JPH08180046A - Method and device for processing document - Google Patents

Abstract

PURPOSE: To provide a document processing method and its device capable of freely inputting data and preparing a chart without being conscious of the size of a cell which is each square of the chart. CONSTITUTION: At the time of inputting the data to each square of a chart frame displayed on a CRT screen, for instance, when the cell width of the first row of a column H is shorter than a data width, this device compares an input data width with the cell width, changes all the cell widths of the column provided with the cell so as to contain input data (example: 'first semiannual sales') within the cell and reconstitutes the chart frame. Such change can be not only the change of the cell width but also the change of a cell height or a display character size.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing method and apparatus thereof, and more particularly to a document processing method and apparatus capable of tabulating in a document.

[0002]

2. Description of the Related Art In a conventional document processing apparatus, a table is formed by combining vertical and horizontal ruled lines (hereinafter, each cell is referred to as a "cell", and the entire table is displayed. (Referred to as a frame), and letters, numbers, or various symbols are arranged in each cell. In that table, generally, the man-machine interactive function of the device is used to first create a table frame of the required size by combining ruled line data, and then position it at the top (first line). Enter the characters that represent the item name in each cell. After that, the procedure of inputting a predetermined character, number, symbol or the like into each cell of the column of each item name is performed.

[0003]

However, in the above conventional example, once the size of the table frame or cell is determined,
Since the upper limit of the size of the data (characters, numbers, symbols, etc.) to be input into the cell is also set, it was necessary to determine in advance the number of input characters in the cell and the type of character font. Therefore, it is easy to input data within the specified size, but it is not possible to input data that exceeds that cell size.If you want to input data that exceeds that size, create a table from the beginning. There was the inconvenience of having to start over.

Further, there is also a problem that the user must always be aware of the cell size when actually inputting data, and cannot freely input data. The present invention has been made in view of the above-mentioned conventional example, and an object of the present invention is to provide a document processing method and apparatus capable of freely inputting data and plotting without considering the cell size.

[0005]

In order to achieve the above object, the document processing method of the present invention comprises the following steps. That is, it is a document processing method for creating a table by combining ruled lines in a matrix to create a table frame composed of a plurality of cells and creating a table by inputting data to each of the plurality of cells. A first display step of displaying a frame on the screen, an input step of inputting data to each of the plurality of cells of the table frame,
A calculation step of calculating the width of the input data, a comparison step of comparing the width of the grid of the created table frame and the width of the calculated data, and according to the comparison result in the comparison step, A changing step of changing the width or height of the grid or the display size of the input data so that the input data fits in the grid, and the table frame according to the change result in the changing step. And a second display step of displaying the input data and the document processing method.

According to another invention, it is possible to create a table by combining ruled lines in a matrix form to create a table frame composed of a plurality of cells and inputting data to each of the plurality of cells. A document processing apparatus, comprising: first display means for displaying the created table frame on a screen; input means for inputting data to each of a plurality of cells of the table frame; and width of the input data. Calculation means for calculating, a comparison means for comparing the width of the grid of the created table frame and the width of the calculated data, the input data in accordance with the comparison result by the comparison means To fit, the width of the grid,
Alternatively, it has a changing means for changing a height or a display size of the input data, and a second display means for displaying the table frame and the input data according to a change result by the changing means. A document processing device is provided.

[0007]

According to the present invention having the above-described structure, when the table is created by inputting data to each of the grids of the table frame created by combining the ruled lines in a matrix to form a plurality of grids, When the created table frame is displayed on the screen and the data is input to each of the multiple cells of the table frame, the width of the entered data is calculated and the width of the created table frame is calculated. The width and height of the grid are compared so that the data entered according to the comparison result fits in the grid.
Alternatively, the display size of the input data is changed, and the table frame and the input data are displayed according to the change result.

