JPH07225797A - Check requesting method for data - Google Patents

Abstract

PURPOSE:To minimize the labor and time for a work by extracting the only data conforming to a retrieval condition from the list data file prepared by a computer and automatically transmitting the data by FAX on-line. CONSTITUTION:In a computer 1, a file storage means 10 storing reference numbers, the names of preparing companies, the names of catalogues, the names of persons in charge, telephone/FAX numbers, receipt dates and keywords, etc., as list data is formed. List data is inputted by a keyboard 12 to the computer 1 and whether they exist in the list data of the file storage means 10 or not is retrieved. When the list exists, the data is extracted as the retrieval list arranged for every maker name. Next, a check request document is called on a monitor screen 11, the maker name, etc., is called on an address column from a retrieval list and the check request document and the retrieval list are transmitted to an opposite party by FAX.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a material check request method for updating the contents of a data storage file when a material such as a catalog is stored as data.

[0002]

2. Description of the Related Art In a construction company, data such as various catalogs such as building materials and equipment are stored and organized as technical data, and the data are often taken out as needed to be useful for business such as design.

The method of storing data such as catalogs is as follows.
There are various types, but it is also possible to store them as a list data file in a computer, etc., with various journal items such as reference number, creation company name, name, person in charge, telephone / FAX number, date of issue, keyword, etc. It is being appreciated.

[0004] Then, the data such as the catalog is inquired to the manufacturer, which is the manufacturer, as to whether or not the date of issuance has been updated, and the old one is newly replenished with a new one. There must be.

[0005] For inquiries to the above-mentioned maker, which is the above-mentioned manufacturer, a check request form, which is an invoice, is attached to a paper list prepared by a computer, and this is faxed.
Or by mailing it.

[0006]

It is time-consuming and labor-intensive to output a sheet of paper once and then send it by fax or mail. With regard to fax, even after one fax transmission work is completed. The same operation must be repeated many times, the telephone number of the other party is also confirmed, and the sender makes a FAX telephone number for transmission.

When there are many destinations and when handling a large amount of data, a large amount of paper must be used. At the end of the fax transmission work, the paper was almost always discarded (recycled).

[0008] Further, in the beginning of the FAX transmission (sentence in which the name of the destination is written), if the destination changes even in the same sent sentence, the name of the destination must be entered each time, It is troublesome.

The object of the present invention is to eliminate the inconvenience of the above-mentioned conventional example, and to minimize the troublesome work when requesting a company for preparing materials such as catalogs to confirm the issuing date etc. by FAX. The purpose is to provide a method for requesting a check of materials.

[0010]

In order to achieve the above-mentioned object, the present invention has a computer in which materials such as catalogs are numbered as reference numbers, company names, names, persons in charge, telephone / FAX numbers, date of issue, keywords. A method of storing various journals such as files as list data for each case, a search condition input means based on the journals of each list, and a search condition by this input means from a list data file Means that searches for items that match with, and extracts as a search list,
This check computer is provided with means for calling and writing the name of the company created in this search list as a destination, and means for automatically faxing the check request document and the search list according to the corresponding fax number in the search list. Then, the gist is to send the search list searched by the input means and the check request form to the company that created the material by the automatic FAX to request confirmation of the issue date and the like of the material.

[0011]

According to the present invention, only the data matching the search condition is extracted from the list data file created by the computer and automatically transmitted as a FAX through the online so that the date of issue of the material such as the catalog can be extracted. You can ask for confirmation.

[0012]

Embodiments of the present invention will now be described in detail with reference to the drawings. FIG. 1 is a flow chart showing an embodiment of a data storage check method for catalogs and the like according to the present invention, and FIG. 2 is an explanatory diagram of the same.

In FIG. 2, reference numeral 1 denotes a computer, and data such as a catalog is stored in a hard disk or the like of the computer 1 for each item as shown in FIG.
Or catalog number 2, reference number 2, manufacturer name as manufacturer, catalog 4, department or person in charge of maker 5, telephone / FAX number 6, date of issue or date of reception 7, keyword 8 A file storage means (10) for storing as list data containing various journal items such as is formed. Although FIG. 3 shows a search list 9 which will be described later, the list data stored in the file storage means 10 is a set of such items except for the rearrangement for each created company name 3.

