JPH08263557A - Method for deleting circulation data - Google Patents

Abstract

PURPOSE: To automatically delete rejected circulation data or circulation data which are older than it at a data storage part of a VAN only by instructing the circulation data to be rejected from a terminal and to easily confirm the reason tor the deletion on the circulation data generation side when the data is rejected. CONSTITUTION: A personal computer 11 for record data approval accesses the data storage part 134 of the VAN center 13 to selectively receive and display the latest record data addressed to itself, decides whether or not the data is accepted, and informs the VAN center 13 of the decision result. The VAN center 13 circulates the accepted record data to a high-order personal computer 12 for record data approval as a next destination when receiving acceptance command, and deletes the same record data as the rejected record number and older record data of the same kind with the rejected record data from the data storage part 134 when a rejection command is received. Further, a personal computer 10 for record data generation accesses a log means 132c to confirm the reason for the deletion when the data is rejected.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a method for deleting circulation data. More specifically, the circulation data such as order request slips (documents) and documents created at a construction site or the like is VAN.
Approval is made using the terminal connected to the (value-added communication network), and the circulation data rejected according to the approval result is VAN.
It relates to the method of deleting circulation data that can be automatically deleted by using.

[0002]

2. Description of the Related Art Conventionally, for example, as a method of creating a statement for requesting an estimate for construction work, approving the statement, and then circulating it to a purchasing department (procurement department), first, a work site at a construction site. At, at the PC, prepare a record according to the prescribed format, print it out and make a document, and send it to the section manager in charge of construction, who is the supervisor directly at the work place. Upon receiving the report, the section manager in charge of construction checks the content of the report and decides whether the report is acceptable or not. If there is a problem with the contents of the record, the work manager is informed of the fact that it was rejected, and the section manager in charge of the construction directly corrects the problem. . Also,
For the records that have been approved without any problems, after stamping the approval of the section manager in charge of construction, they are sent to the manager in charge of construction, who is the manager of the section manager in charge of construction. On the other hand, the department manager in charge of the work received the approval of the work after checking the contents of the work and approved the work. After that, the work manager in charge of the work sent a stamp of approval to the purchasing department. To do. In addition, if there is a problem with the contents of the report, it will be rejected and the work place will be notified to the work place, or an instruction to recreate the report will be given, or the construction manager will directly correct the problem.

[0003]

However, in the above-mentioned conventional record approval processing method, the record prepared at the work place is made into a document and sent to the manager of the construction department by mail or the like, so it was rejected. In order to correct and recreate the same type of record at the work place, it is necessary to correct the problematic part while contacting the authorizer and the work place by phone, etc., and remake it or create a corrected record. There is a problem that it takes a lot of time and effort to do. In addition, if the authorizer corrects the record, there will be a discrepancy between the contents of the records at the workplace and the contents of the records at the purchasing department.This discrepancy can be known at the workplace unless the authorizers contact them. There is a problem that you can not.

The present invention has been made in view of the above circumstances. An object of the present invention is to circulate circulation data to VAN.
Approve using the terminal connected to, and simply delete the circulation data of the same number or older circulation data accumulated in the data storage unit of VAN by simply instructing the circulation data to be rejected from the terminal. At the same time, it is to provide deletion of circulation data that allows the circulation data creation side to easily confirm the reason for deletion at the time of rejection.

[0005]

In order to achieve the above object, the invention of claim 1 receives a circulation data creating terminal for producing circulation data, and receives circulation data transmitted from the circulation data creating terminal. And a VAN center having a data storage unit that stores the circulation data according to the circulation destination,
It has a circulation data approval terminal that accesses the data storage unit of the VAN center to receive circulation data addressed to itself and decides whether the circulation data is acceptable or not, and is rejected by the circulation data approval terminal. A method of deleting circulation data from the data storage unit, wherein when the circulation data deciding terminal approves the circulation data addressed to itself, the circulation data is received and a list of the circulation data accumulated to the self is received. A first step of displaying on the terminal for approval and a second step of selecting the latest circulation data of the same circulation data from the list displayed on the terminal for approval of circulation and notifying the VAN center of the selection command. And the latest circulation data designated from the data storage unit of the VAN center is read based on the selection command and received and displayed by the circulation data approval terminal. The process and the contents of the circulation data displayed on the circulation data deciding terminal are examined to decide whether the circulation data is acceptable or not, and in the case of approval based on this acceptance / rejection command, it is sent to a predetermined destination. A fourth step of notifying the VAN center of a transfer command and a deletion command in the case of rejection, and the VAN center circulates the latest circulation data that has been passed when the transfer command is received, to a predetermined destination. However, when the deletion command is received, a fifth step of deleting the same circulation data as the rejected circulation data from the data storage unit is provided.