[0008]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENT A preferred embodiment of the present invention will be described in detail below with reference to the accompanying drawings. <Outline of Apparatus (FIG. 1)> FIG. 1 is a block diagram showing the configuration of a document processing apparatus having a tabulation function, which is a typical embodiment of the present invention. In FIG. 1, 1 is the document being edited,
CRT that displays various message menus, 2 is C
VR that expands and stores the image displayed on the screen of RT1
AM and 3 are bit move units (B) that control data transfer between memories or between memory and each device.
MU), 4 is a keyboard (KB) equipped with various keys for editing a table, 5 is a pointing device (PD) used for pointing icons on the CRT display screen, and 6 is the entire device. A CPU for executing the tabulation processing of the present embodiment, which will be described later, and an RO for storing control programs for various control and tabulation processing executed by the CPU 6.
It is M.

Reference numeral 8 is a work area used when the CPU 6 executes various control programs stored in the ROM 7, or RAM used as a temporary save area during error processing, and 9 is an application program, its data, a library, A hard disk drive (HDD) for storing document data and the like, 10 is a floppy disk drive (FDD) for inputting and outputting data to and from a floppy disk (FD) as a backup of the data stored in the hard disk drive 9, and 11 is another document. A network interface (Net-I / F) for performing data control and diagnosis on the network in order to transfer data to and from the processing device via the network, 12
Is a printer (PR) that prints out documents, and 13
Is an I / O bus (consisting of an address bus, a data bus, and a control bus) that interconnects the above-described components.

The program stored in the ROM in this embodiment may be stored in a storage medium such as a hard disk (HD) or a floppy disk (FD) directly connected to the apparatus, or , May be stored on another device connected to the network. Further, the program used in this embodiment can be supplied to other systems and devices via a storage medium such as FD or HD or a network.

<Outline of Tabulation Data Input Process (FIG. 2)> Next, an outline of the tabulation data input process executed by the document processing apparatus having the above configuration will be described with reference to the flowchart shown in FIG. Description will be made in comparison. FIG. 2A shows a procedure of tabulation data input processing according to the conventional example, and FIG. 2B shows a procedure of tabulation data input processing according to the present embodiment.

According to the conventional example, the character string data generated by the key input in step S210 is converted into the character string data in step S2.
Editing is performed by internal edit processing 11 (display data is created by character font, display position information, etc.), and step S212
To display on the CRT screen. As a result, when the input data cannot be displayed within the display area (defined cell size) of the current CRT screen, the user himself / herself performs a man-machine interactive operation to input a key from the keyboard (KB) 4 in steps S213 to S214. Characters that move, delete, or add ruled lines that make up the table frame that has already been created by operating the or pointing device (hereinafter referred to as the mouse) 5 and change the display size or typeface of the entered data Perform font editing processing to reconfigure the table frame and change the character font and size so that the input data fits well in the cell. And
In step S215, the edited data is displayed again.

As described above, in the conventional example, when the input data cannot be stored in the set cell, it is necessary to manually reconfigure the table frame or change the display font or display size of the input data. On the other hand, in this embodiment, as shown in FIG.
As shown in (b), the character string data generated by the key input in step S220 is preset in the internal editing process of step S221 under a contradictory condition (automatic column width change mode, automatic line height). Editing is performed according to the change mode, the automatic character font size changing mode, and the normal mode. In step S222, ruled line editing processing such as ruled line movement and character font editing processing such as character font size changing are automatically executed. Then, in step S223, the CRT screen is displayed with the input data properly arranged in the cell.

As described above, in this embodiment, the user can freely input data without being aware of the cell size and the character font size. <Description of Modes (FIGS. 3 to 5)> Next, various modes described above and operations of the modes will be described with reference to FIGS. 3 to 5.

In this embodiment, as described above, there are four modes, that is, the automatic column width changing mode, the automatic row height changing mode,
There are automatic character font size change mode and normal mode. These modes can be set on a table-by-table basis, and have mutually opposing setting conditions. For example, if the automatic column width change mode is set for a certain table, data cannot be input in other modes. Of course, if the mode setting is changed, it is not limited to this.

