the control information stored in the predetermined area of the memory.

That is, first, the CPU 6 controls the external storage device 3
Or RAM4 is accessed, the date notation part is searched from the document, and the date is cut out (step S1 in FIG. 2). Next, it is determined whether or not the cut out date is appropriate (step S2 in FIG. 2).

When it is determined that the date is inappropriate (No in step S2 of FIG. 2), the date is corrected according to a predetermined rule (step S3 of FIG. 2). At the time of correction, the order of presenting the generated correction candidates to the operator via the display device 1 is determined (step S in FIG. 2).
4).

Then, the operator designates the expression form of the rewriting candidate when correcting the date through the input device 2 (step S5 in FIG. 2). After that, the rewriting candidates are presented in order, and the operator selects the candidates via the operator input device 2 (step S6 in FIG. 2).

Then, it is judged whether or not the date notation still remains in the document (step S7 in FIG. 2). Here, if the date notation still remains, the above step S
Returning to the processing of 1, if there is no remaining processing, the processing ends.

If the date is determined to be appropriate in step S2, the process proceeds to step S7. or,
In the document creating apparatus configured as described above, the CP is based on the control information stored in the predetermined area of the memory.
U6 controls the date symbol replacement control process as shown in FIG.

That is, first, the date substitution symbol existing in the document is cut out (step T1 in FIG. 3). Next, it is judged whether or not the date replacement symbol is present in the document (step T2 in FIG. 3).

Then, in steps T1 and T2, after cutting out all the date substitution symbols in the document, the operator specifies the expression format of the date (step T3 in FIG. 3). After that, when the reference date is input (step T4 in FIG. 3), the date substitution symbol is replaced according to the designated expression format and the reference date (step T5 in FIG. 3).

The operation for correcting the date and the operation for replacing the date symbol will be described in more detail below. In FIG.
In step S1, the date is extracted from the document and the date is cut out. Here, the date notation is a portion that represents a date in the form of an expression as shown in FIG. 4, for example. The date indicates the numerical value itself (year, month, day). Here, for convenience of explanation, the date is XXX with year XX and XX
Use the day format.

In the date notation in the document, it is judged whether the numbers or Chinese numerals match the pattern as shown in FIG. A search example is shown in FIG. In this example, two forms of expression are found. The part surrounded by the dotted line is the part already checked, and the part surrounded by the thick solid line is the part to be checked. When giving the date from this notation (April 14 (Wednesday)), the number of years is unknown, but the number of years at that time is usually applied when it is specified in a previous document. From this notation, April 14, 1994
The date, Wednesday, is cut out.

In step S2, the date information prepared in advance is compared with the date cut out in step S1 to determine whether or not the date is appropriate. To describe the example sentence above,
The calendar says April 14, 1994 (Thursday),
This notation (April 14 (Wednesday)) is incorrect and inappropriate.

In step S3, the date is corrected. Although there are a plurality of possible date correction candidates, the main ones are, for example, those shown in FIG. In addition to this, there are orders of years, wrong years, etc.

In step S4, the order in which the correction candidates are presented to the operator is determined. In this embodiment, a plurality of items such as a day error, a day error, and a month error are also corrected,
In the order of presentation, candidates with one correction item are ranked high. For each correction item, the order is determined in the order of day of the week, day, month, and year, with the day of the week as the higher order, and the one with a smaller difference in the numerical values to be corrected is determined as the higher order.

In step S5, the operator specifies the expression format of the date. If not specified, it is expressed in the document. In addition to the expression format prepared in step S1,
It is also possible for the operator to define it.

In step S6, the corrected date is matched with the expression format specified in step S5 and output as a rewriting candidate. The operator selects and inputs a desired candidate from this candidate group. When the candidate is selected, the notation in the document is replaced with the rewriting candidate.

In step S7, it is determined whether or not the document has a date notation, and if not, the process ends. (See FIG. 7) Next, the operation of date symbol replacement will be described in detail.