According to the second aspect of the present invention, in the fifth step, when circulation data of the same type older than the rejected circulation data is present in the data storage unit, the old circulation data is also deleted from the data storage unit. To do.

According to a third aspect of the present invention, the VAN center circulates the same circulation data as the circulation data that has received the approval instruction to the next destination from the data storage unit and is older than the approved circulation data. When the circulation data of the same type is stored in the data storage unit, the method further includes the step of deleting the old circulation data from the data storage unit.

According to the invention of claim 4, the circulation data is allowed / disallowed.
The recording means for recording the rejection information in time series and recording the deletion reason information of the rejected circulation data is the V.
The method further comprises a step of being provided in an AN center and reading the approval / disapproval decision information and deletion reason information of the circulation data by accessing the recording means from the circulation data generation terminal and displaying the information on the circulation data generation terminal. It will be.

[0009]

In the present invention, by accessing the data storage section of the VAN center from the circulation data approval terminal, the list of circulation data addressed to itself stored in the data storage section is received and displayed, and this list is also displayed. The latest circulation data is selected from, and the selection command is sent to the VAN center to receive and display the circulation data addressed to itself from the data storage unit. Based on this approval / disapproval command, the VAN center is notified of a transfer command to the next destination in the case of approval, and a delete command in the case of rejection. The VAN center that has received the transfer command circulates the latest approved circulation data to a predetermined destination, and when the same type of circulation data older than the latest circulation data exists in the data storage unit, the old circulation data is deleted. Is also deleted from the data storage unit. When the delete command is received, the circulation data having the same rejected circulation number is deleted from the data storage unit, and when the circulation data of the same type older than the rejected circulation data exists in the data storage unit. , This old circulation data is also deleted from the data storage unit.

Therefore, according to the present invention, when the decision maker rejects the circulation data sent from the circulation data deciding terminal to the deciding terminal using the VAN center, the VAN center is notified of the denial. Only by doing so, the rejected circulation data and the old circulation data having the same circulation number as this can be automatically deleted from the data storage section of the VAN center, and the latest passed circulation data can be left in the data storage section. .

Further, in the present invention, by accessing the recording means of the VAN center from the circulation data creating terminal, the approval / disapproval decision information and the deletion reason information of the circulation data can be read and displayed on the circulation data creating terminal. From
It is possible to easily confirm the reason for rejecting the rejected circulation data while observing the displayed approval status of the circulation data without requiring human intervention.

[0012]

Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a schematic configuration diagram of the entire system in which the method of the present invention is applied to a record data approval process for construction work. FIG.
In the figure, 10 is a personal computer for preparing the record data (hereinafter, abbreviated as PC for preparing the record data) installed in a construction work place (corresponding to a circulation data preparing section), and 11 are constructions scattered in the same district. A personal computer for lower-level record data approval (hereinafter, abbreviated to lower-level record data approval PC) corresponding to the work manager class directly attached to the work site, which is installed at the head office or branch that controls the work site for the work, and 12 is the lower Similar to the record data approval PC 11, a higher order record data approval personal computer (hereinafter referred to as a higher order record data approval PC) equivalent to the construction manager general class of the construction section manager installed in the head office or branch office. ) And 13 is VAN
It is the center.

The VAN center 13 is installed in various places for connecting terminals or systems to the VAN, and provides a plurality of access points 131 that provide basic communication functions, value-added communication functions such as protocol conversion, speed conversion, and the like. A trunk line network 133 for connecting between the access points 131 and an information processing device 132 described later is provided, and the same access point (or different access point) 131 is recorded through a communication line 14 such as a general leased line or a subscriber telephone network. Data creation personal computer 10, lower-level record data approval personal computer 11 and higher-level record data approval personal computer 1
2 are connected to each other.