The automatic column width changing mode is a mode in which when a cell has data input exceeding the cell size, the cell width of the column including the cell is automatically increased. For example, if a table as shown in FIG. 3A is created and a character string having a size equal to or larger than the cell size is input to the cell 410 of the H column of the table (for example, “first half sales”), As shown in FIG. 3B, 4 in the H column of the table
As in 20, the cell width of the column (H column) is automatically expanded.

The automatic row height change mode is a mode in which, when a cell has data input exceeding its cell size, the cell height of the row including the cell is automatically increased. For example, if a table as shown in FIG. 4A is created, and a character string having a size equal to or larger than the cell size (for example, “first half sales”) is input to the cell 510 in the first row of the table, As shown in FIG. 4B, the cell height of the row (first row) is automatically expanded like 520 in the first row of the table.

What is the automatic character font size change mode?
This mode automatically reduces the font size of the input character string that is input to a cell when there is data input that exceeds the cell size. For example, in FIG.
If a table as shown in (a) is created, and a character string having a size equal to or larger than the cell size (for example, “first half sales”) is input to a cell 610 in column H, row 1 of the table,
As shown in FIG. 5B, the character size displayed in the cell is automatically reduced to a small size, such as 620 in column H, row 1 of the table.

The normal mode is a mode in which the cell size and character size cannot be automatically changed like the conventional example. <Details of Tabulation Data Input Process (FIGS. 6 to 9)> Details of the tabulation data input process of this embodiment will be described below. Mode Setting (FIG. 6) First, the mode setting process will be described with reference to the flowchart shown in FIG. Here, it is assumed that the setting process is started by the user clicking and selecting a menu (not shown) for mode setting start displayed on the CRT screen with the mouse.

In steps S710, S720, and S730, the mode clicked by the user is the automatic column width change mode, the automatic line height change mode, or the automatic character font size change mode, respectively. Check if there is. As a result, if it is determined that the selected mode is the automatic column width changing mode, the process proceeds to step S711, and if it is determined that the selected mode is the automatic line height changing mode, the process proceeds to step S712. If it is determined that the setting mode is the normal mode, the process proceeds to step S713. If it is determined that the setting mode is not the normal mode, the process proceeds to step S7.
Proceed to 40.

Further, in step S711, in order to set the mode to the automatic column width changing mode, the automatic column width changing flag of the table management information provided in the apparatus is "ON" and the automatic row height changing flag is "OFF". ", Set the automatic character font size change flag to" OFF ". Also, step S72
In 1, in order to set the mode to the automatic line height change mode, the automatic column width change flag is “OFF”, the automatic line height change flag is “ON”, and the automatic character font size change flag “OF”.
In step S731, the automatic column width change flag is set to "OFF", the automatic line height change flag is set to "OFF", and the automatic character font size change flag is set in step S731. "O
Set to N ".

In step S740, in order to set the mode to the normal mode, the automatic column width change flag is set to "OFF", the automatic line height change flag is set to "OFF", and the automatic character font size change flag is set to "OFF". Next, data input in each of the three modes except the normal mode will be described.
In the following description, the table frame as shown in FIG. 3A, FIG. 4A, and FIG.
It is displayed on the T screen and data can be input by operating the keyboard (KB) 4 and / or the mouse 5, and information about the table frame set at the time of creation (number of cells in the row direction, column) Direction cell number, table width, height, etc.) and information about cells (column width (CCW), row height (CCH),
Display character size (FS), display character font type, etc.)
Is held in a cell management information section (not shown) defined in the RAM 8 as a current cell attribute, and is read and updated as needed. Further, in the three modes described below, as shown in FIGS. 3 (a), 4 (a), and 5 (a), the character string "first half sales" is written in one row of column H in the table. Think about typing.

Data input in automatic column width change mode (FIG. 7) First, in steps S801 and S810, the character string is keyed in, and the "ENTER" key is pressed from the keyboard (KB) 4 to input the character string. Determine. However, at the time of the key input, as shown in FIG. 3A, only the "upper half" two characters are displayed due to the relationship with the set cell size (column width, row height, display character size).