In FIG. 3, step T1 is a portion for cutting out the date substitution symbol from the document. The term "date substitution symbol" as used herein means a symbol arranged in a document on the assumption that the date is replaced with an actual date notation after the document is created. Any symbol can be used, but it should be distinguished from ordinary character strings. Here, an example is shown in which the document (% d) at the upper left end of the schedule table in FIG. 8 showing an example of a document in which date substitution symbols are arranged is defined as a date substitution symbol. % D is placed in the document instead of the date notation. Here, if% d is the reference date, the next day is% d
+ 1d, the day before is represented as% d-1d. Furthermore, one month after the reference date,% d + 1m, and two months after,% d +.
It shall be represented as% d + 10y after 2 m and 10 years.

In step T2, it is judged whether or not there is a replacement symbol in the document, and if all are found, the process proceeds to the next processing. In step T3, the operator designates the expression format of the date to be replaced, and in step T4, the reference date is the input portion. In step T5, replacement candidates for the symbol to be written are created in conformity with the determined expression format and date and reflected in the document (see FIG. 9).

As described above, when the information related to the date is cut out from the extracted information and the cut out information does not match the date information, the function of displaying and outputting the mismatched portion allows the free expression in the document. Since the date in the format can be corrected and rewritten easily and quickly, the operability in handling the date in the document is excellent and the work efficiency can be improved.

[0034]

As described above, according to the present invention, it is possible to easily and quickly correct or rewrite a date in a free expression format in a document, so that it is possible to handle the date in the document. It has excellent operability and can improve workability when creating and editing documents.

[Brief description of drawings]

FIG. 1 is a block diagram showing the configuration of a document creation device according to an embodiment of the present invention.

FIG. 2 is a flowchart showing a flow of date correction processing according to the embodiment.

FIG. 3 is a flowchart showing a flow of date symbol replacement control according to the embodiment.

FIG. 4 is a diagram showing an example of an expression format for explaining the operation in the embodiment.

FIG. 5 is a diagram for explaining a date correction operation in the embodiment.

FIG. 6 is a diagram for explaining a date correction operation in a state different from that of FIG. 5 in the same embodiment.

FIG. 7 is a diagram for explaining a date correction operation in a state different from that of FIGS. 5 and 6 in the embodiment.

FIG. 8 is a diagram showing an example of a document in which date substitution symbols are arranged according to the embodiment.

FIG. 9 is a diagram showing a result of substituting symbols for dates in the example.

[Explanation of symbols]

1 ... Display device, 2 ... Input device, 3 ... External storage device, 4 ...
ROM, 5 ... RAM, 6 ... CPU.

Claims (4)

[Claims] 1. A document creation apparatus capable of creating document information including information such as date, and date information storage means for storing date information and date expression format information, and the date information storage means. Extracting means for extracting information that matches the expressed expression information from the created document information, and cutting out information relating to the date from the information extracted by the extracting means and comparing it with the date information in the date information storing means. And a means for displaying and outputting the mismatched portion when the information cut out by this means does not match the date information. 2. Information relating to the date is cut out from the information extracted by the extracting means, compared with the date information in the date information storing means, and when the cut out information does not match, it is rewritten / replaced with desired appropriate information. The document creating apparatus according to claim 1, wherein the document creating apparatus is enabled. 3. A document creating apparatus capable of creating document information including information such as date, and stores information on date information and expression format of date in advance, and information that matches the stored expression format information. Is extracted from the created document information, and information on the date is cut out from the extracted information,
A method for creating a document, characterized in that the cut-out information is compared with the date information, and if the comparison result is inconsistent, the inconsistent portion is displayed and output. 4. The information relating to the date is cut out from the extracted information and compared with the date information, and when the cut out information is inconsistent, it can be rewritten / replaced with desired appropriate information. The document creation method according to item 3.