The information processing device 132 has a transmission / reception management function and a network management function of the test record data which are exhibited by operating the application program, and a circulation processing means 132a for circulating the approved record data to the next destination. , Rejected record data and record data deletion means 13 for automatically deleting record data of the same type and older than this from the data storage unit.
2b and the approval / disapproval data of the record data are recorded in time series, and a recording means 132c for recording the reason for deleting the rejected record data is further provided.

Further, the information processing device 132 stores various kinds of record data prepared by the PC 10 for preparing the record data corresponding to various works and the record data which has been approved by the personal computer 11 for approval of the lower order record data. The data storage unit 134 for the section manager, and the data storage unit for the manager who stores the record data that has been approved by the lower-order record data approval personal computer 11 and the record data that has been approved by the higher-order record data approval personal computer 12. 135 are respectively connected. Since there are a plurality of data storage units for each destination, the record data for each destination can be stored.

Next, the operation of creating and transmitting the record data in the present embodiment configured as described above will be described with reference to the flow chart shown in FIG. First, on the PC 10 for creating the record data, by operating the keyboard 101 or the like, information for requesting an estimate regarding various works of the construction work is input for each work, and a work record of the various works is created according to a predetermined format. Yes (step S1).
At this time, the prepared statement is displayed on the CRT display unit 102, and the content of the created statement can be confirmed from the displayed contents. In addition, data such as the record number, the date of preparation, the director name of the work place, and the destination name are added to the prepared record data.

After that, when the communication line between the personal computer 10 for preparing the record data and the access point 131 is established by the start of transmission, the prepared record data is transmitted to the VAN center 13 through the access point 131 (step S2). ). Information processing device 1 of VAN center 13
At 32, a predetermined reception process is performed by operating the application program (step S3), and the received record data is stored in the data storage unit 134 for each destination (step S4).

Next, the case where the record data created by the record data creating personal computer 10 is processed by the lower order record data authorizing personal computer 11 will be described with reference to the flowchart shown in FIG. In this case, by starting the lower-level record data approval PC 11,
The communication line with the center 13 is established by the access point 131 (step S11). Then my terminal I
Personal computer 1 for D and password lower record data approval
By sending from 1 to the VAN center 13,
Whether the terminal registered in the center 13 is the information processing device 13
It judges by 2 (step S12). If it is determined that the terminal not registered in the VAN center 13 or the passwords do not match, the access to the VAN center 13 is disabled. In addition, if it is determined that the terminal is registered in the VAN center 13 and the passwords match, the data is made accessible by the section manager data storage unit 13
4. Read the list data of the records sent from 4 to the lower-order record data approval personal computer 11, take this list data into the lower-order record data approval personal computer 11, and list the record data in the CRT display section 112. A table is displayed (step S13).

On the lower-level personal computer 11 for approval of record data, the record number of the latest record data to be approved is selected from the list displayed on the CRT display section 112 by operating the keyboard 111 or the like (step S14). By transmitting this selection command to the VAN center 13,
The latest record data of the selected record number is read from the section manager data storage unit 134 and received (step S1).
5). Next, in the lower-order record data approval personal computer 11, the received record data is displayed on the CRT display unit 112 (step S16), the contents of the record are examined from the displayed contents, and the approval / disapproval thereof is judged as the lower-order record data. The decision is made by the decision-maker (section manager) who has the decision-making PC 11 exclusively. Here, the approval / disapproval of approval is generated based on the approval / disapproval instruction by generating a approval / disapproval command by operating a predetermined key on the keyboard 111 which is determined in advance corresponding to each approval. In the case of approval, the transfer command to the next destination is notified, and in the case of rejection, the deletion command is notified to the VAN center 13. And when the record data examined by the section manager is rejected,
The reason for the denial is input from the lower-level record data deciding personal computer 11, and the denial reason information is transmitted to the VAN center 13 (step S17).

The information processing device 132 of the VAN center 13 that has received the transfer command or the delete command determines whether or not the record data decided by the transfer command or the delete command is available (step S18). If yes, the process proceeds to step S19, where the record data approved by the section manager is transferred to the manager data storage unit 135 and stored by the circulation processing unit 132a so that the record data can be circulated to the higher-level record data approval personal computer 12. To do. In the next step S20, if the information processing apparatus 132 determines that the record data of the same type as the record data passed by the section manager and older than the record data exists in the section manager data storage unit 134, the old record data is deleted. The deleting unit 132b deletes the data from the section manager data storage unit 134.