When the "ENTER" key is pressed, the process proceeds to step S811, and the attribute of the cell into which the character string is input is read from the cell information management section as the current cell attribute. Next, in step S812, the value (W) of the input character width is calculated based on the current cell attribute. In the following step S813, the column width information of the input cell is read, and in step S820 the input character width value (W) is compared with the cell column width value (CCW). Here, if W ≦ CCW, the process proceeds to step S822, and if W> CCW, the process proceeds to step S821 to update the cell column width information (CCW) with the input character width value (W). .

As a result, the CPU 6 reconfigures the configuration of the table frame based on the updated information and displays the reconfigured table frame on the screen of the CRT 1. In step S822, the input character string is registered in the cell management information section, and finally in step S8.
At 30, the registered input character string is displayed on the CRT screen. As a result, a table as shown in FIG. 3B is displayed.

Data input in the automatic row height changing mode (FIG. 8) In the following description, the same steps as those in the automatic column width changing mode are designated by the same step reference numbers and their description is omitted here. Only the processing unique to the above will be described. After the processing in steps S801 to S813, step S8
At 20, the input character width value (W) is compared with the cell column width value (CCW) in which the character is input. Where W ≦ CC
If W, the process proceeds to step S822, W> CC
If W, the process proceeds to step S921.

In step S921, step S811
If the cell width of the input column is not changed, how much cell height (CH) is required is calculated based on the current cell attribute read in and the input character width value. Next, in step S922, the row height information of the input row is read, and in step S930, the calculated cell height (CH) and cell row height information (CCH).
And CH> CCH, the processing is step S931.
And updates the row height information (CCH) of the cell with the calculated cell height value (CH). On the other hand, CH ≦ CCH
If so, the process proceeds to step S822.

After that, the processes of steps S822 and S830 described above are executed. As a result, the table as shown in FIG. 4B is displayed. -Data input in the automatic character font size change mode (Fig. 9) In the following description, the same steps as those in the automatic column width change mode are designated by the same step reference numbers and the description thereof is omitted. Only such processing will be described.

After the processing in steps S801 to S813, the input character width value (W) is compared with the cell column width value (CCW) in which the character is input in step S820.
Here, if W ≦ CCW, the process proceeds to step S822.
If W> CCW, the process proceeds to step S1021.
Proceed to. In step S1021, the current character font display size (FS) of the input cell is reduced by 1 point based on the current cell attribute read in step S811, and in step S1022, the input character width is changed according to the changed character font size. Value (RW) is calculated. Next, in step S1030, the calculated input character width value (RW) is compared with the cell column width value (CCW). Here, if RW ≦ CCW, the process proceeds to step S1031, and the character font display size (FS) of the cell is updated with a reduced value. If RW> CCW, the process returns to step S1021 to further reduce the character font display size (FS) by 1 point. In this way, the character font display size is reduced until the input character width falls within the column width of the input cell.

After that, the processes of steps S822 and S830 described above are executed. As a result, the table as shown in FIG. 5B is displayed. Therefore, according to the present embodiment, when the data input to the cell according to the setting mode exceeds the cell size set by editing the ruled lines in advance, the column width or row height of the cell to be input or the character font size is input. Since the value is automatically changed, the device user can input data without being aware of the cell size.

For example, when it is desired to represent a large amount of data in the table frame of a limited area, such as when printing, the automatic character font size changing mode is used to edit ruled lines in accordance with, for example, A4 paper size. If you create a cell,
After that, the user simply inputs the input character string into the cell without editing the ruled line, and the character font size that fits in the cell is automatically adjusted to the data and the paper is changed. It has the advantage that it can be printed without

In this embodiment, the data input mode for the table is set in table units, but the present invention is not limited to this. For example, when the table is printed out, the setting can be made in page units or in document units. The present invention may be applied to a system composed of a plurality of devices or an apparatus composed of a single device. Further, it goes without saying that the present invention can be applied to the case where it is achieved by supplying a program to a system or an apparatus.