The computer 1 has a sentence creating means 15 as a word processor and a monitor screen (CRT) 11, a keyboard 12 and a printer 17, as in a normal computer. It is a means for inputting search conditions based on journal articles.

Further, the computer 1 is provided with a communication function, and the FAX of the other party is provided through a telephone line via the modem 13.
(Facsimile) 14 can be automatically sent.

FIG. 4 shows a check sheet 16 which is prepared in advance by the sentence creating means 15 using the keyboard 12, that is, a check request form 16, in addition to the blank address column 16a.
It consists of sender name 16b and request item 16c.
16c has the following contents.

(1) Checking and modifying the catalog list (see attached sheet) Catalog name and date of issue (see attached sheet) Confirm the issue date of the catalog stored by the Company ・ The catalog of the issue date is the latest …………………… ○ ○ ・ If there is a new catalog that has been updated since the issue date …… △ △ ・ If it is currently canceled ……………………………… ………… Enter the X mark in the right column of your catalog list. Checking the manufacturer, department or person in charge If there is any change in the person in charge or the person in charge regarding the catalog contents, please correct it in the margin. Return of your revised catalog list Please send back your revised checklist for computer processing. (2) Update your catalog list, new replenishment After checking the catalog list, if there is a new catalog, please replenish it. Required number of copies: 1 (3) Destination of catalog list and new catalog Address 1-12-34 Akasaka, Minato-ku, Tokyo TEL 03 (5561) 1111 (main) (of) 3
321-2 FAX 03 (5561) 2222 Person in charge Facility Design Department Material Corner (Sato)

As shown in FIG. 1, various items such as catalog update date, maker name, equipment contents, and the like, which are contained in the list data, are input to the computer 1 by the keyboard 12.

The computer 1 searches whether or not the input data is in the list data of the file storage means 10, and if there is a matching list, extracts it as a search list 9 arranged by manufacturer name.

Next, the check request form 16 is displayed on the monitor screen.
11 is called and the manufacturer name, the person in charge, the telephone / FAX number, etc. are called from the search list 9 to the destination field 16a.

Then, the check request form 16 and the search list 9 shown in FIG. 2 are FAX-transmitted to the other party.

This FAX transmission is performed automatically, but if the communication impossible state continues three times due to the other party's telephone call, equipment failure, wrong telephone number, etc., it is stored in another directory as an untransmitted file.

After confirming the end of communication, move to the next file, after sending all files, send untransmitted files again by fax,
Files that could not be finally sent are output to the printer 17. The sender investigates the cause and takes corrective action.

[0024]

As described above, according to the method of requesting the check of the material of the present invention, the labor of the work is minimized when the company for preparing the material such as the catalog is requested to confirm the issuing date etc. by FAX. Is something that can be done.

[Brief description of drawings]

FIG. 1 is a flowchart showing an embodiment of a material check request method of the present invention.

FIG. 2 is an explanatory diagram showing one embodiment of a material check request method of the present invention.

FIG. 3 is a front view of a search list.

FIG. 4 is a front view of a check request form.

[Explanation of symbols]

 1 ... Computer 2 ... Reference number 3 ... Company name 4 ... Catalog name 5 ... Manufacturer department or person in charge 6 ... Telephone / FAX number 7 ... Date of issue or date of acceptance 8 ... Keyword 9 ... Search list 10 ... File storage means 11 ... Monitor screen 12 ... Keyboard 13 ... Modem 14 ... FAX 15 ... Sentence creation means 16 ... Check request form 16a ... Destination field 16b ... Caller name 16c ... Request item 17 ... Printer

Claims (1)

[Claims] [Claim 1] List data such as catalogs on a computer for each item such as reference number, creation company name, name, person in charge, telephone / FAX number, date of issue, keyword, etc. File storage means, search condition input means based on various items of each list, and means for searching a list data file that matches the search conditions by this input means and extracting as a search list And a means for calling and writing in the check request form the name of the company created in this search list as an address, and means for automatically faxing the check request form and the search list with the corresponding FAX number in the search list. On this computer, the search list searched by the input means and the check request form are sent to the company that created the material by the automatic FAX, and the material is issued. A method for requesting a check of materials, which is characterized by requiring confirmation of the date of travel.