On the other hand, if the answer is NO in step S19, the operation proceeds to step S21, and the rejected statement data is deleted from the section manager data storage section 134 by the statement data deleting means 132b. In the next step S22, when the information processing device 132 determines that the record data of the same type as the rejected record data and older than this is in the section manager data storage unit 134, the old record data is also deleted. 132b deletes the data from the section manager data storage unit 134. In the next step S23, the information of the approval / denial decision result and the reason for the decision are recorded in the recording means 132c of the information processing apparatus 132. In addition, as the reason for rejection,
This is the case when the construction unit price is high and correction is required. In this case, the construction unit price is input as the rejection reason information, which is recorded in the recording unit 132c.

As a result, only the record data approved by the lower-order record data deciding personal computer 11 is circulated to the next address, the manager.

Next, the lower-level record data approval personal computer 1
The case where the record data determined in 1 is processed by the higher-level record data deciding personal computer 12 will be described with reference to the flowchart shown in FIG. In this case, by starting the higher-level record data approval PC 12,
The communication line with the VAN center 13 is connected to the access point 13
1 to establish (step S31). Then, by transmitting its own terminal ID and password from the higher-level record data approval personal computer 12 to the VAN center 13,
The information processing apparatus 132 determines whether the terminal is registered in the VAN center 13 (step S32). Where VA
If it is determined that the terminals not registered in the N center 13 or the passwords do not match, the VAN center 13
Disable access to. Further, when the terminal is registered in the VAN center 13 and it is determined that the passwords match, the terminal is made accessible and is sent from the manager's data storage unit 135 to the higher-order record data approval personal computer 12. The list data of the record is read, the list data is taken into the computer 12 for approval of the record data, and the list of the record data is displayed on the CRT display section 122 (step S33).

On the higher-level personal computer 12 for approval of record data, the record number of the latest record data to be approved is selected from the list displayed on the CRT display section 122 by operating the keyboard 121 or the like (step S34). By transmitting this selection command to the VAN center 13,
The latest record data of the selected record number is read from the department manager data storage unit 135 and received (step S3).
5). Next, in the higher-order record data approval personal computer 12, the received record data is displayed on the CRT display unit 122 (step S36), the contents of the record are examined from the displayed contents, and the approval / disapproval thereof is determined by the higher-order record data. The decision is made by the decision-maker (department manager) who has the decision-making PC 12 exclusively. Here, the approval / disapproval of approval is generated by operating a predetermined key on the keyboard 121 which is determined in advance to correspond to each of the approvals / disapprovals, and based on the approval / disapproval command. In the case of approval, the transfer command to the next destination is notified, and in the case of rejection, the deletion command is notified to the VAN center 13. And when the record data examined by the section manager is rejected,
The reason for the decision is input from the personal computer 12 for approval of the record data, and the reason information for the decision is transmitted to the VAN center 13 (step S37).

The information processing device 132 of the VAN center 13 which has received the transfer command or the delete command determines whether the record data decided by the transfer command or the delete command is valid or not (step S38). Here, in the case of yes, the process proceeds to step S39, in which the record data approved by the manager is transferred to and stored in a higher data storage unit (not shown) so that it can be circulated to a higher order authorizer purchasing department (not shown). . In the next step S40, when the information processing apparatus 132 determines that the record data of the same type as the record data passed by the manager is older than the record data in the manager data storage unit 135, the old record data is deleted. The deleting unit 132b deletes the data from the department manager data storage unit 135.

On the other hand, if the answer is NO in step S38, the operation proceeds to step S41, in which the rejected statement data is deleted from the manager data storage section 135 by the statement data deleting means 132b. In the next step S42, if the information processing device 132 determines that the record data of the same type as the rejected record data and older than this is in the manager data storage unit 135, the old record data is also deleted. The data is deleted from the department manager data storage unit 134 by 132b. In the next step S43, the approval / denial decision data and the information on the reason for the decision are recorded in the recording means 132c of the information processing apparatus 132. In addition, as the reason for rejection,
This is the case when the construction unit price is high and correction is required. In this case, the construction unit price is input as the rejection reason information, which is recorded in the recording unit 132c.

