JPH064591A - Electronic filing device - Google Patents

Abstract

PURPOSE:To perform the release of security with one password by providing a permitting/non-permitting flag for each operation of retrieval and registration, and providing a common password for the release of the security of the operation. CONSTITUTION:A registration permitting/non-permitting flag, a retrieval permitting/non-permitting flag, and the password for the security are set by providing security areas in a storage medium such as an optical disk, etc. Only one kind of password to be set is provided, and the security of the retrieval and registration operations can be released. In such a case, it is confirmed whether or not the retrieval feasible/infeasible flag is set (S11), and when it has been set, the password is inputted (S12), and the retrieval operation is performed (S13). Then, when a user selects an item of registration, it is confirmed whether or not the registration permitting/non-permitting flag is set (S14), and when it has been set, the password is inputted (S15), and the registration operation is performed (S16).

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing device.

[0002]

2. Description of the Related Art Recently, electronic filing apparatuses have become widespread for storing document image data such as a large amount of documents and figures. The electronic filing device reads document image data by optical two-dimensional scanning, sequentially registers the read document image data in an external storage medium such as a magneto-optical disk, and registers the document image data in the external storage medium. A desired document image data is retrieved and read out from various types of document image data stored, and is displayed on a CRT display device or the like, or is printed by a laser printer or the like.

A conventional electronic filing device will be described below. FIG. 3 is a system configuration diagram of a general electronic filing apparatus. In FIG. 3, the document image data read by the scanner 1 which is the image reading unit is sent to the image editing unit side. The document image data sent to the central processing unit 3 via the input / output control unit 2 is stored in the main storage unit 4 and displayed on the display unit 6 via the display control unit 5. Input necessary data from the keyboard 7 or the storage medium controller 8
The central processing unit 3 edits the document image data by driving a storage medium device 9 such as an optical disc device via the memory and reading out desired document image data from the storage medium 10 such as an optical disc. The edited document image data is
It is registered in the storage medium 10 such as an optical disk from the central processing unit 3 via the storage medium control unit 8. The document image data registered in the storage medium 10 such as an optical disk can be printed by a printer 11 such as a laser printer as necessary.

Generally, in this kind of electronic filing apparatus, it is prevented that anyone registers the document image data in the storage medium 10 or retrieves and outputs the document image data registered in the storage medium 10. In order to
A security area is provided in the storage medium 10 and a password for security is set.

Hereinafter, a security protection processing method in the conventional electronic filing apparatus will be described.

FIG. 4 is a flow chart of a security processing method in a conventional electronic filing apparatus. In FIG. 4, there are two types of cabinet passwords to be set, a read / write password and a read password, and their roles are as follows.

Cabinet password: When all security of the system such as document retrieval / registration and cabinet management is protected.

Read password: A document can be freely registered, but security is provided only by searching the document.

First, when the user of the electronic filing device selects the search item, it is confirmed whether or not the read / write password is set (step 1), and if it is set, the read / write password is input and then (Step 2). If not set, proceed to the next step. Next, it is confirmed whether or not the read password is set (step 3), and if it is set, the read password is input (step 4) and a search operation is performed (step 5). If not set, the process proceeds to step 5 to perform a search operation.

Next, when the user of the electronic filing apparatus selects the item of registration, it is confirmed whether or not the read / write password is set (step 6), and if it is set, the read / write password is input. (Step 7), registration operation is performed (Step 8). If not set, the process proceeds to step 8 and registration operation is performed.

[0011]

However, in such a conventional configuration, the following problems occur.

Even when only searching is desired, the read / write password must be input first, and then the read password, as long as the security is maintained. This can be very annoying, but as long as you know both passwords, you're good to go. However, this is a serious problem for a user who normally performs only the registration operation and does not perform the search operation, and the search operation cannot be performed unless someone tells the read password.

SUMMARY OF THE INVENTION It is an object of the present invention to solve the above conventional problems and to provide an electronic filing apparatus capable of registering or retrieving a document by inputting only one kind of password.

[0014]

In order to achieve the above object, the present invention provides a permission flag for each operation of search and registration, and a password common to the security release of each operation of search and registration. Was set up.

[0015]

With this configuration, the security can be freely set by turning the permission / prohibition flag ON / OFF, and the security for each search and registration can be released with one password.

[0016]

Embodiments of the present invention will be described below with reference to the drawings. However, since the system configuration of the electronic filing apparatus does not change, duplicate description will be omitted and only the security processing method in the electronic filing apparatus will be described. explain.

FIG. 1 is a schematic view of a storage medium provided with a security area in the electronic filing apparatus of the present invention, and FIG. 2 is a flowchart of a security processing method in the electronic filing apparatus of the present invention.

In FIGS. 1 and 2, a storage medium 10 such as an optical disk is provided with a security protection area 12, and a registration permission flag, a search permission flag and a password for security protection are set. Only one type of cabinet password can be set, and the security of search operation or registration operation can be released with one password.

A search permission flag and a registration permission flag are set corresponding to the search operation and the registration operation, respectively, and their roles are as follows.

Retrievable / non-retrievable flag: When a document is retrieved and print security is provided. Registration propriety flag: When the confidentiality of document registration and deletion is to be protected.

First, when the user of the electronic filing device selects a search item, it is confirmed whether or not the search permission flag is set (step 11), and if it is set (ON), the password is entered. (Step 12), a search operation is performed (Step 13). If not set (O
FF) Proceed to step 13 to perform a search operation.

Next, when the user of the electronic filing apparatus selects the item of registration, it is confirmed whether or not the registration permission flag is set (step 14), and if it is set, the password is input (step 14). 15) Then, a registration operation is performed (step 16). If not set, step 16
Proceed to and perform the registration operation.

As described above, since the security of the search or registration operation can be freely set depending on whether the search permission flag or the registration permission flag is set, only the search operation cannot be performed depending on the degree of importance of confidentiality. , It is possible to freely set whether registration operation is not possible.

[0024]

According to the electronic filing apparatus of the present invention, a permission flag is provided for each operation of search and registration, and a common password is provided for security release of each operation of search and registration.

With this configuration, the availability flag is turned ON / OF.
The security can be freely set by selecting F, and the security for each search and registration can be released with one password. As a result, even a user who normally performs only one operation of search or registration can easily declassify the other operation, and thus it is not necessary to ask someone for the password.

[Brief description of drawings]

FIG. 1 is a schematic diagram of a storage medium provided with a security area in an electronic filing device of the present invention.

FIG. 2 is a flowchart of a security processing method in the electronic filing device of the present invention.

FIG. 3 is a system configuration diagram of a general electronic filing device.

FIG. 4 is a flowchart of a security processing method in a conventional electronic filing device.

[Explanation of symbols]

 1 Scanner 2 Input / output control device 3 Central processing unit 4 Main storage device 5 Display control device 6 Display device 7 Keyboard 8 Storage medium control device 9 Storage medium device 10 Storage medium 11 Printer 12 Security area

Claims (1)

[Claims] 1. An image reading unit and an image editing unit are provided, and document image data read or created is registered in a storage medium together with search information corresponding to the document image data, and based on the registered search information. An electronic filing device that retrieves and reads document image data from a storage medium, and a permission flag is provided for each operation of search and registration, and a common password is provided for security release of each operation of search and registration. An electronic filing device characterized in that