[0033]

As described above, according to the present invention, a table is created by inputting data to each of the cells of a table frame which is created by combining ruled lines in a matrix to form a plurality of cells. When you do this, first display the created table frame on the screen and enter the data in each of the multiple grids of the table frame.The width of the entered data is calculated and the created table frame Compare the width of the eye and the width of the calculated data, and change the width, height, or the display size of the input data, so that the data entered according to the comparison result fits in the grid, The table frame and the input data are displayed according to the result of the change, so that the user can freely input data and create a table without being aware of the relationship between the size of the grid of the table frame and the input data size. There is.

As a result, for example, when a document including a table is created by administrative tabulation or the like, the ruled line reconstruction work by manual operation in the table creation is omitted, and the document can be created efficiently.

[Brief description of drawings]

FIG. 1 is a block diagram showing a configuration of a document processing apparatus having a tabulation function, which is a typical embodiment of the present invention.

FIG. 2 is a flowchart showing an outline of tabulation data input processing in comparison with a conventional example.

FIG. 3 is a diagram showing a display example in an automatic column width changing mode.

FIG. 4 is a diagram showing a display example in an automatic line height change mode.

FIG. 5 is a diagram showing a display example in an automatic character font size change mode.

FIG. 6 is a flowchart showing a mode setting process.

FIG. 7 is a flowchart showing a data input process and a display process in the automatic column width changing mode.

FIG. 8 is a flowchart showing a data input process and a display process in the automatic line height change mode.

FIG. 9 is a flowchart showing a data input process and a display process in the automatic character font size change mode.

[Explanation of symbols]

 1 CRT 2 VRAM 3 BMU 4 keyboard (KB) 5 pointing device (PD) 6 CPU 7 ROM 8 RAM 9 hard disk drive (HDD) 10 floppy disk drive (FDD) 11 network interface (Net-I / F) 12 printer (PR) ) 13 I / O bus

Claims (7)

[Claims] 1. A document processing apparatus capable of creating a table by combining ruled lines in a matrix to create a table frame composed of a plurality of cells and inputting data to each of the plurality of cells. First display means for displaying the created table frame on the screen, input means for inputting data to each of a plurality of cells of the table frame, and calculating means for calculating a width of the input data, Comparing means for comparing the width of the grid of the created table frame and the width of the calculated data, according to the comparison result by the comparing means, the entered data fits in the grid Eye width, or
Document processing characterized by having a changing means for changing a height or a display size of the input data, and a second displaying means for displaying the table frame and the input data according to a change result by the changing means. apparatus. 2. When the width of the cells is changed by the changing unit, the widths of all the cells including the cells in the table frame are changed to reconfigure the table frame. The document processing apparatus according to claim 1, wherein: 3. When the height of the cells is changed by the changing means, the heights of the cells of all rows including the cells in the table frame are changed and the table frame is re-set. The document processing apparatus according to claim 1, wherein the document processing apparatus is configured. 4. The data display size of the grid in which data is input in the table frame is changed when the display size of the input data is changed by the changing unit. 1. The document processing device according to 1. 5. The document processing apparatus according to claim 1, wherein the input unit includes a keyboard and a pointing device. 6. An instruction means for selecting whether to change the width of the grid, the height, or the display size of the input data when the change is made by the changing means. The document processing apparatus according to claim 1, further comprising: 7. A document processing method for creating a table by combining ruled lines in a matrix to create a table frame including a plurality of cells, and inputting data to each of the plurality of cells to create a table. A first display step of displaying the displayed table frame on the screen, an input step of inputting data to each of the plurality of cells of the table frame, a calculation step of calculating a width of the input data, and The comparison step of comparing the width of the grid of the table frame with the width of the calculated data, and the width of the grid so that the input data fits in the grid according to the comparison result in the comparison step. Alternatively, there is provided a changing step of changing the height or the display size of the input data, and a second displaying step of displaying the table frame and the input data according to a change result in the changing step. How to process documents.