As a result, only the record data approved by the higher-level record data deciding personal computer 12 is circulated to a higher-level arbitrator or purchasing department (not shown).

When confirming the approval status of the record data at the work place side, the PC 10 for preparing the record data is started up to establish communication with the access point 131 of the VAN center 13 to prepare the record data. By selecting "Inquiry about approval status" from the main display menu of the PC 10, "Inquiry about approval status"
Start the program. Along with this, the approval / disapproval decision data of each record data recorded in the recording unit 132c of the information processing device 132 and the rejection reason data for the reject record data are read out, and these data are received by the personal computer 10 for preparing the record data. Then, it is displayed on the CRT display unit 101. The personal computer 10 for preparing the record data confirms the rejected record number and the reason for the rejection while observing the approval status of the displayed record data, corrects the record data based on the reason for the rejection, and creates the record data again. After the record data is recreated, the process shown in FIG. 2 is executed to retransmit the data.

As described above, in this embodiment, by accessing the section manager's data storage section 134 of the VAN center 13 from the lower-order record data approval personal computer 11,
The list of record data addressed to oneself stored in the section data storage unit 134 is received and displayed on the CRT display unit 111, the latest record data is selected from this list, and the selection command is notified to the VAN center 13. After receiving and displaying the record data addressed to itself from the data storage unit 134, the approval / disapproval is decided by examining the display content, and if the approval / disapproval is issued based on this approval / disapproval command, the next address is sent. Transfer command to VAN and delete command to reject VAN
Notify the center 13. Upon receipt of the transfer command, the VAN center 13 transfers and stores the approved record data to the director data storage unit 135 so that it can be circulated to the higher-order record data approval PC 12 that is the next destination. When the same type of record data older than the data exists in the section manager data storage unit 134, this old record data is deleted from the section manager data storage unit 134, and
When the delete command is received, the same record data as the rejected record number is deleted from the section manager data storage unit 134, and the same type of record data older than the rejected record data exists in the section manager data storage unit 134. At this time, the old record data is deleted from the section manager data storage unit 134. Then, the record data approved by the lower-order record data approval personal computer 11 is similarly processed by the higher-order record data approval personal computer 12 and then circulated to the higher-order authorizer or purchasing department. I made it up.

Therefore, according to the present embodiment, the record data sent from the work place to the section manager using the VAN center,
Alternatively, when each authorizer rejects the record data sent from the section manager to the general manager, the rejected record data and the old record data having the same record number as the VAN center are simply notified to the VAN center. It is possible to automatically delete from the data storage unit of, and only to notify the VAN center of the fact that the instruction to delete the rejected record data has also been rejected. By only providing the application program to be deleted in the VAN center, there is no need to provide it in the personal computer for record data approval, and the load on the terminal side can be reduced.

Further, in this embodiment, the “inquiry about the approval status” is executed on the personal computer 10 for preparing the record data.
By starting the program, it is possible to receive and display the approval / disapproval decision data of each record data recorded in the recording unit 132c of the information processing device 132 and the rejection reason data for the rejection record data. It is possible to easily check the rejected record data and the reason for the rejection while looking at the approval status, without the need for manual labor, and as a result, it is no longer necessary to contact the authorizer and the work place by telephone etc. .

The present invention is not limited to the configurations described in the above embodiments, and various modifications can be made without departing from the scope of the claims.

[0033]

As described above, according to the present invention, by accessing the data storage unit of the VAN center from the circulation data deciding terminal, the list of circulation data addressed to itself stored in the data storage unit is received. In addition to displaying, select the latest circulation data from this list and set the selection command to V
After receiving and displaying the circulation data addressed to itself from the data storage unit by notifying the AN center, the content of the display is examined to decide whether the circulation data is acceptable or not. In the case of, the transfer command to the next destination is notified to the VAN center, and in the case of rejection, the delete command is notified to the VAN center. Upon receipt of the transfer command, the VAN center circulates the latest passed circulation data to a predetermined destination, and when the same type of circulation data older than the latest circulation data exists in the data storage unit, the old circulation data is circulated. Delete the data from the data storage. When the delete command is received, the circulation data having the same rejected circulation number is deleted from the data storage unit, and when the circulation data of the same type older than the rejected circulation data exists in the data storage unit. , This old circulation data is also deleted from the data storage unit.

Therefore, according to the present invention, when the decision maker rejects the circulation data sent from the circulation data settlement terminal to the settlement terminal using the VAN center, the VAN center is notified of the rejection. It is possible to automatically delete the rejected circulation data and the old circulation data having the same circulation number as this, from the data storage unit of the VAN center, and also to the effect that the instruction to delete the rejected record data has also been rejected. The communication time is short, and it is not necessary to provide the application program for deleting the approval record data on the VAN center, so there is no need to install it on the PC for the approval record data, and the load on the terminal side is small. Complete.

Further, according to the present invention, by accessing the recording means of the VAN center from the circulation data creating terminal, the approval / disapproval decision information and the deletion reason information of the circulation data are read out and displayed on the circulation data creating terminal. Therefore, it is possible to easily check the rejected circulation data and the reason for the rejection while observing the approval status of the displayed circulation data, without the need for human intervention, and as a result, between the authorizer and the workplace as before. The effect is that there is no need to keep in touch by telephone.

[Brief description of drawings]

FIG. 1 is a schematic configuration diagram of an entire system in which the method of the present invention is applied to a record data approval process for construction work.

FIG. 2 is a flow chart showing a procedure of preparation and transmission processing of record data in the present embodiment.

FIG. 3 is a flowchart showing an operation procedure of approval and deletion processing by a lower-order record data approval personal computer according to the present embodiment.

FIG. 4 is a flowchart showing an operation procedure of approval and deletion processing by a higher-order record data approval personal computer in the present embodiment.

[Explanation of symbols]

10 PC for creating record data (terminal for circulating data) 11 PC for lower level record data approval (terminal for circulating data approval) 12 PC for higher level record data approval (terminal for circulating data approval) 13 VAN center 131 Access point 132 Information processing device 133 Main line network 134 Data storage unit 135 Data storage unit 132a Circulation processing means 132b Record data deletion means 132c Recording means

Claims (4)

[Claims] 1. A circulation data creating terminal for creating circulation data, and a data storage unit for receiving circulation data transmitted from the circulation data creating terminal and accumulating the circulation data according to a circulation destination. A VAN center and a circulation data approval terminal for accessing the data storage unit of the VAN center to receive circulation data addressed to itself and to determine whether the circulation data is acceptable or not, the circulation data approval terminal A method for deleting the circulation data rejected in step 1. from the data storage unit, wherein when the circulation data approval terminal approves the circulation data addressed to itself, a list of the circulation data accumulated for itself is received. To display on the circulation data approval terminal
And the second step of selecting the latest circulation data of the same circulation data from the list displayed on the circulation data approval terminal and notifying the VAN center of the selection instruction, and the selection instruction A third step of reading out the latest circulation data designated from the data storage unit of the VAN center based on the received data and displaying the same on the circulation data approval terminal; and of the circulation data displayed on the circulation data approval terminal. The contents are examined and the approval / disapproval of circulation data is decided.
A fourth step of notifying the VAN center of a transfer command to a predetermined destination in the case of approval based on the approval / disapproval command, and a deletion command in the case of approval, and the transfer command in the VAN center. When received, the passed latest circulation data is circulated to a predetermined destination, and when the deletion command is received, the same circulation data as the rejected circulation data is deleted from the data storage unit. A process and a method for deleting circulation data, which comprises. 2. In the fifth step, when the circulation data of the same type older than the rejected circulation data is in the data storage unit, the old circulation data is also deleted from the data storage unit. How to remove the circulation data. 3. The VAN center circulates the same circulation data as the circulation data that has received the approval instruction to the next destination from the data storage unit, and the circulation data of the same type that is older than the approved circulation data. 3. The method of deleting circulation data according to claim 1, further comprising a step of deleting the old circulation data from the data storage unit when the data is in the data storage unit. 4. The VAN center is provided with a recording unit for recording the approval / disapproval decision information of the circulation data in time series and recording the deletion reason information of the rejected circulation data, and the circulation data creating terminal. 4. The method further comprising a step of reading the approval / disapproval information and deletion reason information of the circulation data by accessing the recording means from the storage unit and displaying the information on the circulation data creation terminal.
How to delete the circular data described.